HSHQDC-14-R-00083_-_Human_Portable_Tripwire.pdf

Source Selection Sensitive

Human Portable Tripwire

(HPT)

REQUEST FOR PROPOSAL (RFP)

HSHQDC-14-R-00083

DHS Office of Procurement Operations

Domestic Nuclear Detection Office

Acquisition Division

June 27, 2014

Table of Contents

CHAPTER A – SF 1449

CHAPTER B – CONTINUATION OF SF 1449

SECTION 1 – EXECUTIVE SUMMARY

1.1 Type of Contract

1.2 Contract Term

1.3 Contract Coverage

SECTION 2 – SUPPLIES OR SERVICES AND PRICE/COST

2.1 General Description

2.2 Contract Minimum/Maximum

2.3 Contract Pricing

SECTION 3 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

3.1 Background

3.2 Mission and Objectives

3.3 Definitions

3.4 Contract Line Item Descriptions

SECTION 4 – PACKAGING AND MARKING

4.1 Packaging, Packing, and Marking

4.2 Environmental Considerations

4.3 Branding/Marking

SECTION 5 – INSPECTION AND ACCEPTANCE

5.1 Clauses Incorporated by Reference FAR 52.252-2 (FEB 1998)

5.2 Inspection and Acceptance Official

SECTION 6 – DELIVERABLES OR PERFORMANCE

6.1 Task Order Term

6.2 Period of Performance

6.3 Clauses Incorporated by Reference FAR 52.252-2 (FEB 1998)

SECTION 7 – CONTRACT ADMINISTRATION DATA 7.1 Authorized Users

7.2 Contracting and Administrative Authority

7.2.1 Contracting Officer (ID/IQ Level)

7.2.2 Contracting Officer’s Representative (ID/IQ-level)

7.2.3 Task Order Contracting Officer (TO CO)

7.2.4 Task Order Contracting Officer Representative (TO COR)

7.3 ID/IQ Level CO and COR Contact Information

7.4 Organizational Conflicts of Interest

7.5 Electronic Funds Transfer (EFT) Payment Requirements

7.6 Invoices

SECTION 8 – SPECIAL CONTRACT REQUIREMENTS

8.1 Reporting Requirements

8.2 Ordering Procedures

8.3 Task Orders

8.4 Unauthorized Work

8.5 Unilateral Orders

8.6 Equipment Modifications/Substitution under Issued Task Orders

8.7 Energy Star (E-Star) Compliance Certification

8.8 Section 508 Compliance

8.9 Information Security Requirements

8.10 Enterprise Architecture Requirements

8.11 Advertisements, Publicizing Awards and News Releases

8.12 Post-Award Conference

8.13 Incorporation of Relevant Sections of Offeror’s Proposal

SECTION 9 – CONTRACT CLAUSES

9.1 General

9.2 Clauses Incorporated By Reference

SECTION 10 – LIST OF ATTACHMENTS

SECTION 11 – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

CONTRACTORS OR RESPONDENTS

SECTION 12 – INSTRUCTIONS, CONDITIONS, & NOTICES TO CONTRACTORS

12.1 Part I - FAR 52.212-1 Instructions to Offerors – Commercial Items

12.2 Provisions Incorporated in Full Text

12.3 Solicitation Provisions Incorporated By Reference

12.4 Proposal Submission

12.5 Interested Offeror’s Questions

12.6 Proposal Format and Submission

12.7 Notification to Offerors of Offeror Support Services in Support of the Selection Process

SECTION 13 - VOLUME CONTENT Volume 1: Technical

Tab A: Proposal Cover / Transmittal Letter

Tab B: System Description

Tab C: Statement of Requirements

Tab D: Test Reports and Other Substantiating Evidence

Tab E: Warranties / Maintenance Support Plan

Tab F: Training Plan

Tab G: Algorithm Replay Tool

Tab F: Past Performance

Volume 2: Price

Tab A: Completed SF1449 and Acknowledgement of all RFP Amendments

Tab B: ID/IQ Pricing List

Tab C: Data Other than Certified Cost and Price Data

Tab D: Life Cycle Costs Estimate

Tab E: Representations, Certifications, and Other Information

SECTION 14 – OFFEROR DEMONSTRATION AND GOVERNMENT TESTING

INSTRUCTIONS

14.1 Offeror Demonstration

14.1.1 Demonstration Time, and Location

14.2 Government Testing

14.2.1 Government Testing Equipment, Time and Location

SECTION 15 – EVALUATION OF OFFERS 15.1 FAR 52.212-2 Evaluation—Commercial

Items (Jan 1999)

15.2 Description of Evaluation Factors

15.2.1 Factor 1: Operational Effectiveness

15.2.2 Factor 2: Operational Suitability

15.2.3 Factor 4: Warranties, Maintenance Support, Training Plan

15.2.3.1 Warranties / Maintenance Support

15.2.3.2 Training Plan

15.2.4 Factor 4: Past Performance

15.2.5 Factor 5: Price

15.3 Evaluation Methodology

15.3.1 Step 1 – Technical Acceptability

15.3.2 Step 2 – Initial Evaluation

15.3.3 Step 3 – Final Evaluation

15.4 Potential Award Outcomes

15.5 Basis for Award

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE 1 OF 39

Offeror to complete blocks 12, 17, 23, 24, & 30 Including Attachments

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

HSHQDC-14-R-00083 06/27/2014

7. FOR SOLICITATION

A. NAME B. TELEPHONE (No Collect Calls)

E-MAIL:

8. OFFER DUE DATE/

LOCAL TIME (EST)

INFORMATION CALL

Lori Lawson Lori.Lawson@hq.dhs.gov

202-254-7168

07/28/2014

12:00 PM EST

9. ISSUED BY CODE DHS 10. THIS ACQUISITION IS 11. DELIVERY FOR FOB

DESTINATION UNLESS

12. DISCOUNT TERMS

DEPARTMENT OF HOMELAND SECURITY BLOCK IS MARKED

x SEE SCHEDULE

OFFICE OF PROCUREMENT OPERATIONS SET-ASIDE: 100% FOR 13a. THIS CONTRACT IS A RATED ORDER

DOMESTIC NUCELAR DETECTION OFFICE SMALL BUSINESS UNDER DPAS (15 CFR 700)

245 MURRAY DRIVE, SW, BLDG 410 SMALL DISADV. BUSINSESS 13b. RATING

WASHINGTON, DC 20526 8(A)

NAICS: 334519 14. METHOD OF SOLICITATION

SIZE STANDARD: 500 RFQ IFB RFP

15. DELIVER TO: CODE 16. ADMINSTERED BY CODE DHS

DEPARTMENT OF HOMELAND SECURITY

TO BE SPECIFIED ON INDIVIDUAL ORDERS OFFICE OF PROCUREMENT OPERATIONS

DOMESTIC NUCLEAR DETECTION PROCUREMNT OFFICE

245 MURRAY DRIVE, SW, BLDG 410

WASHINGTON, DC 20526

17a.

CONTRACTOR/CONTRACTOR

CODE FACILITY 18a. PAYMENT WILL BE MADE BY CODE

TO BE SPECIFIED ON INDIVIDUAL ORDERS

TELEPHONE: 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER SEE ADDENDUM

19.

ITEM NO,

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

SEE ATTACHED CONTINUATION SHEETS

(Attach Continuation Sheet as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATIONS INCORPORATE IN FULL TEXT, FAR 52.212-1 & 52.212-3, WHICH ARE ATTACHED (SEE CHAPTER B). ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACTS/PURCHASE ORDERS INCORPORATE FAR 52.212-4 (BY REFERENCE) & 52.212-5 (IN FULL TEXT) (SEE CHAPTER B) ARE ARE NOT ATTACHED.

28.

CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 3 COPIES TO ISSUING

OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE OFFER DATED .

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF CONTRACTOR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER 31c. DATE SIGNED

Lori Lawson AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (Rev 4/2002) PREVIOUS EDITION NOT USABLE Prescribed by GSA – FAR 53.212

Human Portable Tripwire Request For Proposal Section 1 – Executive Summary

RFP No. HSHQDC-13R- V0.11

CHAPTER B – CONTINUATION OF SF 1449

SECTION 1 – EXECUTIVE SUMMARY

(CONTINUATION OF SF 1449, BLOCK 10)

1.1 Type of Contract

The Department of Homeland Security (DHS) intends to award one or more Indefinite-Delivery, Indefinite-Quantity (ID/IQ) contracts from this Solicitation for commercial items under Federal

Acquisition Regulation (FAR) Part 12, “Acquisition of Commercial Items.” The contract(s) resulting from this Solicitation will be available for use throughout the entire Department.

1.2 Contract Term

The term of the contract(s) will be a one-year base ordering period with four one-year option ordering periods for a total term, if all options are exercised, of five years. For the option periods, the contract shall be renewable as provided in FAR Clause 52.217-9, "Option to Extend the Term of the Contract," incorporated by reference in Chapter C, Part (1). The period of performance of any Task Order issued under the contract(s) shall not exceed twelve (12) months following the expiration of the last option period of the contract in accordance with FAR Clause

52.216-22, “Indefinite Quantity,” incorporated by reference in Chapter C, Part 1.

1.3 Contract Coverage

The purpose of the Human Portable TripWire (HPT) contracts is to provide DHS with the ability to procure HPT systems and associated services as described in Section 3.

(End of Chapter B, Section 1)

Human Portable Tripwire Request For Proposal Section 2 – Supplies or Services and Price/Cost

RFP No. HSHQDC-13-R-V0.11

SECTION 2 – SUPPLIES OR SERVICES AND PRICE/COST

2.1 General Description

The Offeror shall supply systems and services as described in Section 3.

2.2 Contract Minimum/Maximum

(a) The minimum guaranteed amount for this ID/IQ contract (to cover the base and all option periods) is twenty six (26) HPT systems as an initial quantity required to support Initial

Operational Capability (IOC). The minimum quantity will be included in the task order awarded with the based ID/IQ contract. There will be no contract minimum for any option period exercised.

(b) The Government has no obligation to issue Task Orders to the Offeror(s) beyond the amount specified in paragraph (a) above.

(c) The total value of all Task Orders awarded under all contracts issued under this

Solicitation, including orders issued in option periods is not expected to exceed $24,000,000.00.

If more than one ID/IQ contract is awarded as a result of this Solicitation the Government shall establish the maximum amount specific to each ID/IQ contract based on the need for systems

(general purpose or maritime) however the cumulative value of the separate maximum amounts is not expected to exceed $24,000,000.

2.3 Contract Pricing

This is an ID/IQ type contract under which Firm Fixed Price (FFP) Task Orders will be placed.

The fixed unit prices on which orders will be based are contained in Attachment 4, ID/IQ Pricing

List.

(End of Chapter B, Section 2)

Human Portable Tripwire Request For Proposal Section 3 – Description/Specifications/Work Statement

RFP No. HSHQDC-14-R-00083

SECTION 3 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

INTRODUCTION

3.1 Background

The Domestic Nuclear Detection Office (DNDO) was established within DHS on April 15, 2005, with the President’s signature under National Security Presidential Directive-43/Homeland

Security Presidential Directive-14 (NSPD-43/HSPD-14). DNDO’s mission is to protect the

United States, its people, territory, and its interests against the unauthorized importation, possession, storage, transportation, development, or use of an unauthorized nuclear explosive system, fissile material, or radiological material and protect against attacks using such systems or material.

DNDO is responsible for procuring radiological/nuclear detection systems for all DHS components. Under the authority of the SAFE Port Act of 2006, DNDO is mandated to “serve as the primary entity of the United States Government to further develop, acquire, and support the deployment of an enhanced domestic system to detect and report on attempts to import, possess, store, transport, develop, or use an unauthorized nuclear explosive system, fissile material, or radiological material in the United States.”

3.2 Mission and Objectives

DNDO is interested in procuring “Non-Developmental,” “Commercial” or “Commercially

Available Off-the Shelf (COTS)” system(s) as defined in the Federal Acquisition Regulation

(FAR) Part 2, which meet the requirements identified in the HPT Requirements Traceability

Matrix (RTM) at Attachment 1. Offerors responding to this Solicitation shall provide supporting documentation that their proposed system is a COTS or commercially available system.

HPT systems must be capable of detecting and identifying radiation/nuclear (R/N) threats, storing the identification results, and communicating results in real-time (wired and/or wireless) to ReachBack. In addition, HPT systems designed to be worn by officers and agents must support the need for personal protection from exposure to R/N threats.

The HPT requirements are based on a combination of the American National Standards Institute

(ANSI), American National Standard Performance Requirements for Spectroscopic Personal

Radiation Detectors (SPRDs) for Homeland Security, ANSI 42.48, May 23, 2008 and

Component unique requirements. The DHS Components with the largest potential requirements for HPT systems are the United States Coast Guard (USCG), the United States Customs and

Border Protection (CBP) and the Transportation Security Administration (TSA).

The HPT RTM (Attachment 1) defines threshold and objective requirements, with a subset of the requirements designated as “High Priority.” High priority requirements are equivalent to key performance parameters (KPPs), and deemed essential or critical for an effective system.

Specific HPT requirements are designated as “Maritime Only” in support of the USCG and other maritime users. DHS reserves the right to award more than one ID/IQ contract, potentially procuring a HPT Baseline System and a HPT Maritime System.

3.3 Definitions

3.3.1 Administrative Contracting Officer (ACO): The Government representative with overall responsibility for ensuring the successful performance and completion of the contact (See

Section G.1); also referred to in this document simply as the Contracting Officer (CO).

3.3.2 Contracting Officer’s Representative (COR): The individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

3.3.3 Federal Holidays: The Offeror shall be required to include as a holiday any day designated as a holiday by Federal Statute or Executive Order. The federal holidays are: New

Year’s Day, Martin Luther King Jr. Day, Washington’s Birthday, and Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and

Christmas Day.

3.3.4 Procuring Contracting Officer (PCO): The Government representative with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings

(See Section G.1). The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer; also referred to in this document simply as the Contracting Officer.

3.3.5 Subcontract: Subcontract includes a transfer of commercial items between divisions, subsidiaries, or affiliates of the Offeror or subOfferor at any tier.

3.3.6 Task Order: An order issued by DNDO to the Offeror in accordance with the terms of the contract requesting Task service.

3.3.7 Delivery Order: An order issued by DNDO to the Offeror in accordance with the terms of the contract requesting supplies/commodities or the delivery of the product at an agreed to place and time.

3.4 Contract Line Item Descriptions

0001 HPT System: The Offeror shall provide a “Non-Developmental,” “Commercial” or

“Commercially Available Off-the Shelf (COTS)” HPT system that meets the requirements in the

HPT RTM (Attachment 1). The Offeror shall provide all ancillary items offered with their HPT system (case, cables, batteries, charger, manuals, etc.).

002 Warranty: The Offeror shall provide a one year warranty during the base ordering period for each HPT System. The warranty will support HPT Systems at CONUS and OCONUS locations. The warranty period defined by the contract starts the day the system is shipped. Any upgrades implemented during the one-year warranty period will be the responsibility of the

Offeror. The warranty shall cover all materials and workmanship associated with the HPT

System and ancillary items. The warranty will cover "latent defects" defined as defects discovered after the warranty period, but can be traced to an original material or workmanship defect. The government will inspect and complete a Material Inspection and Receiving Report upon receipt of each HPT System. If during this inspection a defect is discovered, the HPT

System will be returned to the Offeror and the warranty period will be reset to the full period once the repaired or new HPT System is shipped.

During the warranty period, the Offeror shall provide Reliability, Availability, and

Maintainability (RAM) data on each HPT System on a monthly basis, including but not limited to the following:

0003 – Extended Warranties: The Offeror shall provide a warranty for each Option Year, subject to the terms and conditions specified in CLIN 0002.

0004 – Maintenance Support: The Offeror shall provide Original Equipment Manufacturer

(OEM) maintenance support for each Option Year. This support shall augment the organic and depot level maintenance that may be provided by a Component(s). The OEM support is required at CONUS and OCONUS locations and include, at a minimum, OEM maintenance and/or repair, system administration, supplies, spares, technical manuals, special tools and services required to augment a Component’s maintenance capabilities.

System component failure data

Mean Time Between Failure Analysis

Maritime environment issues

Cost data (per repair)

Number of Units returned without any fault

Cannot Duplicate

Top three critical failures analysis

Mean maintenance time to repair at depot

Number of times system was sent back to depot and determined that calibration was required

Number of systems that showed signs of corrosion on outside enclosure

Number of systems that showed signs of water penetration

Number of systems that showed signs of salt penetration

Number of systems that showed signs of corrosion on outside enclosure

Mean Turn-Around Times

0005- Training: The Offeror shall provide training in support of the government operating the

HPT Systems and ancillary items provided in CLIN 0001. Training will include Operator/User

Training, Train-the-Trainer and Maintenance Technical Training. The Operator/User training will be provided to operators and users at a level that they can successfully use the HPT Systems in their Component specific environments. The Train-the-Trainer Training will be provided to instructors at a level that they can subsequently provide Operator/User Training and develop training materials unique to their Component organizations. The Maintenance Technical

Training will be provided to maintenance personnel at a level that they can subsequently conduct organic and depot level repairs of the HPT Systems. Training materials will be in hard copy, electronic and on-line media, and at a minimum, include: operator/user manual, reference/quick start guide, maintenance manual, and technical references.

0005A – Operator/User Training

0005B – Train-the-Trainer Training

0005C – Maintenance Technical Training

0005D – Online training

0006 – Data Item Descriptions (DiD): The Offeror shall provide the following:

0006A – Operator/ User Manual

0006B – Reference/Quick Start Guide

0006C – Maintenance Manual

0006D – Technical References

0006E – Configuration Items List

0006F – Algorithm Replay Tool

0007 – Periodic Technology Refresh: Technological changes/advances over time and Post

Implementation Reviews (PIRs) may result in the need to update the HPT System commodity contract items provided the fundamental commodity remains unchanged. This unpriced CLIN will be used to perform nonrecurring engineering efforts to incorporate periodic technology refresh changes within the overall scope of the contract, if needed. To ensure that these changes are properly documented and managed, the contractor may be required to submit a Configuration Management

Plan for Government approval as a deliverable under the resulting contract. As part of this Plan, the contractor may be required, or elect to, submit the Engineering Change Proposals (ECPs) for technology refresh with respect to replacement or updating of existing commodity products or technology insertion for new hardware or software deemed within the general scope of the contract by the CO.

Method of Shipment

The Offeror shall use industry best commercial practices.

Place of Task

All goods ordered under this contract shall be shipped F.O.B. Destination within Consignees

Premises, unless otherwise specified on individual Task Orders.

Partial Task and Acceptance

Partial deliveries will be allowed solely at the discretion of the Government. In the event the

Government determines that partial deliveries are allowable, the Task Order must specifically state that they are allowable. If the Offeror is granted partial shipment authorization, the original packing slip shall clearly identify those items not shipped. The balance of the order shall also be accompanied by packing slip(s) and shall clearly indicate that the shipment(s) constitutes the balance of the original order.

(End of Chapter B, Section 3)

Human Portable Tripwire Request For Proposal Section 4 – Packaging and Marking

SECTION 4 – PACKAGING AND MARKING

4.1 Packaging, Packing, and Marking

Systems shall be packaged, packed, and marked in accordance with standard commercial practices. The Offeror is fully liable for all damage, deterioration, or losses incurred during shipment and handling, unless the damage, deterioration, or losses are due to the fault of the

Government. The Offeror shall provide a packing slip which shall accompany each carton with information identifying the contract number, the order number, a description of the goods enclosed (manufacturer name, model number, serial number), and the customer point of contact.

Individual Task Orders will identify specific shipping instructions, task locations, and other necessary information.

4.2 Environmental Considerations

The Offeror shall use (where possible) packing materials which have the least impact on the environment when manufactured or discarded, including, brown cardboard in lieu of cardboard which has been bleached white and/or dyed, and materials which both decompose and are recyclable in lieu of recycle-only systems such as plastic or Styrofoam.

4.3 Branding/Marking

The Offeror shall comply with the requirements of any DHS Branding and Marking policies. As a matter of law, Federal criminal statutes prohibit unauthorized uses of the DHS Seal. In addition, DHS policy prohibits granting authorization for certain commercial uses of the Seal. It is permissible to reference DHS in materials if the reference is limited to true, factual statements.

The words DHS and/or Homeland Security should appear in the same color, font, and size as the rest of the text in the document. Moreover, such references shall not imply in any way an endorsement of a product, company, or technology.

Requests to use the DHS seal shall be submitted using DHS Official Seal Usage Approval, available from the COR. The Comments section should be used to describe why use of the seal is being requested, and how it will be used. Completed forms should be sent via e-mail to

Kathleen.McShea@hq.dhs.gov, DHS Director of New Media & Web Communications, and to the CO, with a copy to the COR.

All information submitted to the CO or COR by the Offeror shall clearly indicate the:

1) Name and business address of the Offeror

2) Contract Number

3) Task Order Number for which the information is being submitted.

(End of Chapter B, Section 4)

Human Portable Tripwire Request For Proposal Section 5 – Inspection and Acceptance

RFP No. HSHQDC-13R-V.11

SECTION 5 – INSPECTION AND ACCEPTANCE

5.1 Clauses Incorporated by Reference FAR 52.252-2 (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

www.acquisition.gov/far.

FAR Clause Number Clause Title and Date

52.246-2 Inspection of Supplies – Fixed Price (Aug 1996)

52.246-4 Inspection of Services – Fixed Price (Aug 1996)

52.246-16 Responsibility for Supplies (Apr 1984)

5.2 Inspection and Acceptance Official

Inspection and acceptance of all work performed under this contract shall be by the Contracting

Officer or a duly authorized representative.

(End of Chapter B, Section 5)

Human Portable Tripwire Request For Proposal Section 7 – Contract Administration Data

SECTION 6 – DELIVERABLES OR PERFORMANCE

6.1 Task Order Term

“Task Order” typically refers to a procurement of services, and “Delivery Order” typically refers to a procurement of supplies, however in this Solicitation the term “Task Order” will be used to refer to orders of both supplies and services. Task Orders issued under this contract are not coterminous; that is, they do not all have common start and end dates, but may be issued at various times as needed throughout the contract term.

6.2 Period of Performance

The ID/IQ shall consist of a five (5) year ordering period as shown below.

ID/IQ Period Ordering Period

Base Ordering Period 12 months

Option 1 - Ordering Period Two 12 months

Option 2 - Ordering Period Three 12 months

Option 3 - Ordering Period Four 12 months

Option 4 - Ordering Period Five 12 months

Task Orders may be placed during the Base and Option Ordering Periods (provided each applicable option period is exercised). Under no circumstances may an order be placed under the basic contract if the basic contract has expired or has been terminated or cancelled by the

Government.

The period of performance shall be specified in the Task Order and may include option periods which extend the Task Order up to twelve (12) months beyond the expiration of the basic contract. Order options, if included at initial issuance of the order, may be exercised after the expiration date of the basic contract.

6.3 Clauses Incorporated by Reference FAR 52.252-2 (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

www.acquisition.gov/far.

FAR Clause Number Clause Title and Date

52.242-15 Stop-Work Order (Aug 1989)

52.242-17 Government Delay of Work (Apr 1984)

52.247-34 F.O.B. Destination (Nov 1991)

52.247-35 F.O.B. Destination Within Consignee’s Premises (Apr 1984)

(End of Chapter B, Section 6)

SECTION 7 – CONTRACT ADMINISTRATION DATA

7.1 Authorized Users

As a Strategic Sourcing Initiative, all DHS Components are authorized to place Task Orders under this contract. In addition, DHS reserves the right to place orders under this contract for the benefit of other Federal agencies as a servicing agency under an interagency agreement or for other agencies and institutions as permitted by law.

7.2 Contracting and Administrative Authority

The following subsections describe the roles and responsibility of individuals who will be the primary points of contact for the Government on matters regarding contract administration. The

Government reserves the right to unilaterally change any of these individual assignments at any time.

7.2.1 Contracting Officer (ID/IQ Level)

The ID/IQ Level Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Offeror effects any change at the direction of any person other than the Contracting Officer, including any change beyond the scope of authority given to the duly authorized Contracting Officer’s

Representative identified in the contract, the change will be considered to have been made without authority and no adjustment will be made in the contract cost to cover any increase in charges incurred as a result thereof. The Contracting Officer has the authority to perform any and all post-award functions in administering and enforcing this contract in accordance with its terms and conditions.

7.2.2 Contracting Officer’s Representative (ID/IQ-level)

The ID/IQ Contracting Officer’s Representative (COR) is responsible for administering the performance of work under this contract. IN NO EVENT, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms and conditions of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The COR may give technical direction to the Offeror that fills in details, requires pursuit of certain lines of inquiry, or otherwise serves to facilitate the Offeror’s compliance with the contract. To be valid, technical direction by the COR:

• Must be consistent with the general scope of work set forth in this contract;

• May not constitute new assignment of work nor change the expressed terms, conditions, or specifications of this contract; and

• Shall not constitute a basis for any increase in the contract’s estimated cost, or extension to the contract Task schedule or period of performance.

In the event any Government technical direction is interpreted by the Offeror to fall within the clause of this Contract entitled “CHANGES”, the Offeror shall not implement such direction but shall notify the Contracting Officer in writing of such interpretation within ten (10) working days after the Offeror’s receipt of such direction. Such notice shall:

Include the reasons upon which the Offeror bases its belief that the technical direction falls within the purview of the “CHANGES” clause; and include the Offeror’s best estimate as to the revision of the current cost, fee, performance time, Task schedules or any other contractual provision that would result from implementing the COR’s technical direction.

If, after reviewing the information presented by the Offeror, the Contracting Officer is of the opinion that such direction is within the purview of the “CHANGES” clause and considers such change desirable, a unilateral direction will be issued to the Offeror to proceed pursuant to the authority granted in that clause. If a determination is made that such direction is technical direction authorized by this schedule clause, the Offeror will be directed to proceed with the implementation of such technical direction.

In the event a determination is made that it is necessary to avoid a delay in performance of the

Contract, the Contracting Officer may direct the Offeror to proceed with the implementation of the technical direction pending receipt of the information to be submitted by the Offeror. Should the Contracting Officer later determine that Change direction is appropriate; the written direction issued hereunder shall constitute the required Change direction.

Failure of the Offeror and the Contracting Officer to agree on whether Government direction is technical direction or a Change within the purview of the “CHANGES” clause of this contract shall be a dispute concerning a question of fact within the meaning of the Section I Clause entitled “DISPUTES”.

7.2.3 Task Order Contracting Officer (TO CO)

The Task Order Contracting Officer (TO CO) resides within the ordering activity and will be identified on an individual order. The TO CO is authorized to:

(1) Issue Task Orders.

(2) Complete any and all administrative contractual actions with the Offeror concerning those Task Orders issued by their office.

(3) Terminate Task Orders, issued by their office, for convenience and cause and cancel

Task Orders with no additional cost to the Government.

7.2.4 Task Order Contracting Officer Representative (TO COR)

TO COs may designate CORs for individual Task Orders that will be responsible for the day-to-day coordination of the Task Order. The TO COR will represent the TO CO in the administration of technical details within the scope of the Task Order. The TO COR is also responsible for the final inspection and acceptance of all Task Order deliverables and reports, and such other responsibilities as may be specified in the order. The TO COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the TO CO or the Government. The TO COR does not have authority to alter the Offeror’s obligations or to change the order specifications, price, terms or conditions. If as a result of technical discussions it is desirable to modify order obligations or specifications changes will be issued in writing and signed by the TO CO.

7.3 ID/IQ Level CO and COR Contact Information

The ID/IQ Level Contracting Officer is:

Name: Lori Lawson

Address: MGMT/OPO/DNDO/Mailstop 0115

Department of Homeland Security

Office of Procurement Operations

Domestic Nuclear Detection Office

245 Murray Lane, Bldg. 410, SW

Washington, DC 20528-0115

Telephone: (202) 254-7168

Facsimile: (202) 254-7751/7752

Email: Lori.Lawson@hq.dhs.gov

The Administrative Contracting Officer is:

Name: Willie Lindsey

Address MGMT/OPO/DNDO/Mailstop 0115

Department of Homeland Security

Office of Procurement Operations

Domestic Nuclear Detection Office

245 Murray Lane, Bldg. 410, SW

Washington, DC 20528-0115

Telephone: (202) 254-7008

Facsimile: (202) 254-7751/7752

Email: Willie.Lindsey@hq.dhs.gov

The ID/IQ Level COR is:

Name: (To be completed at award)

Address: MGMT/OPO/DNDO/Mailstop 0115

Department of Homeland Security

245 Murray Lane, SW

Washington, DC 20528-0115

Telephone:

Facsimile:

Email:

7.4 Organizational Conflicts of Interest

The Offeror warrants that, to the best of his knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest, as defined in

Federal Acquisition Regulation 9.5, or that the Offeror has disclosed all such relevant information.

The Offeror agrees that if an actual or potential conflict of interest is discovered after award, the

Offeror will make a full disclosure in writing to the Contracting Officer. This disclosure shall include a description of actions that the Offeror has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflicts.

Remedies: The U.S. Department of Homeland Security may terminate the contract for convenience, in whole or in part, if it deems such termination necessary to avoid an organizational conflict of interest. If the Offeror was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose it, or misrepresented relevant information to the Contracting Officer, DHS may terminate the contract for default, debar the Offeror from Government contracting, or pursue other such remedies as may be permitted by law or this contract.

7.5 Electronic Funds Transfer (EFT) Payment Requirements

FAR 52.232-33, PAYMENTS BY ELECTRONIC FUNDS TRANSFER—CENTRAL

CONTRACTOR REGISTRATION, is included in this Solicitation/contract. All Offeror payments will be made by EFT unless accepted or otherwise determined by the paying office designated in the contract.

The contractors must initiate enrollment in EFT by contacting the paying office designated in the contract and requesting form SF 3881, Automated Clearing House (ACH) Offeror/Miscellaneous

Payment Enrollment Plan. This form must be completed by the contractor and their financial institution and returned to the paying office. The paying office will complete the process and notify the contractor that EFT enrollment is complete. All payments under this contract will be held until the contractor provides the required EFT enrollment information.

7.6 Invoices

For orders issued by the Domestic Nuclear Detection Office (DNDO) the contractor shall submit an original invoice or send via facsimile or email to the following address:

Invoicing PPB

Coast Guard Finance Center

DNDO Invoices

P.O. Box 4141

Chesapeake, VA 23327

Email address:

FIN-SMB-DNDOInvoices@uscg.mil

The invoice shall include the following:

Contract/Modification Number

Contractor Name

Date of Invoice

Invoice/Voucher Number

Contract Line Item Number (CLIN)

Invoice Amount

The Contractor can obtain status of each invoice by calling or emailing to:

USCG FINCEN Customer Service

Call: 1-800-564-5507 or 757-523-6940

Website: http://www.fincen/uscg.mil/Offerorinfor.htm

For orders issued by ordering components other than DNDO the Contractor shall submit invoices in accordance with the instructions contained in the task order award.

(End of Chapter B, Section 7) http://www.fincen/uscg.mil/Offerorinfor.htm

Human Portable Tripwire Request For Proposal Section 8 – Special Contract Requirements

SECTION 8 – SPECIAL CONTRACT REQUIREMENTS

8.1 Reporting Requirements

DHS requires reporting and data at the ID/IQ contract level as detailed below. Unless otherwise prescribed the Contractor shall provide all ID/IQ contract level reports to the ID/IQ Level CO via email.

The Contractor shall provide current and accurate data regarding the description of purchases, the amounts awarded and the components making the awards. The report shall be submitted on a quarterly basis using the template provided in (Attachment 8 – Quarterly Report Template) and transmitted electronically.

Starting from the date of contract award the report is due on a quarterly basis (i.e., every three months) 15 calendar days after the conclusion of the reporting period. For example, if the contract is awarded August 15, 2014 then the first quarter for which reporting is required would conclude November 15, 2014 and the first report would be due 15 calendar days thereafter on

November 30, 2014. If the 15th calendar day falls on a weekend or holiday the report is due the following business day. If there is no activity during the reporting period a “no activity” report shall be submitted. A copy of the Task Orders and Task Order modifications awarded during the reporting period shall be submitted with the report. The report and attached Task Order / modification copies shall be submitted via email to the ID/IQ Level CO. The subject line of the email shall be annotated with “Quarterly Spend Management Report (Reporting Period)

(Contract No.).

8.2 Ordering Procedures

(a) Task Orders (TO) will be issued on a FFP basis. Since the contract award(s) resulting from the solicitation will be a single Baseline ID/IQ vehicle and a single Maritime ID/IQ vehicle, fair opportunity procedures will not be applicable (ref: FAR 16.5).

(b) The proposal shall indicate either compliance with, or exception to, the requirements, risks, and assumptions. Both oral and written technical proposals shall address, as appropriate:

1. Proposed goods;

2. Other proposal elements (shipping, etc.);

3. Task terms;

4. Other pertinent data, (e.g., potential conflict of interest issues);

5. Any standards identified in the base contract, and/or any standards identified in the

Task Order;

(c) The proposal shall include detailed pricing. The Contractor is permitted to propose pricing that is lower than originally proposed and established in the contract.

(d) Other related information shall always be in writing and shall address relevant information as required by the contract or requested by the TO RFP. The Contractor shall assume all costs (as an indirect charge) associated with proposal preparation for Task Orders.

8.3 Task Orders

Task Orders issued under this contract will contain the following information:

(a) Date of order;

(b) Contract number and Task Order number;

(c) Description, quantity ordered and contract price;

(d) Desired Task date;

(e) Required Task date;

(f) Place of Task;

(g) Accounting and appropriation data;

(h) Any other pertinent information such as name and address of Contractor;

(i) Specific billing address for each destination especially for multiple destination orders;

(j) Items for which partial deliveries are acceptable.

8.4 Unauthorized Work

The Contractor is not authorized at any time to commence TO performance prior to the issuance of a signed TO or other written approval provided by the TO CO to begin work.

8.5 Unilateral Orders

TOs under this contract will ordinarily be issued on a unilateral basis by an authorized Task

Order CO using an Optional Form (OF) 347, once both parties agree on all terms.

8.6 Equipment Modifications/Substitution under Issued Task Orders

For Task Orders issued under the base contract, the Contractor shall not substitute equipment or make any modifications to equipment ordered under issued Task Orders which would result in any change to the Contractor model number, part number, or series on deliverable equipment unless authorized in writing by the TO CO.

8.7 Energy Star (E-Star) Compliance Certification

The Contractor shall provide evidence of meeting the Environmental Protection Agency (EPA) requirements for energy efficiency. Certifications shall be available for the delivered configurations of all systems for which Energy Star requirements apply.

8.8 Section 508 Compliance

In accordance with FAR 39.203(c), the Program Office has documented in writing the non-conformance of HPT systems being procured under this Solicitation with full Section 508 compliance, including a description of market research performed and which standards cannot be met, and provided documentation to the contracting officer for inclusion in the contract file.

Nonetheless, Contractors should strive to meet as many of the Section 508 requirements as may be applicable to these units in an applicable operating environment.

8.9 Information Security Requirements

The Contractors shall comply with Government program security requirements for safeguarding

DHS sensitive information and operational data. Relevant guidance is provided in DHS

Management Directive (MD) 11042.1, Safeguarding Sensitive But Unclassified (For Official

Use Only) Information, and applicable Government program documentation.

Contractor systems and services must comply with applicable information security policies and security controls of DHS and DHS components to which the Contractor systems and services are provided. When DHS and DHS component information security policies and security controls differ, the Contractor shall comply with the most restrictive of applicable information security policies and security controls. Applicable information security policies and security controls are determined by results of DHS component information security categorization. Depending on the nature and implementation of Contract provided systems and services, applicable controls might include identification and authentication, access control, cryptography, systems engineering life cycle, and configuration management.

The Contractor shall provide documentation and technical assistance as required to support validation of product and service compliance with DHS and DHS component information security policies and security controls.

DHS and DHS component information security programs are directed to follow guidelines and policies as outlined DHS MD 140-01, Information Technology Systems Security, and associated

IT Security Program Publications. For sensitive systems, DHS requirements are detailed in DHS

Sensitive Systems Policy Directive 4300A and DHS 4300A Sensitive Systems Handbook. DHS

Information security categorization is performed with Federal Information Processing Standards

(FIPS) Publication 199, Standards for Security Categorization of Federal Information and

Information Systems, DHS Information Security Categorization Guide, and DHS FIPS 199

Security Categorization Template.

The Government will coordinate the details of DHS and DHS component information security reviews, validations, and authorizations and will determine requirements for supporting

Contractor documentation and technical assistance.

The Contractor shall comply with the latest official versions. Currently (although subject to updating) those are: DHS Sensitive Systems Policy Directive 4300A, Version 10.0, May 20, 2013; DHS 4300A Sensitive Systems Handbook, Version 9.1; DHS Management Directive

11042.1 dated 1/6/2005; FIPS 199 dated February 2004.

8.10 Enterprise Architecture Requirements

The Contractor shall ensure that systems and services, conform to the applicable enterprise architecture—including DHS and DHS component business reference model (BRM), technical reference model (TRM), data reference model (DRM), service reference model (SRM)—of DHS and any DHS component to which the Contractor systems and services are provided/fielded.

The Contractor shall provide documentation and technical assistance to support validation of product and service compliance with the DHS enterprise architectures and any DHS component architectures to which the Contractor systems and services are provided. The Contractor shall provide documentation and technical assistance, as required to support insertion of Contractor provided systems and services, as directed by DHS and DHS component architecture governance bodies.

8.11 Advertisements, Publicizing Awards and News Releases

Under no circumstances shall the Contractor, or anyone acting on behalf of the Contractor, refer to the supplies, services, or equipment furnished pursuant to the provisions of this contract in any publicity/ news release or commercial advertising without first obtaining explicit written consent to do so from the Contracting Officer. This restriction does not apply to marketing materials developed for presentation to potential Government customers of this contract vehicle.

The Contractor agrees not to refer to awards in commercial advertising in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Federal

Government or is considered by the Government to be superior to other systems or services.

8.12 Post-Award Conference

The successful Contractors shall participate in a post-award conference. The Contractors will be notified of the exact time and location of the conference not later than seven calendar days prior to the scheduled date of the conference.

The purpose of the post-award conference is to aid both the Contractor and the Government in achieving a clear and mutual understanding of all contract requirements and identify and resolve potential problems (See FAR Subpart 42.5).

The ID/IQ COR is responsible for establishing the time and place of the conference and will notify the appropriate Government representatives and the Contractor. The ID/IQ CO will designate or act as the chairperson at the conference. The conference may be conducted at a location within the Washington, D.C. commuting area or via teleconference at the Government’s discretion. The post-award conference will establish work level points of contact, determine the administration strategy, roles, and responsibilities, and other information pertinent to the successful administration of this ID/IQ contract.

8.13 Incorporation of Relevant Sections of Contractor’s Proposal

Relevant sections of the price proposal, submitted in response to this Solicitation, as revised and accepted by DHS, are incorporated by reference as if it were incorporated in full text as a special addendum to this contract. Conflicts or inconsistencies between the Contractor’s proposal and other portions of this contract will be resolved by giving precedence to the other portions of the contract. Reference FAR 52.212-5 Contract Terms and Conditions – Commercial Items (Jan

2013). Commitments undertaken and representations made in the Contractor’s incorporated proposal as to performance or other characteristics of the Contractor’s offered equipment or services that exceed requirements elsewhere specified in the contract become requirements of this contract, which the Contractor is obligated to provide or perform under the terms of this contract.

(End of Chapter B, Section 8)

Human Portable Tripwire Request For Proposal Section 9 – Contract Clauses

SECTION 9 – CONTRACT CLAUSES

9.1 General

The ordering activity may include additional contract clauses in orders, other than those enumerated herein such as (1) option FAR clauses, (2) activity clauses, (3) unreferenced FAR alternate clauses, or (4) order specific clauses.

9.2 Clauses Incorporated By Reference

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address:

www.acquisition.gov/far.

FAR Clause Number Clause Title and Date

52.212-4 Contract Terms and Conditions – Commercial Items (Feb 2012)

52.225-25

Prohibition on Contracting with Entities Engaging in Sanctioned

Activities Relating to Iran—Representation and Certification (Nov

2011)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders -- Commercial Items (June 2014)

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL ITEMS (JUN 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)"(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

http://www.acquisition.gov/Far/current/html/52_222.html#wp1151848 http://uscode.house.gov/ http://www.acquisition.gov/Far/current/html/52_222.html#wp1151848 http://uscode.house.gov/ http://www.acquisition.gov/Far/current/html/52_233_240.html#wp1113329 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.acquisition.gov/Far/current/html/52_233_240.html#wp1113344 http://uscode.house.gov/

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C.