FTW-AUS_HSHQC7-14-R-00002_QAs.docx

Ft. Worth/Austin Questions and Answers

HSHQC7-14-R-00002

Yes.

As stated in the Proposal Submission Requirements section of the RFP, the “Field Level Supervision Exhibit” attachment does not count against the page limitation in the technical proposal.

No. Although the training may be similar or replicates the training provided by AHA and ARC, the Statement of Work is specific which training model will be accepted.

Questions:

A. Please clarify if the requirement is to have the Top Secret clearance prior to submittal of the response

B. or if DHS will sponsor the contractor who currently holds a Secret clearance for their Top Secret clearance requirement.

C. or if either Secret of Top Secret clearance is applicable to this solicitation

D. If Secret or Top Secret clearance is not required, please advise if there is still a requirement to provide the certified statement of Current Secret / Top Secret Facility Clearance.

A. IAW Section 5.4.1.2, a facility clearance is not required.

B. Not Applicable

C. Not Applicable

D. No, see Amendment 0002 for revised Attachment 9.

All tables, charts, illustrations, captions, and graphs must adhere to minimum font requirement identified in the RFP.

1) As discussed at the December 18th Pre-Proposal Conference, are the vehicles called for in this exhibit required for this RFP?

2) Exhibit 1 – Post Exhibit does not reference a vehicle; what post are these required vehicle assigned to?

3) Are the marking requirement outlined in Exhibit 8F applicable?

4) Line 4 of the Exhibit 1 – Post Exhibit (7G257) reflects 1 hour a day; 7 hours a week and 365 hours a year. Is this a 5th PSO added to this facility or as is the current requirement, this line item represents a patrol vehicle for the Fort Worth Federal Center that is driven by one of the PSOs assigned to the 24/7 Post (Line 3)?

5) If Line 4 represents a vehicle, is one of the vehicles listed in Exhibit 8F represented by this entry on the Post Exhibit?

1) Yes. See Amendment 0002 for updated Exhibit 8F which reduces the number of vehicles from two to one.

2) See Amendment 0002 for updated Exhibit 8F. The vehicle is assigned to the Fort Worth Federal Center (Post ID 7 G 257).

3) Yes.

4) See Amendment 0002 for updated Exhibit 1 – Post Exhibit. The revised Post Exhibit removes this line.

5) See Amendment 0002 for updated Exhibit 1 – Post Exhibit and Exhibit 8F.

1) Which of the four (4) locations for PSOs to be processed for a PIV Card (ICE Dallas; TX Service Center Dallas, FEMA Denton, DFW Airport Coppell)are valid locations for FPS PIV processing?; (this information is important to accurately allow the contractor to calculate the cost of PIV processing)

2) Will PSO’s be required to possess a PIV to stand post on contract start?

3) If not required to possess a PIV by the contract start date, what is the “drop dead” date for the PIV requirement?

4) Will a government mobile unit for PIV processing be available?

5) Will contractor cost associated with the PIV processing be reimbursed through an equitable adjustment process after start up or does the cost of this process need to be included in the proposal pricing?

1) Confirmation has been received from the Program Office that all four (4) locations are valid.

2) The PSOs are not required to possess a PIV to stand post at contract start.

3) A “drop dead” date has not been established.

4) It is unknown at this time.

5) The cost associated with PIV processing shall be built into the proposed hourly rates.

No, see revised 6.7.3.4.1 of the SOW in Amendment 0002.

Yes, see revised 6.7.3.4.1 of the SOW in Amendment 0002.

Yes.

See Amendment 0002.

Yes.

IAW Exhibit 8A for the solicitation the Faux Fur Trooper Style Cap is not required.

See Amendment 0002 which provides a seniority list broken down by CBA.

See Amendment 0002 for updated CBA.

The contractor may have multiple training instructors who are certified in multiple areas. A contractor can utilize contractors to teach certain topics however, if a contractor is utilized the requirements outlined IAW Section 11.4 of the SOW remain in effect.

Question 1: Is this exhibit 8A applicable to all sites included in the Post Exhibit, Exhibit 1?

Question 2: If the answer to the above question is “no” can the Government provide Exhibit 8A requirements for all other sites: Austin, Arlington, Cleburne, Grand Prairie, Georgetown, San Marcus, Temple and Waco?

1) Yes

2) See the answer to question 1 above.

Question: Would the Government please provide a list that shows the status of the incumbent’s personnel licenses/permits?

All incumbent personnel meet the license/permit requirements contained in the current contract. The incumbent vendor will provide the personnel records to the successful awardee.

Question: Do incumbent personnel on the current/existing contract meet the Medical Standards, Physical Demands, and Clearance requirements stated in the RFP or are these new requirements?

Incumbent contractor personnel meet all requirements under the current contract. The medical/physical requirements of this RFP differ from those contained in the current/expiring contract.

Question: Are the training requirements stated in the RFP the training requirements for the current/existing contract or is there a change in the training requirements for the new contract?

Incumbent contractor personnel meet all requirements under the current contract. The RFP requirements differ from the current contract requirements. All PSOs are required to complete all of the required training that is set forth in this RFP, which may vary from the type and quantity of training required under the expiring contract, prior to standing post.

Question: Is the Contract Manager required to be onsite Monday – Friday during normal working hours?

No; however, IAW 11.2.5 of the SOW “CM shall be available during normal working hours (8:00 a.m. to 4:30 p.m.) within 30 minutes by telephone or in person to discuss deficiencies. After normal duty hours or on weekends and holidays, CM shall be available within two hours.”

Question: Is it permissible for the Contract Manager to simultaneously manage/oversee other similar Government and/or commercial contracts while serving as the Contract Manager on the PSO Services throughout the Fort Worth/Austin Texas Area contract, or is the Contract Manager a dedicated, full-time, position exclusively for this contract?

The Contract Manager is a dedicated full-time position for this contract. See Amendment 0002 for revision to SOW Section 11.2, Contract Manager.

Question: Please provide the building/location where the Contract Manager currently resides?

The current Contract Manager resides in their company provided office space.

Question: Will the Government provide office space for Key Personnel?

No, the successful offeror is required to provide any necessary office space and furnishings as well as any equipment.

Question: If office space is provided, will the Government provide internet connectivity for the Contract Manager?

Refer to question 24 above.

Question: Are these types of records required to be stored onsite or can they be maintained electronically offsite?

IAW 7.3.1.2 of the SOW, Contractor must maintain legible, paper or computerized system (electronic/scanned) files containing training, certification, licensing, and permit information required in SOW.

IAW 7.3.1.1 of the SOW, Contractor shall maintain personnel files for employees who work under this contract. These files shall reside in Contractor Manager’s office and be made available to Government immediately upon request.

Question 1: What is the current weapon being used on the contract? Is this considered a weapons platform change or transition from the previous contract?

Question 2: If offeror chooses to use the same weapon as the incumbent contract, is Transitional Weapons Training required?

Question 3: Will the government provide storage space for weapons and ammo on site?

Question 4: If yes, can the government provide the buildings where such storage space are in place?

The weapon for the current contract is the 40 caliber. The choice of which manufacture to use is outlined in the Statement of Work. This is not a platform change but a transition from previous contract.

No. Only if the offeror decides to utilize a different weapon i.e., Smith & Wesson instead of a Glock etc. Then the transition training will be required.

No.

No. Weapons and ammo are not allowed to be stored on property.

Question 1: Will the Government provide free parking for the required vehicles?

Question 2: Can the Government provide average daily use in miles for each of the vehicle?

The only required vehicle for this contract is on the Fort Worth Federal Center. Ample parking is available for the vehicle. Additionally this is a 24/7 post.

No. This is a vehicular patrol post. Portions of the facility grounds have been sold to the City of Fort Worth reducing the amount of land area to cover. Actual mileage is unavailable.

Question: Please provide the start and end time for one (1) hour post for the post ID 7 G 257, Building TX 0807-TX0912 in Fort Worth.

This post is a roving patrol vehicle. See Amendment 0002.

Question: Can the Government please provide clarification?

See Amendment 0002 for corrected Post Exhibit.

Question: Can the Government provide clarification?

Question: Can the Government provide the zip code for this building?

Question: Would the Government please provide clarification of hours per day and total hours per week on Exhibit 1?

Question: Would the Government please identify the Level III and Level IV Facilities listed on the Post Exhibit?

This information will be provided to the awardee.

Question: Please clarify whether any or all of the following constitute Fringe benefits and whether Offerors must honor these Fringe benefits during the term of the contract: uniform allowance, shoe allowance, Health & Welfare, paid vacation, and paid holidays.

For purposes of proposal preparation, H&W, paid vacation and paid holidays are fringe benefits.

Question: Do all PSOs require Government-Provided Screener Training?

No, see Amendment 0002.

Question: Will the Government provide a revised/up to date CBA for this region?

See Amendment 0002 for updated CBA.

Question: Would the Government please confirm that the address below is the correct proposal delivery address, per the SOLICITATION PROVISIONS, Page 376 of 405

Submissions shall be made via hard copy to:

Department of Homeland Security Office of Procurement Operations Attention: Jennifer Goss 32125 32nd Ave S Federal Way, WA 98001

See Amendment 0002

Questions: Is Guard Mount required for this contract? If guard mount is required, will the government provide space for guard mount?

There is no requirement in the SOW for guard mount but consult the applicable CBAs and comply with all applicable DOL requirements. Offerors are reminded that pricing for any such allowances it chooses to provide are to be built into the hourly rate.

Question: Would the Government clarify if a Table of Contents counts towards the 20-page Technical Proposal page limitation?

See Question 1.

Question: Does the Government have a preference as far as models and year of vehicles?

Question: Where (cities) will the vehicles be located?

There is no preference. The vehicle must be serviceable and remain in service throughout the life cycle of the contract.

Fort Worth, Texas

Question: Would the Government please clarify which posts will be utilizing the 15 contractor-provided cell phones?

See Amendment 0002 for revisions to Exhibit 8E. The number of phones has been increased from 15 to 30, which allows for one cell phone per building.

Question: Per Exhibit 9D, the Government will be providing hand-held radios. Will the Government please confirm that the contractor will not have to apply for an FCC license?

The Contractor will not have to apply for a FCC license.

Question: Should the Management Approach section to be submitted on the disk be redacted?

Question: Should the Pricing Schedule and Price Element Breakdown be redacted?

Question: Should the CD label be redacted?

A) The electronic copy should be in the original format without redactions.

B) The Pricing Schedule and Price Element Breakdown should not be redacted.

C) The CD label should not be redacted.

Question: Will the Government please provide guidance on what offerors should use in the place of binders for the submission of both the Technical and Price proposals.

Offerors may secure their proposal submissions together with a binder clip, paper clip, etc.

Question: Will the Government please clarify if a facility clearance is required for this contract?

See Question 4.

Question: Do incumbent personnel have PIV cards or is this a new requirement?

No. This is a new requirement.

Question: In the post exhibit, there are also posts located in Dallas County (zip code 75050). What CBA will cover the building located in the zip code area 75050 (cities of Arlington and Grand Prairie)?

The cities of Arlington and Grand Prairie fall under Tarrant County, not Dallas County. The applicable CBA is UGSOA Local 203.

See Amendment 0002.

Question: In order to accurately price vacation time, would the government provide, in a separate column on Attachment 10, the CBA associated with each individual?

See Amendment 0002 which provides a seniority list broken down by CBA.

Yes.

The incumbent contractor is The J. Diamond Group, contract number HSCEC7-10-A-00001. This RFP is considered a new requirement.

See Amendment 0002 for updated CBA.

If the incumbent contractor negotiates the next scheduled raise for this site prior to the end of the period of performance and it is effective prior to the expiration of the incumbent’s contract and employees who worked on the incumbent’s contract were actually paid in accordance with the wage and fringe benefit provisions of the incumbent’s CBA, then an equitable adjustment may be allowed.

The new or revised CBA must be received not less than 10 days prior to the start of the period of performance.

See Amendment 0002 for updated Exhibit 8F. Please review the vehicle types identified in the table below the “Vehicle Type” header. IAW the update Exhibit 8F, a sedan, truck, or Kubota/utility type vehicle are identified, due to the off road terrain.

If so, how many hours?

Does previous training hours completed count toward the 16 hour requirement?

Yes, but not all incumbents have been through the screener training.

Eight (8) hours of screener training was required under the previous contract.

No. See amendment 0002 for revisions to the screener training.

See Question 4.

a. For example: Is OC training a new requirement?

Yes, OC training is a new requirement. In addition there are revised screener training requirements.

The physical requirements are new to this contract.

Yes.

See Amendment 0002 for revisions to screener training requirements.

See Amendment 0002 which provides a seniority list broken down by CBA.

See Amendment 0002 for corrected Post Exhibit.

See Amendment 0002 for corrected Post Exhibit.

See Amendment 0002 for corrected Post Exhibit.

See Amendment 0002 for corrected Post Exhibit.

CBA SPFPA Local 307 covers Travis, Hay, and Williamson counties, as listed under paragraph 2.1(a) on page 5 of the CBA.

1. Present Vendor(s)

1. Award date(s)

1. Hourly Billing rates for each category upon award of previous contract

1. Current billing rates

1. Bid Tabulation or contract from current award

1. Estimated amount of hours for each category

1. See Question 54

2. 08/31/2009

3. The RFP requirements differ from the current contract requirements which may impact the billing rates. Price proposals should be based on the new RFP requirements.

4. See Answer above.

5. See Answer above.

6. See Pricing and Schedule and Exhibit 1 for the hours.