LA_HSHQC7-14-R-00001_QAs.docx

Louisiana Questions and Answers

HSHQC7-14-R-00001

Proposals are due no later than (2:00 P.M.), (Pacific Time), (February 10, 2014).

Submissions shall be made via hard copy to:

Department of Homeland Security Office of Procurement Operations Attention: Jennifer Goss 32125 32nd Ave S Federal Way, WA 98001

See Amendment 0002.

Yes.

A) Should the Management Approach section to be submitted on the disc be redacted?

B) Should the Pricing Schedule and Price Element Breakdown be redacted?

C) Should the CD label be redacted?

A) The electronic copy should be in the original format without redactions.

B) The Pricing Schedule and Price Element Breakdown should not be redacted.

C) The CD label should not be redacted.

All incumbent personnel meet the license/permit requirements contained in the current contract. The incumbent contractor will provide the incumbent personnel records to the awardee.

Incumbent contractor personnel meet all requirements under the current contract. The medical/physical requirements of this RFP differ from those contained in the current/expiring contract.

Incumbent contractor personnel meet all requirements under the current contract. The RFP requirements differ from the current contract requirements. All PSOs are required to complete all of the required training that is set forth in this RFP, which may vary from the type and quantity of training required under the expiring contract, prior to standing post.

No; however, IAW 11.2.5 of the SOW “CM shall be available during normal working hours (8:00 a.m. to 4:30 p.m.) within 30 minutes by telephone or in person to discuss deficiencies. After normal duty hours or on weekends and holidays, CM shall be available within two hours.”

A full-time Contract Manger is required for this contract.

The Contract Manager is a full-time position for this contract.

The current Contract Manager resides in their company provided office space.

No, the successful offeror is required to provide any necessary office space and furnishings as well as any equipment.

Refer to question 11 above.

IAW 7.3.1.2 of the SOW, Contractor must maintain legible, paper or computerized system (electronic/scanned) files containing training, certification, licensing, and permit information required in SOW.

IAW 7.3.1.1 of the SOW, Contractor shall maintain personnel files for employees who work under this contract. These files shall reside in Contractor Manager’s office and be made available to Government immediately upon request.

There is no requirement in the SOW for guard mount but consult the applicable CBA and comply with all applicable DOL requirements. Offerors are reminded that pricing for any such allowances it chooses to provide are to be built into the hourly rate.

The only requirement is for a .40 caliber handgun. There is no platform change. See Amendment 0002.

See Amendment 0002, which removes the requirement for a vehicle.

See Amendment 0002 for revised Post Exhibit

This information will be provided to the awardee.

Please clarify whether any or all of the following constitute Fringe benefits and whether offerors must honor these Fringe benefits during the term of the contract: uniform allowance, shoe allowance, Health & Welfare, paid vacation, and paid holidays.

Please refer to the Code of Federal Regulations (29 CFR, Chapter 4) and Federal Acquisition Regulations, particularly the Clause at FAR 52.222-43.

No, all PSOs do not require Government Provided Screener Training. See Amendment 0002.

Offerors may secure their proposal submissions together with a binder clip, paper clip, etc.

A) Please confirm whether TAS hours will be required for this contract.

B) If TAS hours are required, which CLIN will TAS hours be ordered through?

C) If TAS hours are required, what is the estimated annual number of TAS hours?

D) Currently, there are separate bill rates for Basic FEMA Recurring Services and FEMA Emergency Services. Please confirm which CLIN will be used for FEMA Recurring hours as well as FEMA Emergency Services hours.

E) Please confirm the estimated number of annual hours for Basic FEMA Recurring Services and FEMA Emergency Services.

A) TAS hours will be required under the resultant contract.

B) The estimated hours for both Basic Services and TAS services are included under the CLINs titled PSO Services. The basic services and TAS services are to be priced as a weighted average hourly rate.

C) The Government anticipates that approximately 2% of the maximum hours solicited under this requirement will be for TAS.

D) There will no longer be separate billing rates for FEMA recurring. The hours for FEMA Recurring are included under the CLINs titled PSO Services and the hours for FEMA ESS under the CLINs titled Emergency Security Services (ESS).

E) The estimated annual hours for FEMA Recurring and ESS are included in the annual estimates for PSO Services and Emergency Security Services (ESS).

This solicitation is for services for the State of Louisiana. Amendment 0002 corrects this typographical error.

Testing must be conducted in accordance with the statement of work.

The range of frequencies tested by the audiologist are 125 Hz, 250 Hz, 500 Hz, 1000 Hz, 2000 Hz, 3000Hz, 4000 Hz, and 8000 Hz.

All incumbent personnel are trained for the use of the baton; however use of OC spray is a new requirement.

Incumbent contractor personnel are presently using a Smith and Wesson 40 caliber, which is one of the recommended weapons listed on the Exhibit 8C under Specifications: Item 3. If offeror chooses to use the same weapon, neither Transitional nor Weapons Platform Training is required of incumbent personnel during transition. If the offer chooses one of the other recommended pistols indicated on Exhibit 8C, Paragraph 3, Transitional Weapons Training shall be required.

A) Please confirm that only one vehicle is required.

B) Where is the one vehicle required to be assigned?

See Question 16 above.

A) Should Offerors provide the redacted Management Approach in a separate “envelope” from the non-redacted Management Approach copies?

B) Should Offerors provide their Past Performance copies in a separate “envelope” from the Management Approach copies?

A) All five copes of the technical submission (specifically the Management Approach) should be placed in the same envelope.

B) Past Performance information should also be included in the envelope with the Management Approach, as it is part of the Technical Proposal.

Offerors may include headers and/or footers with essential information, such as RFP Section Name, RFP Solicitation Number, page number, and disclosure statement in the margins; however, they must adhere to minimum font requirement identified in the RFP.

See Question 16 above.

See Question 16 above.

See Question 16 above.

No.

See Question 26 above.

Yes.

Past Performance should have a cover sheet that clearly identifies the documents as past performance.

Page 76 of 393 Section 5.4.2.4(a) states: Contractor must possess facility clearance that is equal to level for work on this contract as specified in Section 5.4.1.2 prior to submission of proposal or quote.

Page 77 of 393, section 5.4.3(b) states: 5.4.2.4(b) DHS may sponsor Contractor for a facility clearance, if contract performance requires access to classified information and Contractor selected for award does not possess a facility security clearance that is equal to level for work on this contract as specified in Section 5.4.1.2.

Page 358 of 393, last line in last box states: “Provide a certified statement of current Secret/Top Secret Clearance.”

A) Please clarify if the requirement is to have the Top Secret clearance prior to submittal of the response, B) Or, if DHS will sponsor the contractor who currently holds a Secret clearance for their Top Secret clearance requirement.

A) It is not necessary for the offeror to have the Top Secret clearance prior to submittal of the response

B) Section 5.4.2.4 indicates that 5.4.2.4 (b) is applicable. IAW 5.4.2.4 (b) DHS may sponsor Contractor for a facility clearance, is contract performance requires access to classified information and Contractor selected for award does not possess a facility security clearance that is equal to level for work on this contract as specified in Section 5.4.1.2.

In accordance with the proposal submission requirements, the technical proposal (covering all non-price factors) is limited to twenty (20) pages in at least 11pt. font and 1” margins.

See Question 16 above.

See Amendment 0002, which removes the requirement for a vehicle.

The incumbent contractor is Inter-Con Security Systems, Inc.

The incumbent contractor is Inter-Con Security Systems, Inc., contract number HSCEC7-09-A-00003. This RFP is considered a new requirement.

No.

In accordance with 4.1.1, Contractor must obtain, renew, and possess required licenses and permits as specified under this contract and applicable federal, state, and/or local regulating agencies.

The contractor may have multiple training instructors who are certified in multiple areas.

Yes. A contractor can utilize contractors to teach certain topics however, if a contractor is utilized the requirements outlined IAW Section 11.4 of the SOW remain in effect.

As stated in the Proposal Submission Requirements section of the RFP, the “Field Level Supervision Exhibit” attachment does not count against the page limitation in the technical proposal.

1) Incumbent personnel have a sufficient number of TS clearances at this time.

2) PSOs will need a TS clearance prior to standing post.

See Question 16 above.

See Question 16 above.

See Question 16 above.

Which of the three (3) listed locations (Baton Rouge, New Orleans, St. Rosa) are valid locations for FPS PIV processing?; (this information is important to accurately allow the contractor to calculate the cost of PIV processing)

See Amendment 0002.

If not required to possess a PIV by the contract start date, what is the “drop dead” date for the PIV requirement?

The PSOs are not required to possess a PIV to stand post at contract start and a “drop dead” date has not been established.

It is unknown at this time.

The cost associated with PIV processing should be built into the proposed hourly rates.

1. Is the sixteen (16) hour Government Provided Screener Training, as provided for in the Arkansas RFP and as discussed at the December 18th Pre-Proposal Conference applicable to the Louisiana RFP?

2. If the sixteen (16) hour course is applicable, will PSOs be required to have completed this training in order to stand post on the contract start date?

3. If no, will PSOs with NWDTP training be allowed to stand screener post until the sixteen (16) hour training is complete:

4. Will PSOs with no screener training be allowed to stand non-screener post until the government has provided the sixteen (16) hour course for all PSOs?

1) Yes, See Amendment 0002.

2) Yes, see revised 6.7.3.4 of the SOW in Amendment 0002.

3) No, see revised 6.7.3.4 of the SOW in Amendment 0002.

4) Yes.

See Amendment 0002.

Yes.

See Amendment 0002.

See Amendment 0002 which provides a seniority list broken down by CBA.

See Question 2 above.

See Question 22 above.

See Amendment 0002.

See Question 16 above.

QUESTION: Would the government please breakdown the seniority list by CBA’s and location so that we may price accurately?

See Amendment 0002 which provides a seniority list broken down by CBA.

All posts on the Post Exhibit are covered by the four CBAs in the solicitation. Offeror are cautioned to review the CBAs carefully, as some CBAs list both cities and parishes covered by the agreement.

Please review the addendums for these two CBAs, as they identify the cities covered by each of the agreements.