Arkansas_Pre-Proposal_Conference.ppt
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- Solicitation number
- HSHQC7-13-R-00002
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Arkansas Pre-Proposal Conference Slides
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| File | Type | Posted |
|---|---|---|
| HSHQC7-13-R-00002_A000003_SF30.pdf | ||
| HSHQC7-13-R-00002_A000002_SF30.pdf | ||
| AR_HSHQC7-13-R-00002_QAs.docx | DOCX document | |
| HSHQC7-13-R-00002_A000001_SF30.pdf | ||
| Pre-proposal_Conference_Sign-in_Sheet.pdf | ||
| Attachment_8_-_Field_Level_Supervision_Exhibit_(jlpedit).xls | XLS spreadsheet | |
| HSHQC7-13-R-00002_RFP_Package.pdf | ||
| Attachment_6_-_Price_Element_Breakdown__-_Aug_2013_Version.xlsx | XLSX spreadsheet | |
| Attachment_7_-_Award_Approval_Request_-_Aug_2013_Version.doc | DOC document | |
| Attachment_3_-_Past_Project_Form_-_Aug__2013_Version.doc | DOC document | |
| Attachment_4_-_Past_Performance_Questionaire_-_Aug_2013_Version.doc | DOC document | |
| Attachment_11_-_Extent_of_Participation_by_SDBs_-_Aug_2013_Version.doc | DOC document |
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FPS Region 7 Pre-Proposal Conference Wednesday November 13, 2013 Federal Protective Service Region 7 Headquarters Grand Prairie, Texas 1:00pm - 3:00pm
RFP Number HSHQC7-13-R-00002 Disclaimer:
| Statements made at this meeting or in response to inquiries do not revise the written terms of the solicitation. |
| Changes to the solicitation must be made in writing via amendment. |
General Scope
| FPS R7 follow-on PSO contract covering the state of Arkansas. |
| The contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, per-employment screenings, reports, and files necessary to accomplish the required PSO services as described in the SOW |
Request for Proposals
| Statewide PSO Services for Arkansas |
| RFP Number HSHQC7-13-R-00002 |
| Issued November 4, 2013 |
| Questions Due by November 22, 2013 at 1000 hrs PT |
| Closes December 20, 2013 at 1400 hrs PT |
Total small business set aside NACICS Code 561612 $19.0 million
Period of Performance FPS intends to award a follow-on effort on or after May 1, 2014 and the base ordering period will begin after the transition period from date of award with 4 option periods each 12 months each in length.
| The performance periods will be established as follows: | |
| Base Year: | September 1, 2014 through August 31, 2015 |
| Option Year 1: | September 1, 2015 through August 31, 2016 |
| Option Year 2: | September 1, 2016 through August 31, 2017 |
| Option Year 3: | September 1, 2017 through August 31, 2018 |
| Option Year 4: | September 1, 2018 through August 31, 2019 |
Option per FAR 52.217-8 for 6 Months if needed
Individual orders will include specific performance periods
Procurement Strategy
| Small Business Set Aside utilizing Procedures under FAR part 12 |
| NAICS Code: 561612 |
| Annual revenue: $19 million |
RFP Number HSHQC7-13-R-00002
Contract Type
| Government anticipates awarding a single Indefinite Delivery Indefinite Quantity (IDIQ) Labor Hour Contract |
| Individual labor hour type task orders will be issued with fixed hourly rates |
Orders
| Minimum Guarantee: $200,000 |
| To be paid upon issuance of first task order |
| Task Orders typically will be issued: |
| 1 Sep through 30 Sep |
| 1 Oct through 31 Aug |
RFP Number HSHQC7-13-R-00002
Basic PSO Services, TAS, ESS In addition to the Basic PSO services detailed in SOW, the contractor shall be required to provide TAS, ESS and COOP in support of R7.
Contract Transition
| Government anticipates award on or after 1 May 2014 |
| Government anticipate a maximum of 120 days for transition but no less than a minimum of 90 days transition |
| List of deliverables page 56 of SOW |
| Top Secret Clearance |
Contract transition (con’t)
| Licenses |
| Insurance |
| SGIM – Smartbook |
RFP Number HSHQC7-13-R-00002
SOW
| The instant acquisition will be utilizing the most recent standardized FPS Statement of Work for PSO services. |
| Some significant differences between this SOW and one in the incumbent contract include increased requirements for screener training, semi-annual firearms qualifications, an increase in contractor reporting requirements, increased medical/physical standards, more stringent uniform and equipment specifications and the addition of a Continuity of Operations Plan. |
SOW (con’t)
| Contractor must have a qualified PSO force for the duration of the contract that meets the complete FPS requirements identified in the RFP. |
| Armed PSOs MUST have valid state/city/county firearms license permit required by law and show proficiency with the use of the firearms before working on an order. |
Site Locations
| The services to be provided shall be accomplished throughout the geographic area identified in the RFP. |
| The estimated basic service requirements by locality was provided within the RFP. |
| Specific place(s) of performance and hours of service will be incorporated on the individual order(s) when issued. |
SOW Highlights
| PIV Locations |
| Firearms |
| Medical |
| Uniforms |
| Body Armor |
| Screener training |
RFP Number HSHQC7-13-R-00002
SOW Highlights (con’t)
| Contract Manager |
| Lead PSO |
| Relief |
| Government Furnished office space |
RFP Number HSHQC7-13-R-00002
Schedule of Prices
| Basic Services and TAS CLINs will be priced as a weighted average hourly rate |
| ESS CLINs will be priced as a weighted average hourly rate (fully burdened) |
| COOP - Since COOP implementation costs cannot be pre-determined at this time, the Government has provided estimates and established Not To Exceed (NTE) Amounts in the Schedule of Supplies/Services and Prices. |
Prices
| WD No. 2011-0173 Rev 2 (atch 5) |
| CBA – Eris Security Inc and First Responders Police & Security Union – FRPSU |
| Effective June 1, 2011 through May 31, 2014 |
| Seniority List (atch 10) |
Schedule of Prices
| Contractors shall submit price quotes on the provided Pricing Schedule included in the RFP |
| Government suggests that the Contractor complete the “Price Element Breakdown” (RFP Attachment 6). |
| The Government may use this breakdown to conduct a price realism evaluation for the purpose of measuring the Contractor’s understanding of the solicitation requirements and for assessing the performance risk inherent in the Contractor’s price |
Source Selection Criteria Contractors shall submit quotes based on the following three (3) evaluation factors:
| 1) Relevant Past Performance |
| 2) Management Approach |
| 3) Price |
Source Selection Criteria (con’t) The technical evaluation factors, when combined, are significantly more important than price.
Relevant Past Performance Relevant past performance is recent (i.e. within the last three years) performance under projects that are of a similar or directly related scope, magnitude and complexity to that described in the solicitation
The Government will also consider the quality of the Contractor’s relevant past performance on all relevant past performance projects including, but not limited to, the past performance projects submitted by the Contractor
Information provided in response to this factor will be used to assist the Government in determining the degree of performance risk associated with award of this project to the Contractor
Past Performance (con’t)
| Teaming arrangements |
| Subcontracting |
| Mentor Protégée Program |
RFP Number HSHQC7-13-R-00002
Management Approach
| Evaluation will focus on techniques and/or strategies described that demonstrate ability to successfully accomplish this requirement |
| Offerors shall address: |
| Field Level Supervision |
| Quality Assurance |
| Transition |
| Staffing |
| Relief |
| Successful Offeror’s MA will be incorporated into the resultant contract |
Basis for Selection The Government will select the responsible Contractor whose proposal, in conforming to this RFP, provides the overall best value to meet the Government’s requirements, price and non-price factors considered. Only apparent successful contractors determined to be responsible pursuant to FAR 9.104-1 will be issued a contract.
Pricing
| Price Schedule |
| Detailed breakdown of proposed unit prices |
| Attachment 6 |
| Financials |
RFP Number HSHQC7-13-R-00002
Proposal submission
| Checklist |
| Three envelopes |
1. 5 copies of technical proposal (3 redacted)
2. Original and one copy of pricing
3. Disk
Page Limitation: 20 pages RFP Number HSHQC7-13-R-00002
Amendment
| SGIM to Smartbook |
| Estimated amount from $143,459 to $150,000 hours basic services |
| Screener training – from 16 hours for all PSOs to 16 hours for selected post (maybe) |
RFP Number HSHQC7-13-R-00002
Questions Please Submit all questions in writing to westccg@hq.dhs.gov and Jennifer.j.goss@Hq.dhs.gov
POC for WCCG:
Jennifer Goss 253-815 4101 Kathee Sewell 253-815-4706
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