Section_C-5.L_Environmental_ _Safety.pdf

Federal Law Enforcement Training Centers Charleston SC

HSFLCS-16-R-00001

C-5.L-1

SECTION C-5.L – ENVIRONMENTAL & SAFETY

TABLE OF CONTENTS

No. Title Page No.

C-5.L.1 GENERAL REQUIREMENTS ….……………………………… C-5.L-1

C-5.L.2 SAFETY…………………………………………………………… C-5.L-1

C-5.L.3 ENVIRONMENTAL ……………………………………………… C-5.L-8

TECHNICAL EXHIBITS

H-8 ENVIRONMENTAL-FRIENDLY PRODUCTS SAMPLE SHEET

C-5.L.1 GENERAL REQUIREMENTS

(a) The contractor shall conduct the operation(s) under this contract in strict conformance with all FLETC, Federal, State and Local safety requirements and with all applicable provisions of 29 CFR 1910 and 1926 of the Occupational Safety and Health Act (OSHA), as applicable, in addition to any additional precautions as the Contracting Officer may reasonably require for safety and accident prevention purposes while performing any work under this contract.

Unsafe or unhealthful working conditions shall be documented and handled in accordance with 29 CFR 1910.

(b) The contractor shall be able to support the specific requirements of the FLETC Charleston Complex. These support requirements include, but are not limited to: weapon/ammunition inventory and security, Training Support, equipment issue/recovery, maintenance of the Heating, Ventilating and Air Conditioning (HVAC), air filtration system, target system, general maintenance & Janitorial services (FLETC-wide), Steam Systems..

C-5.L.2 SAFETY

(a) Environmental/Safety Representative. The Contractor shall designate a competent environmental/safety representative to be on-site at the FLETC or available (on call) by phone twenty-four (24) hours a day, seven (7) days a week. This representative shall have the authority to speak for and act for the contractor in all environmental & safety related matters. The Environmental/Safety Representative shall have a minimum of five (5) years’ experience in managing environmental and safety compliance programs. He or she shall have completed a 30-hour OSHA Outreach Training Program (https://www.osha.gov/dte/outreach/) no later than one year after employment with the contractor. He or she shall have completed training in hazardous waste management as required by 40 CFR

265.16 no later than year after employment with the contractor and shall maintain this training annually thereafter.

He or she shall have completed training in hazardous materials transportation as required by 49 CFR 172.704 no later than one year after employment with the contractor and shall maintain this training every three years thereafter.

Before commencement of work, the Contractor shall provide the Contracting Officer, in writing, the name of the designated representative, pertinent telephone numbers, and normal area of assigned responsibility. The Government reserves the right to approve or disapprove the representative based on a review of his/her qualifications.

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(b) Safety Program. Upon commencement of work under this contract, the Contractor shall implement a suitable safety program for employees performing work under this contract. This safety program shall be in writing and a copy shall be furnished to the Contracting Officer for approval, within fourteen (14) calendar days after contract award. This detailed plan shall describe how the Contractor’s safety program complies with Federal and State Occupational Safety and Health Acts and any other safety provisions within this contract. This program shall clearly depict the Contractor’s safety and fire prevention and response measures in the areas of organization, methodology, and hazardous materials (with emphasis on cleaning chemicals, lead, and gun powder material). The safety plan shall include, but not be limited to; organization, methodology, medical surveillance/clearance, employee injuries, motor vehicle safety, lead safety, hazardous noise, heat stress, hazardous material (to include all provisions/codes addressed in 29 CFR 1910). The requirement for a safety plan addressing these areas shall be included in all subcontracts.

(c) Stop Work Order. If the Contractor fails or refuses to promptly comply with safety requirements, the Contracting Officer or his/her designated representative may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop work order will be made the subject of a claim by the Contractor for extension of time or for reimbursement of excess costs or damages.

(d) Scope. The contractor shall furnish all personnel, supervision, equipment, management, materials, employee training, transportation and supplies necessary to perform tasks required by this contract, utilizing occupational safety and health statutes, regulations, manuals, directives and instructions cited herein. The contractor shall maintain files and records on all contractor personnel certificates, medical surveillances, physicals, and pertinent training. The requirements of this section shall apply to all services performed under this contract.

(e) Directives and Regulations. At a minimum, the contractor shall implement the most current versions of the Federal Occupational Safety and Health Administration (OSHA) 29 CFR 1910 and 1926; National Institute for Occupational Safety and Health (NIOSH) guidelines 42 CFR Part 84, National Fire Protection Association (NFPA) codes, National Electrical Codes (NEC), and FLETC safety and health policies and directives when performing all tasks throughout the entirety of the contract.

The publications listed below form a part of this Scope to the extent referenced and the Contractor shall comply with listed references. The Contractor shall also comply with parallel regulations promulgated by the State of South Carolina. The publications are referred to in the text by the basic designation only.

CODE OF FEDERAL REGULATIONS (CFR)

29 CFR 1910 Occupational Safety and Health Standards – General Industry

29 CFR 1926 Occupational Safety and Health Standards - Construction

40 CFR 122.26 EPA National Pollutant Discharge Elimination System Permit Regulations

40 CFR 243 Guidelines for the Storage and Collection of Residential, Commercial, and Institutional

Solid Waste

40 CFR 261 Identification and Listing of Hazardous Waste

40 CFR 262 Generators of Hazardous Waste

40 CFR 265 Interim Status Standard for Owners and Operators of Hazardous Waste Treatment, Storage, and Disposal Facilities

40 CFR 268 Land Disposal Restrictions

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40 CFR 273 Standards for Universal Waste Management

40 CFR 279 Used Oil Regulations

40 CFR 372 EPA Toxic Chemical Release Reporting Regulations

49 CFR 173 Shipments and Packaging

(f) Performance Requirements

1. The contractor shall be responsible for the occupational safety and health of its personnel as established in applicable statutes, regulations, manuals, directives, and instructions. Throughout the duration of the contract, the contractor shall take all measures necessary to ensure compliance with all OSHA and other safety and health requirements pertaining to all work under this contract.

2. To ensure that an acceptable level of occupational safety and health is maintained, the contractor shall develop and implement a proactive safety program, including a medical surveillance program, which is designed to achieve a mishap and occupational illness rate as near zero incidents as is possible. See Section H.2 for additional guidance.

3. The contractor shall conduct employee safety orientation, training, and industrial inspections at the level of effort and at the frequencies detailed in applicable government statutes, regulations, and instructions.

4. The contractor shall ensure that personnel charged with environmental and safety management duties are qualified and certified to applicable professional standards, affiliated organization certifications and government statutes, regulations, and instructions.

5. The contractor is responsible for maintaining all records, reports, logs, etc. in accordance with 29 CFR 1904. Copies of the OSHA 300 log can be obtained from the OSHA District Office or Department of Labor.

(g) Material Handling Equipment

1. The contractor shall license its operators of powered industrial equipment in accordance with 29 CFR 1910 and 1926 and maintain a record of the names of those licensed, type of license, and date for a period of one year.

2. The contractor shall inspect, test and label material handling equipment in accordance with specifications contained in 29 CFR 1910 and 1926. Material handling equipment not specifically addressed elsewhere shall be handled in accordance with the manufacturer's specifications or guidance provided by the FLETC Environmental Protection Specialist.

(h) Explosive and Other Hazardous Materials

1. The contractor shall provide instructions to and maintain records of its workers before beginning any operation involving the use or storage of explosives, ammunition, riot control chemicals or other hazardous materials, to include protective measures and equipment required, and symptoms of exposure. The instructions shall inform the employee of action and procedures to be followed in event of spills, leaks, fire, overexposure and any other type of emergency response action the contractor deems warranted. The contractor shall provide the appropriate personnel protection equipment (PPE) to its workers to perform the required tasks. When personnel protective equipment is required the contractor shall ensure its employees are qualified and trained in the proper use and care of the equipment.

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2. The Contractor shall establish an explosive safety program in accordance with 29 CFR 1910.109, ‘Explosive and Blasting Agents.’ The program shall cover storage and handling of all shotgun, rifle, pistol, or revolver cartridges and cartridges for propellant-actuated power devices and industrial guns. The contractor shall maintain any ordnance handler’s qualification and certification current and in accordance with requirements contained in 29 CFR 1910.

(i) Industrial Hygiene & Hazard Abatement. Any industrial hygiene testing conducted by the contractor (i.e.

toxic chemicals, toxic metals, noise, etc.) shall be coordinated with the FLETC Environmental Protection Specialist.

Results of such inspections, tests, and sampling events shall be synopsized by the contractor in a written report, a copy of which shall be provided to the FLETC Environmental Protection Specialist.

(j) Compliance

1. Hazardous materials handling, storage, and hazard communication training shall be prepared in accordance with applicable statues, regulations and instructions to include the FLETC Occupational Safety and Health Manual.

2. The contractor shall develop an accident investigation procedure which identifies root causes of contractor employee accidents and mitigates those causes. Copies of accident investigation reports will be provided to the Contracting Officer, or his/her designated representative, within three (3) days of any accident. The FLETC Environmental Protection Specialist will be notified of each accident in a timely manner.

3. Any Respiratory Protection Program developed by the Contractor shall comply with applicable portions of 29 CFR 1910.134, 29 CFR 1910.1025, and 29 CFR 1910.1001.

4. Asbestos Containing Material operations shall be conducted in accordance with 29 CFR 1910.1001 and South Carolina Regulation 61-86.1.

5. The contractor’s Personal Protective Equipment program shall be developed in accordance with 29 CFR 1910.

6. An Explosive Safety Program shall be established in accordance with 29 CFR 1910.109.

7. A Lead Control Program shall be conducted in accordance with 29 CFR1910.1025 and the FLETC Occupational Safety and Health Manual.

8. Violations of safety statutes, regulations, manuals, directives, instructions and good safety practices by the contractor or the contractor’s employees shall not be tolerated.

(a) The contractor shall be accountable for all safety hazards resulting from inappropriate actions by the contractor including faulty facilities maintenance and acts of negligence. For any such hazards created, the contractor shall be liable for all corrective action expenses, including any and all fines or fees levied.

(b) All fines or violations imposed on FLETC-CHS by any regulatory agency having jurisdiction over FLETC-CHS operations as a result of the Contractor’s non-compliance shall be the Contractor’s responsibility.

The Contractor will be billed by FLETC-CHS for the full amount of any fine and billed for any administrative cost associated with the violation. The Contractor will also be responsible for implementing all corrective actions imposed by the regulatory agency for any such contractor induced non-conformances.

9. The contractor shall make all premises and operations available to the government for periodic Safety and Industrial Hygiene Inspections.

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(k) Reports and Other Deliverables

1. Site Health and Safety Plan

2. Industrial Hygiene Report

3. Accident Investigation Report

4. Occupational Illness and Injury Report (OSHA 300)

(l) Hazardous Materials Control and Management

1. The Contractor shall establish and maintain a Hazardous Material Control and Management (HMCM)

Program for total life cycle control, or “cradle to grave” management, of all hazardous materials, explosives, and hazardous wastes located at the FLETC to include all Government operations. The required services include, but are not limited to identifying, labeling, handling, tracking, packing, storing and transporting hazardous materials, explosives, and hazardous wastes.

2. To establish the HMCM Program, the Contractor shall develop uniform policies and procedures for effective management and control of all hazardous materials, explosives, and hazardous waste currently at FLETC Charleston.

3. The policies and procedures shall govern all hazardous material and explosives as it is received, stored, collected, and issued (for on-site use). The policies and procedures shall also regulate the collection and handling of hazardous waste for off-site shipment and disposal.

(a) The Contractor shall ensure that all hazardous material and explosive shipments received are accompanied by a Safety Data Sheet (SDS).

(b) The Contractor shall verify the receipt and distribution of material upon arrival at the Charleston facility or designated secondary shipment point. All receipts will be routed to the Government point of contact for verification. Hazardous cargo shall be handled by trained and qualified personnel. 100% of receipts shall be stored properly.

(c) Explosives, to specifically include small arms ammunition, shall be stored at approved warehouse sites for distribution to the firing range.

(m) Personnel Protection Equipment (PPE). The Contractor shall provide Contractor personnel with the appropriate PPE for all necessary work functions and training in the proper use of such PPE. The Contractor will monitor Contractor personnel for compliance with the proper use and integrity of the PPE and equipment used to safely perform the tasks of this contract.

(n) Hazardous Substance Management System (HSMS)

1. The Contractor shall provide operation and maintenance of a Hazardous Substance Management System (HSMS) at the FLETC-Charleston. The HSMS is a computerized material tracking system designed to provide tracking for the hazardous materials used at the FLETC-Charleston. The Contractor will propose their method of achieving this requirement to the Contracting Officer’s Representative (COR) for technical review and approval prior to implementation. The Contractor shall provide the personnel and software and the Government shall provide the equipment (including telephone and computers), necessary to conduct the tasks and sub-tasks in order to meet the requirements listed in the contract.

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2. The Contractor as an independent Contractor and not as an agent of the Government shall furnish all personnel, supervision, management, equipment, materials, (except those furnished by the Government), supplies and transportation to develop, operate and maintain a Hazardous Substance Management System.

3. The Contractor shall:

(a) Develop a written Hazard Communication (HAZCOM) Program that meets the requirements of 29 CFR 1910.1200 for the Government. The written program shall be site-specific to the FLETC Charleston and be submitted to the Contracting Officer within 30 days after post award conference. This HAZCOM program will incorporate the approved HSMS.

(b) Operate and maintain a computerized HSMS. This will consist of loading all chemical data, to include MSDS information, chemical constituent information, algorithms, chemical usage, inventory, tracking, ordering information receipts of materials and disposal information from each function and facilities at the FLETC Charleston.

(c) The Contractor will conduct an initial complete inventory of all work areas where hazardous materials are located or used. This information will be placed into an approved electronic format and update and maintained current. The Contractor will be responsible for maintaining a perpetual inventory thereafter. This will be accomplished by developing and implementing a pre-approval procedure for chemical and hazardous materials purchases and uses at the FLETC Charleston. The Contractor shall conduct a quarterly inventory of all hazardous material storage areas.

(d) During each inventory, the Contractor will ensure proper storage of existing chemicals. The Contractor shall correct any incompatible storage (based on flash point, acids, oxidizers, corrosives) of chemicals on the spot. The Contractor shall provide the FLETC Environmental Protection Specialist with a list of work places that require flammable or corrosive storage lockers.

(e) The Contractor shall be responsible for labeling all chemicals that have not been labeled. This will include secondary containers. The Contractor shall establish a Safety Data Sheet Master File of all chemicals used on FLETC. This master file may be kept electronically. If a SDS is not available with the product upon receipt of the order, the Contractor shall obtain the SDS as soon as possible. The product will not be introduced for use until the SDS is received. Prior to ordering, receiving, or adding chemicals to the FLETC HSMS database system the Contractor will verify that the material has been approved for use by the FLETC Environmental Protection Specialist.

4. Database Management

(a) The Contractor shall provide a Database Manager (DBM) with a basic knowledge of hazardous substances and materials to support the continued operations of HSMS for the specified period.

(b) The DBM is to perform duties as a technical specialist for HSMS including: data troubleshooting and analysis; data input and maintenance, HSMS user data access management; computer system administration at the workstation level; and setup of new HSMS client application software.

(o) Safety Data Sheets (SDS) Maintenance

1. For each work or storage site at FLETC where hazardous materials are located, the Contractor shall ensure each activity maintains an accurate SDS file. A current inventory (for a particular FLETC work/storage location) of all hazardous materials, chemical substances, or components known or suspected to contain hazardous materials, which have been authorized by FLETC Environmental Protection Specialist for use at that FLETC location shall be maintained. Each hazardous material on the list will be assigned a unique identifier that relates it to a SDS with the same identifier.

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2. The FLETC Environmental Protection Specialist is the approving official for use of any and all hazardous materials on the FLETC.

3. SDS for all materials shall be kept on file for 30 years in accordance with record retention requirements found in 29 CFR 1910.1020. SDS for materials in active use shall be made readily accessible to any employee in accordance with 29 CFR 1910.1200.

(p) Customer Assistance Support

1. The Contractor shall provide Customer Assistance Support to FLETC and onsite activities.

Customer Assistance Support shall consist of functional and technical support in the area of HSMS operations when problems or operational questions arise.

2. The Contractor, in particularly the DBM, shall work closely with the FLETC Environmental

Protection Specialist to ensure proper storage and segregation of hazardous materials at various work and storage sites. The Contractor shall notify the FLETC Environmental Protection Specialist when hazardous materials storage deficiencies are observed and corrective actions needed (e.g., segregation of flammables from acids, oxidizers, corrosives, etc.).

3. The Contractor shall make copies of any SDS available in a timely manner to any personnel requesting one.

(q) Hazardous Material Shelf-Life Management. In order to reduce the quantity of expired hazardous material being disposed as waste, the Contractor will implement an aggressive shelf-life management program. The Contractor will monitor expiration dates. A First-In, First-Out inventory management system will be implemented by the Contractor. If a product’s shelf-life cannot be extended or if the product has been determined to be unserviceable, then that hazardous material will be disposed of in accordance with applicable regulations and per the direction of the FLETC Environmental Protection Specialist.

(r) Hazardous Materials

1. Using the HSMS, the Contractor will track the following specific Federal Stock Classes at FLETC:

1305 Ammunition, through 30 mm

3439 Misc. welding, soldering supplies, and brazing accessories 6135 Batteries, non-rechargeable 6140 Batteries, rechargeable 6240 Florescent light bulbs only 6810 Chemicals 6850 Miscellaneous chemical specialties 7930 Cleaners 8010 Paints, varnishes and related materials 8030 Preservatives and sealing compounds 8040 Adhesives 9130 Liquid propulsion and Fuels, Petrol Base 9150 Oils and Grease

2. The above list is not a comprehensive list for all items at FLETC. The Contractor will research the hazard characteristics of newly identified or proposed products, help determine if the products should be included in the HSMS tracking system, and provide information to the FLETC Environmental Protection Specialist as necessary for amending/updating the above list.

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(s) Annual Building Inspections. The Contractor shall conduct annual life safety inspections of each occupied FLETC building. An inventory of FLETC buildings to be inspected is included as Attachment 1. Each inspection shall be conducted per the FLETC checklist which is included as Attachment 2. Each building shall be inspected once each year and inspection results will be documented on the attached checklist. Completed checklists will be turned into the FLETC Environmental Protection Specialist upon completion.

(t) Eyewash Station Maintenance

1. The Contractor will maintain and inspect each eyewash in accordance with the most recent version of

ANSI Z358.1 and manufacturer’s recommendations.

2. Inspections will be conducted monthly. Deficiencies found during the inspection will be noted and corrected as soon as possible. The Contractor will summarize the monthly inspection findings and submit a summarized findings report to the FLETC Environmental Protection Specialist no later than the 10th day of the following month. The summarized report may be submitted electronically.

3. Where eyewash stations are supplied with bottled or otherwise stored water (not hard-plumbed), the

Contractor will ensure that water levels are sufficient per the design of station and per manufacturer’s recommendations, that the water is treated to remain eye-safe per manufacturer’s recommendations, and that the water is changed upon expiration. Water in these eyewash stations will be changed at least once per quarter.

(u) Fire Extinguisher Inspections

1. The Contractor will maintain and inspect all fire extinguishers on the FLETC campus. Maintenance shall be conducted per the manufacturer’s specifications and applicable regulations.

2. The Contractor will conduct monthly visual inspections of each fire extinguisher in accordance with applicable sections of 29 CFR 1910.157. Deficiencies found during inspections will be corrected as soon as possible. The Contractor will replace each extinguisher found to be deficient with a functional extinguisher while the deficiency is being corrected. To this end, the Contractor will maintain an inventory of at least 20 fire extinguishers in addition to those in active service.

3. The Contractor will summarize the monthly visual inspections and submit the summarized report to the

FLETC Environmental Protection Specialist no later than the 10th day of the following month. The summarized report may be submitted electronically.

C-5.L.3 ENVIRONMENTAL

(a) Hazardous Waste Management

1. The Resource Conservation and Recovery Act (RCRA) authorized the EPA to implement regulations for the control of hazardous waste from the point of generation through final disposal to assure that hazardous waste does not pose a threat to human health or the environment. Under authority granted by EPA, the State of South Carolina regulations contain specific requirements for identification, packaging, labeling, storing, and shipping of hazardous waste. These regulations are applicable to the FLETC Charleston.

2. FLETC Charleston is considered a Conditionally Exempt Small Quantity Generator (CESQG) of hazardous waste. FLETC maintains this status by generating less than 220 pounds of hazardous waste per month.

As a result, FLETC Charleston is allowed to store no more than 2,200 pounds of hazardous waste for an indefinite amount of time. FLETC Charleston is also not required to maintain and implement a Hazardous Waste Contingency

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Plan. If more than 220 pounds of hazardous waste are generated in one month or more than 2,200 pounds are stored, then FLETC will automatically become a Small Quantity Generator (SQG) and be subject to all the regulations applicable to Small Quantity Generators.

3. The Contractor will create a functional waste management system in accordance with applicable portions of South Carolina Regulation 61-79.260 through 61-79.273 and the FLETC Hazardous Waste Management Plan. The Contractor shall operate the Hazardous Waste Storage Site in accordance with all applicable sections of South Carolina Regulation 61-79.260 through 61-79.273. The contractor shall meet all qualifications and training requirements for the transportation and handling of hazardous as required by the State of South Carolina, US Department of Transportation (DOT) and the US Environmental Protection Agency (EPA).

4. The Contractor will provide an operator of the Hazardous Waste Storage Site. This person will have the title of HAZARDOUS WASTE COORDINATOR (HWC).

(a) The HWC will have a minimum of two years’ experience in identifying, classifying, handling, labeling, marking, storing, and selecting packaging for hazardous waste. He or she shall have completed training in hazardous waste management as required by 40 CFR 265.16 no later than year after employment with the contractor and shall maintain this training annually thereafter. He or she shall have completed training in hazardous materials transportation as required by 49 CFR 172.704 no later than one year after employment with the contractor and shall maintain this training every three years thereafter. Before commencement of work, the Contractor shall provide the Contracting Officer, in writing, the name of the designated representative, pertinent telephone numbers, and normal area of assigned responsibility. The Government reserves the right to approve or disapprove the HWC based on a review of his/her qualifications.

(b) In general, duties and responsibilities of the HWC shall consist of but not be limited to:

1. Upon request or when daily inspections indicate the container is full, picking up waste from all Satellite Accumulation Areas and transporting the full container to the Hazardous Waste Storage Area.

2. Daily inspections of the Satellite Accumulation Areas (SAAs) to ensure waste is placed properly in the container (i.e. the correct waste in the correct drum), that containers are closed, that housekeeping is acceptable, and that containers are labeled properly.

3. Weekly inspections of the Hazardous Waste Storage Site. Weekly inspections shall be conducted in accordance with South Carolina Regulation 61-79.265.174. Weekly inspections of the Hazardous Waste Storage Area will be documented on the Weekly Inspection Checklist (Attachment 3).

4. Delivering empty drums/containers, lever locking rings, labels, and other material handling equipment upon request.

5. Properly labeling and marking all drums/containers as they are received at the SAAs and at the Hazardous Waste Storage Site, using labels approved by the FLETC Environmental Protection Specialist and other marking devices.

6. Maintaining and operating the Hazardous Waste Storage Area to include proper storage and segregation of hazardous waste and hazardous materials in accordance with South Carolina Regulation 61-79.265.175.

7. Preparing drums/containers of hazardous waste for shipment off-site in accordance with 49 CFR 173.

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8. Coordinating with the FLETC Environmental Protection Specialist for proper transportation of material off-site and loading hazardous waste onto transport vehicle. (Offsite transportation of hazardous waste is not part of this contract.)

9. Performing daily housekeeping duties at the Hazardous Waste Storage Area to include sweeping, dusting, rinsing, pumping, draining, emptying, and removing trash, dirt, water, and other non-hazardous debris from the Hazardous Waste Storage Area.

10. Maintaining a current inventory stock of empty drums/containers, labels, spill containment materials and other material handling accessories.

11. Documenting inspections of the Hazardous Waste Storage Site and the SAAs per applicable checklists.

12. Providing spill cleanup and assistance 24 hours per day. The contractor shall make available a qualified call back person who will have a beeper and phone, who will respond within 1 hour for cleanup.

13. Performing related inventories and documenting same, and etc.

14. Depressurizing aerosol cans to minimize waste disposal.

5. Specific tasks:

(a) Task #1:

1. Operate the Hazardous Waste Storage Area during a normal work week (0700 to 1600, Monday through Friday). Provide spill and emergency response after these hours as explained hereafter.

2. Provide pick up of waste (both hazardous and non-hazardous) from all SAAs within four (4) hours of call notifying Contractor of need for pick up. Prior to accepting any waste from the SAAs, Contractor shall open each drum or container to confirm that the waste corresponds with the description on the label and Waste Information Document (WID). Contractor shall correct any discrepancies with the waste being picked up prior to transporting such waste to the Hazardous Waste Storage Area.

3. Conduct weekly inspections of Hazardous Waste Storage Area and document this inspection on the Weekly Inspection Checklist. Maintain completed checklists in a file and submit each month’s checklists to the FLETC Environmental Protection Specialist no later than the 10th day of the following month.

4. Ensure that the total amount of hazardous waste generated does not exceed 220 pounds per month and that the total amount in storage does not exceed 2,200 pounds. Provide the FLETC Environmental Protection Specialist with a weekly status report of the inventory of the Hazardous Waste Storage Area. This report shall be completed on the attached Drum Inventory Report (Attachment 4).

5. Weekly, inspect all emergency equipment (i.e., emergency eyewash, fire extinguishers, spill kits, etc.) located at the Hazardous Waste Storage Area and document such inspection on the Weekly Inspection Checklist (Attachment 3).

6. Weigh each drum or container that is received into the Hazardous Waste Storage Area. Fill in all information on the label for drum, pallet, or container (i.e., weight, drum/pallet/container I.D., waste code, etc.). Contractor shall document all drum information on the Drum Inventory Report.

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7. Drain all rainwater from containment area at the Hazardous Waste Storage Area and document release in writing and submit to the FLETC Environmental Protection Specialist. Ensure there are no contaminants released during draining of the rainwater. Contractor shall ensure drain valve remains locked at all times except when draining rainwater.

8. Upon receipt of pressurized aerosol cans, depressurize such can by puncturing it and collecting residual solvents into applicable transport drums. Equipment to perform this function shall be provided by the Government.

(b) TASK #2:

1. Establish temporary SAAs and pick up of waste at these temporary sites. (To clarify, occasionally, the FLETC will award construction contracts; some of these construction sites generate hazardous waste, which will require establishment of temporary SAAs.).

2. Pick up hazardous waste from all SAAs located at the FLETC Complex and transport the full drums to the Hazardous Waste Storage Area.

3. Conduct daily inspections of all SAAs.

4. Deliver empty drums/containers, labels, lever locking rings, etc., upon request.

5. Label empty drums/containers using Hazardous Waste Container/Drum Label when making delivery to the SAAs or when receiving drums/containers in the Hazardous Waste Storage Area.

(c) TASK #3:

1. Contractor shall properly segregate all waste and ensure that each drum/container is properly secured/closed and ready for shipment in accordance with current regulations.

2. Contractor shall assist hazardous waste transporter during the loading of waste at the Hazardous Waste Storage Area for disposal off-site. Assistance shall consist of loading the transporter’s truck using fork truck/hand truck and correcting any discrepancies in labeling, container closures, paperwork, etc.

(d) TASK #4:

1. Provide the FLETC Environmental Protection Specialist with a perpetual inventory report on Drum Inventory Report form of all waste stored at the Hazardous Waste Storage Area. The Contractor shall submit such inventory each time a container is added to the Hazardous Waste Storage Area. Such updates may be accomplished electronically.

2. Contractor shall maintain a file copy of all WIDs and weekly inspections of the Hazardous Waste Storage Area. Contractor shall forward original copies to the FLETC Environmental Protection Specialist when requested.

(e) TASK #5:

1. Contractor shall visually inspect all sway cars and roll-offs at all construction sites on the FLETC property daily. If disposal of unauthorized waste is evident, Contractor shall notify the FLETC Environmental Protection Specialist personnel as soon as is practical.

(f) TASK #6:

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1. Contractor shall provide spill clean up and assistance 24 hours per day. The contactor shall make available a qualified call back person who will have cell phone, who will respond within 1 hour for cleanup.

(b) Spills and Emergency Calls

1. Emergency and Spill Response Requirements. The Contractor shall, 24 hours per day, 7 days per week:

(a) Respond to all hazardous material and hazardous waste spills at the FLETC, in conjunction with emergency response services from the Local Fire Department.

(b) Clean up all spills that are over 1 gallon, but less than 25 gallons. The Contractor shall assist the FLETC Environmental Protection Specialist, local/state/federal emergency responders for larger spills.

(c) Immediately notify the FLETC Environmental Protection Specialist of all spills within fifteen (15) minutes of the spill reporting.

(d) The Contractor shall provide for after-hours, holidays, and weekend emergency service manpower, equipment and materials on an as-needed basis in response to calls placed by authorized personnel. The Contracting Officer will provide the Contractor with a list of authorized individuals. The Contractor shall be on-site within 1 hour of receiving the initial emergency service request. The Contractor shall submit an Emergency Call Back Report to the COR on the first workday following an emergency call back.

2. Spill Prevention, Control and Countermeasures Plan Implementation. The FLETC maintains a Spill Prevention, Control, and Countermeasures (SPCC) Plan in accordance with 40 CFR 112. The Contractor will implement the monthly inspection requirements of aboveground storage tanks and fuel delivery systems required in the SPCC plan. Checklists contained in the SPCC plan will be used to guide and direct the inspection and to document inspection results. The Contractor will submit completed checklists to the FLETC Environmental Protection Specialist upon their completion.

(c) Reports and Other Deliverables

1. The Contractor shall complete all reporting requirements of the Toxic Release Inventory Report (TRI) and Hazardous Materials Inventory Report (TIER II) required by the Emergency Planning and Community Right-to- Know Act (EPCRA) for hazardous materials on-site at FLETC. Contractor shall ensure data accuracy and generate all data required for report submission. The Contractor Environmental and Safety Representative will coordinate with the FLETC Environmental Protection Specialist to accomplish the submission of these reports to the appropriate regulatory authority or authorities.

2. The Contractor will generate an inventory report on a monthly basis and will visually check at least 25% percent of that inventory each month in to ensure data accuracy. To ensure reporting accuracy, a visual check of all inventories throughout all storage sites must be completed at least once every 3 months.

3. The Contractor shall be able to provide at any time, an accurate, running inventory of hazardous materials that have been issued to FLETC personnel and other on-site agencies.

4. The Contractor shall maintain files and records on site of all Contractor personnel certificates, medical surveillances, physicals, and pertinent training necessary to comply with the applicable federal, state, local, and FLETC regulations.

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(d) Hazardous Waste Management and Daily Contractor Responsibilities

1. The Contractor and their employees are responsible for ensuring compliance with all requirements governing the handling of hazardous waste in every day task and assignments. The disposal of all hazardous/potentially hazardous materials (i.e. paints, cleaning products, solvents, thinners, rags, brushes, rollers, propellants, etc.) shall be accomplished in accordance with the FLETC Hazardous Waste Management Plan. The Contractor shall also comply with all regulations for non-hazardous and hazardous waste management, disposition and disposal.

2. The Contractor shall submit a Hazardous Waste Management Plan that conforms to the FLETC Hazardous Waste Plan 14 days prior to the start of the contract for approval. The Contractor shall have an approved hazardous waste plan before the Contractor can begin.

3. The Contractor shall not remove or ship hazardous waste from the FLETC. The shipping and disposal of Hazardous Waste shall be documented under the FLETC Charleston EPA ID Number SCR000762062. Only the FLETC Environmental Protection Specialist, or his/her authorized designee, shall sign the Hazardous Waste Manifest as the generating activity. Hazardous waste shall be managed and collected in strict accordance with the FLETC Hazardous Waste Management Plan. The FLETC Environmental Protection Specialist shall task the Hazardous Waste Coordinator to transfer and transport hazardous waste generated by the Contractor.

4. The Contractors’ Environmental and Safety Representative or HWC shall be responsible for the proper segregation, packaging and handling of hazardous waste in accordance with the FLETC Hazardous Waste Plan

5. The Contractor shall coordinate with the FLETC Environmental Protection Specialist for all hazardous waste storage, transportation and disposal. A Waste Information Document (WID) shall be provided by the Government for each waste-stream per the Hazardous Waste Management Plan.

6. All containerization, labeling and storage of waste shall be in accordance with the FLETC Hazardous Waste Management Plan.

7. Hazardous waste shall be collected at a designated SAA. (Note: The FLETC Environmental Protection Specialist will establish the SAAs.) Hazardous waste at SAAs shall be managed such that no more than 220 pounds are generated each month in order to maintain FLETC’s Conditionally Exempt Small Quantity Generator status.

8. The Contractor shall coordinate with the FLETC Environmental Protection Specialist, who shall provide guidance and assistance with the identification of waste streams and disposal.

9. The HWC shall assist FLETC in identifying collection location (SAA), and shall conduct daily inspections on each SAA.

10. All waste disposal accomplished through the Hazardous Waste Storage Area shall be the responsibility of the FLETC. The Contractor shall be responsible for proper segregation, identification and classifying of his waste stream.

(e) Environmental Non-Conformance

1. Any time the contractor or their employees violate an EPA, South Carolina Department of Health and Environmental Control or FLETC environmental regulation, the contractor is contractually bound to conform and correct any environmental discrepancies immediately. If the FLETC is fined for the contractor not performing their duties, the contractor shall pay all fines, correct the violation and submit a plan of action to prevent a reoccurrence.

2. All environmental fines or violations imposed on the FLETC by the State of South Carolina or any regulatory body as a result of the Contractor’s non-compliance shall be the Contractor’s responsibility. The

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Contractor shall be billed by the FLETC for the full amount of the fine and billed for any administrative cost associated with the violation. The Contractor is also responsible for any corrective actions imposed by the authority.

(f) Indoor Air Quality Management:

1. The Contractor shall aggressively work to maintain healthy indoor environments through best management practices (ex. janitorial services, humidity control, temperature control, scheduled maintenance, repair of water leaks, etc.).

2. The Contractor, Maintenance Staff and all Supervisors shall reference "Building Air Quality: A Guide for Building Owners and Facility Managers" (click here) published jointly by the EPA and the Centers for Disease Control (CDC). The Contractor and management staff shall implement the guide with strict attention to Chapter 5 of the manual “Managing Buildings for Good IAQ”.

3. The Contractor shall develop an indoor air quality management plan for all buildings under their responsibility and submit the plan fifteen (15) days after contract award.

(g) Supplies, Materials, and Equipment Provided by the Contractor

1. Unless otherwise specified herein, the Contractor shall furnish all supplies, materials, and equipment necessary for the performance of work under this contract. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. The Contractor shall include the exclusive use of environmentally-preferable products. All cleaning soaps, liquids, etc., must meet EPA Green Seal requirements. All supplies, materials, and equipment to be used in the performance of work described herein are subject to the approval of the COR.

2. The Contractor shall comply with all applicable provisions of the Federal Hazard Communication Program (29 CFR 1910.1200). The contractor shall provide the COR with the approximate quantities (i.e., ± ten percent) and the location(s) of all hazardous materials stored by the Contractor. The Contractor must update this information at least once each quarter or more frequently when quantities for any hazardous material change by more than ten percent (10%) for any single product and submit to the COR. The Contractor shall maintain accounting for all hazardous materials used and provide the accounting in volume upon request by the COR.

3. Within 30 days after award, the Contractor shall submit to the COR a list indicating the name of the manufacturer, the brand name, and the intended use of each of the materials, chemicals, and compounds proposed for use in the performance of its work. The Contractor shall not use any materials, chemicals, or compounds which the COR determines would be unsuitable for the intended purpose or harmful to the surfaces to which applied or, as might be the case for such items as paper or soap products, unsatisfactory for use by occupants. Whenever practical and no deviation from Federal specifications or standards results, the Contractor shall utilize products and material made from recovered materials (e.g., recycled paper and paper products) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. For the recycled content products evaluation, all non-chemical products proposed for use under this contract must conform to the Environmental Protection Agency (EPA) Comprehensive Procurement Guide (CPG) if the products are CPG-designated items. It is desirable for products that meet the desired objective (e.g., ability to clean effectively) and is not CPG-designated items also to contain the highest-possible amounts (by percentage) of recovered material(s) and post-consumer content.

(h) Mandatory Environmental Preferability Criteria.

1. The Contractor shall be required to meet or exceed the below-listed Mandatory “Environmental Preferability” Submission criteria and incorporate them into the Contractor’s Cleaning and Maintenance Operations Plan for all of the chemical cleaning-products, paints, solvents, chemicals etc. used during the performance of the contract. The offered products must meet the required consistencies as stated below:

http://www.cdc.gov/niosh/docs/91-114/

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(a) Bathroom tissue - The bathroom tissue must contain at least 100% recovered materials and 50% post-consumer content.

(b) Toilet Seat Covers - Toilet seat covers must contain at least 100% recovered materials and 50% post-consumer content.

(c) Paper Towels - The paper towels must contain at least 100% recovered materials and 40% post-consumer content.

(d) General Purpose industrial wipes - The general purpose industrial wipes must contain at least 100% recovered materials and 40% post-consumer content.

(e) Plastic trash bags - Plastic trash bags must contain at least 25% post-consumer content.

(f) Computer Toner Cartridges – Toner cartridges must contain at least 25% post-consumer content.

(g) Proposed environmentally-preferable chemical or products which must be selected in accordance with the criteria of this Solicitation. At a minimum, the Plan must identify products by brand name for each of the following product types:

All-purpose cleaner General degreaser General disinfectant Graffiti remover Chrome and brass cleaner/polish Glass cleaner Furniture polish Floor stripper Floor finisher Carpet cleaner Solvent spotter Gum remover Wood floor finish Bathroom hand cleaner/soap Bathroom disinfectant Bathroom cleaner Bathroom deodorizers Urinal deodorizers Lime and scale remover

NOTE: Contractors may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

2. The product attributes for the proposed product brands in each of the above categories must be summarized on the form included in the Solicitation package. Once this list of products has been approved by the Contracting Officer, the Contractor is responsible for using only those approved chemical products in the building.

If for some reason the product is found later to be ineffective, or the Contractor would otherwise like to propose an alternative product or, if the Contracting Officer would like to propose a more environmentally-preferable product, either the Contractor or Contracting Officer may propose for consideration an “equal” product through a joint agreement with the Contracting Officer upon approval of FLETC Environmental Protection Specialist. The Contracting Officer is the final decision-maker for such substitutions and must approve each in writing.

3. Any material which the COR suspects does not meet Federal specifications or standards shall be tested at the Contractor's expense by an independent testing laboratory qualified to perform such tests as are required. A copy of the laboratory report giving the results of the test and a sample of each product, if requested, shall be submitted to the COR. If tests results reveal that the product does meet Federal specifications or standards, the Government will bore the cost of the lab test. These products shall meet the requirements established by applicable Federal specifications and standards or be considered unacceptable for use.

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4. The Contractor must provide Cormatic soap (or equivalent) for all rest-room Cormatic dispensers and Hand Sanitizer for dispensers located throughout the FLETC Complex.

5. The Contractor shall furnish all necessary cleaning equipment (except what is listed in Attachment C-4) including: power-driven floor-scrubbing machines; wet mops; waxing and polishing machines; for carpet cleaning, vacuum cleaners equipped with High Efficiency Particulate Air (HEPA) filters able to trap at least 99.97 percent of all airborne particles that are collected by the vacuum cleaner vacuums capable of vacuuming liquids; and all other equipment that may be needed for the performance of work under this contract. Such equipment shall be of the size, type, and condition customarily used in this work, shall conform to all applicable safety codes, and shall meet the approval of the COR.