HSFLAR-17-R-00001-Questions_&_Responses.pdf

HSFLAR-17-R-00001

Questions and Responses

1. Ref: Exhibit J, Attachment 1, Wage Determination No. 2011-0084, Rev 9, dated 12/29/2015. This wage determination includes the Firearms Rangemaster job classification. It was noted that under listed fringe benefits that vacation leave benefits was not listed unlike most all other prevailing wage determinations. In accordance with 29 CFR, Part 4 and the Service Contract Act (SCA), covered SCA personnel are to be provided vacation leave benefits as specified in the applicable wage determination. Since no vacation leave benefits were specified in the aforementioned wage determination, we want to ensure we are compliant with the SCA and are not sure what we should do.

Q.1 Are we correct to assume that no vacation leave benefits are required for the Firearms Rangemaster job classification?

Answer: The Service Contract Act is applicable.

2. Ref: Solicitation Section C, Page 26, Paragraph C.3.6.3, subparagraph (7), states “The contractor will reorder magazines, gloves, facemasks/helmets, Airsoft BB bags, propellant and rifle slings as needed (Reference Section J- Attachment 83 for initial counts of items and re-order points).”

Q.1 Will the contractor be reimbursed for the reorder requirements identified in the above-referenced solicitation paragraph under the reimbursable CLINs per Paragraph C.3.11?

Answer: Contractor is reimbursed

Q.2. If not, will the Government provide the annual quantities ordered and the annual cost expenditures for the items so identified?

Answer: See previous answer

3. Ref: Solicitation, General, New Mexico Gross Receipts Tax (NMGRT). The State of New Mexico publishes rate increases in the NMGRT twice a year, January and July.

Q.1 – Will these rate increases be handled through contract modification at the time of the increase or are bidders expected to escalate the NMGRT cost in their pricing proposal for all contract price proposal?

Answer: Reference FAR 52.229-3 Federal, State, and Local Taxes (FEB 2013). Reference FAR 52.222-43 Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) for adjustment. This will be an annual adjustment only.

4. Section C, Page 28, Paragraph 3.6.3, subparagraph (18), states “The contract will replace these items by submitting a purchase requisitions (use FTC-ADM-1A “FLETC Purchase Requisition) to the COR” as it relates replacement of damaged speakers and cameras. In addition, Solicitation Section C, Paragraph 3.6.3, subparagraph (18), states “Replace Go-Pro batteries as needed and keep a supply in stock.”

Q.1 – Is the purchase and replacement of Go-Pro batteries to be handled by submitting a purchase requisition to the

COR?

Answer: Yes

Q.2 – If the answer to Q.1 above is “no”, will the contractor be reimbursed for the Go-Pro battery replacement under the reimbursable CLINs per Paragraph C.3.11?

Answer: Yes

5. Ref: Solicitation, Section C, Page 17, Paragraph C.3.3.1, subparagraphs a., states “The Contractor shall furnish all supervision; personnel with appropriate expertise; certifications, tools, minor equipment, and supplies (oil, air/oil/transmission filters, belts, hoses, antifreeze/coolant, windshield fluid, transmission fluid, brake fluid, spark plugs, asbestos free brake pads, etc.) to provide motor pool operations.” The Government provided in a note under subparagraph b. the current usage for synthetic motor oil.

We believe it may be in the best interest of the Government that supplies specified above should be cost reimbursable to the contractor under the Reimbursable CLINs per Paragraph C.3.11 as the Government would own the inventory, only pay for what amounts were required and save New Mexico sales/use taxes.

Q.1 – Will the contractor be reimbursed for the supplies identified in Paragraph C.3.3.1 under the reimbursable CLINs per Paragraph C.3.11?

Answer: Contractor furnished

Q.2. If not, will the Government provide the historical annual quantities ordered and the annual cost expenditures for the items so identified?

Answer: Approximately 2234 PMs completed in FY15. For FY15, Oil approximately $30,000.00 (approximately 5823 gallons per year); Parts – approximately $81,500.00 approximately 3,149 items for repair service. Equipment is provided by the government for brake repairs for light vehicles. Major A/C repairs are sent off center for repairs Brake and A/C repairs on buses have historically been sent off center for repairs. Off – center repairs are Government Reimbursed.

6. Ref: Solicitation Section C, Page 24, Paragraph C.3.5.2, , Subparagraph a. (2), states “ The contractor shall: During periods of snow and ice, spread ice melt on all firing lines in range areas scheduled for use.”

Q.1 – Will the contractor be reimbursed for the supplies identified in Paragraph C.3.3.1 under the reimbursable CLINs per Paragraph C.3.11?

Answer: No, this is a Contractor expense

Q.2. If not, will the Government provide the historical annual quantities ordered and the annual cost expenditures for the items so identified?

Answer: No historical data available

7. Ref: Solicitation, Section C, Page 18, Paragraph C.3.3.1, subparagraphs b. (15), states “The Contractor shall:

Replace windshield wipers, light bulbs, fuses, generators, alternators, batteries and belts and mufflers/exhaust systems components in accordance with the automotive maintenance schedule, or when necessary.”

In addition, subparagraphs b. (21), Page 18 states “Generate orders for replenishment tires and batteries from the private sector utilizing form FTC-ADM-1A, FLETC Purchase Requisition and forward to COR.”

Q.1 – Will the contractor be reimbursed for supplies and parts identified in Paragraph C.3.3.1, subparagraphs b.

(15) under the reimbursable CLINs per Paragraph C.3.11?

Answer: See Question 5

Q.2. – If not, will the Government provide the historical annual quantities ordered and the annual cost expenditures for the items so identified?

Answer: See Question 5.

8. Ref: Solicitation, Section C, Page 30, Paragraph C.3.8.2, subparagraphs (1) states “The Contractor shall: Replace batteries, worn parts, components, and assemblies; tighten mounting; clean external surfaces of optical components;

and lubricate equipment according to pertinent maintenance manual.”

Section C, Paragraph C.3.8.2 (3) (a), states “Initiate the requisitioning of equipment and repair parts/components and forward the appropriate paperwork through the COR.”

We recognize our maintenance and repair responsibilities per FAR Clause 52.245-1 Government Property (APR 2012).

Q.1 – Will the contractor be reimbursed for the supplies (including cleaning solvents, oils, etc.) and repair parts/components identified in Paragraph C.3.8.2, subparagraphs (1) e. under the reimbursable CLINs per Paragraph C.3.11?

Answer: See FAR Clause 52.245.-Government Property

Q.2. – If not, will the Government provide the historical annual quantities ordered and the annual cost expenditures for the items so identified?

Answer: No historical data available

9. Ref: Solicitation Section C, Page 31, Paragraph C.3.8.3, subparagraph (6), states “The contractor shall install/replace A/V equipment (projectors, screens, etc.) as needed/requested by the Government. This may include running additional cabling/wiring, attaching hanging poles and/or brackets, etc.”

Q.1 – Is the contractor required to replace broken or worn out A/V equipment at contractor expense? If so, please provide the historical annual cost expenditures for replaced A/V equipment.

Answer: No Q.2 – Will the contractor be reimbursed for the parts and supplies such as cabling/wiring, hanging poles, brackets, etc. under the reimbursable CLINs per Paragraph C.3.11?

Answer: Yes

Q.3 – If not, will the Government provide the annual quantities ordered and the annual cost expenditures for the items so identified (additional cabling/wiring, attaching hanging poles and/or brackets, etc.)?

Answer: See previous answer

10. Ref: Solicitation Section C, Page 25, Paragraph C.3.5.2, subparagraphs a. (10), states “The Contractor shall be responsible for the maintenance and repair of all target frames.”

Q.1 – Is the contractor required to provide maintenance and repair parts and supplies for all target frames at contractor expense? If so, please provide the historical annual cost expenditures for the maintenance and repair parts and supplies for all target frames.

Answer: Wood and paint are reimbursed Q.2 – Will the contractor be reimbursed for the maintenance repair parts and supplies under the reimbursable CLINs per Paragraph C.3.11?

Answer: Yes

11. Ref: Solicitation Section C, Page 24, Paragraph C.3.5.2, subparagraphs a. (1), states “The Contractor shall:

Maintain, repair and construct barricades and target frames, as required. Set up, reposition, and paint steel targets prior to and during training.”

Q.1 – Will the contractor be reimbursed for the repair parts and materials (including paint) for maintenance, repair and construction of barricades and target frames under the reimbursable CLINs per Paragraph C.3.11?

Answer: See Question 10

Q.2. – If not, will the Government provide the historical annual quantities ordered and the annual cost expenditures for the items so identified?

Answer: See Question 10

12. Ref: Solicitation Section C, Page 32, Paragraph C.3.8.4, states “Contractor will furnish equipment and personnel needed to take a class photo of each class at FLETC. The photo must be digital photo of professional quality, printed on photo quality paper and must include a caption the name of the class, class number, dates of the class and location.”

Q.1 – Is the contractor responsible for furnishing a professional camera and photo printer to perform the class photo requirements specified in Paragraph C.3.8.4?

Answer: Reference C.3.8.4 Note 3, Contractor furnished.

Q.2 – Will the contractor be reimbursed for the photo quality paper necessary to print the required number of class photos required by Paragraph C.3.8.4 under the reimbursable CLINs per Paragraph C.3.11?

Answer: Reference C.3.8.4, Contractor furnished

Q.3. – If the answer to Q.2 is no, will the Government provide the historical annual quantities ordered and the annual cost expenditures for the items so identified?

Answer: There is no historical data available.

13. Ref: Solicitation Section C, Page 32, Paragraph C.3.9.1, states “Contractor will furnish the Contractor with software, forms, postage, franked envelopes, packing materials, cardboard boxes, etc.”

Q.1 – Will the Government also furnish a computer, software and a printer to meet this contract requirement?

Answer: This paragraph states “Government will furnish....”. Yes

14. Ref: Solicitation Section C, Paragraph C.3.9.2, subparagraph e., Page 34, states “The Contractor shall mail copies of the evaluations for Firearms Training, the evaluation for Physical techniques and Driver Training, the student transcript, and any letters to the appropriate Agency.”

Q.1 – Is the contractor responsible for the postage in performing the tasks associated with the above contract requirement?

Answer: No

15. Ref: Solicitation Section C, Page 22, Paragraph C.3.5.1. a, (2), states “After hours training times shall be provided, by the Government to the contractor. The Government will attempt to provide a two-day advance notice of any changes in class schedules.” If a range master has to be called out for an unscheduled after hours class, it is customary that a 2-hour minimum call out pay provision would apply. This can be significant cost factor and could lead to requests for equitable adjustments if sufficient information is not provided by the Government.

Q.1 – Will the Government allow contractor reimbursement under CLINs XXX4D when so approved?

Answer: Reference subsections C.1.2.b and C.3.5.2 NOTE.

16. Ref: Solicitation Section C, Page 22, Paragraph C.3.5.1, subparagraphs a. (4), states “The Contractor shall: Maintain adequate inventories of training weapons, weapons cleaning supplies, leather gear, eye/ear protection, ammunition and other materials necessary to support all firearms training based upon training schedules provided in SASS. All Contractor generated purchase orders for firearms related supplies/equipment will be submitted through the FLETC Firearms Equipment Specialist, then to the COR and CO for approval.

Q.1 – Please confirm that inventories of training weapons, weapons cleaning supplies, leather gear, eye/ear protection, ammunition and other materials necessary to support all firearms training will be reimbursed by the Government.

Answer: Training weapons are Government Furnished Property. Cleaning supplies are Government reimbursed.

17. Ref: Solicitation Section C, Page 20, Paragraph C.3.4.1, subparagraph (1), states “Broken and/or cracked Low Density Polyethylene “butcher block” materials installed on the contact surface of P.I.T. bumpers (estimate approximately 3 foot section to cover corners of front bumpers only) will be replaced as necessary.”

Q.1 – Will the contractor be reimbursed for the “butcher block” materials and hardware identified in Paragraph C.3.4.1, subparagraph (1) under the reimbursable CLINs per Paragraph C.3.11?

Answer: No, Contractor provided, material is LDPE Virgin Natural 0.375 Sheet 3/8 x 48 x96.

Q.2. – If not, will the Government provide the historical annual quantities ordered and the annual cost expenditures for the “butcher block” materials and hardware?

Answer: Historical costs on hardware and material is estimated at $3,200.00 per year.

18. Ref: Solicitation Section L, Paragraph L-9, Volume 1, subparagraph (2) states “A breakdown of costs is required and should include, but not limited to, direct labor costs, direct material costs, overhead costs, general and administrative costs, and profit as well as any additional financial information which may be helpful in the understanding and evaluation of proposed price.”

Ref: Solicitation Section M, Paragraph M-7, Factor: Price/Cost, states “The Offeror’s price proposal will be evaluated for reasonableness, total evaluated price, and balance…”. In addition, Section M states “The Contracting Officer may use price analysis and as necessary, other cost evaluation techniques outlined in FAR Part 15.305 to evaluate the price proposal, not only to determine whether it is reasonable, but to determine the Offeror’s understanding of the work and ability to perform the contract.”

Q.1 Since offerors will be submitting detailed pricing information per Section L, will the Government evaluate each offeror’s Price Proposal and detailed direct labor pricing information to ensure compliance with the Service Contract Labor Standards (formerly known as the Service Contract Act of 1965)?

Answer: The Government will evaluate price proposals as indicated in the RFP.

19. Ref: Solicitation Section C, Page 27, Paragraph C.3.6.3, subparagraph (8), “The Contractor shall: Launder all soiled training garments daily, fold and stack in the designated storage area in an organized, orderly and neat manner at the end of each day.”

Q.1 – Will the contractor be reimbursed for the supplies (including detergents, softeners, etc.) for laundering and disinfecting of training uniforms, sweatpants, socks etc., under the reimbursable CLINs per Paragraph C.3.11?

Q.2. – If not, will the Government provide the historical annual quantities ordered and the annual cost expenditures for the items so identified?

Answer: The Government does not provide detergent and other cleaning supplies. Approximately 50 loads per day. Approximately a combination of 6 ounces of detergent, fabric softener and bleach per load.

20. Ref: Solicitation Section C, Page 27, Paragraph C.3.6.3, subparagraph (9), states “Clean, disinfect and maintain all FLETC and Partner Organization simunition protective gear, and high gear, boxing equipment, and other training equipment after each use. (The government could use up to 400 sets of such equipment daily.)”.

Q.1 – Will the contractor be reimbursed for the supplies required to disinfect equipment as stated in subparagraph (9), under the reimbursable CLINs per Paragraph C.3.11?

Q.2. – If not, will the Government provide the historical annual quantities ordered and the annual cost expenditures for the items so identified?

Answer: Simunition gear is sanitized with the Government owned Autoclave sanitizer. Disinfectants are not reimbursed. No historical quantities available for expenditures.

21. Ref: Solicitation Section C, Page 27, Paragraph C.3.6.3, states “(NOTE 1): Washing machines and dryers are currently available in Buildings 2 and 8, at no cost, as Government Furnished Property, however, the Government makes no representation as to the adequacy of Government equipment. The Contractor is responsible for cleaning all uniforms and equipment regardless of availability and operability of Government machines.”

Q.1 – Will the contractor be reimbursed for the off-site use or rental of equipment and required supplies (Washers, Dryers, soaps and disinfectants) to laundry items outlined in C.3.6.3 under the reimbursable CLINs per Paragraph C.3.11?

Q.2. – If not, will the Government provide the historical cost expenditures annually in the event the equipment is inoperable and the use of an outside source is required?

Answer: Current washers and dryers have been sufficient.

22. Ref: Solicitation Section C, Page 27, Paragraph C.3.6.3, subparagraph (10), states “When feasible, repair torn utility training uniforms to include putting strings back in sweatpants waistbands. Contractor will sew patches on uniforms and hats as needed. The Government will furnish the uniforms, hats and patches.”

Q.1 – Will the government provide equipment (sewing machine) to make repairs to torn uniforms and sew patches as needed?

Answer: The Government provides 1 sewing machine.

23. Ref: Solicitation Section C, Page 27, Paragraph C.3.6.3, states “(NOTE 4): Upon the return of soiled personal training garments, the contractor will ask the returnee if there is any Blood or Other Potentially Infectious Material (OPIM) on the garment. If there is, the returnee will place the garment in a red bio-hazard bag and the returnee will place it in the provided bio-waste container. The contractor will make note of the contaminated garments for inventory purposes. Before close of business the following day, the contractor will take the container and its contents to the designated bio-waste collection site, presently the Health Unit, and deposit the red bags in the provided container.”

Q.1 – Will the Government provide the Red-Biohazard bags?

Q.2 – If not, will the Government provide the historical annual quantities ordered and the annual cost expenditures for the items so identified?

Answer: Red-Biohazard bags are Government provided.

24. C.1.6.b—will there be any requirement for the contractor to purchase any new equipment/vehicles to replace those that are no longer serviceable?

Answer: No

25. During the site visit, we noticed all documentation was provided in hard copy. Is there the intend to use bar codes and electronic tracking of inventory?

Answer: All Accountable GFP is bar coded and tracked via an electronic tracking software.

26. C.1.7—are there any furnishings being provided in the offices?

Answer: The Contractor shall provide all collateral office furniture, equipment such as desks, file cabinets, calculators, computers, copy machines, consumables, and general office supplies. 4 Government computers are provided 1 for property, 2 for the Ed Aides and 1 in Driver Training at this time.

27. Past Performance—how many past performances should be submitted? Will the Past Performances and related evaluations be included in the page count?

Answer: It is up to each offeror to submit relevant past performance information. Copies of CPARS reports will not be included in the page count. All other information will be included in the page count.

28. Reference Section B, CLIN 0001 – Can the Government please confirm if the phase-in price (CLIN 0001) is included as a part of the offerors total evaluated price?

Answer: Yes, confirmed.

29. Solicitation Attachment J-73 is for an Irrevocable Letter of Credit (ILOC). However, no other RFP requirements identify the requirement for an ILOC. Is an ILOC required?

Answer: No

30. Solicitation Attachment J-72 is a Lobbying Activities Form and is required for reporting of any payments to lobbying entities for influencing covered actions. However, the solicitation does not specify how the contractor should address the form if it is determined to be not applicable. In the event the form is not applicable, is it acceptable to simply state this in the proposal?

Answer: Yes

31. Reference Section B, CLINs (#s 0004, 1003, 2003, etc.) – Our understanding of the purpose for the IDIQ Overtime CLINs (#s 0004, 1003, 2003, etc.) is to provide the Government labor hour rates for procuring additional unscheduled support services on an as-needed basis. Additionally, it is presumed that multiple labor categories and rates could be used for each IDIQ CLIN.

Section B of the solicitation has included a nominal set of hours for each CLIN (for example, 50 HRs for CLIN 0004AA). Since various labor categories can be used for each CLIN, how should offerors allocate the Section B nominal hours against the various labor categories? See examples 1 and 2 below to support this question. To simplify, we suggest that the nominal hours be removed from the IDIQ CLINs and the rates be evaluated by themselves.

Example 1:

Labor Category Rate Hours

Labor Category 1 $70 50

Labor Category 2 $80 0

Labor Category 3 $90 0

Total 50

Example 2:

Labor Category Rate Hours

Labor Category 1 $70 15

Labor Category 2 $80 15

Labor Category 3 $90 20

Total 50

Answer: It is up to each offeror to determine their pricing strategy.

32. Reference Section B – In the last version of this solicitation, the reimbursable ODCs (C.3.11 – CLINs 0006, 1005, 2005, 3005, etc.) was a Not-to-Exceed (NTE) amount provided by the Government upon award and offerors were instructed not to propose any amounts for these CLINs. Are these instructions still valid?

Answer: Yes

33. Reference Section B – Please confirm that the NTE amount provided by the Government for reimbursable ODCs (C.3.11 – CLINs 0006, 1005, 2005, 3005, etc.) includes NMGRT? If not, will the Government accept the NMGRT as an allowable cost on these ODCs?

Answer: The awardee will be required to submit all applicable charges for each purchase through a purchase request to be approved by the COR and C.O. The NTE amount is determined by the Government at time of award.

34. In the last version of this solicitation, the Government clarified through the Q&A process that hazard pay is not required for any positions under this contract. Can the Government confirm that is still valid direction?

Answer: Yes

35. Can the Government confirm that all part-time and temporary employees (including role-players) under the current contract have been receiving the proportionate amount of holiday fringe benefits required in accordance with 29 C.F.R. § 4.176 (https://www.law.cornell.edu/cfr/text/29/4.176)?

Answer: It is up to each offeror to comply with the Service Contract Act and applicable wage determinations.

36. How does the Government plan to evaluate the proposal to ensure that each offeror’s proposed costs for fringe, on all positions including role-players, includes at least the minimum amounts for health & welfare, vacation, and holidays required under the wage determination?

Answer: It is up to each offeror to submit a proposal in accordance with the Service Contract Act and applicable wage determinations.

37. L.2 (d) (2) indicates that restricted proposal pages shall be marked with the phrase "Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal." L.9 (a) (4) states that all restricted proposal pages should be marked at top and bottom with "Source Selection Information – See FAR

2.101 and 3.104. Procurement Sensitive – For Official Use Only.” Please confirm whether both markings are required.

Answer: Both are required as indicated in the RFP.

38. Regarding fonts (L.9(a)(3)), may we use a smaller font in tables, graphics, and graphics captions? May we use a larger font for headings?

Answer: No

39. Are there minimum requirements for past performance, ie: minimum number of relevant contracts, years, scope?

Answer: Submit past performance in accordance with the RFP.

https://www.law.cornell.edu/cfr/text/29/4.176

40. Is the contractor responsible for supplying the targets used at the ranges (C.3.5.2.a.9)?

Answer: Government furnished

41. Is the water for use in the water truck (C.3.5.1.a.11) to be supplied by the Government?

Answer: Yes

42. What is the expected hourly total annually for the role players?

Answer: Dependent on student population.

43. Per section C.2 does the Government supply office equipment for use in PMO?

Answer: No

44. Has there been any changes/additions/deletions to the scope of work since the contract was solicited in 2015 and subsequently awarded in June 2016? If yes, please delineate what the changes are.

Answer: It is the responsibility of each offeror to review the requirements in the RFP.

45. Is the contractor authorized to utilize FLETC refueling point for contractor vehicles?

Answer: No

46. In which buildings are the following support functions located?

• Telephone reception

• Training Support Supplies

• Educational Aides

• Role Players

• Project Management office Answer:

• Bldg. 1005

• Bldg. 27

• Bldg. 25

• Bldg. 1005

• Bldg. 1005

47. We understand the workforce voted to unionize. Is there a Union or CBA currently in effect on the contract? If so, please provide a copy of the CBA so that bidders can properly price applicable wages and benefits.

Answer: No

48. How many computers and peripheral equipment such as printers, copiers, etc., are provided by the government to the contractor for use? Please provide the functional area in which each is used.

Answer: See Question 26.

49. Will the contractor be responsible for calibration of any type of equipment on the contract? If so, please specify all equipment requiring calibration, schedules for calibrations, dates of last calibration and dates for upcoming calibrations due, and historical costs associated with all such calibration.

Answer: Currently, no calibrations are required.

50. The State of New Mexico requires that New Mexico Gross Receipts Tax be charged on all services provided.

How will the Government handle increases in the NMGRT rate throughout all periods of performance? Changes to the NMGRT rate occur twice a year in January and July. Will these increases be handled through contract modification at the time of increase or are bidders expected to escalate the NMGRT in their price proposal?

Answer: See Question 3

51. Are contractor personnel required to be in uniform? If so, please provide the uniform specifications to which the contractor must comply (i.e., shirts only, shirts & pants, company name, employee name, etc.).

Answer: Contractor is only required to provide shirts with the company name.

52. Three days for submission of questions for a procurement this size with so many functional areas of performance is unreasonable. Would it not be in the government’s best interest to allow bidders adequate time and opportunity to review the RFP and all 62 attachments in order to develop a fulsome series of questions in order to ensure that each bidder understands the expectations and requirements as comprehensively and exhaustively as possible.

Request that the government allow questions to be submitted through COB on 12/12/17.

Answer: The RFP was issued on 11/22/16 allowing for questions to be submitted by COB on 12/6/16.

53. Section B: It appears that the following CLINs have incorrect periods of performance:

• 0003AA reflects 04/17/2017 to 09/30/2017 – should it be 4/01/2017 to 09/30/2017?

• 0006 reflects 04/01/2017 to 09/30/2018 – should it be 04/01/2017 to 09/30 2017?

• 6002AD reflects 10/01/2021 to 09/30/2022 – should it be 10/01/2022 to 09/30/2023?

Answer: Yes, reference Amendment 000001

54. CLIN 0006, 1005, 2005, 3005, 4005, 5005, 6005 and 7005 – Materials/Parts/Supplies/Services: There are no NTE amounts listed for these CLINs. Is the contractor to leave blank?

Answer: Yes

55. CLIN 0005 and Option Years CLIN x004 – Role Players: If two Role Player are participating in a scenario that lasts 5 hours please confirm that the contractor would invoice for four 2-hour session blocks and two 1-hour session blocks.

Answer: Yes

56. CLIN 0005 and Option Years CLIN x004 – Role Players: Do the hourly session blocks include the 15 minute early arrival for preparation time mandated in C.3.10.2.a? If not, how will the contractor be reimbursed for the 15 minute early arrival time required in the contract?

Answer: See C.3.10.3 ORDERING PARAGRAPH d Note (if scenario required 9 role players, 9 x 15 minutes=2.25 hours)

57. CLIN 0005 and Option Years CLIN x004 – Role Players: If role player exercises are less than one hour session blocks, including the early arrival mandate of 15 minutes, does the contractor still invoice for the full hour?

Answer: If they are scheduled for 1 hour, the Government will pay for 1 hour.

58. CLIN 0005 and Option Years CLIN x004 – Role Players: If role player exercises, including the early arrival mandate of 15 minutes, are more than one hour but less than two hours does the contractor still invoice for the full 2-hour session block?

Answer: Dependent on the original schedule indicated. If the schedule indicated 1 hour and 15 minutes-that is what is paid plus the 15 minute prep time.

59. CLIN 0005 and Option Years CLIN x004 – Role Players: Please confirm that the contractor will invoice and be paid for role player time from the time they clock in for the 15 minute early arrival preparation through the time they return any props and clock out at the project management office?

Answer: Role Player CLINs are paid for actual time scheduled for the scenario.

60. C.1.d – Administrative Information: Indicates the Project Manager must be present from 0700 to 1700. This is ten hours. Can the APM cover part of this time or does the government expect the PM to work 10 hour days?

Answer: Reference C.1.8.1.e.

61. C.1.1.2 – Description: States that "The Contractor may experience a delay in entering the Center due to vehicle inspection, registrations, failure to present proper identification, non-use of seat belts, etc. No price adjustments will be made for any delays resulting from gate controls." What if contractor employees (for example role players) are delayed from entering due to inspections being conducted of other visitors and are late to a scheduled role due to no fault of their own? What action will be taken by the Government?

Answer: It is the contractor’s responsibility to provide direction to their employees.

62. C.1.2.b – Projected Workload: States "The Government will attempt to provide the Contractor five (5) days advance notice of any changes to the class schedule; however, changes at times are made up until the last minute and the Contractor will be responsible for those changes." What if the Contractor is unable to meet the changes?

For example, if the number of role players scheduled for a role are increased a few hours before the role is to begin and the contractor is unable to provide the requested number of additional role players? What is the penalty/action taken by the government in these circumstances?

Answer: Reference Section E for Inspection and Acceptance.

63. C.1.2.a – Projected Workload: Is the scope of work identical to the current contract? If not, has it increased or decreased? Please identify specific differences in the RFP scope and that of the current contract and when last solicited in 2015.

Answer: It is up to each offeror to review the requirements of the RFP.

64. C.1.2.b – Projected Workload: Section states that the Government will attempt to provide the Contractor five days advance notice of any changes to the class schedule, however, changes at times are made up until the last minute and the Contractor will be responsible for those changes. Can the Government please provide the percentage of last minute changes as compared to those provided five days in advance? For example, if 100 changes were made during the month of June 2015, what percentage of those 100 changes were provided to the Contractor in advance? This information is necessary in knowing how many man hours should be dedicated to accommodating these last minute changes, as completing these tasks is extremely time consuming, involves several personnel to effect, and often results in significant overtime costs. If the government cannot quantify this information so that bidders can adequately assess risk and estimate their overtime costs correctly, will overtime and additional costs incurred by the contractor to accommodate changes with less than the five days advance notice be billable under any IDIQ CLINs?

Answer: No historical data available

65. C.1.2.b – Projected Workload: "The Government will attempt to provide the Contractor five (5) days advance notice of any changes to the class schedule; however, changes at times are made up until the last minute and the Contractor will be responsible for those changes." Typically, a large percentage of the scheduled classes change once the monthly schedule is prepared and submitted. Many classes are added, dropped or other changes occur with less than an hour's notice. In light of Artesia's remoteness and small population and the fact that many or most employees will live in surrounding towns, what is the government's expectation of having CDL licensed bus drivers able to report to work with little or no notice? Is the contractor expected/required to have role players, bus drivers or other staff on site or on call in case of these last minute changes? The Union will consider this as watch standing requirements and will require employees to be compensated for that time. How will the contractor be reimbursed?

Answer: The Contractor is expected to have sufficient staff to provide multiple simultaneous trips.

66. C.1.2.b – Projected Workload: "The Government will attempt to provide the Contractor five (5) days advance notice of any changes to the class schedule; however, changes at times are made up until the last minute and the Contractor will be responsible for those changes." At another FLETC in any given month class changes affect an average of 28% and up to 45% of all assignments involving role players. This results in a considerable amount of additional labor expense that is not reimbursed and not easily projected. If more than 15% of the class schedule changes, will the contractor be reimbursed for any overtime needed to effect the changes? Additionally, because of Artesia's remoteness and small size, many if not most roleplayers and other staff live a considerable distance away. What is the government's expectation for the contractor to have for replacement role players on site and ready to work with little or no advance notice?

Answer: It is the Contractor’s responsibility to meet the Role Player requirements, no overtime will be paid. Reference C.3.10.2. Note 4.

67. C.1.2.b – Projected Workload: The Government will attempt to provide the Contractor five (5) days advance notice of any changes to the class schedule; however, changes at times are made up until the last minute and the Contractor will be responsible for those changes." The schedule of firearm schedules in the class location, number of firearms, types of weapons and ammo can change constantly. Often changes in weapon and or ammo make and model change with little or no advance notice. What is the Contractors' level or responsibility and how much time will they be given to make the corrections and get them to the required location before being judged as out of compliance?

Answer: Firearms training follows a lesson plan. Any changes in weapons/ammunition will be requested one day in advance. Last minute changes will not be deemed out of compliance.

68. C.1.2.b – Projected Workload: Can the government please provide any historical data regarding the average number of last minute class changes per month? This can have a significant impact on a contractor’s staffing under the firm-fixed price portion required to conduct these last minute changes.

Answer: No historical data available.

69. C.1.2.b – Projected workload, Student Administration and Scheduling System (SASS): Will the contractor be given direct access to the SASS system? In past experience, getting a new employee approved for access to SASS can take several months while an in-depth background investigation is performed. As SASS access is crucial to this contract functioning efficiently, will the government work with the Contractor to assure they can have access to SASS by the end of the phase-in period? Additionally, will the contractor be provided an adequate number of “seats” in SASS for his personnel?

Answer: The contractor will be provided access to SASS on a need to know basis.

70. C.1.2.b – Projected Workload: "The projected workload of this contract is delineated either in the form of historical data or an estimated number of occurrences in each paragraph." There is no data provided on the number of roles per month for the last 12 months? This is needed to adequately price the contract.

Answer: Ranged from 576 to 1,049 scenarios per month.

71. C.1.2.b – Projected Workload: "The projected workload of this contract is delineated either in the form of historical data or an estimated number of occurrences in each paragraph." As such, it is requested that the government please provide historical data for the number of airport shuttle runs to each airport for the last 12 months?

Answer: Dependent on student population.

72. C.1.5.1 – Office Space & Parking: What utilities will the Government be providing and what utilities are

Contractors required to provide? Will phone lines, including local and long distance, fax lines and internet connectivity be provided? If not, will the Contractor be permitted to have these services connected? What is the preferred phone/internet provider at FLETC?

Answer: Utilities are provided by the Government. Local phone lines are Government provided.

Contractor is allowed to have Internet and fax lines. Government has no preference.

73. C.1.5.1 – Office Space & Parking: Section states that approximately 1,600 square feet of office space will be provided for Project Management (location to be determined). Will the 1,600 square feet be in one location/building or will this be divided among several locations (several smaller office spaces in separate buildings)? This information is necessary in order for bidders to know how many phone lines and/or internet connections will be need to be priced.

Answer: 1,600 square feet is for Project Management that includes several separate offices. There will be contractor staff housed in approximately ten other offices/work stations.

74. C.1.5.1 – Office Space & Parking: Section states that parking on the FLETC is extremely limited, with Government staff and students having priority and that lack of sufficient parking does not relieve the Contractor from being fully staffed and available for the support required. Has this been an issue in the past? If so, are there other parking options available to employees?

Answer: There was an issue but that has been resolved.

75. C.1.5.2 – Storage: Section states that the storage space being provided may not be adequate to meet the requirements of the contract. This is a multi-part question: (1) Has sufficient storage space been a problem in the past? (2) If storage space is inadequate, will the Government provide additional storage space to ensure operations are not negatively impacted? (3) Are Contractors permitted to bring temporary storage containers (i.e. conex boxes) onto the Center for additional storage? If so, what are the specifications and limitations that must be met for approval, (i.e., must the contractor incur cost to prepare a ‘pad’ on which to set the unit, is electricity available for lighting, certain paint scheme, etc.) (4) Does the incumbent currently provide any additional storage facilities either on-/off-site?

Answer: Storage space is adequate. Answer to (4) is no.

76. C.1.7 – Contractor Furnished Property: Indicates Contractors must provide all collateral office furniture. Can the Government please provide what office furniture will be provided for contractor use in the office space provided?

Answer: Reference C.1.7.

77. C.1.8.1.a and b – Project Management: It is stated that experience on ‘Federal’ contracts is a requirement for the Project Manager and Assistant Project Manager which seems very limiting given the remote geographical location of Artesia. Would experience on State, Local and private industry also qualify?

Answer: Offerors are to submit their proposal in accordance with the RFP.

78. C.1.8.2.a – Driver Training Range Master: Please confirm that the government does not require a resume be submitted with the proposal for this position?

Answer: Not required

79. C.1.8.3.a – Firearms Range Master/Certified Armorer: Please confirm that the government does not require a resume be submitted with the proposal for this position?

Answer: Not required

80. C.1.8.6 and C.3.8.2 – Audio Visual: Is the contractor required to provide an inventory/software program to track the A/V equipment? What is currently used for this purpose?

Answer: It is the contractor’s responsibility to determine how to track this equipment.

81. C.1.8.9 – Quality Control Technician: This section states “Note that the QCT may perform other duties under this contract, e.g. Safety officer and Environmental coordinator provided that quality control is maintained.” Is the QCT position’s additional duties restricted to just safety and environmental or can they also hold other collateral duties and/or supervisory position?

Answer: It is up to each offeror to propose staffing so that all areas of responsibility are covered.

82. C.2.1.1 – Service Plan: Indicates a Service Plan is to be submitted at time of proposal for Contracting Officer approval. Will the technical proposal submitted serve as the "Service Plan" since it includes the methods, procedures and controls that will be used in providing the required services?

Answer: Reference L.2.f. and M.7. This is a best value acquisition. It is up to each individual offeror to submit a proposal that meets the requirements of the solicitation.

83. C.2.1.2.e – Quality Control (QC) Plan: This provision states "The parties to this contract agree that the Contractor, as a result of the contractual obligation to supervise the personnel furnished and oversee the quality of their performance, shall be conclusively presumed to have actual knowledge of work not performed, and that therefore a written notice shall not be a prerequisite for reducing payment or assessing liquidated damages for non-performed service(s).” This is an unreasonable expectation as it is not humanly possible to be all-knowing and all-seeing 100% of the time. In addition, this is inconsistent with Section E.3, Government Quality Assurance, which states that the contractor will be advised after each inspection of any purported unsatisfactory conditions for which FLETC believes the contractor is responsible. That provision also requires that FLETC give the contractor the opportunity to promptly correct any actual deficiency.

Can FLETC please resolve the apparent conflict between E.3 and C.2.1.2.e? Is the intent of this statement that the Government will deduct from a contractor's invoice without discussion of the concern, without seeking the Contractor's explanation or potential extenuating circumstances, or provide an opportunity for timely correction as required by E.3? How will the government determine their actual liquidated damages? In addition, how will the government tie the amount of the deduction to the harm to the government caused by the non-compliance, a requirement noted in Board of Contract Appeals decisions regarding withholds? And what will a contractor be required to do to recover the amount withheld - will curing the allegedly deficient performance result in the withheld funds being released?

Answer: These are not considered liquidated damages. Any withholding will be for work not performed. Reference Section E for inspection and acceptance procedures.

84. C.2.2.2 – Schedules: Will the contractor have access to the government SASS system?

Answer: Yes.

85. C.2.3.1 – Equipment, Tools and Cleaning Gear: What is the approximate cost of bench stock annually for weapons repairs?

Answer: Government provides bench stock for weapon repairs.

86. C.2.3.1 – Equipment, Tools and Cleaning Gear: Does the government provide any bench stock for weapons repairs? If not furnished by FLETC, can you please provide any historical data on the dollar amount the contractor can expect to expend annually?

Answer: Weapons repair inventory will be transferred to the awardee.

87. C.2.3.6 – Trash Disposal: Who is responsible for bearing the cost of the disposal of any material, hazardous or universal waste generated on this contract?

Answer: Reference C.2.3.6.c.

88. C.3.2 – Transportation: This section indicates that the contractor will use Government furnished vehicles to perform the transportation requirement specified. Who is responsible for providing the insurance on these GFP vehicles? If contractor, the following information is needed on each vehicle the contractor is required to insure in order for our insurance carrier to provide a quote: Year, Make, Model, VIN, Value. Most of this information is not provided in Attachment 2 and is needed to obtain the cost to insure.

Answer: Government vehicles are insured by the Government, FLETC year models vary from 2006 to 2013. They include Crown Vics, Impalas, Expeditions and Tahoes. Mileages vary from 1,945 to 156,887.

89. C.3.2 – Transportation: Several references are made to " " trips. Are trips of this nature reimbursed under CLIN xxx4A and CLIN xxx4B? If not, what CLIN is appropriate for reimbursement?

Answer: Pricing should be included under CLIN xxx3A unless outside of the day/hours identified in C.3.2, otherwise, would be reimbursed under CLINs xxx4A or xxx4B.

90. C.3.2 – Transportation: Please confirm that the government pays for all fuel for government furnished vehicles utilized by the contractor on the contract.

Answer: Yes

91. C.3.2 – Transportation: Will there ever be a need for a contractor employee to stay overnight on a trip that is 200 miles one-way (i.e., Albuquerque or El Paso)? How is that cost reimbursed (hotel, per diem, etc.)?

Answer: Historically, no overnight stays have been required.

92. C.3.2.a.1-3 – Transportation: The note made between sub-bullets 2 and 3 of this clause states that "There may be a need for more than one airport trip/day. For proposal purposes, it is estimated that five days/week require local trips". Because more than one airport trip can be expected on a given day this information is not specific for bidders to develop an adequate estimate of the hours/trips in a given month. Request the government furnish adequate data by providing how many trips per month are made/estimated to each airport?

Answer: In FY15, approximately 50 to El Paso, TX; 137 to Roswell; five to Carlsbad, NM; 1 to Lubbock, TX; and 1 to Midland, TX. The Contractor is expected to have sufficient staff to provide multiple/simultaneous trips.

93. C.3.2.a.2 – Transportation: While we realize there may be need for more than one airport trip per day, can the government please provide how many trips per day on average are made to the Roswell airport?

Answer: Dependent on student population.

94. C.3.2.a.2 – Transportation: States "These ad hoc trips may require same day response and can occur any day of the week, including federal holidays." If the government orders a trip with no advanced notice, how long does the contractor have to call in a driver and get them on the road? What is the penalty if the contractor cannot meet the requirement, for example, notified on Christmas Day of an ad hoc trip and no drivers are available or willing to report for duty?

Answer: Contractor must immediately contact required staff for trips. The Contractor is expected to have sufficient staff to meet the requirements.

95. C.3.2.a.2 – Transportation: States "These ad hoc trips may require same day response and can occur any day of the week, including federal holidays." If a driver is called in with no notice and the round trip takes less than an hour, is there a two-hour minimum for calling in an employee? It would seem there would be no incentive for an employee who lives in Roswell to have travel time of an hour or more to get to the Center for less than an hour’s worth of work/pay.

Answer: The Contractor is expected to have sufficient staff to meet the requirements.

96. C.3.2.a.3 – Transportation: States the contractor shall "Provide transportation to El Paso, TX Monday thru Saturday (inclusive of Federal holidays designated as training days)." Is it correct that the contractor provides a regularly scheduled daily round trip service to El Paso, Texas or does this mean the Contractor has to be prepared to provide such transportation if scheduled?

Answer: Contractor has to be prepared to provide transportation if scheduled.

97. C.3.2.b – Transportation: What is the estimated number of trips made weekly for medical appointments? We realize the number may fluctuate; however, can the government provide an average for pricing purposes?

Answer: The number of trips fluctuate. For FY15, number of trips varied from 3 – 13 per week.

98. C.3.2.b – Transportation: How is the contractor reimbursed for trips made for medical appointments that result in overtime pay to the driver?

Answer: If transportation is provided during the hours identified in this section, there is no additional reimbursement.

99. C.3.2.c – Transportation: States the contractor "Shall make ad hoc trips to…