Section_G.pdf

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 ACCOUNTING AND APPROPRIATION DATA

G.2 PROCURING CONTRACTING OFFICER/CONTRACT

ADMINISTRATION OFFICE

G.3 ORDERING OF WORK

G.4 INVOICES

G.5 PAYMENTS

G.6 MODIFICATION OF PROPOSALS – PRICE BREAKDOWN

G.7 SERVICE CONTRACT ACT – WAGE DETERMINATION

G.8 INDEFINITE DELIVERY/INDIFINITE QUANTITIY ORDERING

G.9 SPECIAL NOTES

G.1 ACCOUNTING AND APPROPRIATION DATA

Funds are currently subject to availability; the accounting and appropriation data applicable for this acquisition will be provided upon award.

G.2 PROCURING CONTRACTING OFFICER /CONTRACT ADMINISTRATION OFFICE

Procuring/Administrative Contracting Officer

Cynthia Ybarra Federal Law Enforcement Training Centers 1300 W. Richey Ave, Bldg. 4 Artesia, NM 88210 Telephone: (575) 748-8010

G.3 ORDERING AUTHORITY – WORK REQUESTS & TASK ORDERS

Only a FLETC warranted Contracting Officer may issue a delivery/task order or modification thereto up to the maximum order limitation. Orders shall be issued as stated in Paragraph G.8.

G.4 INVOICES

G.4.1 Invoice Content

a. An invoice is a written request for payment under the contract for supplies delivered or for services rendered. For an invoice to be "proper", it must arrive in an envelope with the word "INVOICE" in at least one inch high lettering on the front left hand corner. A proper invoice must include:

(1) Name and address of Contractor and Contractor’s Tax Identification Number (TIN) and DUNS Number (or DUNS + 4, if applicable).

(2) Invoice date

(3) Contract number (including Task Order number, if any)

(4) Itemized contract line item, contract description of supplies or services, quantity, contract unit of measure and unit price, and extended totals

(5) Payment/discount terms

(6) Name and address to which payment is to be sent (which must be the same as that in the contract or on a proper notice of assignment);

(7) Name, title, phone number and mailing address of person to be notified in event of a defective invoice; and any other information or documentation required by other provisions of the contract (such as evidence of shipment).

(8) Upon work requests and contract completion, the Contractor shall submit an invoice annotated "Final Invoice" to the Contracting Officer (CO).

b. Invoices shall be prepared and submitted to the office specified in paragraph G.2, unless otherwise specified. Government certification on the invoice is required prior to payment.

G.4.2 Invoicing Instructions

a. The Contractor shall submit an original invoice to the Contracting Officer no later than fifth business day of the month (this can be adjusted after coordination with and approval of the Contracting Officer) for services performed in the preceding month. The Contractor shall include a summary of charges by CLIN and any supporting documentation with each invoice submitted.

b. Upon receipt of required Contractor submittals and verification of work actually performed, the Government will process invoices for payment. Payment will be based on invoices submitted by the Contractor for satisfactorily completed work. Upon receipt of a proper invoice, the Contract Administrator will coordinate with the COR to VERIFY that the services were satisfactorily performed. Random sample inspections by the COR will serve as the principal basis for verification of work actually performed. Reductions will be made for non-performed or unsatisfactory work in accordance with the Quality Assurance Surveillance Plan (QASP) (Section E Technical Exhibit-1) and Performance Requirements Summary (PRS) (Section E Technical Exhibit-2).

c. The Contracting Officer then must approve for payment before the invoice will be forwarded to the Finance Officer for payment. Payment will be based upon:

(1) The fixed monthly charge (for the fixed-price portion of the contract), less appropriate reductions for the entire preceding month.

(2) The actual quantities of work performed for the indefinite quantity and requirements potion of the contract.

d. On the 12th or last invoice, received each fiscal year, an anticipated amount of reductions will be withheld until the actual reductions have been established. When actual reductions are established, an invoice will be processed to make any required adjustments.

G.5 PAYMENTS

G.5.1 Payment Schedule

The Government will make payments to the Contractor for services completed upon the submission of a proper itemized invoice to the Contracting Officer accompanied by documentation required in G.4 above.

G.5.2 Interest on Overdue Payments

a. The Prompt Payment Act, Public Law 97-177 is applicable under this contract and requires the payment of interest on overdue payments and improperly taken discounts.

b. The date of the check issued in payment or the date of payment by wire transfer through the Treasury Financial Communication Systems shall be considered to be the date payment is made.

c. Determinations of interest due will be made in accordance with the provisions of the Prompt Payment Act and Office of Management and Budget Circular A-125.

G.6 MODIFICATION OF PROPOSALS - PRICE BREAKDOWN

The Contractor, in connection with any proposal it makes for a contract modification/change, shall furnish a price breakdown, itemized as required by the Contracting Officer. Unless otherwise directed, the breakdown shall be in sufficient detail to permit an analysis of all material, labor, equipment, and overhead costs, as well as profit, and shall cover all work involved in the modification, whether such work was deleted, added or changed. Any amount claimed for subcontracts shall be supported by a similar price breakdown. In addition, if the proposal includes a time extension, a justification shall also be furnished. The proposal, together with the price breakdown and any time extension justification, shall be furnished by the date specified by the Contracting Officer.

G.7 SERVICE CONTRACT ACT - WAGE DETERMINATION

The current Service Contract Wage Determinations, applicable to this project is provided as Atch 1 to Section J.

G.8 INDEFINITE DELIVERY/INDEFINITE QUANTITY ORDERING

a. CLINS 0004AA-0004AF are performed on an indefinite quantity basis and will be ordered on a form FTC-ADM-61 “Service Contract Work Request”, signed by the Contracting Officer, noting CLIN, Description, Unit, Unit Price and Quantity. The Contractor shall acknowledge receipt and not exceed the quantity ordered unless prior approval is obtained from the Contracting Officer. Guaranteed minimum for CLINS 0004AA-0004AF will be 5 hours of each sub-CLIN.

b. CLINS 0005AA-0005AB (Role Player Services) are performed on an indefinite delivery/indefinite quantity basis and will be ordered by the issuance of a delivery order on Form OF347 “Order for Supplies or Services”, signed by the Contracting Officer, noting the date, time, scenario name, course number, role player report location, cost, number of role players and the responsible Government division. The Contractor shall acknowledge receipt and not exceed the quantity ordered unless prior approval is obtained from the Contracting Officer. Guaranteed minimum for CLINS 0005AA-0005AB will be 100 units of 0005AA and 10 units of 0005AB.

G.9 SPECIAL NOTE

Sections K, L and M of this solicitation will be physically removed upon award; however, Section K will be deemed to be incorporated by reference.

G.1 ACCOUNTING AND APPROPRIATION DATA