SECTION D.4 Invoicing Procedures 2.doc
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- HSFEMS-09-R-0011
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Revised Invoicing Procedures
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Text version
Section D: Contract Documents, Exhibits, or Attachments
HSFEMS-09-R-0011
D.4 INVOICING PROCEDURES
1. Pre-Invoicing Requirements
(a) The Contractor shall provide an Audit Report, meeting Government Auditing Standards, July 2007 Revision, to the Contracting Officers Technical Representative (COTR) and the Contract Specialist within three weeks of the completion date of each contract audit. This report shall contain documents identified as supporting contractor overpayment(s) flagged/identified as support documentation. The COTR shall notify Contractor in writing of acceptance or rejection within two weeks of report receipt. Upon acceptance of an Audit Report, the Contractor shall provide a proper invoice for payment (Refer to FAR 52.212-4).
(b) Each contract must be invoiced individually at a rate of 1/14th the Total Contract Value. Invoices will not be accepted without prior approval of the Audit Report of the contract invoiced (refer to (a) above).
2. Invoicing Procedures a.
Invoice submission to the FEMA Finance Center (FFC). The contractor shall submit the actual invoice (only) to FFC without any supporting documentation to -
| If mailed, the original invoice without supporting documentation should be sent to: |
| If sent by courier, i.e. FEDEX, UPS, DHL, the original invoice without supporting documentation should be sent to: |
Federal Emergency Management Agency
FEMA Finance Center
P.O. Box 800
Berryville, VA 22611 Federal Emergency Management Agency
Disaster Finance Branch, Building 708
19844 Blue Ridge Mountain Road
Bluemont, VA 20135-2006
b. The contractor shall also send the invoice electronically to FEMA-MSTRO-Invoice@fema.gov in read-only format, and provide the supporting documentation as an attachment.
c. Provide a CD containing a copy of the invoice and the supporting documentation as well as a hard copy of the supporting documentation mailed to:
Finance Dept.
FEMA
MS TRO
220 Popps Ferry Road
Biloxi, MS 39531
d. The contractor shall submit one (1) copy of the invoice in read-only format without supporting documentation to the assigned Contract Specialist.
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