Questions-Answers 11-04-09.doc

HSFEMS-09-R-0011

Questions/Answers 11/04/2009

1. What is the total costs for each contract and total value for all contracts? Contract values range from $2,810,569.70 to $26,381,898.28

2. If the preference for a Fixed Flat Fee for the project is all that is required in the price proposal (volume 3) then is the preference for billings related to this project to be spread out evenly over the course of this project? See revised Invoicing Procedures, Section D.4(a) of this amendment

3. It appears that a document package is submitted each month by the contractor to request payment. Refer to revised Invoicing Procedures within this amendment. Is that package comprised of the following documents: Contractor Invoice, Listing of support documents (invoices), Supporting documents? Yes

4. Is this package together as a unit, or will we need to go to a number of places and pull the separate information for inspection? The package consists of document via electronic media, file cabinets and storage boxes which will be available to the contractor within the confines of the place of performance physical location. Contractor will be responsible for pulling documents from afore-referenced.

5. Will those documents stored in electronic format be accessible through our individual laptops, or will we have to access through one of FEMA’s computers? Via FEMA computers; see this solicitation amendment for Government Furnished Property inclusion.

6. Are the paper files in boxes or file cabinets? File cabinets, storage boxes and electronic media; refer to question 4 above

7. Will we pull the paper files or will they be pulled for us? Reference question 4 above

8. Will FEMA provide telephones and desk top or lap top computers? See question 5; laptop computers and telephones will be provided

9. Is the Government stating that for each of the nine (9) MDC contractors, for each month, there are 3,000 to 5,000 supporting documents? Would the Government please clarify the first objective bullet as to the number of supporting document, per contractor, per month for MDC and GSM contracts? Each MDC is comprised of approximately 3,000 to 5,000 package documents for year one and 5,000 to 10,000 package documents for year two; Each GSM contract is comprised of approximately 1,000 to 3,000 package documents.

10. Is it the government’s intent that the contractor will produce nine (9) MDC and five (5) GSM reports in accordance with Yellow Book standards? Or is it the government’s intent that one performance audit report will be issued for the MDC and the GSM contracts? Refer to the description section and revised Invoicing Procedures of this amendment.

11. Under the heading Reports, the Solicitation states: “Documents identified as supporting contractor overpayment shall be flagged as support documentation for requests for payment and delivered to the COTR and CO for future action along with the final report.” Is it the government’s intent to provide the contractor with a prescribed method to flag and record items identified in this step? If not, will the contractor need to create a system to capture this information? What responsibilities the contractor would have to the government to maintain this support, beyond any standards the contractor currently follows? This solicitation is issued under a Statement of Objectives. Proposals shall be in the form of a Performance Work Statement which will describe the offerors approach to accomplish the required contract work. Refer to the Statement of Work, Scope, for performance auditing standards.