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BUREAU AND STATISTICAL BUSINESS SERVICES – ATTACHMENT 1
| Item Number |
| Description |
| Due Date |
| 001 |
| Final Project Management Plan (C.2.1) |
| Twenty (20) days after the effective date of the contract; with Government comments incorporated within ten (10) days of receipt. Weekly plan updates shall be provided. |
| 002 |
| Final Transition Plan (C.2.1.2) |
| Twenty (20) days after the effective date of the contract; with Government comments incorporated within ten (10) days of receipt. Weekly plan updates shall be provided. |
| 003 |
| Transition Period Progress Reports |
| Wednesday of the week immediately following the week on which work is conducted. |
| 004 |
| Disaster Recovery (C.2.1.3) |
| Twenty (20) days after the effective date of the contract; with Government comments incorporated within ten (10) days of receipt. Periodic plan updates shall be provided, as required by the COTR, at least annually. |
| 005 |
| Final Quality Control Plan (C.2.1.4) |
| Twenty (20) days after the effective date of the contract; with Government comments incorporated within ten (10) days of receipt. Periodic plan updates shall be provided, as required by the COTR, at least annually thereafter. |
| 006 |
| Contract Management and Financial Report (C.3) |
| Monthly |
| 007 |
| Consolidated Financial Statements (C. 4.2. a) |
| Due to the COTR and FEMA’s CFO by the 5th calendar day of the month following receipt of WYO and NFIP Servicing Agent monthly reports. |
| 008 |
| Consolidated report on WYO companies and the NFIP Servicing Agent remittances to the Treasury (C.4.2. b) |
| 12th calendar day of the second month following the month of deposit. |
| 009 |
| Detailed Deposit Report (C.4.2.c) |
| 3rd working of the month following the month of deposit. |
| 010 |
| Detailed monthly SMARTLINK expense report (C. 4.2. d) |
| 15th calendar day of the second month. |
| 011 |
| Detailed monthly report to account for expenses associated with the Special Travel Allowance. |
| 9th calendar day of the second month. |
| 012 |
| Detailed monthly WYO Timeliness Report (C.4.2.f) |
| 12th calendar day of the second month |
| 013 |
| Statistical Data Balancing Report (C.4.2.g) |
| 12th calendar day of the second month |
| 014 |
| Accounts Receivable Report (C.3.2.h) |
| 12th calendar day of the second month |
| Item Number |
| Description |
| Due Date |
| 015 |
| Financial Statistical Variance Report |
| 21st calendar day of the second month. |
| 016 |
| SAS 70 Report |
| Due to the COTR and FEMA’s CFO by July 31st annually. |
| 017 |
| Annual Underwriting Special Projects Plan |
| Annually with updates provided monthly in the MTPN. |
| 018 |
| Annual Special Claims Projects and Analyses. |
| Annually with updates provided monthly in the MTPN. |
| 019 |
| Procedures, guidelines and other needed materials to facilitate coordination of involved WYO companies and the NFIP Direct Servicing Agent in the event of a catastrophic flooding. |
| As required by the COTR and to be reviewed and updated semi-annually for currency of technical program information. |
| 020 |
| Program Management materials, including but not limited to, forms, tables, agent manuals, claim manuals, underwriting manuals, program bulletins, accounting procedures, and manuals for implementing rate and rule changes. |
| As required by the COTR and to be reviewed and updated semi-annually for currency of technical program information. |
| 021 |
| Copies of responses to all incoming correspondence and weekly status reports on developing responses to inquiries with the aging of items reflected. |
| Records to be maintained daily and in compliance with Federal Records Retention Requirements. Weekly progress reports shall be provided to the COTR. |
| 022 |
| Hold Harmless Agreement |
| As required by the COTR. |
| 023 |
| Disaster Recovery, Security and Continuity – Acceptance Tests |
| Systems recovery to be tested and documented annually by May 1st. |
| 024 |
| Report of postal and express expenditures |
| Quarterly |
| 025 |
| Files, records, data and information in possession, required by the Government for investigation of fraud or in any other action or proceeding, as well as for initiation or defense of litigation or in connection with any other action or proceeding. |
| Within three (3) days of COTR request. |
| 026 |
| Final Report outlining all work accomplished under the contract and problems encountered. (Contained in the Phase Out Plan). |
| As requested by the COTR. |