Revised_HSFE70-16-R-0011.pdf

HSFE70-16-R-0011

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 75

000001

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

01/09/2017 X

FEMA HQ

FEMA HQ

FEDERAL EMERGENCY MANGEMENT AGENCY

OFFICE OF CHIEF PROCUREMENT OFFICER

500 C STREET SW

3RD FLOOR

WASHINGTON DC 20472

1100 ET 01/30/2017

Kimberly A Coakley 202 Kimberly.Coakley@fema.dhs

.gov664-9732

PAGE(S)

Bianca Meira-Penna

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 75

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

HSFE70-16-R-0011/000001

(A) (B) (C) (D) (E) (F)

No changes to CLINS

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

PART I - THE SCHEDULE

SECTION A – STANDARD FORM (SF) 33

See page one (1), cover page

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 CONTRACT LINE ITEMS

This is an indefinite-delivery, indefinite-quantity (IDIQ) contract from which task orders may be issued with a fixed price, Time and Material, and/or cost reimbursement line items, based on the situations that necessitates the order. Funding will be provided on a task order basis. Task Orders shall be issued in accordance with section G.7 entitled “Task Order Procedures”.

B.2 MINIMUM AND MAXIMUM AMOUNT

The guaranteed minimum for this contract is $2,500.00. The not-to-exceed ceiling amount of the IDIQ including the base period and all option periods is $49,899,525.00.

B.3 SERVICE CONTRACT ACT WAGE DETERMINATIONS

This contract and its task orders may be subject to the Department of Labor (DOL) Service Contract Act. The Contractor shall utilize the wage determination applicable to the performance location specified within the task order.

B.4 TRAVEL

Travel shall be a cost-reimbursement CLIN included on task orders as applicable. Travel shall be in accordance with Federal Travel Regulations (FTR). Cost will be based on actual expenses incurred, as shown by receipts. Travel must be approved in advance and in writing by the COR prior to traveling. Travel expenses invoiced to the Government will be in accordance with FTR; the Government will not reimburse expenditures that exceed the FTR and are not in the documented Scope of Work outlined in this contract.

B.5 OTHER DIRECT COSTS

Other Direct Costs (ODCs) shall be cost-reimbursement CLINs included on task orders as applicable. All ODCs shall be pre-approved by the Contracting Officer Representative (COR). Cost reimbursements (Travel and ODC’s) will be based on actual expenses incurred, as shown by receipts. Travel expenses invoiced to the Government will be in accordance with FTR.

B.6 AUTHORIZATIONS FOR WORK

Only the contracting officer (CO) can authorize work under this contract. FEMA will only pay for work authorized by a

CO.

B.7 PRICING SCHEDULE

The pricing schedule for this contract can be found in Schedule, Contract Line Items.

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

AIR TRANSPORTATION SUPPORT SERVICES

C.1 BACKGROUND

The Federal Emergency Management Agency (FEMA) mission is to reduce the loss of life and property and protect the Nation from all hazards, including natural disasters, acts of terrorism, and other man-made disasters, by leading and supporting the Nation in a risk based, comprehensive emergency management system of preparedness, protection, response, recovery, and mitigation.

The Response Directorate within FEMA coordinates and provides the core Federal disaster response capability needed to save lives, reduce suffering, and protect property in communities throughout the Nation that have been overwhelmed by the impact of a major disaster or emergency, regardless of cause. The Response Directorate must ensure that Federal emergency response systems and capabilities are properly poised to lean forward to support States and communities overwhelmed by disasters and emergencies.

To support declared or undeclared emergencies and disaster response operations within the United States, its territories and possessions, FEMA may need to transport responders, personnel, equipment, and vehicles to affected areas. To meet this need, FEMA requires a contracted source of air transportation services for various types of charter jet aircraft, corresponding but not limited to types described in this PWS. A contract of this type will enable FEMA to proactively support the emergency response needs associated with natural, technological and man-made disasters in a timely manner.

Notices of Requirement

Request for Information (RFI) HSFE70-16-I-0006 was posted on 12/29/2015 at Fedbizopps.gov for 30 days with twelve

(12) interested vendors. The Synopsis was posted on September 1, 2016 to FEDbizopps.gov for 15 days.

C.2 SCOPE

The contractor shall provide all personnel, training, supervision, equipment, materials, facilities, supplies and services necessary to perform passenger and/or cargo airlift services in support of the tasks and deliverables described in this Performance Work Statement (PWS), unless otherwise specified as government-furnished materials or services. The contractor shall provide aircraft certified by the FAA and current commercial standards applicable to commercial aircraft charter. Aircrew will meet all applicable standards to include aircrew physical standards; FAA licensing; and appropriate training, currency/qualifications, and flying experience in the aircraft supplied and flown. The contractor shall provide all necessary material handling equipment for loading and unloading requirements with operators for all air, sea or ground transportation and the preparation of cargo for movement to include hazardous material preparation/certification and customs services, if required.

C.3 CONTRACTOR RESPONSIBILITIES/SPECIFIC TASKS

A. Applicable Documents

Work to be accomplished under this PWS shall be performed using best commercial practices. Current issues of all applicable documents that include, but are not limited to those listed in this PWS, are to be used for reference purposes.

Performance requirements that are called out as part of this PWS shall be adhered to. However, processes described in the referenced documents to achieve requirements should be used only if commercial processes are less practical or less economical.

Regulation Title

Federal Aviation Regulations Part 119 Certification: Air carriers and commercial operators Federal Aviation Regulations Part 121 Operating requirements: Domestic, flag, and supplemental operations Federal Aviation Regulations Part 135 Operating requirements: Commuter and on demand operations and rules governing persons on board such aircraft

In addition, the contractor shall comply with all provisions of applicable statutes, tenders of service, and contract terms as such may affect flight safety, as well as with all applicable Federal Aviation Administration Regulations, Airworthiness Directives, Orders, rules, and standards promulgated under the Federal Aviation Act of 1958, as amended. Compliance with published standards may not, standing alone, constitute compliance with generally accepted standards of airmanship, training, or maintenance.

B. Specific Tasks

C.3.1 MANAGEMENT WORK PLAN AND REPORTING

(a) Within two weeks following the establishment of the contract and each specific task order, the contractor shall meet with the Contracting Officer’s Representative (COR) and other FEMA program and technical representatives to review the tasks of the PWS and requirements for developing a Program Management Plan (PMP).

(b) The contractor shall develop and submit to the COR for review not later than 30 days after the meeting described in paragraph (a), a PMP, identifying the organization and procedures used to fulfill the requirements of this PWS. The contractor’s PMP shall depict the organization structure, the assignment of functions, duties, and responsibilities, the procedures and policies, and the reporting requirements that are established for completing the activities assigned under this PWS. The PMP will be reviewed and approved by the COR before any work commences. The PMP shall be submitted to the COR and Contracting Officer upon approval.

(c) The contractor shall employ a program management structure to ensure the efficient execution of the work and capability to report on the status of work performed.

(d) The contractor shall promptly notify the CO of any issues or problems requiring a Government response.

(e) The contractor shall retain appropriate number of key personnel who have the necessary knowledge, skills, ability, and experience to effectively manage the contract and task order requirements.

(f) The contractor shall be proactive in identifying problem areas and providing corrective action.

(g) The contractor shall provide Status Reports after each tasking to the COR and Contracting Officer which shall include, at a minimum: (1) a summary of the work accomplished; (2) cumulative flight hours and expenditures to include any billed aircraft positioning and depositioning costs where applicable; (3) any current and foreseeable problems and proposed corrective actions; and (4) the status of any task order incurred costs vs. planned costs. Flight hour costs shall include all direct flight expenses to include cost for flight repositioning; crew/personnel; aviation ground support equipment; maintenance; and proof of insurance . Additional aviation support cost will be identified and paid as reimbursable expense items. Status Reports are due no later than the 15th of the first month following task order award and by the 15th of each month thereafter until the end of each task order period of performance unless required sooner. The report shall be submitted electronically (unprotected) to the COR and Contracting Officer. The format shall be developed by the contractor and agreed to by the Contracting Officer and COR.

C.3.2 AIR TRANSPORTATION SUPPORT

(a) The contractor shall provide “turn-key” support services at all locations (departure, intermediate, and arrival airfields) specified in individual task orders to include ground transport, lodging, and meals if required, for personnel, equipment, and vehicles from organization home station to departure airfield or designated location and at destination airfield to the disaster with the ability to retain transport and drivers for extended periods or until released by FEMA.

(b) The contractor shall provide all necessary material handling equipment (MHE) to load and unload aircraft and qualified personnel to operate equipment compatible with furnished aircraft. The contractor shall also provide all cargo preparation and manifesting of personnel, equipment, vehicles, and baggage for air movement, and all necessary services to prepare and certify hazardous material for air movement.

(c) AIRCRAFT TYPES AND CAPABILITIES. The contractor shall provide access to operational certified jet aircraft as described below, with the additional ability to provide other aircraft (fixed wing or rotary wing) if required. The following types of aircraft and associated capabilities that will be used to perform services under this contract includes:

1. Light Jet Class:

Description: Light jets with pressurized cabins Capacity: Holds 5 - 8 passengers Average speed and range: Average cruising speed of 400-560 mph with average nonstop range of 1,500 miles Other Capabilities (as required): Ability to provide air to ground telephone service

2. Medium Cabin Jet Class:

Description: Aircraft used for longer-range flights with additional space and fuel capacity than Small Cabin Jets.

Capacity: Holds 7 - 10 passengers Average speed and range: Average cruising speed of 490 - 590 mph with average nonstop range of 2,100 – 3,000 miles Other Capabilities (as required): Ability to provide air to ground telephone and data service

3. Large Cabin/Heavy Jet Class:

Description: Aircraft that can cover long distances and do not require a major airport runway Capacity: Holds 15 - 17 passengers Average speed and range: Average cruising speed of 500 - 560 mph with average nonstop range of 3,000 – 7,000 miles Other Capabilities (as required): Ability to provide air to ground telephone and data service

4. Intermediate Jet Class:

Description: Large aircraft that can cover long distances and require a major airport runway Capacity: Holds 30 - 150 passengers with corresponding cargo capability Average speed and range: Average cruising speed of 450 - 560 mph with average nonstop range of 1,000 – 3,000 miles Other Capabilities (as required): Ability to provide air to ground telephone and data service

5. Large/Jumbo Passenger/Cargo:

Description: Aircraft that can cover long distances and require a major airport runway Capacity: Holds in excess of 150 passengers and associated cargo and/or vehicles Average speed and range: Average cruising speed of 480 - 570 mph with average nonstop range of 3,000 – 8,000 miles Other Capabilities (as required): Ability to provide air to ground telephone and data service

6. Twin-Engine Turboprop Passenger/Cargo:

Description: Aircraft that can land on unimproved services or small, regional, or major airports with short to long range capability Capacity: Holds 4 - 92 passengers and associated cargo and/or vehicles (in larger aircraft) Average speed and range: Average cruising speed of 125 - 400 mph with average nonstop range of 400 – 4,500 miles

7. Helicopter:

Description: Aircraft that can land on unimproved services or small, regional, or major airports with short to long range capability Capacity: Holds 2 - 25 passengers and associated cargo Average speed and range: Average cruising speed of 70 - 200 mph with average nonstop range of 50 - 700 miles

(d) If vehicles cannot be transported on aircraft, it may be necessary to provide commercial vehicle carriers to take vehicles from home station to the disaster site and return them to home station at a future time.

(e) ON·LOADING AND OFF·LOADING OF AIRCRAFT. The contractor shall be responsible for the safe on-loading and off-loading of the aircraft in accordance with applicable Federal Aviation Regulations and individual aircraft specifications. A member of the contractor's crew shall be responsible for weight and balance of Government traffic and shall make a visual check of cabin load and, if required, indicate approval of loading by signing the station compartment breakdown. The contractor shall provide air terminal weight and balance forms and any other required technical data to assist in safely loading the aircraft. The contractor shall ensure all equipment at destination is positioned and ready to begin offloading no more than 2 hours prior to the established landing time.

(f) The contractor shall support any of the FEMA emergency response team/task force or executive requirements, as described in this PWS, and comply with all applicable laws, regulations, standards, and commercial practices with the focus on safety and customer service.

(g) The contractor shall comply with the responsibilities outlined in this PWS. When required, the contractor shall be able to demonstrate its (or its subcontractors) compliance with each task and/or responsibility listed in the PWS and in the contract.

C.3.2.1 ACTIVATION AND AVAILABILITY REQUIREMENTS

(a) Upon issuance of a task order, the aircraft requested by FEMA must be activated and positioned where directed by the Government, with maximum fuel aboard consistent with aircraft performance limitations and mission requirements, as quickly as possible but in no event more than 24 hours after the contractor receives the task order. Each task order from the contract will specify the required positioning time for the requested aircraft.

(b) The contractor shall provide sufficient personnel, equipment and materials to enable at least 10 hours per day utilization of each aircraft required in the task order. The contractor must provide documentation and justification of how the 10 hour per day utilization rate will be achieved immediately to the Government, if requested. If the contractor for reasons beyond its control is unable to provide the personnel, equipment or material necessary to operate its aircraft 10 hours per day, it shall still be obligated to provide the aircraft required under the task order, and to secure the additional personnel, equipment or material through alternate sources capable of meeting FEMA operational requirements. Similarly, if the contractor for reasons beyond its control is unable to provide the aircraft required in the task order and operate 10 hours per day, it will be obligated to secure equivalent aircraft, personnel, material and equipment to operate as if it had the aircraft under its control. Alternate sources must be approved by the COR prior to performance of any FEMA requirement.

(c) During an emergency activation, upon task order issuance the contractor shall be required to provide air transportation services on a 24 hour, 7 day per week basis, with a 5-hour response time to the designated team or task force point of departure with the responding aircraft and crew ready for onward flight. If chartered aircraft and/or crew are unable to provide the requested movement within the specified timeframe, the contractor shall be responsible for finding and delivering a suitable backup aircraft and crew to the pickup point within 4 hours of determination that the primary aircraft and crew cannot execute the mission. The task order will specify the commercial airfield(s) for team(s) or task force(s) for the point(s) of pickup and destination. The contractor must be able to be contacted and respond within the specified timeframe on a 24-hour/7 day per week basis.

C.3.2.2 AIR CREW AND PERSONNEL REQUIREMENTS

(a) The contractor shall provide sufficient qualified cockpit crew members to finish each flight without delays and must furnish an aircraft for each flight capable of completing the flight without requiring regularly scheduled maintenance, except for in route and turnaround service unless permitted otherwise by the COR.

(b) The contractor shall have a Contractor Designated Representative (CDR) or alternate(s) available, 24 hours a day, and 7 days a week via phone and e-mail for the duration of response operations to resolve any issues that may arise.

1. The CDR (and alternates) shall have full authority to act for the contractor on all matters and shall be responsible for the overall management and coordination of air transportation operations and support services.

2. Not later than five (5) calendar days after the contract award, the contractor shall identify in writing to the CO, the name, address, and phone number of the CDR and alternate(s).

3. The CDR, alternate(s), and contractor employees who have contact with customers must be able to read, write, speak, and understand English fluently. English shall be the only language used for written correspondence, discussions, and other business transactions. The CDR must be a U.S. citizen without a criminal felony record.

(c) Aircrew must be licensed and qualified for the type of aircraft they are assigned to fly.

(d) All contractor employees and their representatives are required to conduct themselves in a professional manner in servicing and performing the terms of the contract. If at any time during the performance of this contract the COR determines it to be in the best interest of the Government, the COT may order the contractor to remove personnel from further performance under this contract for security reasons, misconduct, or violation of regulations. In the event it becomes necessary to replace any contractor employee for any of the above reasons, the contractor shall bear all costs associated with such removal including the costs for replacement of any employee so removed.

C.3.2.3 BAGGAGE AND EQUIPMENT LIABILITY LIMITATION

(a) The contractor shall be responsible for the loss and/or damage to passenger baggage and equipment while such items are in its custody or on board its aircraft.

(b) Liability for personal baggage shall be commensurate with standard commercial service. (Claims for lost or damaged baggage will be submitted to the contractor on its standard commercial baggage claim form.)

(c) In the case of loss or damage beyond economical repair to equipment, the CO shall determine the amount of the contractor's liability. Compensation shall be effected either by reduced amounts owed to the contractor or by direct payment compensation. The CO will determine the method of payment/compensation. All equipment in need of repairs/maintenance shall be reported to the FEMA Representative within 30 days of discovery. In the case of damaged equipment, the amount of compensation due the Government by the contractor shall be the actual cost of repair, provided such amount does not exceed the economical repair value. In the case of loss or damage beyond economical repair to equipment, the amount of the contractor's liability shall be the depreciated replacement value of the item to be determined by the CO. Any failure of the contractor to agree with such determination shall be treated as a dispute pursuant to the clause of this contract entitled “Disputes”.

C.3.2.4 DELAYS/DIVERSION

(a) A delay at origin or other designated pick-up/drop-off points, caused by factors beyond the control and without the fault or negligence of the contractor, shall be considered as contractor-uncontrollable; a delay for any other reason shall be considered contractor-controllable.

(b) When a delay or deviation from task order schedule occurs at any point of a charter for any reason, the contractor shall immediately notify the COR of any flight delays that are in excess of one (1) hour from the scheduled departure time.

(c) CONTRACTOR RESPONSIBILITY DURING CONTROLLABLE DELAYS. If the delay is determined to be chargeable against the carrier, the contractor shall be responsible for any other added costs such as, but not limited to, provisions for security of aircraft, all passengers and cargo, and cancellation or rescheduling charges. Additional charges to the contractor do not include personal costs incurred by the passengers.

(d) In the event it should be necessary to offload passengers at any location or station, other than at the direction of the COR, the contractor shall be responsible for such offloading, passenger care, and safeguarding personal baggage from loss, theft and/or weather damage, reloading and all costs incident to such services until such time as the contractor moves or causes to be moved such passengers to their intended destination or to such other location as directed by the COR. The COR shall be notified immediately of any offloading.

C.3.2.5 REIMBURSABLE EXPENSE ITEMS

The Government shall pay the contractor for other incurred costs including landing fees, ramp fees, and freight handling fees, hold time, de-ice, international fees, and fuel costs as reimbursable expense items. Other reimbursable expenses will include position/depositing of planes; cost for ground support labor and vehicles; labor cost for cranes and forklifts;

hazardous material handling and other direct cost, insurance not included), to be reimbursed at actual cost only.

Should the Government cancel a scheduled flight after the contractor's aircraft has departed to position or has already positioned for a scheduled flight when notice of cancellation is given, the Government shall reimburse the contractor the positioning/depositioning cost only. Certification showing positioning and depositioning distances and locations shall accompany the contractor's invoices.

C.3.3 TECHNICAL ASSISTANCE

(a) Upon receipt of a task order, the contractor shall furnish to the Government, technical advice and information designed to provide maximum coordination and expeditious, efficient and effective utilization of air transportation assets in support of FEMA disaster or non-disaster operations. Such technical advice shall consist of the furnishing of technical personnel to participate in meetings and exercises and preparing or assisting in the preparation of informational material, including but not limited to manuals, documents, listings, reports, specifications and other data, as required. It is expressly understood and agreed that all information, assistance and advice to be provided to the Government by the contractor hereunder shall be solely of an advisory or consulting nature and this agreement does not contemplate, require or authorize any agreement between the contractor and other air carriers which may have similar agreements with the Government.

(b) Task orders issued under the provisions of paragraph 6.3 (a) shall include Administrative and Accounting Support.

This will involve the preparation of informational material such as manuals, documents, listings, reports, specifications and other data, shall contain a date for completion of the assistance called for there under which represents a current estimate of the time reasonably required to provide the assistance. Additionally, it will involve routine accounting clerical operations, such as: examining, verifying, and correcting accounting transactions to insure completeness and accuracy of data and proper identification of accounts, and checking that expenditures will not exceed obligations in specified accounts; totaling, balancing, and reconciling collection vouchers; posting data to transaction sheets where employee identifies proper accounts and items to be posted; and coding documents in accordance with a chart (listing) of accounts.

C.4 PERFORMANCE REQUIREMENTS SUMMARY – See QASP

C.5 CONTRACT TYPE

This contract shall be an Indefinite Delivery Indefinite Quantity (IDIQ) vehicle. Task orders issued off this contract can be either firm-fixed price (FFP, time & materials (T&M) or cost reimbursable (CR) in nature.

C.6 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP):

Attached to this PWS. Shall be completed by the Government and incorporated into the contract.

C.7 DELIVERABLES

(a) The contractor shall provide status reports, progress reports, and other deliverables as required in a format proposed by the contractor and agreed to by the Government.

(b) The contractor shall provide support to FEMA, as required, in the writing and/or reviewing of Program documentation. All documents prepared by the contractor shall be on the behalf of FEMA and the contractor shall not independently publish or distribute any document without prior written permission from the Contracting Officer.

(c) The draft and final deliverables of all associated working papers and other material deemed relevant by FEMA which have been generated by the contractor in the performance of these tasks are the exclusive property of the U.S.

Government and shall be submitted to FEMA at the conclusion of the tasks.

(d) FEMA will be the sole authorized source for releasing verbally or in writing any data, the draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the selected contractor. Any request for information relating to these tasks presented to the selected contractor shall be submitted to FEMA for response.

(e) Press releases, marketing material, or any other printed or electronic documentation related to this project shall not be publicized without the written approval of FEMA.

(f) The following deliverables shall be provided as required. Due dates may be dependent on specific milestones as documented in the PMP. All references to days are in calendar days.

Task Deliverables Due Date Task 6.1:

Management Work Plan and Reporting

Written Status/Progress Reports By the 15th day of the following month

6.1 Reports on Reviews/Meetings 7 days after Review / Meeting / Trip 6.1(b) Program Management Plan NLT 30 days after kick-off meeting Task 6.3:

Technical Assistance

Meeting support and technical advice Informational material Manuals, documents, listings, reports, specifications and other data

As required by each task order

(g) Each task order may contain a separate deliverable schedule relative to only that task order.

C.8 SECURITY REQUIREMENTS

(a) Additional security requirements may be specified in each task order. However, at a minimum, the contractor shall insure all personnel assigned to this contract do not have criminal records and have the proper clearances to enter Federal facilities, if required.

(b) The contractor may be required as part of the performance of this effort to work with other contractors working for the government. The government shall establish an initial contact between the contractor and other contractors and shall participate in an initial meeting at which the conventions for the scheduling and conducting future meetings will be established.

(c) Information made available to the contractor by the government for the performance of this effort shall be used only for those purposes specified and shall not be used in any other way without the written authorization of the CO.

C.9 SAFETY

(a) Aircrew and contractor support personnel shall obey and follow all FAA, Federal, State, Local and FEMA rules, regulations and or laws regarding the safe operation of any aircraft transporting FEMA or other designated personnel.

(b) The contractor shall conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work to include, but not limited to the following:

1. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the service provider.

2. Include a clause in all subcontracts to require sub-service providers to comply with the safety provisions of this contract.

3. Immediately notify the COR of any damage to government property or injury to personnel at the time of occurrence and in writing within 24 hours.

C.10 GOVERNMENT FURNISHED PROPERTY/INFORMATION

(a) The contractor shall be responsible for and accountable for all Government property provided under the contract and shall comply with the provisions of Federal Acquisition Regulation (FAR) Part 45 and FAR Clause 52.245-1, Government Property.

C.11 HOURS OF OPERATION

The contractor shall be responsible for providing aircraft and qualified personnel 24 hours a day, 7 days a week who are familiar with the contract's terms and conditions. The contractor shall accept orders for service and perform delivery 24 hours a day, 7 days a week. The CO will determine the hours of services when other than 24 hour/7-day service is required.

C.12 TRAVEL

The contractor shall manage and provide funding for all aspects of travel for its aircrew and support personnel to include all travel costs, room and board, etc. All travel will be cost-reimbursable in accordance with the Federal Travel Regulations (FTR).

SECTION D - PACKAGING AND MARKING

All reports required under this contract shall be delivered in an electronic format to the person specified in section G.

The contractor shall guarantee that all required resources shall delivered in immediate usable and acceptable condition.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section E of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.246-4 INSPECTION OF SERVICES – FIXED PRICE AUG 1996

52.246-5 INSPECTION OF SERVICES – COST REIMBURSEMENT APR 1984

52.246-6 INSPECTION – TIME AND MATERIAL AND MAY 2001

LABOR HOUR

E.2 COMPLIANCE INSPECTION

Aircrew and contractor support personnel shall obey and follow all FAA, Federal, State, Local and FEMA rules, regulations and or laws regarding the safe operation of any aircraft transporting FEMA or other designated personnel.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

F.2 PRINCIPAL PLACE OF PERFORMANCE

Place of Performance shall be determined upon Task Order issuance.

F.3 NOTICE OF DELAY

If the Contractor becomes unable to complete the contract work at the time specified because of technical difficulties, notwithstanding the exercise of good faith and diligent efforts in the performance of the work called for hereunder, the Contractor shall give the Contracting Officer written notice of the anticipated delay and the reasons therefore. Such notice and reasons shall be delivered promptly after the condition creating the anticipated delay becomes known to the Contractor but in no event less than forty-five (45) days before the completion date specified in this contract, unless otherwise directed by the Contracting Officer. When notice is so required, the Contracting Officer may extend the time specified in the Schedule for such period as deemed advisable.

F.4 DELIVERY SCHEDULE

Delivery of items specified below shall be shipped F.O.B. destination in accordance with the following schedule:

As specified under individual task orders.

F.5 TERM OF CONTRACT

The contract shall be for a period of one (1) 12-month base period and four (4) optional twelve (12) month periods to be exercised upon written notification from the Contracting Officer. The periods of performance for the Task Orders shall be specified in each Task Order. All Task Orders placed prior to the expiration date shall remain in full force and effect until the specified expiration date of each Task Order.

F.6 REPORTS OF WORK

Reports are not separately priced; the cost of reports shall be included in the price for services. A commercial report format is acceptable provided all pertinent information is contained in the report. The Government reserves the right to have the Contractor tailor reports at no additional cost.

The Contractor shall have the capability to develop and provide various databases, spreadsheets and reports. The Contractor shall have the capability and flexibility to tailor the reports from these sources that fit the specific declared disaster and FEMA requirements.

Note: Unless otherwise stated, reports shall be provided in both electronic and hard copies.

F.7 DELIVERABLES

Individual Deliverable tables may be laid out specifically in each task order awarded off the overall IDIQ contract vehicle.

Generally, All major deliverables shall be submitted to the COR, unless otherwise agreed upon. All work products must satisfy the requirements of this PWS.

All days identified in deliverable schedules are intended to be workdays unless otherwise specified. Prior to proceeding with any data collection, the Contractor shall review all information collection techniques and instruments with the COR to receive approval to proceed. All appropriate governmental approval processes and procedures must be in place prior to data collection. The Contractor shall comply with the Paperwork Reduction Act of 1995.

Unless otherwise specified, the Contractor must be able to provide written documents in electronic (i.e., source and pdf formats) and hard copy formats. Electronic copies provided must be compatible with Microsoft Project, Word, Excel, Access, PowerPoint, or other Microsoft Office 2007 or higher software applications. The Contractor must be able to accept and send document files electronically.

For deliverables, the Contractor shall ensure that all reports are written in clear, concise English without typographical or grammatical errors. The Contractor shall meet all of the report writing guidelines in the United States Government Printing Office Style Manual, which is viewable at: http://www.gpoaccess.gov/stylemanual/browse.html

Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at: http://www.section508.gov.

All information relating to the items to be delivered or services to be performed under this contract may not be disclosed by any means without prior approval of the CO. Dissemination of public disclosures includes, but is not limited to:

permitting access of such information by foreign national or by any other person, entity, and publication of technical or scientific papers, advertising, or any other proposed public release. The contractor shall provide adequate physical protection to such information so as to preclude access by any person or entity not authorized such access by the Government.

F.8 PERIOD OF PERFORMANCE

The period of performance is for a 12-month base period starting at contract award, with four (4) optional 12-month periods. Work may be required to be performed 24 hours a day, seven days a week, including Federal Holiday

F.9. PLACE OF PERFORMANCE

http://www.gpoaccess.gov/stylemanual/browse.html http://www.section508.gov./

Location of performance will vary depending on operational needs and will be cited in each task order issued under the contract. The contractor shall be able to provide air transportation support services throughout the geographic United States inclusive of all other U.S. territories, compact of free associations and possessions

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 INVOICE INSTRUCTIONS (FIXED PRICE)

INVOICE INSTRUCTIONS

The contractor shall submit a monthly invoice upon delivery and acceptance of all supplies or services as specified in the Section B clause, “Consideration and Payment”. Invoices shall be submitted as follows:

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) and SF 1035 Continuation sheet when requesting payment for supplies or services rendered. The voucher must provide a description of the supplies or services, by line item (if applicable), quantity, unit price, and total amount. The item description, unit of measure, and unit price must match those specified in the contract. Invoices that do not match the line item pricing in the contract will be considered improper and will be returned to the Contractor.

SF 1034 and 1035 instructions:

SF 1034 – Fixed Price

The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:

(1) U.S. Department, Bureau, or establishment and location insert the names and address of the servicing finance office unless the contract specifically provides otherwise.

(2) Date Voucher Prepared - insert date on which the public voucher is prepared and submitted.

(3) Contract/Delivery Order Number and Date - insert the number and date of the contract and delivery order, if applicable, under which reimbursement is claimed.

(4) Requisition Number and Date - leave blank.

(5) Voucher Number - insert the appropriate serial number of the voucher. A separate series of consecutive numbers, beginning with Number 1, shall be used by the contractor for each new contract. When an original voucher was submitted, but not paid in full because of suspended costs, resubmission vouchers should be submitted in a separate invoice showing the original voucher number and designated with the letter "R" as the last character of the number. If there is more than one resubmission, use the appropriate suffix (R2, R3, etc.)

(6) Schedule Number; Paid By; Date Invoice Received - leave blank.

(7) Discount Terms - enter terms of discount, if applicable.

(8) Payee's Account Number - this space may be used by the contractor to record the account or job number(s) assigned to the contract or may be left blank.

(9) Payee's Name and Address - show the name of the contractor exactly as it appears in the contract and its correct address, except when an assignment has been made by the contractor, or the right to receive payment has been restricted, as in the case of an advance account. When the right to receive payment is restricted, the type of information to be shown in this space shall be furnished by the Contracting Officer.

(10) Shipped From; To; Weight Government B/L Number - insert for supply contracts.

(11) Date of Delivery or Service - show the month, day and year, beginning and ending dates of supplies or services delivered.

(12) Articles and Services - insert the following: "For detail, see Standard Form 1035 total amount claimed transferred from Page ___ of Standard Form 1035." Type the following certification, signed by an authorized official, on the face of the Standard Form 1034.

"I certify that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the contract."

(Name of Official) (Title)

(13) Quantity; Unit Price - insert for supply contracts.

(14) Amount - insert the amount claimed for the period indicated in (11) above. This amount should be transferred from the total per the SF 1035 Continuation Sheet.

INVOICE PREPARATION INSTRUCTIONS

SF 1035

The SF 1035 will be used to identify the specific item description, quantities, unit of measure, and prices for each category of deliverable item or service. Suitable self-designed forms may be submitted instead of the SF 1035 as long as they contain the information required.

The information which a contractor is required to submit in its Standard Form 1035 is set forth as follows:

U.S. Department, Bureau, or Establishment - insert the name and address of the servicing finance office.

Voucher Number - insert the voucher number as shown on the Standard Form 1034.

Schedule Number - leave blank.

Sheet Number - insert the sheet number if more than one sheet is used in numerical sequence. Use as many sheets as necessary to show the information required.

Number and Date of Order - insert payee's name and address as in the Standard Form 1034.

Articles or Services - insert the contract number as in the Standard Form 1034.

Amount - insert the total quantities contract value, and amount and type of fee payable (as applicable).

A summary of claimed current and cumulative goods and services delivered and accepted to date. -

Invoices shall include an itemization of all goods and services delivered and accepted for the period by item and by CLIN.

Each invoice shall include sufficient detail to identify goods and services as compared to and in accordance with contract terms and conditions. Invoices that do not match the line item pricing in the contract will be considered improper and returned to the contractor. In addition, each invoice shall detail the total charges by showing current and cumulative goods and services both currently invoiced and cumulative to date.

G.2 INVOICE INSTRUCTIONS (OTHER THAN FIXED PRICE)

Billing Instructions for Provisional Invoices under Flexibly Priced Contracts:

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other than Personal) and the Standard Form 1035 Continuation Sheet. The voucher must include a statement of cost and supporting documentation for services rendered. This statement should include, as a minimum, a breakout by cost or price element of all services actually provided by the Contractor, both for the current billing period and cumulatively for the entire contract.

(1) Statement of Cost: The following instructions are provided for use by the Contractor in the preparation and submission of the Statement of Cost:

(i) Statement of Cost must be completed in accordance with the Contractor's cost accounting system.

(ii) Costs claimed must be only those recorded costs authorized for billing by the payment provisions of the contract.

(iii) Indirect costs claimed must reflect the rates approved for provisional billing purposes by the Contracting Officer in accordance with FAR Part 42.7.

(iv) The total fee billed, retainage amount, and available fee must be shown.

(vi) The Contractor must prepare a Statement of Cost for each Contract Line Item (CLIN) and a summary for the total invoiced cost.

(2) Supporting Documentation

Direct costs (e.g., labor, equipment, travel, supplies, etc.) claimed for reimbursement on the Statement of Cost must be adequately supported. The level of detail provided must clearly indicate where the funds were expended. For example, support for T&M labor costs must include the labor category (e.g., program manager, senior engineer, technician, etc.) the hourly rate, the labor cost per category, and any claimed overtime; equipment costs must be supported by a list of the equipment purchased, along with the item's cost; supporting data for travel must include the destination of the trip, number and labor category of travelers, transportation costs, per diem costs, and purpose of the trip; and supplies should be categorized by the nature of the items (e.g., office, lab, computer, etc.) and the dollar amount per category.

Indirect rates used for billings must be clearly indicated, as well as their basis of application. When the cognizant Contracting Officer approves a change in the billing rates, include a copy of the approval.

All claimed subcontractor costs must be supported by submitting the same detail as outlined herein.

Payments of invoices or vouchers shall be subject to the withholding provisions (if any) of the contract. In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate invoice for the amount withheld will be required before payment for that amount may be made.

SF 1034 and 1035 instructions:

SF 1034 – Provisional/Interim Payment instructions

The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:

(1) U.S. Department, Bureau, or establishment and location insert the names and address of the servicing finance office unless the contract specifically provides otherwise.

(2) Date Voucher Prepared - insert date on which the public voucher is prepared and submitted.

(3) Contract/Delivery Order Number and Date - insert the number and date of the contract and delivery order, if applicable, under which reimbursement is claimed.

(4) Requisition Number and Date - leave blank.

(5) Voucher Number - insert the appropriate serial number of the voucher. A separate series of consecutive numbers, beginning with Number 1, shall be used by the contractor for each new contract.