HSFE70-12-R-0033 SF33.docx

HSFE70-12-R-0033 Section M

1. THIS CONTRACT IS A RATED ORDER

RATING

PAGE OF

PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER

3. SOLICITATION NUMBER

4. TYPE OF SOLICITATION

5. DATE ISSUED

6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

(If other than Item 7) NOTE: In sealed bid solicitations "offer" and " offeror " mean "bid" and "bidder".

9. Sealed offers in original and _____________________________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried , in the depository located in until local time _______________________ (Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME

B. TELEPHONE (NO COLLECT CALLS)

C. E-MAIL ADDRESS

AREA CODE

NUMBER

EXT.

(X)

SEC.

DESCRIPTION

PAGE(S)

(X)

SEC.

DESCRIPTION

PAGE(S)

PART I - THE SCHEDULE

PART II - CONTRACT CLAUSES

A

SOLICITATION/CONTRACT FORM

I

CONTRACT CLAUSES

B

SUPPLIES OR SERVICES AND PRICES/COSTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C

DESCRIPTION/SPECS./WORK STATEMENT

J

LIST OF ATTACHMENTS

D

PACKAGING AND MARKING

PART IV - REPRESENTATIONS AND INSTRUCTIONS

E

INSPECTION AND ACCEPTANCE

F

DELIVERIES OR PERFORMANCE

G

CONTRACT ADMINISTRATION DATA

L

INSTR., CONDS., AND NOTICES TO OFFERORS

H

SPECIAL CONTRACT REQUIREMENTS

M

EVALUATION FACTORS FOR AWARD

K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the offeror ) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

10 CALENDAR DAYS (%)

20 CALENDAR DAYS (%)

30 CALENDAR DAYS (%)

CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS

AMENDMENT NO.

DATE

AMENDMENT NO.

DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

CODE

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER

17. SIGNATURE

18. OFFER DATE

AREA CODE

NUMBER

EXT.

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

(4 copies unless otherwise specified) 10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7)

25. PAYMENT WILL BE MADE BY

CODE

CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 33

Previous edition is unusable Prescribed by GSA-FAR (48 CFR) 53.214(c)

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror AWARD (To be completed by Government) N/A

HSFE70-12-R-0033

X 03-02-2012 Federal Emergency Management Agency Office of Acquisition Management 500 C Street, S.W., PP 5th Floor Washington DC 20472 Federal Emergency Management Agency Office of the Chief Procurement Officer 395 E Street, SW Room 526/W-55 Washington, DC 20472-3205 Item 7 04-13-2012 Armetia Cato, Contracting Officer 202-646-7978 FEMA Finance Center P.O. Box 9001 Winchester VA 22604 Armetia Cato

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM DESCRIPTION OF QTY UNIT UNIT AMOUNT

NO. SUPPLIES/SVCS PRICE

Base Year 0.00 ___________________ ____________________

0001 0.00 LOT ___________________ ____________________

Responder Support Camp ( RSC) - The contractor shall provide all necessary supervision, professional staff, labor support, material, supplies and equipment as necessary to make a RSC within a disaster-impacted area anywhere within the CONUS within 72 hours after notification and in accordance with the Performance Work Statement (PWS) in Section C of the Contract.

To be priced with each Task Order on a Firm Fixed Price Basis.

0002 0.00 LOT ___________________ ____________________

Training - The Contractor (up to a maximum of 2 individuals) shall travel to and participate in an annual FEMA sponsored Agency training exercise and/or conference.

To be priced with each Task Order on a Firm Fixed Price basis.

0003 0.00 HOUR___________________ ____________________

Key Personnel - RSC Manager This rate will be fixed and binding.

0004 0.00 HOUR___________________ ____________________

Key Personnel - Quality Assurance Manager This rate shall be fixed and binding.

0005 0.00 HOUR___________________ ____________________

Key Personnel - SubContracting Plan Administrator This rate will be fixed and binding.

0006 0.00 HOUR___________________ ____________________

Key Personnel - Nurse This rate will be fixed and binding.

0007 0.00 HOUR___________________ ____________________

Key Personnel - Food Service Manager This rate will be fixed and binding.

Option Year 1 0.00 ___________________ ____________________

1001 0.00 LOT ___________________ ____________________

Responder Support Camp ( RSC) - The contractor shall provide all necessary supervision, professional staff, labor support, material, supplies and equipment as necessary to make a RSC within a disaster-impacted area anywhere within the CONUS within 72 hours after notification and in accordance with the Performance Work Statement (PWS) in Section C of the Contract.

To be priced with each Task Order on a Firm Fixed Price Basis.

1002 0.00 LOT ___________________ ____________________

Training - The Contractor (up to a maximum of 2 individuals) shall travel to and participate in an annual FEMA sponsored Agency training exercise and/or conference.

To be priced with each Task Order on a Firm Fixed Price basis.

1003 0.00 HOUR___________________ ____________________

Key Personnel - RSC Manager This rate will be fixed and binding.

1004 0.00 HOUR___________________ ____________________

Key Personnel - Quality Assurance Manager This rate shall be fixed and binding.

1005 0.00 HOUR___________________ ____________________

Key Personnel - SubContracting Plan Administrator This rate will be fixed and binding.

1006 0.00 HOUR___________________ ____________________

Key Personnel - Nurse This rate will be fixed and binding.

1007 0.00 HOUR___________________ ____________________

Key Personnel - Food Service Manager This rate will be fixed and binding.

Option Year 2 0.00 ___________________ ____________________

2001 0.00 LOT ___________________ ____________________

Responder Support Camp ( RSC) - The contractor shall provide all necessary supervision, professional staff, labor support, material, supplies and equipment as necessary to make a RSC within a disaster-impacted area anywhere within the CONUS within 72 hours after notification and in accordance with the Performance Work Statement (PWS) in Section C of the Contract.

To be priced with each Task Order on a Firm Fixed Price Basis.

2002 0.00 LOT ___________________ ____________________

Training - The Contractor (up to a maximum of 2 individuals) shall travel to and participate in an annual FEMA sponsored Agency training exercise and/or conference.

To be priced with each Task Order on a Firm Fixed Price basis.

2003 0.00 HOUR___________________ ____________________

Key Personnel - RSC Manager This rate will be fixed and binding.

2004 0.00 HOUR___________________ ____________________

Key Personnel - Quality Assurance Manager This rate shall be fixed and binding.

2005 0.00 HOUR___________________ ____________________

Key Personnel - SubContracting Plan Administrator This rate will be fixed and binding.

2006 0.00 HOUR___________________ ____________________

Key Personnel - Nurse This rate will be fixed and binding.

2007 0.00 HOUR___________________ ____________________

Key Personnel - Food Service Manager This rate will be fixed and binding.

Option Year 3 0.00 ___________________ ____________________

3001 0.00 LOT ___________________ ____________________

Responder Support Camp ( RSC) - The contractor shall provide all necessary supervision, professional staff, labor support, material, supplies and equipment as necessary to make a RSC within a disaster-impacted area anywhere within the CONUS within 72 hours after notification and in accordance with the Performance Work Statement (PWS) in Section C of the Contract.

To be priced with each Task Order on a Firm Fixed Price Basis.

3002 0.00 LOT ___________________ ____________________

Training - The Contractor (up to a maximum of 2 individuals) shall travel to and participate in an annual FEMA sponsored Agency training exercise and/or conference.

To be priced with each Task Order on a Firm Fixed Price basis.

3003 0.00 HOUR___________________ ____________________

Key Personnel - RSC Manager This rate will be fixed and binding.

3004 0.00 HOUR___________________ ____________________

Key Personnel - Quality Assurance Manager This rate shall be fixed and binding.

3005 0.00 HOUR___________________ ____________________

Key Personnel - SubContracting Plan Administrator This rate will be fixed and binding.

3006 0.00 HOUR___________________ ____________________

Key Personnel - Nurse This rate will be fixed and binding.

3007 0.00 HOUR___________________ ____________________

Key Personnel - Food Service Manager This rate will be fixed and binding.

Option Year 4 0.00 ___________________ ____________________

4001 0.00 LOT ___________________ ____________________

Responder Support Camp ( RSC) - The contractor shall provide all necessary supervision, professional staff, labor support, material, supplies and equipment as necessary to make a RSC within a disaster-impacted area anywhere within the CONUS within 72 hours after notification and in accordance with the Performance Work Statement (PWS) in Section C of the Contract.

To be priced with each Task Order on a Firm Fixed Price Basis.

4002 0.00 LOT ___________________ ____________________

Training - The Contractor (up to a maximum of 2 individuals) shall travel to and participate in an annual FEMA sponsored Agency training exercise and/or conference.

To be priced with each Task Order on a Firm Fixed Price basis.

4003 0.00 HOUR___________________ ____________________

Key Personnel - RSC Manager This rate will be fixed and binding.

4004 0.00 HOUR___________________ ____________________

Key Personnel - Quality Assurance Manager This rate shall be fixed and binding.

4005 0.00 HOUR___________________ ____________________

Key Personnel - SubContracting Plan Administrator This rate will be fixed and binding.

4006 0.00 HOUR___________________ ____________________

Key Personnel - Nurse This rate will be fixed and binding.

4007 0.00 HOUR___________________ ____________________

Key Personnel - Food Service Manager This rate will be fixed and binding.

GRAND TOTAL ---

HSFE70-12-R-0033 Section B

B-1

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

PERFORMANCE WORK STATEMENT

NATIONAL RESPONDER SUPPORT CAMP (RSC) OPERATION SERVICES

C.1 .0 BACKGROUND

The Department of Homeland Security (DHS)/Federal Emergency Management Agency’s (FEMA) mission is to support our citizens and first responders to ensure that as a nation we work together to build, sustain, and improve our capability to prepare for, protect against, respond to, recover from and mitigate all hazards.

One of FEMA’s responsibilities is to ensure the effectiveness of emergency response personnel in responding to emergencies and disasters. Types of disasters and emergencies that could happen across the United States include, but not limited to, hurricanes, floods, earthquakes, cyclones, tornadoes, blizzards, acts of terrorism, tsunamis, or avalanches. FEMA also plays a role in assisting with events designated by the Secretary of Homeland Security as National Special Security Events (NSSEs) and with respect to National Response Framework activities of federal agencies.

C.1.1 OBJECTIVE

To support this mission, FEMA is soliciting for services for National Responder Support Camps (RSC) in which to stage responders and other authorized personnel and assets deployed for occurrences or events requiring a federal government response. The National Responder Support Camps contract will be used by FEMA, or by other federal agencies through FEMA, consistent with the specific authorities of the agency utilizing the contract’s services. During disaster situations or other events, federal, state and local responders may need a place that provides shelter, food, and additional basic needs. The National Responder Support Camps contract will be used by those responding to Federal disaster or emergency needs, or any other situation where FEMA or an agency working through FEMA needs a RSC. FEMA shall be able to call upon vendor(s) to provide RSC services throughout the Continental United States (CONUS), also referred to as the lower 48 contiguous states excluding Alaska and Hawaii.

C.1.2 SCOPE

The scope of this Performance Work Statement (PWS) includes providing RSC support services inclusive of camp design, mobilization, site preparation, installation, RSC management and operation, and demobilization as set forth herein and in task orders. The contractor shall provide all necessary labor, supervision, equipment, tools, materials, fuel, and supplies necessary to provide the items and services described herein and set forth in task order (s). The contractor shall have the ability at a minimum to provide for two (2) RSCs, each housing up to a maximum of 2000 persons, simultaneously. Contractor services include:

1. Responder Support Camp Design

1. Mobilization

1. Site Preparation

1. Installation and maintenance of all contractor provided equipment

1. All services necessary to effectively and efficiently manage and operate the RSC

1. Demobilization

The contractor shall house all authorized camp occupants with tents or modular units to meet all applicable design loads for wind, snow, seismic, flood and other potential hazards, equip all facilities with air conditioning and heating (HVAC) to meet all environmental conditions, install and maintain leveled plywood floors (or equivalent), as well as providing bedding, meal services, kitchen, dining hall, limited recreation facilities, operations center, medical unit, refrigerated trucks, shower units, hand wash units, potable (drinking) water, water purification and manifold distribution systems, toilets, on-site manifold distribution of black and grey water and associated on-site sanitation systems, complete laundry service, industrial generators, light towers, and security (ID) cards, fencing and barricades.

C.1.3 PLACE OF PERFORMANCE

The NRSC will cover the following geographical areas in the Continental United States (CONUS):

Maine, New Hampshire, Vermont, Massachusetts, Rhode Island, Connecticut, New York, Pennsylvania, New Jersey, Delaware, Maryland, West Virginia, Virginia, the District of Columbia, Kentucky, Tennessee, North Carolina, South Carolina, Georgia, Alabama, Mississippi, Montana, Wyoming, Utah, Colorado, North Dakota, South Dakota, Nebraska, Kansas, Minnesota, Iowa, Missouri, Wisconsin, Illinois, Michigan, Indiana, Ohio, New Mexico, Texas, Oklahoma, Arkansas, Louisiana, Washington, Oregon, Idaho, Nevada, California, and Arizona.

Note: The Government reserves the right to award additional IDIQ contracts competitively, following the award of initial contracts, to any given area(s).

C.1.4 PERIOD OF PERFORMANCE

The Period of Performance is as follows:

Base is from date of award through 12 months, with 412-month option years.

C.1.5 RESPONDER SUPPORT CAMP CAPACITY

The Contractor shall have the capability to construct the RSC to meet the minimum and maximum capacity ranging from 301 at 2000. Actual camp occupancy may vary from camp capacity. RSC population or occupancy is defined as the number of individuals actually lodging at the RSC. The Government does not guarantee that the RSC will be fully occupied to meet the camp capacity. RSC occupancy or population may change significantly over the duration of the task order. The National COTR and Task Order COTR will give the Contractor 24-hour notice prior to any changes in the estimated camp population. The National COTR and Task Order COTR may only adjust RSC populations to levels within the RSC minimum and maximum capacity, from 301 to 2000. Vendor must be capable of scaling the camp size up or down in increments of 100 occupants within 24 hours of notification.

C.1.6 HOURS OF CAMP OPERATION

RSC hours of operation are 24 hours a day, seven days a week.

C.1.7 COMMUNICATION

The Contractor shall ensure that communications are established and maintained throughout the provisioning of RSC support services between personnel and the Government

C.2.0 GENERAL INFORMATION

The Contractor shall be capable of establishing and maintaining a RSC within disaster-impacted areas within 72 hours of task order award. The RSC task order will specify the initial RSC capacity, but the capacity will be no less than 301 RSC occupants and no more than 2,000 RSC occupants. Additionally, the contractor shall have the capability for early phasing, if requested in the task order, to provide partial RSC support (sleeping, feeding, i.e. commercial ready to eat meals, medical and sanitation) for 100 personnel 36 hours after task order award. The remaining RSC initial capacity must be ready for occupancy no later than 72 hours after task order award. The Contractor shall provide complete, turn-key RSC operations as designated by the Government within the designated disaster area.

The Contractor shall staff the RSC with a team of trained specialists to professionally set-up, operate and manage the camp. At a minimum these include the five key personnel 1) RSC Manager, 2) Quality Assurance Manager, 3) SubContracting Plan Administrator, 4) Nurse, 5) Food Service Manager, as well as any additional staff needed to manage and operate the camp, for example staff to check-in and check-out of personnel (occupants and authorized visitors) entering and exiting the RSC, food service workers, maintenance and cleaning staff. The Contractor shall have the capability of modular expansion or reduction in blocks of 100 personnel within 24 hours notice based on changing mission needs and camp population, not to exceed the maximum or minimum RSC capacity. The Contractor shall have sufficient equipment readily available for rapid deployment as well as preventive maintenance programs to ensure optimum equipment readiness levels at all times.

The Contractor shall have the capability to provide engineering, environmental baseline, site design and phasing analysis to assist in effective planning and use of the RSC site.

C.2.1 ADVERTISEMENTS, PUBLICIZING AWARDS, AND NEWS RELEASES

All press releases or announcements about agency programs, projects, and contract awards must be cleared by the Program Office as authorized by the CO, working in conjunction with the Office of External Affairs. Under no circumstances shall the Contractor, or anyone acting on behalf of the Contractor, refer to the supplies, services, or equipment furnished pursuant to the provisions of this contract in any publicity news release or commercial advertising, or communicates with any media without first obtaining explicit written consent to do so from the Program Office and the CO.

The Contractor agrees not to refer to awards in commercial advertising in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Federal Government or is considered by the Government to be superior to other products or services.

C.2.2 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT/SERVICES

The Government will furnish land and be responsible for the site lease for the RSC. The site condition for a RSC may vary significantly. RSC Security will be provided by the Government. The Government reserves the right to provide any other equipment or services to support Camp operations. Any other Government furnished equipment or services shall be set forth in the task order.

C.2.3 CONTRACTOR FURNISIHED EQUIPMENT AND SUPPLIES

The Contractor will furnish all other supplies, equipment and personnel. The Contractor will comply with environmental purchasing regulations and Presidential Executive Order 13423 when acquiring products and services used in performance of the RSC contract. Specifically the Contractor will acquire biobased, environmentally preferable, energy-efficient, water-efficient, and recycled-content products, and use paper of at least 30 percent post-consumer fiber content. For more information, visit http://www.biopreferred.gov/?SMSESSION=NO, http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm and http://www.epa.gov/epp/.

C.2.4 SAFETY STANDARDS

The RSC shall be kept in compliance with applicable OSHA rules in 29 CFRPart 1926 & 29 CFR1910.142, Environmental Protection Agency (EPA) regulations outlined in 40 CFR and all other local, state and federal regulatory standards and conditions for safety and health and environmental management.

C.2.5 CODE ADHERENCE/COMPLIANCE REPORT

The Contractor is responsible for adherence to applicable federal, state, and local regulations and laws. This includes but is not limited to all Local and State Occupational Safety Health and Environmental Management Department regulations, the 2006 International Building Code, 2006 International Fire Code – Chapter 24 and NFPA 101 – Life Safety Code for the occupancies being constructed. The Contractor shall be responsible for acquiring all permits and approvals for the services provided. The Contractor shall be responsible for meeting manufacturer recommended installation specifications. The contractor shall perform a local code review of the jurisdictional area where the RSC is located and implement any requirements determined to be more stringent than the National Codes indicated in this Performance Work Statement. A written compliance report shall be provided to the Government upon completion of this code review within 10 days of the task order award (See C.9 Item 2 Contract Data Requirement List (CDRL).

C.2.6 ACCESS FUNCTIONAL NEEDS

The contractor is responsible for accommodating individuals with access functional needs. This includes, as a minimum, the Americans with Disabilities Act and any other federal, state and local codes.

The contractor’s staff shall be comprised of multi-disciplined personnel operating around the clock while the camp is in operation. Staff sizing will be dependent on the size and scope of the camp operation and shall be sufficient to ensure that the camp is managed efficiently and effectively. Whenever practical, displaced citizens will be given the first opportunities for employment within the camp, assuming skills and capabilities are pertinent for the open positions. The Contractor shall have the capability to provide engineering, site design and phasing analysis to assist in effective planning and use of the RSC site. The contractor and its staff shall adhere to federal privacy laws, including the Privacy Act of 1974. All contractors’ personnel shall be able to pass a background check in accordance with the FEMA Contractor Eligibility and Personal Identification Verification (PIV) Process, (DHS Clause 3052-204.71). (**NOTE: Workers must be screened prior to camp acceptance; however, prior to camp acceptance, contractor(s) will be authorized to perform services as stated under the Section C.1.5 “Responder Support Camp Capacity”).

C.3.2 CAMP SITE LAYOUT PLAN

The Contractor shall provide with each task order proposal site specific design plans, camp site requirements and layout to the CO in accordance with the RSC site spacing provided by the Government (See C.9 item 5 Contract Data Requirement List (CDRL)).

C.3.3 TRANSITION PLAN

The contractor shall provide a transition plan (See C.9 Item 4 Contract Data Requirement List (CDRL)) with the task order proposal to ensure a smooth transition from task order award to full camp operational status (phase-in). The transition plan for the phase-in period shall include mobilization, site preparation, transition with existing camp contractor (if necessary), contractor employee training and orientation, assessment of potential security risks, and assumption of full operational responsibility. A site specific transition plan shall be submitted with the task order proposal. A similar plan shall be provided for phase out seven days prior to RSC closing.

C.3.4 EQUIPMENT INVENTORY REPORT

The Contractor shall have the capability to provide assets that can be expanded and reduced based on mission needs and camp population. The Contractor shall provide an Equipment Inventory Report weekly (See C.9 item 1 Contract Data Requirement List (CDRL)) to the Contracting Officer (CO), National COTR, or Task Order COTR. The Equipment Inventory Report shall include all equipment used to erect and operate the camp. The report shall state if the equipment is owned/leased. The Contractor shall have sufficient equipment available for rapid deployment and preventive maintenance programs to ensure optimum equipment readiness levels at all times.

C.3.5 DAILY LOGS

The contractor shall maintain daily camp logs (See C.9 Item 3 Contract Data Requirement List (CDRL)). Copies of the logs shall be made available to the CO/ National COTR/Task Order COTR and FEMA RSC Coordinator. Daily logs shall include, but not be limited to:

1. Daily occupancy counts;

1. Summary of any technical direction provided by the National COTR/Task Order COTR and contractor action taken;

1. Results of water testing samples (when tested);

1. Summary of the daily menu;

1. Number of meals served per day;

1. Any billeting issues;

1. Number, type, and severity of medical incidents; and

1. A summary of any significant RSC daily events.

Daily log must be signed by the National COTR or Task Order COTR and the Contractor RSC Manager.

The Contractor’s employees, including sub-contracted employees, shall not be included in occupancy, meal or laundry counts for billing purposes, but shall be included as a separate category in the daily camp summary reports to aid the RSC Coordinator in the event of an emergency or evacuation situation.

C.3.6 MEDICAL PLAN

The Contractor shall develop and maintain camp specific medical plans (See C.9 Item 8 Contract Data Requirement List (CDRL)) that include camp processes and procedures in the event of an emergency to be submitted with the task order proposal. The plan shall identify local medical treatment facilities and transportation routes to the treatment facilities.

C.4.0 MOBILIZATION

C.4.1 RESPONDER SUPPORT CAMP MOBILIZATION

RSC setup shall be completed to the RSC capacity set forth in the task order. If required in the task order, the contractor shall phase in partial RSC support (sleeping, feeding, medical and sanitation) for 100 personnel no later than 36 hours after task order award. All remaining RSC services shall be fully operational 72 hours after the task order award.

Changes to accommodate increases or decreases in RSC population and associated services (within the limits of the RSC capacity set forth in the task order) shall be completed within 24 hours after notice or as directed by the CO. Any changes to exceed RSC capacity set forth in the task order must be approved by the Contracting Officer and must be completed within 72 hours of notice provided by the Contracting Officer.

C.4.2 RESPONDER SUPPORT CAMP SITE DESIGN

The Contractor shall provide with each task order proposal site specific design plans (See C.9 Item 6 Contract Data Requirement List (CDRL)), camp site requirements and layout to the CO in accordance with the RSC site spacing provided by the Government. The Contractor will implement storm water erosion controls in accordance with federal, state, and local regulations including but not limited to obtaining permits, performing all necessary site improvements, and restoring the site to meet or exceed original site conditions.

C.4.3 RESPONDER SUPPORT CAMP SITE PREPARATION

The Contractor shall perform all work necessary for site evaluation, preparation, installation and use. The Contractor shall make the site ready for placement of all contractor and Government provided equipment, personnel and assets. Depending on the site, the contractor shall perform all necessary site improvements to ensure positive drainage, expand site capacities, create parking and common areas and perform selective clearing and grubbing in accordance with all federal, state and local environmental regulations. Additionally, the Contractor will follow all EPA Storm Water Best Management Practices found at http://cfpub.epa.gov/npdes/stormwater/menuofbmps/index.cfm. For example, on a sloped site the ground may be graded to allow water to drain away from the structures, while on a level site the facilities may need to be elevated to ensure that water drains around them. The Contractor will be responsible for designing and preparing the camp site sufficient to establish positive drainage that ensures that the camp remains dry at all times and that pools of water do not settle and stagnate in the camp area. The Contractor shall maintain camp grounds on a periodic basis to include brush clearing, grass and brush cutting.

The Contractor shall meet requirements based on the National Environmental Policy Act (NEPA), National Historic Preservation Act (NHPA), Endangered Species Act (ESA), Executive Order 11988: Floodplain Management, Executive Order 12898: Environmental Justice, and other environmental planning and historic preservation laws by following the conditions established through FEMA’s environmental and historic preservation (EHP) review. These conditions will be established by FEMA’s staff based on the unique characteristics of each site. These include:

1. Complying with mitigation measures to reduce the impact to the environment as established by the EHP review (e.g. use of silt fences to reduce sedimentation, use of construction best management practices to reduce air quality issues, appropriate handling, disposition, remediation, or containment of hazardous materials in the project area, etc.).

1. Acquiring applicable Federal, State, or local environmental permits required for the project (e.g. Storm Water Pollution Prevention Permit [SWPPP], National Pollution Discharge Elimination System [NPDES] permit, construction permits, Clean Water Act Section 404 for fill, etc.).

1. Immediate cease of work and notification to FEMA Regional Environmental Officer (REO) and CO if potential archeological resources are discovered during construction and ground disturbance work.

C.5.0 RESPONDER SUPPORT CAMP (RSC) SET-UP

C.5.1 BILLETING

The Contractor shall provide billeting for the personnel assigned to the camp. Billeting shall be provided in commercially available climate controlled facilities which include floors, doors, lights, sleeping beds/cots and fire extinguishers in accordance with all applicable OSHA 29 CFR 1910 and 29 CFR 1926 standards and requirements. All billet facilities shall be installed in accordance with local codes, 2006 International Building Code, 2006 International Fire Code – Chapter 24 and NFPA 101 – Life Safety Code – Chapter 28, New Dormitories. Such billeting shall be fully installed and ready for occupancy within 72 hours of task order award unless directed otherwise on a task order specific basis. Changes to accommodate increases or decreases in RSC population must be authorized through written modification by the Contracting Officer and shall be completed within 24 hours after notice provided by the National COTR/Task Order COTR.

All billet facilities shall be installed in accordance with referenced codes and manufacturers approved engineering data. All structure engineering data shall be maintained on file in the project site office. Air movement within structures shall be in accordance with ANSI Z.4.1.4. Billeting shall be segregated by gender (i.e. male and female).

· If tents are provided for billeting, they shall typically be one of two types: pole tents or frame tents.

· Pole tents shall comply with the California Fire Code, GA217 for Flame Retardancy and NFPA 701 Flame Retarding Fabric Requirements and 2006 International Fire Code – Chapter 24. Pole tents shall be rated to meet the wind loading requirements contained in Chapter 6 of the ANSI/ASCE 7-05 Minimum Design Loads for Buildings and Other Structure, for the location selected.

· Frame tents shall be rated to meet the design loading requirements contained in ANSI/ASCE 7-10 Minimum Design Loads for Buildings and Other Structures, for the location selected as follows: wind loads contained in Chapters 26 – 31; Snow loads contained in Chapter 7; Seismic loads contained in Chapters 11-23; Flood loads contained in Chapter 5. The provisions of ANSI/ASCE 7-05 may also be used following the associated chapters; Chapter 6 for wind; Chapter 7 for snow; Chapters 11 – 23 for seismic; and Chapter 5 for flood. Structures shall meet or exceed: the OSHA 29 CFR 1910, 29 CFR 1926, FEMA OSIH RSC Program; all locally adopted building code regulations or the provisions of the 2009, or 2006, editions of the International Building Code; Chapter 24 of the 2009, or the 2006, editions of the International Fire Code; and the NFPA 101 – Life Safety Code – for occupancies constructed. In California, frame tents shall meet or exceed California Fire Code GA 217 for Flame Retardancy and NFPA 701 Requirements.

For privacy and to accommodate 24/7 work schedules, windows are required to be able to close. Flooring shall be in compliant with OSHA 29 CFR 1910.142 (b) (8) (9) & (11).

Flooring shall be placed within all interior portions to provide a firm level working or living area. Prior to placing floors on the ground, an entomology service shall be utilized to eliminate potential bug or insect hazards. Periodic screenings and repeat applications shall be provided as needed to ensure inactivity. (However, if pests become a problem, the contractor is responsible for getting rid of them). Additional pest control programs shall be put in place where applicable and in accordance with OSHA 29 CFR 1910 and other applicable federal, state and local standards and requirements.

Lighting shall be provided at a rate of at least 20 foot candles and will be placed on timers for blackout times to accommodate sleep schedules. All lights shall be NEC and UL listed for outdoor and wet conditions. Egress and emergency lighting shall be provided per 2006 International Fire Code, section 2403.

Charging stations for electrical devices such as cellular phones and laptops shall be provided throughout the tents.

Fire Extinguishers shall be provided for each individual structure and sized appropriately for its occupancy and rated for Type ABC fires. Special areas such as kitchens may require other rated type extinguishers appropriate for their specific location.

Sleeping cots or beds shall be provided for all occupants. If cots are used, they shall be constructed of nylon and aluminum or equivalent and have a minimum 300 lb capacity. If beds are used, then the mattresses shall be Standard Twin 36"W x 75"L x 6"H, or larger, with inner-springs or coils. Foam mattresses may be substituted if approved in advance by the Contracting Officer. Pillow, blanket, sheets and pillow cases shall be provided with each cot. Cots shall be placed in compliance with all applicable OSHA 29 CFR 1910 and 29 CFR 1926 standards and requirements.

Each occupant shall be provided with a personal storage box and lock (combination or key). The storage box/locker should be a minimum capacity of 4 cubic feet and with dimensions that allow it to be easily stored under or beside their bed.

C.5.2 ADMINISTRATIVE AREAS

The Contractor shall provide administrative areas. If possible, these areas shall be within tented facilities or office trailers. These areas will be used to house the Contractor’s camp management and the Government Task Order COTR and representatives operations. These shall also be the locations for in-processing and out-processing of RSC inhabitants and RSC information boards. The Contractor shall provide secure containers where security can discharge (clear) their weapons in any of the main areas throughout the Camp.

C.5.2A SECURITY

Separate Security Housing outside the general population may be required but will be identified in each Task Order Proposal Request (TOPR).

C.5.3 FENCING AND BARRICADES

The Contractor shall provide fencing and barricades around the perimeter of the RSC as set forth in the task order. The Contractor shall also provide fencing and barricades around areas which are “off limits” to occupants. Fencing and barricades are required within 36 hours for “phased” setup timeframes, and 72 hours for the rest of the initial setup timeframe. This is to ensure the health and safety of occupants. Fences, barriers, and implemented separation mechanisms shall comply with all local, state, and applicable building codes and regulations, as well as any applicable FEMA security requirements as defined by the Joint Field Office (JFO) Security Officer. All fences or barriers shall comply as a minimum with requirements imposed by the Americans with Disabilities Act or other Federal, State and local requirements.

C.5.4 COVERED WALKWAYS

Depending upon the location of the disaster covered walkways may be required. If covered, it must be in compliance with the National Fire Protection association NFPA, 101 “Life Safety Code”, International Building Code (IBC) 2009 and American Society of Civil Engineers (ASCE) 7-05.

C.5.5 MEDICAL UNIT

The Contractor shall provide a medical unit staffed with, at a minimum, a medical person certified in Advance Cardiac Life Support (ACLS) procedures 24 hours a day, 7 days a week, unless directed otherwise by the CO. The medical unit shall be capable of handling all medical emergencies in accordance with American Heart Association, Advanced Cardiac Life-support (ACLS) at a minimum. The Medical Unit shall be equipped to provide basic care for minor illness and injury; this will include dispensing of common over the counter medications. Medical personnel shall provide medical services to occupants and contractor employees 24 hours a day, seven days a week.

The Contractor will be responsible for documenting all work related illnesses and injuries. Traumatic injuries must be reported on Form CA-1, while occupational disease or illness should be reported on Form CA-2. The Contractor shall immediately notify the agency point of contact of any injuries or illnesses requiring this level of documentation and shall forward completed forms (to include all required information on the accident or illness, including medical documentation, fund code and type of hire (Ex: DAE, DTE, NDMS, etc.) to FEMA management via the agency’s point of contact within 24 hours of the notice to the Agency.

C.5.6 AUTOMATIC EXTERNAL DEFIBRILLATORS (AED)

Automatic External Defibrillators (AED) will be placed in all areas of assembly (i.e. Dining Facility, MWR, Billeting) AEDs shall be located in proximity to the main entrance door and be marked with a large predominate sign.

C.5.7 RESTROOM FACILITIES

The Contractor shall provide portable restroom trailers/units with flushing toilets at each RSC to ensure compliance with all applicable OSHA 29 CFR 1910 and 29 CFR 1926 standards and requirements and all other federal, state and local applicable requirements. These units shall be designed and certified for use by the Portable Sanitation Association International. All units shall be fully serviced at least once daily, or more frequently as the site capacity requires or if directed by the National COTR/Task Order COTR. All waste water shall be collected with vacuum trucks and transported offsite and disposed at permitted treatment facilities. When available, public utilities shall be utilized. Facilities shall be positioned, or the entrance to facilities shall be screened, to ensure privacy and prevent individuals walking by from seeing into the facility. The restrooms facilities shall be segregated by gender (i.e. male and female).

C.5.8 MOBILE SHOWER FACILITIES

The Contractor shall provide mobile shower facilities to ensure compliance at a minimum with OSHA 29 CFR 1910 and 29 CFR 1926. Facilities shall be positioned, or the entrance to facilities shall be screened, to ensure privacy and prevent individuals walking by from seeing into the facility. Shower facilities shall have individual stalls, sinks with mirrors and outlets for hairdryers and shaving equipment shall be provided. Units shall have hot and cold water and shall be serviced with an ASME rated propane water heater and an anti scald valve for user safety. Heated water shall be provided at a minimum of 101 degrees Fahrenheit. Hand wash facilities shall be provided at RSC to meet camp population demand. All showers and sink facilities shall be sanitized twice daily with a disinfecting solution. The shower facilities shall be segregated by gender (i.e. male and female).

C.5.9 LAUNDRY FACILITIES

The Contractor shall provide laundry services and shall ensure that clean, fresh linens and towels are available daily upon request by each occupant. This includes all towels for showers, bedding and any linens for the dining facility. These basic services will be provided to all camp occupants and shall be included in the daily contract price.

A drop and fold service for RSC occupants’ personal laundry shall be available for daily drop-off and pick-up. If requested by an occupant laundry shall be done individually for sanitation concerns. Drop off and pick-up service for RSC occupants shall be provided with a maximum 24 hour turn-around time and service will be included in base price.

The Contractor is also authorized to provide self-pay drop off and pick-up laundry service authorized holders of RSC Non-Occupant Visitor Identification cards. This service must be provided on a self-pay basis and the Contractor shall accept payment directly from the authorized RSC visitors. No costs associated with providing this service shall be passed on to FEMA.

C.5.10 MORALE WELFARE AND RECREATION (MWR)

The Contractor shall provide a MWR facility, separate from the sleeping area, which shall be established prior to full acceptance of the camp site. This facility needs to be able to maintain a 10% capacity rate based on increase and decrease in camp population. This area shall be a tent or other facility with lights, power and HVAC and flooring. This area shall also have tables and chairs for reading and doing personal paperwork. The area shall have television and movie capabilities and seating for inhabitants to relax. The contractor shall provide:

1. TV—there is no set number or size, but there must be enough so that personnel can comfortably watch TV.

1. Internet access—Can be wired or wireless—though wireless can service more users, the signal must be strong enough to keep a good connection.

1. Charging stations for equipment like cell phones and laptops.

1. Numerous magazines, newspapers, books, and games.

1. Refrigerators and microwaves commensurate with camp capacity.

C.5.11 HAND-WASHING STATIONS

The Contractor shall furnish sufficient hand-washing stations at each entrance to the dining area for personnel to use prior to entering and shall furnish sufficient hand-washing stations near restroom and billeting facilities. Personnel shall not have to wait in line for more than five minutes to use a hand-washing station. The Contractor is responsible to ensure that the hand wash stations remain stocked with water (hot and/or cold), hand soap and paper towels throughout the dining period.

In performing these services, the Contractor shall be compliant with OSHA.

C.5.12 POWER AND HVAC

The Contractor shall provide power and HVAC as required to power the requirements of the camp. Available site utilities will be specified in each task order. Temporary power and HVAC, when needed, shall be provided via mobile diesel generators and heating and cooling units sized to support the facility as required. Units shall be self contained, and mobile and over the road transportable. Units shall be sound attenuated with noise levels rated at no higher than 69 dBA and locate a reasonable distance from the billeting to allow for proper sleep of camp occupants. Panels and transformers shall be placed as required by the site configuration. Distribution shall be provided with cam lock connectors and sized to applications. GFCI outlet boxes shall be placed throughout the facility as design requires. Wherever cabling crosses roadways or pedestrian areas, cable ramps shall be used for safety and protection. All electrical equipment shall be UL Listed and rated for NEMA 3R and 4 applications. Electrical systems shall be installed to NEC (National Electrical Codes) by licensed electrical personnel. HVAC shall be provided for all structures in sufficient capacities to meet different environmental conditions. All mobile HVAC units shall be operated on a digital thermostat control.

C.5.13 ENVIRONMENTAL CONTROL

The Contractor shall ensure that all facilities within the RSC are equipped with reverse cycle (Heat and A/C) Environmental Control Units (ECU’s) or comparable environmental control system capable of maintaining the ambient temperature inside the facilities at 72 degrees Fahrenheit at all times.

The Contractor shall furnish identification cards for all RSC occupants and non-occupants requiring entry into the RSC. Please see Section J for the standard format that shall be used when awarded a task order. (See C.9 Item 7 Contract Data Requirement List (CDRL)).

The Occupant…