Solcitation_Response_Questions.pdf

Fleet Management – Response to Caribbean Solicitation Questions

1) WHAT IS THE GENERATOR MAINTENANCE CERTIFICATION? I CANNOT FIND THIS KIND OF

CERTIFICATION IN PUERTO RICO. CERTIFICATION RELATES TO GENERATOR TRAINING FROM A

GENERATOR MANUFACTURE I.E. CUMMINS, ONAN, CAT, MQ POWER, GENERAC ETC…

CERTIFICATION REFLECTS FAMILIARIZATION WITH POWER GENERATION SYSTEMS AND MUST BE

EVIDENT ON THE RESUME(S).

2) THE FORKLIFT OPERATOR TRAINING MUST BE FOR ALL OF THE FIELD PERSONNEL? OR CAN I

HAVE 1 OR 2 OF THE PERSONNEL WORKING IN THE PROJECT CERTIFIED? AT LEAST TWO

FORKLIFT CERTIFIED OPERATORS ON SITE DURING SERVICES, ONE OPERATOR CAN ACCOMPLISH

THE TASK BUT IT DOES NOT HURT TO HAVE A BACK UP.

3) THE LOCK OUT TAG OUT TRAINING, SHOULD ALL BE CERTIFIED OR ONLY THE ELECTRICIANS?

RECOMMEND THAT ALL EMPLOYEES ON-SITE HAVE LOCK OUT TAG OUT TRAINING.

4) The time to begin contract will be on October 2016? If this is so, when will the contract be awarded because the annual service has to be performed on October and will be against time?

CONTRACT AWARD DATE WILL BE APPROXIMATELY SEPTEMBER 15, 2016

5) How do we proceed with all repairs under $2,500. These repairs should be done and later charge? PER SECTION 6.2 REPAIRS OF THE PWS: REPAIRS ARE TO BE APPROVED PRIOR TO

COMPLETION – THERE IS AN APPROVAL THRESHOLD CHART IN THE PWS THAT REFLECTS WHO

HAS WHAT AUTHORITY FOR REPAIR. NO REPAIRS ARE TO BE COMPLETED WITHOUT VERBAL OR

WRITTEN CONSENT FROM THE GOVERNMENT – EITHER THE SITE TM, COR OR CO (IF NEEDED).

PROCESS IS THAT ONCE THE REPAIR HAS BEEN COMPLETED TO 100% SATISFACTION, FEMA IS

BILLED.

6) Fuel tanks should be empty while in storage. How do we test or turn generators if tanks are empty? EXTERNAL FUEL CADDIES.

7) If battery terminals do not have plastic/rubber material, should we install the material and later charge? MOST GENERATORS HAVE BATTERY QUICK DISCONNECTS INSTALLED, IF NOT – PER THE

PWS, TWEECO TWIST LOCK CONNECTORS ARE TO BE INSTALLED.

8) If units do not have warning or safety labels, should these be installed and charged? YES, IDENTIFIED, REPORT, GET APPROVAL AND CHARGE SEPARATELY.

9) How do we charge repairs that do not require significant time or materials? Do we need approval for these repairs? PER PWS SECTION 6.2 REPAIRS:

In order for the contractor to be reimbursed for repairs under the Repair CLIN (cost reimbursable), the contractor is required to provide the Government a written cost estimate detailing the required labor costs and the cost for parts PRIOR to conducting any repairs; allowing for determination of fair and reasonable costs. If, due to time constraints, a verbal approval from the site TM or COR (depending on approval threshold) is acceptable, with the understanding that the written estimate is to follow within 24hours – and will indicate if there was any cost adjustment. Once the contractor receives approval (written or verbal) the contractor may begin repairs; until then, no repairs are to be completed. For those repairs that are approved by the site TM, the contractor is required to complete along with the site TM Attachment 6_Authorization for Repair.

THERE IS AN AUTHORIZATION CHART FOR APPROVAL PURPOSES AS TO WHAT THRESHOLD

THE TM, COR AND CO HOLD FOR REPAIRS. THIS MUST BE FOLLOWED

10) Are requesting only approved gel type batteries? GEL OR AGM BATTERIES ONLY. Do we need approval from the replacement of batteries? TM APPROVAL REQUIRED IF UNDER $500; COR IF

ABOVE $500-2499; CO IS OVER $2500

11) An invoice of parts or materials replaced is requested. The invoice request should be from our supplier or our company invoice. SUPPLIER. – also submit on your company invoice when billed for reimbursement.

12) Why a certified forklift operator is required on site? CERTIFIED FORKLIFT OPERATOR IS

REQUIRED TO MOVE EQUIPMENT TO AND FROM STAGING AREA.

13) An Attachment Generator Maintenance Profile Sheet is provided by FEMA is required for each generator. Could we use our own GMP? THE USE OF THE FEMA GMP IS REQUIRED AND IS ONE

OF THE PERFORMANCE METRICS ASSOCIATED WITH THE CONTRACT. THIS IS NON NEGOG

IATABLE.