Combined_Synopsis_Solicitation.pdf

Solicitation Number: HSFE40-16-Q-0033

Notice Type: Combined Synopsis/Solicitation

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. The solicitation number is HSFE40-16-Q-0033 and is issued as a Request for Quote (RFQ). Under this requirement, Federal Emergency Management Agency (FEMA) intends to award a commercial, Firm Fixed Price (FFP) contract.

3. This solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2005-86. The applicable North American Industry Classification Standard (NAICS) code is 811310. The small business size standard is $7.5M. This is an unrestricted acquisition.

4. FEMA intends to purchase the below contract line items:

CLIN Description of Supplies/Services Quantity Unit Price

Total Price

0001 The Contractor shall perform one (1) Quarterly and one (1) Annual maintenance service on all seventy-seven (77) generators in accordance with the PWS and all attachments, (Ref. PWS PART 4: Specific Tasks) (Fixed Price)

0002 Repairs and Installation: The Contractor shall perform repairs and installation in accordance with the

PWS and all attachments. (Ref. PWS PART 4: Specific Tasks: 4.2 Repairs) NTE $15K (Cost-

Reimbursable)

5. Description of requirements for the items to be acquired: The Department of Homeland Security

(DHS)/Federal Emergency Management Agency (FEMA) has a requirement to perform on-site generator maintenance at FEMA’s Distribution Center in Puerto Rico. The service shall include the performance of a one-time Annual Maintenance Service, Periodic Maintenance Services and Required Repairs for the FEMA generator fleet, as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services

The Federal Emergency Management Agency (FEMA) is seeking to acquire a contract service to fulfill the requirement of maintaining Outside Continental United States (OCONUS) Generator’s at the following Distribution Center (DC): DC Caribbean (Caguas, Puerto Rico). FEMA is required to maintain a fleet of approximately 77 generators at DC Caribbean. Since FEMA is tasked with responding to disaster with minimal launch time, it is essential that FEMA’s generators be fully-mission capable (FMC) at all times. The requirement for this contract is a minimum of 90% or higher FMC rate per generator class (Alpha, Bravo, and Charlie pack and site operations) with 100% being the targeted goal.

This is a non-personal services contract to provide on-site generator maintenance and repair. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. The Contractor shall furnish everything required to perform this PWS. The Contractor is solely responsible for compliance with all applicable federal, state, and local laws, regulations, codes, technical manuals, manufacturer's instructions and recommendations and any acceptable commercial practices in the delivery of required services.

Completion of this effort will be demonstrated by the existences of the following elements:

FEMA will manage the DC Caribbean Generator Inventory and keep up-to-date maintenance records in their online database. FEMA will notify the Contractor through verbal and or written guidance to continue or extend operations and notify the Contractor to terminate operations. FEMA will review invoices for accuracy and integrity. FEMA will issue verbal and or written guidance to meet the services under this contract. (Ref. PWS PART 5: Government Deliverables)

The Period of Performance for the services is a base period of six (6) months from the date of award.

The attached Performance Work Statement (PWS) contains details.

6. Delivery, Inspection, Acceptance and FOB Point will be provided to awardee.

7. PROVISIONS AND CLAUSES:

The Government reserves the right to make one adjustment to the period of performance with advance notice.

All referenced FAR provisions and clauses may be accessed electronically at http://farsite.hill.af.mil/vffar1.htm and HSAR provisions and clauses may be accessed electronically at http://farsite.hill.af.mil/VFHSARA.HTM.

a. The provision at FAR 52.212-1, Instructions to Offerors Commercial Items, applies to this acquisition and is incorporated by reference.

b. FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition and paragraph (a) is completed as follows:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers, listed in descending order of importance:

(1) Technical Approach and Understanding;

(2) Management Approach and Qualifications;

(3) Past Performance;

(4) Price.

The Government intends to award a commercial contract resulting from this solicitation using Best Value Tradeoff. The factors identified above will be the evaluation factors used to evaluate all offers received. Proposals must be specific in details and clearly identify all the government requirements.

c. Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, with their offer. Also in accordance with the clause, all prospective offerors must be actively registered in the System for Awards Management (SAM) prior to award.

d. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition and is incorporated by reference.

e. The clauses cited within FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items, apply – See attached “Additional Clauses”

8. Proposals must include company name, company DUNS number, and point of contact information.

9. The Defense Priorities and Allocation System (DPAS) do not apply to this acquisition.

10. All responsible sources should submit quotes to Theodore Wallace via e-mail:

theodore.wallacejr@fema.dhs.gov by Monday, September 12, 2016, 12:00PM EST.

Technical and/or administrative questions must be submitted in writing to theodoree.wallacejr@fema.dhs.gov no later than 3:00 p.m. Eastern Standard Time, Tuesday, September 6, 2016. Individual responses will not be given. Responses to all inquiries will be published by amendment to the solicitation. Inquiries and information received after the established deadline will only be answered/addressed if considered essential to the requirement and in the best interest of the Government.

11. Further details regarding the requirement can be found in the attachments:

a. Performance Work Statement (PWS) and attachments

b. Proposal Instructions and Evaluation Criteria

c. Additional Clauses