FEMA_SOW_FOR_FRC_CAT5_Cable_upgrade_9AUG15.docx

FEDERAL EMERGENCY MANAGEMENT AGENCY

CAT-6 UPGRADE FOR THE FRC

REGION 10

STATEMENT OF WORK

9 AUGUST 2015

1.0 PROJECT TITLE

Federal Emergency Management Agency (FEMA) Region 10 Federal Response Center (FRC) Category 6 telecommunications cable upgrade.

2.0 BACKGROUND

FEMA Region 10 FRC currently has a combination of antiquated CAT-5/5e or lower voice and data cabling supporting computer workstations as well as networked printers. The locations that will be receiving the updated cabling will also allow the upgrading of the current phones to VOIP phones and provide improved network connectivity. The upgrade will take place primarily in the RRCC, Room 244, LAN Server Room 223, and various other office spaces as needed.

3.0 SCOPE OF WORK

The contractor shall provide FEMA - Region 10 with all parts and materials, design drawings, as-built drawings, site preparation, permits if required by local/federal codes and perform installation services of new Category 6 blue Plenum cabling and removal of old Category 5 & 5e cabling at the designated locations where the new Category 6 cabling was installed. The work included in this Statement of Work (SOW) consist of furnishing all labor, planning, measurements & calculations, equipment, materials, and supplies and performing all operations necessary to complete the installation of the structured cabling system in compliance with industry specifications. The contractor will provide and install all of the required material to form a complete system whether specifically addressed in SOW or not.

The work shall include, but not be limited to the following:

Furnish and install a complete telecommunications wiring infrastructure upgrade.

Furnish, install, label, terminate, and test all new Category 6 cabling.

Furnish, install all wall plates, jacks, and patch panels.

Furnish and install ladders, cable trays, J Hooks, wire basket support systems and any other required hardware required to support new wiring infrastructure IAW industry standards that is needed as determined by the contractor.

Remove and dispose of old Category 5/5e or lower cable that was replaced.

Furnish test results, cable run list and As-Built drawings of all cabling to FEMA on paper and electronic format.

Provide warranty of all work and materials for a minimum of 1 year after acceptance date.

4.0 APPLICABLE DOCUMENTS

· On file Visio building floor plans of existing spaces.

· All work and materials shall conform in every detail to the rules and requirements of the National Fire Protection Association, the local Electrical Code and present manufacturing standards.

· All materials shall be UL or ETL Listed and shall be marked as such. If UL/ETL has no published standards for a particular item, then other national independent testing standards shall apply and such items shall bear those labels. Where UL/ETL has an applicable system listing and label, the entire system shall be so labeled.

· All modular jacks, consolidation point, and patch cords performance shall be verified (not just tested) by a third party to be category 6 component and channel compliant. Patch Cords will be provided by FEMA – Region X and installed from the patch panel to switch as well as modular jack to connected device (Laptop, Printer, etc…).

· If this document and any of the documents listed above are in conflict, then the more stringent requirement shall apply. All documents listed are believed to be the most current releases of the documents. The Contractor has the responsibility to determine and adhere to the most recent release when developing the proposal for installation.

· This document does not replace any code, either partially or wholly. The contractor must be aware of all federal and local codes that may impact this project.

5.0 SPECIFIC TASK

The contractor shall provide FEMA - Region 10 with providing all labor, tools, material, and equipment needed to perform and complete the installation of (160) Category 6 (CAT6) blue plenum rated cables in up to (38) locations as shown on the floor plans and Table 1 and the removal of all old CAT5/5e cabling from those locations. All cabling will be 100% complete, labeled on both ends of the cables and patch panel, drop termination end point and made operational as part of the finished and tested connectivity infrastructure utilizing ANSI/TIA/EIA-568-C standards, T568B termination.

Table 1 below describes the room number, description, number of cables per room (Drops), drop boxes, distances are only estimated cable run lengths. Cable lengths were measured with a laser distance finder going across spaces and down hallways. Ups and downs were added into the estimated cable length. It is the contractor’s responsibility to confirm actual cable run lengths.

Table 1

The (160) data cables will terminate by reusing existing 48 port Category 6 patch panels provided in hardware rack located in LAN Server Room 223 and office end points after old CAT5/5e cable is removed and replaced with Blue Plenum Category 6 cable.

Installation of rear cable management bars behind existing patch panels will be provided by vendor along with properly dressing all cables with Velcro straps.

Vendor will provide and install semi rigid plastic tube wire looms around existing fiber optic cables to prevent against possible damage and properly secure in accordance with industry standards. It is the contractor’s responsibility to determine actual lengths needed for semi rigid plastic tubing and materials needed.

Vendor will pull, route, terminate, label and coil all cabling from LAN Server Room to office termination end point.

The vendor will provide proper cable support throughout the ceiling meeting and/or exceeding BICSI standards and local electrical codes.

All required items will be grounded via #6 AWG by vendor to an electrician provided busbar within the server room.

Vendor will ensure slack loops of 10’ in the TR and 1’ in all cable runs.

Vendor will ensure all runs to Guard location (entrance lobby) will be placed inside conduit through path of the entrance tunnel. If is the vendors responsibility to determine appropriate size of conduit IAW industry standards.

Floor cutting to the conference table in Room 124 will not be necessary, drop box will be installed in the wall across from the conference table for use as needed. Exact location will be made by FEMA prior to cable installation.

Upon completion of installation work the vendor will provide the Fluke DTX or similar test records to demonstrate work meets or exceeds industry specifications.

All material and work will provide a 1 year parts and labor warranty.

Vendor will remove all CAT-5 or lesser cable and dispose of material from the designated locations where the new Category 6 cabling was installed.

Vendor will work with FEMA staff to identify any and all existing connections currently terminated in the rack that is NOT being replaced by the new Category 6 cabling. Vendor will punch down on existing patch panels in contiguous order and label the patch panel and drop box according to patch panel location at test as part of the overall test plan and provide results.

The vendor will label all ports on all the patch panel and office end points including existing drops with the rack, patch panel number, and port number in accordance with industry standards. In most cases, this usually works out to be simply the patch panel number and corresponding port number. Example "1-2-8" would correspond to the 1st Equipment Rack, 2nd Patch Panel, 8th Port. Upon completion of the project both equipment racks patch panels will be labeled in the same uniform contiguous order.

5.1 Procure all materials need to complete the installation, at a minimum the following will be procured by the contractor:

-- Category 6 blue Plenum Cable.

-- Category 6 inserts matching existing wall or furniture colors.

-- Rear cable management bar (Orthonics) -- Faceplates with Window matching existing wall or furniture colors.

-- Wall mount phone faceplate matching colors.

-- Faceplates.

-- Surface mount box – 4pt.

-- consumables.

-- cable supports.

5.1.4 Installation of Materials:

· Cable will terminate from Room 223 LAN Server Room to all necessary locations in the FRC.

· Disconnect and remove all CAT-5 and lesser cabling and dispose of.

· Install CAT-6 network drops from patch panel in room 223 to drop boxes.

· Install any necessary faceplates, jacks and wall mounted boxes.

· Install any necessary J Hooks, conduits if required by code or building manager.

· Label both equipment rack patch panels and drop boxes labeled in the same uniform contiguous order throughout the building.

· Produce as built drawing.

· Test operation of all systems and inspect all work with acceptance of city inspectors as required by code, FEMA Facilities Manager and FEMA Information Branch Chief.

6.0 DELIVERABLE AND DELIVERY SCHEDULE

GOVERNMENT-FURNISHED EQUIPMENT

The government will provide to the contractor, except as otherwise specified, at no charge to the contractor, the following materials, facilities, and services listed hereunder for incorporation into the work and/or use in performance of the work. Any work or action indicated to be accomplished by the contractor, including the furnishing of materials therefore unless otherwise specified, shall be at the contractor’s expense.

· Provide required escorts and access to all spaces necessary.

· Category 6 UTP patch cables.

· Category 6 patch panels.

7.0 PLACE OF PERFORMANCE

The contractor shall perform work at the following FEMA Region 10 location:

FEMA Region 10 FRC 130 228th ST SW Bothell, WA 98021

8.0 PERIOD OF PERFORMANCE

The period of performance will be 14 mutually agreed upon business days consisting of 7 days allowed for downtime, 7 days for prep & finish work to take place within 45 days of contract award.

10.0 SAFETY REQUIREMENTS

In order to provide safety controls for protection of the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all applicable Federal laws and regulations with such additional measures as the government may deem necessary. All tools and personal protective equipment required to be provided by the contractor. The contractor shall ensure all tools, equipment, and machinery is in good working order.

11.0 PROJECT WORK HOURS AND SITE ACCESS

Working hours of the building occupants designated to assist with this project are from 8:00AM to 4:00PM – Monday through Friday, excluding Federal holidays. Work performed under this contract shall be performed during these hours designated above, unless otherwise approved in advanced by the FEMA Region 10 Facility Manager or designee. The Contractor shall coordinate the contracted and/or related work items with the FEMA Region 10 Facility manager or designee. The Contractor shall make request for exception to the work hours indicated above to the FEMA Region 10 Facility manager or designee, at least 48 hours prior to the proposed deviation from the above work hours.

12.0 SITE SECURITY REQUIREMENTS

Security requirement of this facility include, but are not limited to a 100% identification check, sign-in and distribution of FEMA visitors badge. Contractor personnel will be escorted at all times. All boxes, crates, toolboxes, etc. are subject to random search, and shall not be left unattended in public areas, except by prior approval of the FEMA Region 10 Facility Manager or designee. Such containers and toolboxes shall be locked and secured when unattended and shall be clearly labeled to indicate general contents and a point of contact in case of emergency. The Contractor shall make available and keep a current roster of employees working at the FEMA Region 10 site.

Project points of contact are listed below:

FEMA Region 10 Facilities Management Specialist: Tony Morea (425) 487-4537 Anthony.Morea@fema.dhs.gov

FEMA Region 10 Administrative Contracting Officer: Rick Albidress (425)487-2287 Richard.Albidress@fema.dhs.gov