Attachment_B_-_SOW.pdf

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STATEMENT OF WORK (SOW)

FOR

RESIDENTIAL HOUSING REPAIR MISSION

DR-4237-OGLALA SIOUX TRIBE

PROJECT LOCATION: PINE RIDGE, SOUTH DAKOTA

MARCH 23, 2016

djoseph7 Typewritten Text djoseph7

Attachment B

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TABLE OF CONTENTS

DIVISION 1 – GENERAL REQUIREMENTS

1.1 Summary of Work ......................................................................................................................... ‐ 4 ‐

1.2 Performance Period ...................................................................................................................... ‐ 5 ‐

1.3 Contract Work Hours and Work Days ........................................................................................... ‐ 5 ‐

1.4 Mobilization/Demobilization ........................................................................................................ ‐ 5 ‐

1.5 Laydown Site & Temporary Construction ..................................................................................... ‐ 5 ‐

1.6 Project Meetings / Progress Meetings / Schedules ...................................................................... ‐ 6 ‐

1.7 Schedule of Values ........................................................................................................................ ‐ 6 ‐

1.8 Category of Work .......................................................................................................................... ‐ 6 ‐

1.9 Preconstruction Conference ......................................................................................................... ‐ 6 ‐

1.10 Submittals ..................................................................................................................................... ‐ 7 ‐

1.11 Scope ............................................................................................................................................. ‐ 7 ‐

1.12 Mission .......................................................................................................................................... ‐ 7 ‐

1.13 Projected Workload ...................................................................................................................... ‐ 7 ‐

1.14 Contractor Employees and Background Checks ........................................................................... ‐ 8 ‐

1.15 Government Furnished Material/Equipment ............................................................................... ‐ 8 ‐

1.16 Quality Control Plan (QCP) ............................................................................................................ ‐ 8 ‐

1.17 Confidentiality of Information ...................................................................................................... ‐ 8 ‐

1.18 Housing Repair Contractor Roles and Responsibilities (may not be all‐inclusive) ........................ ‐ 8 ‐

1.19 Work Assignment Processes ......................................................................................................... ‐ 9 ‐

1.20 Work Completion ........................................................................................................................ ‐ 10 ‐

1.21 Invoicing/Payment ...................................................................................................................... ‐ 11 ‐

1.22 Warranty ..................................................................................................................................... ‐ 11 ‐

1.23 Liquidated Damages .................................................................................................................... ‐ 11 ‐

1.24 Homeowners Keys and Control .................................................................................................. ‐ 12 ‐

1.25 Contractor’s Labor Force ............................................................................................................ ‐ 12 ‐

1.26 Preparation of Work ................................................................................................................... ‐ 12 ‐

1.27 Utilities ........................................................................................................................................ ‐ 13 ‐

1.28 Carpentry .................................................................................................................................... ‐ 14 ‐

1.29 Mechanical .................................................................................................................................. ‐ 14 ‐

1.30 Site/Water ................................................................................................................................... ‐ 14 ‐

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1.31 Pest Control ................................................................................................................................. ‐ 15 ‐

1.32 Differing Site Conditions (FAR 52.236‐2) .................................................................................... ‐ 15 ‐

1.33 Deliverables ................................................................................................................................. ‐ 16 ‐

1.35 Attachments / Samples ................................................................................................................... ‐ 16 ‐

1.36 Websites

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DIVISION 1 – GENERAL REQUIREMENTS

1.1 Summary of Work

The contractor shall provide all supervision, materials, labor, permits, licenses, and equipment necessary to repair approximately 58 stick built (wood frame) homes on the Pine Ridge Reservation.

Repairs to each property will vary in scope and size; however, it is the Government’s intension to make homes safe and habitable based on damages from the 2015 storms and flooding. The contracting vehicle for this requirement is a Blanket Purchase Agreement. Work will be issued via Calls/Orders.

The work will consist of, but are not limited to: construction for repairs of electrical, utilities, plumbing, interior/exterior, roofing; and heating, ventilating and air conditioning (HVAC). The contractor will be given individual performance work statements in order to conduct a site assessment; the contractor along with a Government representative will develop the performance work statement to meet the safe and habitability definition for each home; and lastly, the contractor will perform repair work based on an agreed upon performance work statement.

General terms of safe and habitable includes but is not limited to:

Safe- refers to the general condition of being protected from or not exposed to threat, danger, harm, hazard, risk, injury or loss.

Habitable- refers to a general state of reasonable repair and fitness for human habitation.

Generally, a dwelling may be considered safe and habitable when its structure is in good repair and its electrical, plumbing and heating systems are maintained in good and safe working order.

A site visit is not allowed. However, interested parties may in writing submit any questions to the Contracting Officer daisy.joseph@fema.dhs.gov not later than 2:00 p.m. (MST) on 29 March 2016.

Answers will be posted to www.fbo.gov.

Place of Performance: Work will be performed on the Oglala Sioux Tribe Reservation in Pine Ridge, South Dakota.

All work shall meet all Local, State, Tribal and Federal regulator standards and shall be accomplished in conformance with approved and accepted standards of the industry; equipment manufactures; all applicable installation; and all applicable building and safety codes.

Any selection of materials for exterior work shall be appropriate for the environmental conditions of Pine Ridge, South Dakota. The availability of materials in the local market or in the regional economy should be utilized as required to meet the constraints of cost and schedule. All materials must be approved the Contracting Officer’s Representative (COR) as part of the submittal process.

Other contractors may be engaged in similar and supporting work, requiring close cooperation. The contractor for this contract shall cooperate with all other contractors and avoid conflicts with other contractor’s performance and work schedules. In the event of conflicts with other contractors or entities that cannot be satisfactorily resolved, the matter shall be referred to the Contracting Officer (CO) for decision.

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The contractor shall document, maintain and update a list of subcontractors performing services under this agreement/contract. The contractor will submit the list of subcontractors / suppliers to the COR in biweekly reports. The contractor shall acknowledge that all work to be performed under an anticipated agreement/contract must be approved by the CO and/or the COR.

Notification Requirements: The contractor shall notify the CO and COR of critical issues that may affect the contract performance and/or changes in personnel, health risks, and etcetera. On critical issues, verbal notification should be made immediately to the CO and COR; followed by written notification as soon as practical.

Photo Documentation: The contractor should prepare photo documentation of sites to include any differing site conditions. Photo documentation is not mandatory but highly desirable.

1.2 Performance Period

Period of performance for this agreement/contract is based on individual properties; however, the ultimate completion of the agreement/contract is 180 calendar days from the issuance of a Notice to Proceed. During the contractor’s site visit, an inspection/assessment will be conducted in order to determine the period of performance for each property. The period of performance will be signed off by a Government Representative. In addition, the period of performance will be updated in the daily progress report.

1.3 Contract Work Hours and Work Days

Under this disaster mission, the contractor is required to work seven (7) days a week and twelve (12) hours per day. The contractor shall observe Federal Holidays, any exception will require the CO’s approval.

1.4 Mobilization/Demobilization

The contractor in conjunction with the Government representative shall utilize a performance work statement to inspect/assess each property to determine repairs, quantities, installations and period of performance to make each home safe and habitable. Details of those inspections/assessments will be issued as work orders, giving the contractor approval to mobilize. The contractor and Government will conduct a final walk through or inspection at the completion of repairs for each property. Once the Government has approved completion of work, the contractor will demobilized.

Locations & Number of Properties for Mob/Demob:

Allen 4 Batesland 1 Eagle Nest 2 Kyle 23 Manderson 2 Martin 1 Oglala 6 Pine Ridge 12 Porcupine 6 Wounded Knee 1

1.5 Laydown Site & Temporary Construction

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Within 48 hours after contract award, the contractor shall submit to the COR the area designated as the laydown yard for contractor materials, equipment and supplies, and temporary construction (if necessary). The contractor should consider a secure site near or on the Pine Ridge Reservation for coordination efficiency, timely mobilization and demobilization. The contractor shall be responsible for physical security of all materials, supplies, and equipment of every description, to include assigned homeowner properties.

1.6 Project Meetings / Progress Meetings / Schedules

The contractor will be required to maintain a working phone with phone number, and email address for daily contact with the COR. The contractor is required to be available for communication at the listed phone number and email address for the entire performance period of the contract. Schedules and Progress Meetings: The Contractor shall prepare and submit a project schedule and status through the use charts or a method approved by the COR. The project shall be monitored, and progress/status shall be reported bi-weekly or as required/requested by the COR. Progress meeting minutes shall be submitted to the COR within 3 calendar days of the progress meeting.

1.7 Schedule of Values

The contractor after award of the agreement/contract shall be required to submit to the COR a schedule of values for payments to be made as the work progresses. The contractor shall break down the contract line items into pay activities to include the various definable features of work for approval by the COR prior to submitting an invoice for payment. Schedule of Values may be discussed and agreed upon by the Government and contractor after award.

1.8 Category of Work

All activities shall be identified in the project schedule according to the category of work which best describes the activity. Category of work refers, but is not limited to, the procurement chain of activities including such items as submittals, permits, approvals, procurement, fabrication, delivery, installation, start up, and inspection.

1.9 Preconstruction Conference

At the preconstruction conference, the Contractor and any subcontractors whose presence is necessary or requested, shall meet in conference with representatives of the Contracting Officer to discuss and develop a mutual understanding relative to the details of the administration and execution of this contract. This will include but not necessarily be limited to the following:

• Contractor’s quality control plan

• Contractor's accident prevention program

• Submittals

• Correspondence

• Schedule

• Access to work sites

• Security requirements

• Temporary facilities and services

• Hazards and risks

• Assignment of inspectors

• Representations

• Other aspects of this project that warrant clarification and understanding

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1.10 Submittals

Submittals: The Contractor shall submit the following to the COR for review and approval.

• Construction Inspection Reports/Housing Inspection Reports

• Inspection Reports

• Coordination Memoranda

Submittals: Submit all manufacturer’s documentation, quality control, safety, security, and environmental protection procedures to the COR. The Contractor shall submit these items at a time determined by the COR and the submission shall be documented on the Contractors schedule.

Submit reports as required by the COR on all project related issues. Submit to the COR for review and approval as required. The list is not an all-inclusive list, additional submittals may be required (see deliverables).

SCOPE

1.11 Scope

Homes will be repaired on private properties as required. It is anticipated that private properties will be the only setting for approximately 58 individual properties, unless otherwise directed by the CO and/or COR. The contractor shall have the means and capability to repair homes for completion based on a contractor and Government agreed upon period of performance; work detail/work order and site, which will be provided after contract award.

For all activity on the Reservation, particular attention shall be given to OST Tribal Employment Rights Office (TERO), Tribal Historic Preservation Office (THPO), Tribal Cultural and Environmental requirements, regulations, and cultural sensitivity and awareness. Cultural and Environmental training, briefing and orientation of the contractor will be given by FEMA prior to the start of work (http://www.oglalalakotanation.org/assets/may-2015-ordinance-rules-regul.pdf) and (http://www.preservationdirectory.com/preeservationrganiationsresources/organizationlisting.aspx).

It is important that any interested vendor pursuing this requirement become familiar with THPO and TERO in advance of quote submittal.

1.12 Mission

FEMA is authorized to provide disaster assistance to individuals and households for emergencies, major disasters, and Incidents of National Significance under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93-288), as amended. Services required are in support of the Individual Assistance (IA) Program disaster operations for FEMA-4237-DR-OST. Per that authorization, this Scope applies to the Oglala Sioux Tribe (OST) in the federal disaster declaration that includes Individual Assistance under DR-4237-OST.

Residential repairs will be in accordance with the Robert T. Stafford Act, 42 USC §5174 Sec. 408 – Federal Assistance to Individuals and Households for permanent/semi-permanent housing installation as applicable, and also in accordance with the HUD Installation Standards for Permanent Occupancy, and the HUD - Office of Policy Development and Research – (if applicable) Permanent Foundations Guide for Manufactured Housing. When and where necessary, in order to achieve permanent housing in accordance with all Federal, State, Local and Tribal codes/ordinances.

(http://portal.hud.gov/hudportal/HUD).

1.13 Projected Workload

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Required work shall include: Contractor’s ability to make repairs to homes per a work detail/work order, and an established and agreed upon period of performance (Pop). Contractor will be expected to meet the PoP, and operational requirements per each call/order. The Government intends to issue approximately ten (10) homes for repair per Call/Order. The Government will attempt to provide the Contractor with advanced notice of any changes in conditions and schedules in writing, for example:

residents status, site coordinates, road conditions inclement weather, etc.

1.14 Contractor Employees and Background Checks

Contractor personnel employed under this requirement will be reported to the COR, and any contractor personnel changes must be reported to the COR as soon as possible. The contractor is required to conduct a criminal background investigation within 24 hours of employment for each contractor personnel. The contractor is responsible for notifying the COR of any negative results.

Lack of notification to FEMA of a criminal report will amount to a representation that the employee does not have a criminal record.

1.15 Government Furnished Material/Equipment

N/A

1.16 Quality Control Plan (QCP)

The contractor shall submit to the COR a QCP within 24 hours of contract award if not requested prior to contract award. The contractor’s QCP shall include but should not be limited to: identifying quality control manager, project manager; project superintendent; foreman (if applicable) and safety manager. In addition, the QCP should reflect the contractor’s approach to mitigation, inspections, submittals, construction activities, procurement of materials; and an organizational chart. The contractor’s QCP shall describe its methods for work oversight, and timeliness as it relates to this requirement. The COR’s review will result in an approval or rejection within 24 hours of receipt. If rejected, the contractor shall submit the necessary changes/corrections to the COR within 24 hours for review/approval by the COR.

1.17 Confidentiality of Information

Work under this contract requires that the contractor be given access to Personally Identifiable Information (PII), sensitive or proprietary information, business, technical or financial information belonging to the Government or other entities, the contractor shall, after receipt of any personal information, treat such information as confidential and sensitive, and not appropriate such information to its own use or disclose such information to third parties unless specifically authorized by the CO in writing.

ROLES AND RESPONSIBILITES OF CONTRACTORS AND FEMA

1.18 Housing Repair Contractor Roles and Responsibilities (may not be all-inclusive)

Register each employee in the e-Verify system (if required);

Make authorized repairs to FEMA-identified homes as described on the work details or to the extent that homes are safe and habitable.

Make coordination efforts with all pertinent authorities and/or parties to achieve work completion, this should include Local, State, Tribal and Federal entities.

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The contractor shall establish and maintain codes of ethics and conduct as prescribed in FAR 3.1000, and throughout the period of performance under this requirement and with employees and subcontractors.

Ensure the safe performance of all personnel on each site; take full responsibility for the safety of each job site and require weekly onsite safety meetings.

Obtain all permits and licenses, as required to fulfil the work performance under this requirement.

Obtain and maintain insurance as required for work under this requirement in accordance with

FAR Part 28.306.

The contractor will ensure that all TERO and THPO Agreements are pursued and completed within a reasonable time after contract award. In addition, the contractor will adhere to all Agreements, laws and ordinances in accordance with Local, State, Tribal and Federal entities.

The contractor shall provide due diligence to preform and complete all work as required per Call/Orders.

Provide Quality Control (QC) and inspection certification on all work performed.

Provide daily progress reports per homes and/or Calls/Orders.

Invoice submittals should be complete and accurate.

Install all materials in accordance with the manufacture’s specifications and/or industry standards.

FEMA Roles and Responsibilities (may not be all inclusive) Identify properties and potential homes for repairs.

Provide repair details for each home.

Provide FEMA monitoring staff for Quality Assurance (QA) as needed for each home repair marked for QC by the contractor.

Address occupant issues as appropriate through the FEMA COR and/or FEMA Liaison (only when applicable).

Inspection and Acceptance of repairs as determined to be safe and habitable.

Respond to any contractor issues and concerns.

1.19 Work Assignment Processes

All work will be issued via a BPA Call/Order to include a work detail for site visit and assessment;

determine appropriate work for each site; develop a PoP; and perform work. The contractor will work with the COR and/or Government Task Monitors (TM). Once work is agreed upon by the Government and contractor; the contractor will be given a 24 hour notice to begin work, thus starting the mobilization and PoP. All coordination efforts will be made by the COR, TM and Contractor.

The Government may issue up to ten (10) residential properties under a BPA Call/Order. The Government will continue issuing Calls/Orders until all homes have been repaired. Contractor coordination may include utility provider(s) for example: Lacreek Electric Association or Nebraska Public Power District, prior to the start of work. The contractor shall notify the COR immediately regarding coordination difficulties or issues so that any delays in performance may be mitigated as early as possible. Such delays that are beyond the control of the contractor shall be reported to the COR immediately and documented on the daily progress report.

The contractor shall keep an accurate inventory lists of all materials, tools, equipment and machines it deploys to the work site for repairs. The inventory lists shall be made available for inspection by FEMA as requested. The contractor will ensure all invoices are kept organized for each home repair, ‐ 10 ‐ and made available as supporting and backup documentation, which will be required for the purpose of invoicing.

1.20 Work Completion

Work completion is subject to written verification by the Government. The contractor shall use the Repair Detail Sheet for its site visit and home assessments. Upon work notification by the contractor of work completion, the Government and contractor will inspect the home for work completion per the Repair Detail Sheet or the work order. The daily progress report to FEMA shall record the date a home repair is completed. Any report from FEMA Quality Assurance (QA) indicating the home repair is not completed per the Repair Detail Sheet/work order, the contractor shall make corrections both in work and in reporting to the COR immediately. Repair work on a home shall be considered complete when the QA/COR certifies acceptance of work completion. The QA certification by the COR’s signature on the Repair Detail or work order will indicate Government acceptance of work completion.

Work completion includes: in the event there is contractor caused damages while working at the location, the contractor will be responsible for repair, replacement, etc. The contractor shall clean the work site completely, removing all tools, machines, debris, trash, nails, screws, nuts, bolts, and all items that can be traced to the contractor.

The Contractor shall provide detailed documentation of actions taken to remedy any items remaining on the incomplete list effectively, efficiently and timely. The contractor will be responsible for final clean-up and readiness of property, the Contractor shall do the following:

• Ensure all utilities are in working order and safe.

• Clean floors, counters, kitchen equipment, bath fixtures, and windows. Perform other or any minor work to prepare the unit for occupancy (i.e. door adjustments, refasten molding and panels).

• Remove packing debris and excess set-up material from premises.

• Report missing items to the COR.

• Ensure the keys are present and are in working condition for all doors, in order to return them to the homeowner. All furniture shall be cleaned from construction dust/debris, to include all appliances, cabinets, shelves, kitchen, and bathrooms. All appliances and components associated with the home must be tested, to include but not limited to plumbing, electrical, HVAC and exhaust fans.

Inside the home, the Contractor shall do the following:

• Activate utility systems and make minor repairs (when required). Test water system and make minor repairs (when required) as during temporary pressurizing of the home (i.e., tighten, adjust, or replace fittings, flare nuts, faucet washers, ball cocks, shower diverters and faucet sets); verify hot/cold water lines are repaired and labeled to code, reverse if required. Ensure that any applicable aerators and shower heads are clear from dirt and debris.

• Tighten loose connections in electrical system.

• Test electrical circuits for proper polarity, and check breakers, switches, or receptacles, as needed during the temporary energizing of the home by the power company per coordination by the contractor as when required.

For appliances, the contractor shall do the following:

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• Activate, test and make any necessary minor repairs to the refrigerator, range, microwaves (if included), furnace, HVAC, and water heater for proper operations.

• Adjust pilots and burners, change orifices and water heater elements, as needed.

• Test smoke detectors and carbon monoxide detectors, and replace if faulty (also replace batteries as needed).

• Test exhaust fans for proper operation, repair as needed. Outside the home, the Contractor shall do the following:

• Verify that the unit is not under any electrical service wires; if so, contact the COR.

• Verify that Uniform Federal Accessibility Standards (UFAS) requirements are incorporated as needed.

• Ensure that there are no holes, un-tamped backfill, trenches, or other safety hazards around the home.

• Verify that all piping and fittings are glued as applicable.

• Ensure all wood that is used on site is exterior grade lumber or pressure treated construction grade lumber.

• If applicable, verify the installation and functionality of heat tape or approved equivalent.

All work shall be professional grade and quality workmanship throughout this requirement.

1.21 Invoicing/Payment

The FEMA contractor may invoice FEMA for a completed home repair following FEMA QA/COR certification of its repair completion. The contractor shall invoice every 30th day for the month. The contractor shall invoice for progress payments as stipulated, by the exact amount of work completed at the time the invoice is due to FEMA. The contract’s final invoice shall be labeled, “Final”, and shall be submitted to the CO/COR within 30 calendar days of contract work completion. (See Invoicing Instructions to be included in contract award document).

Application for Payments Prior to submitting a certified invoice/progress payment request, the contractor shall prepare a draft request for review with the CO/COR. All payments will be made based on the percentage complete of the contract line items or per home completion. The draft request will include the percentage complete for each pay activity that the contractor proposes to bill for. The draft shall also include an itemized listing of stored materials for which payment is requested along with bills of sale or other evidence that the materials have been paid for, and identification of which pay activity they are associated with. Payments will not be authorized for materials or equipment which is not properly stored and secured.

1.22 Warranty

(See solicitation/contract FAR Clause 52.246-21). This warranty shall continue for a period of 1 year from the date of final acceptance of the work. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for a period of 1 year from the date the Government takes possession.

1.23 Liquidated Damages

(a) If the Contractor fails to complete each separate part or stage of the work within the time specified in the contract for that part or stage, or any extension, the Contractor shall pay to the

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Government as liquidated damages the following amounts: $500.00 per day (See solicitation/contract FAR Clause 52.211-12)

1.24 Homeowners Keys and Control

Key control during repair work may be coordinated between the contractor and the property owner (when applicable). Control of key(s) to a residential property by the contractor shall be the sole responsibility of the contractor. If copies must be made in order for the homeowner to retain his/her key, then the duplicate key will be the responsibility of the contractor and given to the homeowner at the completion of work.

Homes being repaired shall not be left by the contractor unsecured at any time. The contractor is responsible to secure the home from theft, vandalism and inclement weather conditions and environment as much as possible. Any damage, theft, etc., to the residential property during the contractor’s possession will be at the contractor’s expense to repair and/or replace items. In the event of theft, the contractor shall perform a lock change and provide the homeowner the new key at the contractor’s expense.

1.25 Contractor’s Labor Force

It is imperative that the contractor provides the right labor mix (including TERO) in order to successfully complete this requirement on the Pine Ridge Reservation. The Government will require the contractor to provide at the very least one (1) site superintendent, project management, quality control personnel and all manpower to manage/report the daily operations per the contract; to include cost estimators, and lead site personnel.

1.26 Preparation of Work

All home inspection reports and work details and/or work orders will include the site number, address (when possible) GPS coordinates of property, home size and an estimated work description.

Description details may include: site work, demolition, excavation and backfill, concrete/masonry, carpentry, roofing, appliances and cabinetry, windows and doors, plumbing and finishing. The home and all systems in the home, all appliances and assembled furniture (if applicable), when completed should make the home safe and habitable. Any installation should be consistent with the manufacturer’s instructions and warranties provided where applicable. The contractor will be responsible for any permits needed to include septic installation, well drilling, or utility installation and/or connections.

The contractor shall identify any and all conditions on the work site that require advance preparation.

This may include the moving of any waste materials or natural brush necessary to provide the contractor with adequate space to make needed repairs. The contractor shall notify the COR prior to moving or removing any personal property of the homeowner. Should the contractor encounter hazardous materials, during the construction period of this contract, he shall immediately stop all work activities in the area where the hazardous material is discovered. The contractor shall then notify the COR and CO; identify the area of danger; and not proceed with work in that area until given approval from the CO/COR to continue work activities. Hazardous material is considered-items of toxic waste and/or material hazardous to health and safety; asbestos; lead paint; and mold.

If the contractor comes upon any of these items, the contractor must notify the COR at once. The contractor shall secure the area until it is safe to resume normal activities.

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Mold remediation- when required and upon discovery by the contractor in the performance of construction activities; the mold shall be remediated when it is- part of the direct repair item, within 6 feet of the direct repair item, or within a room 400 CF or less; and the Government must be notified.

The mold shall be remediated in accordance with OSHA and industry standards.

Remnant materials to be removed from a property, are to be disposed of according to all applicable Federal, State, Local and Tribal laws, regulations/ordinances (see OST EPP, Application for a Demolition Waste Management Permit, which indicates a 1% fee).

1.27 Utilities

The contractor shall exercise utmost care in researching locations of existing utilities and reducing damage to existing utilities. Any utilities damaged by the contractor shall be promptly repaired by the contractor. Any damage to existing utilities will be immediately reported to the COR/CO. The contractor shall repair all utilities and repair or replace property damaged during construction at no cost to the Government within 24 hours. Any repairs that are made must be made with like materials or materials that are the same grade or higher than what is being replaced. All work under Utilities must include the appropriate personnel, licenses, permits, regulatory requirements.

Any outage of any utility service shall be requested in writing/phone at least one (1) day in advance of the date requested for the commencement of the outage. The contractor shall provide a request, detailing the type of outage needed (water, sewer, electrical, etc.), the time needed to perform the work, the reason for the outage, and the known affected property. The COR/TM shall be contacted prior to the outage to confirm the time and date. If the contractor fails to initiate work at the approved time, the COR may cancel the outage and may direct the contractor to resubmit a new request. No part of the time lost due to the contractor’s failure to properly schedule an outage shall be made the subject of claim for extension of time or for excess costs or damages by the contractor.

When required the contractor shall supply and install a septic tank to accommodate a residential property or as indicated on a work detail/order. The contractor shall submit the septic tank specifications to the COR/TM prior to purchase and installation. In addition, all installation of utilities shall be in accordance with regulatory requirements and/or standards applicable to Pine Ridge, South Dakota.

When required for well repair- if there is an existing well but it is not capable of providing adequate water pressure to the home, the contractor will be responsible to upgrade the system to standards or to connect to rural water supply based on a practicable / feasible method. This item is highly unlikely, however, if required the contractor shall drill a well capable of supporting the household composition, and all work performed shall be in accordance with regulatory requirements and/or standards applicable to Pine Ridge, South Dakota. All work will be approved by the COR/TM and per the BPA Call/Order.

When required the contractor shall supply and install electric service and distribution with all lighting and power necessary for the proper operation of the home. Work shall include the panel boards, feeders, supply of necessary A/C, fixtures, receptacles, sockets, switches, wiring, cable, cable tray, final connections, etc., according to work detail/order and BPA Call/Order. All work shall be in accordance with national electric codes/regulatory requirements and/or standards applicable to Pine

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Ridge, South Dakota. Supply transformers and necessary labor and material to connect or refurbish the connection of the home to the existing power grid and the generator (where needed).

When required the contractor shall supply and install all plumbing to include, but not limited to:

piping, valves and fittings required to provide water distribution as required per the work detail/order and BPA Call/Order. Price shall include all labor and materials required to connect to existing water source. All plumbing work shall be submitted to the COR for approval prior to purchase and repairs/installation. All work shall be in accordance with national plumbing codes/regulatory requirements and/or standards applicable to Pine Ridge, South Dakota.

Any additional work under utilities shall be in accordance with the work detail/order and BPA Call/Order. All work shall be in accordance with regulatory requirements and/or standards applicable to the Pine Ridge, South Dakota. The contractor will have prior approval of all work to be performed prior to material purchase, mobilization and initiation of work.

1.28 Carpentry

Exterior – the contract shall inspect and fix any exterior finishes deficiencies in the project to match work details/orders. The contractor shall supply and install or repair all necessary, doors, windows, wall panels, ramps (uniform federal accessibility standards), stairs/steps, etc. All exterior finishes shall include cleaning or restoring prime and paint to match requirements as need per work detail/order.

Interior – the contractor shall supply and install or repair all necessary interior doors, walls, counters, cabinets and finishes. All work shall be cleaned, restored, primed and painted (if applicable) to match work detail/order. The contractor shall supply and install floor finishes and painting for:

floors, walls, and columns according to work detail/order.

Carpentry and mill work shall be performed at a professional grade level with the finished product matching as nearly as possible to all existing materials for habitability and safety.

Concrete and Masonry work- the contractor shall provide concrete and masonry repair work as needed per work detail/order and BPA Call/Order. This may include foundation, wall, etc., repairs.

Install all materials in accordance with the manufacturer’s specifications and/or industry standards.

1.29 Mechanical

Contractor shall supply and install fire protection to include: applicable smoke detectors, carbon monoxide detectors (homes with gas or propane heat), and fire extinguishers will be provided for each home. The contractor will install and test all materials (when required) for a complete heating, ventilation, air conditioning (HVAC) system, grillers, diffusers, and ventilation network for all levels of the home to accommodate heating, and cooling requirements per approved work detail/order. All HVAC work shall conform to regulatory requirements and/or standard for Pine Ridge, South Dakota.

This includes ductwork, air handlers, exhaust fans, boilers, cooling towers, etc., (as required).

1.30 Site/Water

When required the contractor shall supply, excavate, place, connect and test the water supply to homes. Inspect sewer pipe and supply any materials, excavation, pipes needed according to work

‐ 15 ‐ detail/order, connect to main water supply when applicable, test, and bury sewer pipe according to regulatory requirements and/or standards consistent with Pine Ridge, South Dakota. Any installation shall include all necessary valves, valve boxes, and connections, drainage, sanitary ware, water storage tank, and the like. Pump station repairs shall be included as necessary. Remove all rubble, trash and debris that have been left by the contractor. Remove to area designated and approved for disposal by the Local, State, Tribal and Federal regulations.

When required the contractor shall install a well capable for supporting the home as applicable to the work detail/order and in accordance with all regulatory requirements or standards of Pine Ridge, South Dakota. When required the contractor shall ensure home has water system.

1.31 Pest Control

When required the contractor shall remedy any pest that is detrimental to a person’s health and/or environment.

1.32 Differing Site Conditions (FAR 52.236-2)

(a) The Contractor shall promptly, and before the conditions are disturbed, give a written notice to the Contracting Officer of—

(1) Subsurface or latent physical conditions at the site which differ materially from those indicated in this contract; or

(2) Unknown physical conditions at the site, of an unusual nature, which differ materially from those ordinarily encountered and generally recognized as inhering in work of the character provided for in the contract.

(b) The Contracting Officer shall investigate the site conditions promptly after receiving the notice. If the conditions do materially so differ and cause an increase or decrease in the Contractor’s cost of, or the time required for, performing any part of the work under this contract, whether or not changed as a result of the conditions, an equitable adjustment shall be made under this clause and the contract modified in writing accordingly.

(c) No request by the Contractor for an equitable adjustment to the contract under this clause shall be allowed, unless the Contractor has given the written notice required; provided, that the time prescribed in paragraph (a) of this clause for giving written notice may be extended by the Contracting Officer.

(d) No request by the Contractor for an equitable adjustment to the contract for differing site conditions shall be allowed if made after final payment under this contract.

1.33 Site investigation and conditions affecting the work (FAR 52.236-3)

(a) The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and roads; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site; (4) the conformation and conditions of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance. The Contractor also

‐ 16 ‐ acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including all exploratory work done by the Government, as well as from the drawings and specifications made a part of this contract. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

(b) The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract.

1.33 Deliverables

The contractor shall provide insurance for work to be performed under its respective BPA on the Pine Ridge Reservation.

The contractor shall provide its manpower report stating the number of employees performing work under the BPA. A manpower report will be submitted to the CO/COR biweekly for the duration of the agreement/contract.

Contractor Quality Control Plan (QCP) is due within two (2) days of contract award unless otherwise specified. QCP should include accident prevention plan, and safety plan.

Schedule for work to be performed is due 24 hours after a Call/Order has been issued or unless otherwise specified.

The contractor shall provide meeting minutes of all meetings within 72 hours of after the meeting.

The contractor shall submit all equipment and materials proposed for incorporation in the project for COR approval. Materials available in the local or regional market should be proposed to meet time and schedule constraints.

THPO and TERO Agreements are due within seven (7) days of award.

Within 24 hours of award, the contractor shall submit the names and phone numbers of key personnel to include the Site Superintendent for this requirement. This list shall remain current and always available to CORs/TMs and the CO.

1.34 Attachments / Samples

Repair Details Request for Information

1.35 Websites

www.cdc.gov/phpr/documents/staffor_act_fema_592_june_2007.pdf www.oglalalakotanation.org/assets/may-2015-ordinance-rules-regul.pdf www.preservationdirectory.com/preserationorganizationsresources/OrganizationListings.aspx?catid= www.gpo.gov/fdsys/pkg/CFR-1998-title48vol2/pdf/CFR-1998-title48vol2-sec52-236-7.pdf www.codes.iccsafe.org/app/book/toc/2015/1-Codes/2015%20HTML/index.html

‐ 17 ‐ www.osha.gov/ www.uscis.gov/e-verify www.access-board.gov/guidelines-and-standards/buildings-and-site/about-the-aba-standards/ufas www.nfpa.org/codes-and-standards/document-information-pages?mode=code&code=70 www.phccweb.org/Tools/content.cfm?ItemNumber=736RDtoken=60912&userID=7877 http://www.ada.gov/regs2010/2010ADAStandards/2010ADAstandards.htm http://www.access-board.gov https://www.gpo.gov/fdsys/pkg/CFR-2008-title48-vol2/pdf/CFR-2008-title48-vol2-sec52-236-2.pdf

Repair Details

QC Item Description Title / Component Description Qty Units of Measure

Unit Price

Total Cost

Uncompleted Work Items Add Row Uncompleted Permanent Items

SIDING, VINYL FLOORING, SMOKE DETECTORS & WOOD STOVE

REPAIRS

Minimum Charge, Insulated, Vinyl, Exterior Siding 1.00 Job $ $

Demolish and install Insulated, Vinyl, Exterior Siding 16.00 S.F. $ $

Demolish an Install, Economy Grade, Sheet Vinyl Per S. F. 840 S.F. $ $

Install, Pre-wired, Smoke Detector, Low Voltage Systems 3.00 Ea. $ $

Stoves, woodburning, cast iron, <1500sf 1.00 Ea. $ $

Uncompleted - Permanent Total $

Add Row

Uncompleted - Non-Permanent Total $ djoseph7

Attachment 1

REPAIR DETAILS

1,680 sf wood frame house with asphalt roofing system

QC Item Description Title / Component Description Qty Units Unit Price Total Cost

Uncompleted Work Items

Add Row Uncompleted Permanent Items

Structural Install, Single Story,Jack and Relevel 1,680.00 S.F. $ $ Demolish and Install,5/8",Plywood,Subflooring 1,680.00 SF Flr. $ $ Install,Prep (for flooring),Subflooring 1,680.00 S.F. $ $ Roofing Demolish and Install,Plywood,Fascia 120.00 L.F. $ $ Demolish and Install,Plywood,Soffit 120.00 L.F. $ $ Demolish and Install,30#,Underlayment,Roof Shingles 17.00 Sq. $ $

Demolish and Install,Laminated, 30 Year,Architectural,Composition Shingles

17.00 Sq. $ $

Demolish and Install,3/8",Finish Plywood,Plywood Sheathing 1,700.00 S.F. $ $ Install,Ridge Vent,Composition Shingles 60.00 L.F. $ $ Install,Plastic,Gutters 120.00 L.F. $ $ Install,Plastic,Downspouts 60.00 L.F. $ $ Install,Ridge Vent,Vent 60.00 L.F. $ $ Exterior Siding Install,1" x 4",Trim,Exterior Siding 128.00 L.F. $ $

Demolish and Install,Pine, Tongue and Groove,Tongue and Groove,Exterior Siding

1,800.00 S.F. $ $

Clean,Pine, Tongue and Groove,Tongue and Groove,Exterior Siding 1,800.00 S.F. $ $

Paint,Pine, Tongue and Groove,Tongue and Groove,Exterior Siding 1,800.00 S.F. $ $

Joint sealants, caulking and sealants, bulk acrylic latex, 1/4" x 1/4", in place

1,000.00 L.F. $ $

Exterior Windows and Doors

Demolish and Install,3' x 6' 8",Pre-hung, Steel-clad,Residential Metal Door

2.00 Ea. $ $

Clean,3' x 6' 8",Pre-hung, Steel-clad,Residential Metal Door 2.00 Ea. $ $

Paint,3' x 6' 8",Pre-hung, Steel-clad,Residential Metal Door 2.00 Ea. $ $ Demolish and Install,Single Width,Casing Trim,Metal Door 2.00 Opng. $ $ Paint,Single Width,Casing Trim,Metal Door 2.00 Ea. $ $ Install,Doorknob w / Lock,Hardware,Components 2.00 Ea. $ $ Install,Deadbolt,Hardware,Components 2.00 Ea. $ $ djoseph7

Attachment 2

1 680 sf wood frame house with asphalt roofing system

Demolish and Install,4' 3" x 5' 4",Double Hung,Wood Window 4.00 Ea. $ $

Clean,4' 3" x 5' 4",Double Hung,Wood Window 4.00 Ea. $ $ Paint,4' 3" x 5' 4",Double Hung,Wood Window 4.00 Ea. $ $

Demolish and Install,2' 2" x 4' 4",Double Hung,Wood Window 4.00 Ea. $ $

Clean,2' 2" x 4' 4",Double Hung,Wood Window 4.00 Ea. $ $ Paint,2' 2" x 4' 4",Double Hung,Wood Window 4.00 Ea. $ $ Demolish and Install,Trim Set,Wood Window 8.00 Opng. $ $ Paint,Trim Set,Wood Window 8.00 Ea. $ $ Electrical Demolish and Install,200 Amp.,Complete Panel,Main Service 1.00 Ea. $ $ Demolish and Install,30 Gallon,Electric,Water Heater 1.00 Ea. $ $ Demolish and Install,2' 6",Electric Baseboard,Heating 1.00 Ea. $ $ Demolish and Install,4',Electric Baseboard,Heating 3.00 Ea. $ $ Demolish and Install,6',Electric Baseboard,Heating 2.00 Ea. $ $

Demolish and Install,Mid-range Output BTU,Window Mounted,Air Conditioning

4.00 Ea. $ $

Install,Wiring Only,Residential,Electrical Per S.F. 1,680.00 S.F. $ $ Install,Light Fixtures,Residential,Electrical Per S.F. 1,680.00 S.F. $ $ Demolish and Install,Masthead,Main Service 1.00 Ea. $ $ Install,Ceiling Mounted,Bathroom Exhaust,Fan 1.00 Ea. $ $ GFCI Outlet w / Wiring 2.00 Ea. $ $ Install,Pre-wired,Smoke Detector,Low Voltage Systems 4.00 Ea. $ $ Plumbing Demolish and Install,3/4" Supply,Components,Plumbing 80.00 L.F. $ $ Install,1/2" Fixture Supply,Components,Plumbing 4.00 Ea. $ $

Demolish and Install,2" Single Vent Stack,Components,Plumbing 2.00 Ea. $ $

Install,Rough-in,Sink…