HSCRC-26-0312 Addendum No. 1 FINAL.pdf

The Health Services Cost Review Commission is an independent agency of the State of Maryland

P: 410.764.2605 F: 410.358.6217 4160 Patterson Avenue | Baltimore, MD 21215 hscrc.maryland.gov

Joshua Sharfstein, MD Chairman

Joseph Antos, PhD Vice-Chairman

James N. Elliott, MD

Ricardo R. Johnson

Maulik Joshi, DrPH

Adam Kane, Esq

Nicki McCann, JD

Jonathan Kromm, PhD Executive Director

William Henderson Director Medical Economics & Data Analytics

Allan Pack Director Population-Based Methodologies

Gerard J. Schmith Director Revenue & Regulation Compliance

Claudine Williams Director Healthcare Data Management & Integrity

Solicitation No. HSCRC-26-0312

Dell Laptops and Docking Stations

ADDENDUM NO. 1

July 6, 2026

TO ALL OFFERORS: Please see the following for the above-mentioned solicitation.

Important Note: This addendum is to respond to questions received pertaining to clarifications related to this solicitation.

I. Answers to questions received about this solicitation for clarification are noted below:

QUESTION 1

The PORFP does not address sales tax. Because HSCRC is a Maryland state agency, we understand it is generally exempt from Maryland sales and use tax on hardware purchases.

Answer: The State of Maryland purchases are tax-exempt. If awarded, the solicitation a tax-exempt certificate will be provided

QUESTION 2

Special Requirement #7 requires a Manufacturer's Suggested Retail Price (MSRP) screenshot to be submitted with the bid. The solicitation does not define an acceptable source or format.

Answer: A PDF format for submitting the MSRP screenshot is acceptable. A separate MSRP screenshot for each line item is not required.

QUESTION 3

Letter of Authorization (LOA): Mandatory or Optional, and Who Must Issue It?

Answer: To submit your quote for this solicitation, your firm must provide a Letter of

Authorization (LOA) issued by Dell your firm is an authorized reseller

QUESTION 4

In reference to the Pricing Validity. Is it 30 Days or 90 Days?

Answer: Pricing in your submitted quote must be valid for a minimum of 30 days for all items.

QUESTION 5

Mercury Affidavit: Is It Required for These Products?

Answer: Yes. The only form accepted will be the DoIT document, and it must be signed by the contractor.

QUESTION 6

In reference to the delivery deadline: Is July 31 a Hard Cutoff?

Answer: July 31 is the expected delivery date. If the delivery date is different, communication must be made with the Agency On-Site Contact.

QUESTION 7

Is the quantity of 40 Units Firm or Estimated?

Answer: Yes. The quantity in the PORFP is actual and not estimated.

QUESTION 8

Does Sourcing Through a Dell Distributor Qualify?

Answer: Yes

QUESTION 9

There is a Product Name Typo: "Dell Pro Thunder 4 Smart Dock". Online item 2, as "Dell Pro

Thunder 4 Smart Dock, Model SD25TB4." We believe this is a typographical error — the correct name is the Dell Pro Thunderbolt 4 Smart Dock, Model SD25TB4 (Dell Part Number

210-BRQK). The Dell Laptop Specifications document included with this PORFP confirms this model with SKUs 210-BRQK, 718-2057, and 718-2058.

Answer: A specification list is included in the eMMA solicitation. All of the items on the specification list are correct.

QUESTION 10

CSB and VSBE Certifications: SBR Eligibility Confirmation

Answer: This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors that are registered with the State of Maryland. Only businesses that meet the statutory requirements outlined in State Finance and Procurement Article, §§14-

501—14-505, Annotated Code of Maryland, and that are certified by the GOSBA Small

Business Reserve Program are eligible for the award of a contract. All items on the specification list must be included in the quoted price.

QUESTION 11

Warranty: Scope, Coverage, and Requirements for Both Products. The Dell Laptop

Specifications document lists 39-line items, including multiple warranty and support SKUs. The dock specifications list a 3-Year Limited Hardware Warranty (718-2057) and Advanced

Exchange Service 3 Years (718-2058).

Answer: All warranty items on the specification list must be included in the quoted price.

QUESTION 12

What Does "Acceptance" Mean for Invoice Purposes?

Answer: This is in reference to the acceptance of receipt of the order at our delivery location

4160 Patterson Ave, Baltimore, MD 21215. Invoices for partial shipments are acceptable.

QUESTION 13

In reference to the Display Brightness Discrepancy: 300 nit vs. 400 nit. The Dell Laptop

Specifications document lists SKU 391-BJPX — a 16" FHD+ display at 300 nit. When we obtained pricing for this CTO configuration through Dell's supply chain, the available display mapped to this model is SKU 391-BKJZ — a 16" FHD+ display at 400 nit.

Answer: The display brightness for the Dell SKU number is acceptable

QUESTION 14

How Will Bids Be Evaluated, Best Value or Lowest Price?

Answer: The bids will be evaluated based on the evaluation criteria listed in Section 5 of the

PORFP. Compliance with the scope of work specifications and the best price, which are equally weighted.

QUESTION 15

Is Freight and Shipping Included in the bid price or Separate?

Answer: Shipping cost shall be included in the bid pricing. The order shall be shipped FOB

Destination.

QUESTION 16

In reference to the No Bid Form. Must Bidders Submit It Too?

Answer: The No Bid form must be submitted in eMaryland Marketplace by all potential bidders if you intend not to bid on the solicitation

QUESTION 17

The Invoicing Instructions require specific fields, including a remittance address, State-assigned

Contract number, and State-assigned PO number.

Answer: The remit address does not need to be the same as the primary business address. The

State-assigned Contract and PO numbers are listed in the PORFP Document. All invoice submissions are to be emailed directly to mark.hoffman@maryland.gov. The approximate payment timeline after receipt of a proper invoice is Net 30.

mailto:mark.hoffman@maryland.gov