Solicitation_CYPRESS_FY16_DD.pdf

NOTICE TO VENDORS

SOLICITATION NUMBER: HSCG85-16-Q-P45009

The U.S. Department of Homeland Security, U.S. Coast Guard Surfaces Forces Logistics Center (SFLC) will acquired the work outlined in the solicitation utilizing procedures in FAR Part 12, Acquisition of Commercial Items and FAR Subpart 13.5, Test Program for Certain Commercial Items.

THE FOLLOWING INFORMATION IS HIGHLIGHTED FOR YOUR ATTENTION:

1. This cover sheet is not intended to be all-inclusive. Please read the entire solicitation including any attachments, to ensure completion of all required representations, certifications, and submissions.

Acknowledge all Solicitation Amendments (SF-30) issued by the Government.

2. Your offer shall include all of the documents and information listed on page 10 (FAR Provision 52.212-1

(b) Submission of Offers) and your offer shall be received by our office at or before the exact date and time specified on page 1 of the SF 1449, Block 8 to be eligible for award. Also, see FAR Provision 52.212-2 pages 28 & 29 for Evaluation Factors.

3. Submit your offer, with all required documentation via one of the following methods:

Mail to:

United States Coast Guard

Surface Forces Logistics Center

Attn: Timothy Shuhart

300 East Main Street, Suite 600

Norfolk, VA 23510-9112

Email to:

Attn: Timothy Shuhart

Email: Timothy.M.Shuhart@uscg.mil

Fax to:

Fax Number: 757 628-4676

4. QUESTIONS/CONCERNS/REQUEST FOR DRAWINGS: It shall be the obligation of the vendor to exercise due diligence to discover and to bring to the attention of the Government any ambiguities, inconsistencies or concerns regarding the information in this solicitation. All questions/concerns/request for drawings regarding this solicitation shall be submitted in writing to the Contract Officer at

Timothy.M.Shuhart@uscg.mil no later than 10 November 2015 1:00PM EST . Follow-up/ additional questions will not be accepted after this date and time due to time constraints. Vendors shall reference the solicitation number and provide enough information in their email so the Government can easily respond to their questions/concerns. Questions/concerns will be compiled and addressed on an Amendment of

Solicitation (SF-30) and will be posted on the FedBizOpps website for viewing by all potential vendors.

Answers to questions will be available after the due date for questions/concerns has past.

mailto:Timothy.M.Shuhart@uscg.mil

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government

Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute

Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or

Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for

Agency Protests. Under this informal process, the agency is not required to suspend contract award performance.

Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum.

In order to ensure a timely response, interested parties should provide the following information to the Ombudsman:

solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the

OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD (CG-91)

OMBUDSMAN PROGRAM FOR AGENCY PROTESTS

EMAIL: OPAP@uscg.mil

Fax: 202-372-8447

Phone: 202-475-5786

More information about the Ombudsman Program for Agency Protests (OPAP) can be found at http://www.uscg.mil/acquisition/business/ombudsman.asp

Alternative Point of Contact:

United States Coast Guard

Surface Forces Logistics Center

Attn: Timothy Shuhart

300 East Main Street, Suite 600

Norfolk, VA 23510-9112

Email: Timothy.M.Shuhart@uscg.mil http://www.uscg.mil/acquisition/business/ombudsman.asp

Commander

U.S. Coast Guard

Surface Forces Logistics Center

CPD-C&P2-IBCT

300 East Main Street, Suite 600

Norfolk, VA 23510

REQUEST FOR QUOTATION

HSCG85-16-Q-P45009

USCGC CYPRESS (WLB 210) Dry Dock Repairs

TABLE OF CONTENTS

DESCRIPTION PAGE NUMBER

SF 1449, Solicitation/Contract/Order for Commercial Items

Continuation of SF 1449

Contract Clauses

FAR 52.212-4 Contract Terms and Conditions Addendum 9

FAR 52.212-5 Contract Terms and Conditions Required to Implement 18

Statutes and Executive Orders

Contract Documents/Exhibits and/or Attachments

Statement of Work (Rev. Date) See Separate Attachment

Government Property Report See Separate Attachment

Past Performance Questionnaire See Separate Attachment

Solicitation Provisions

FAR 52.212-1 Instructions to Offerors Addendum 22

FAR 52.212-2 Evaluation Commercial Items, or other Evaluation

Factors for Award 28

FAR 52.212-3 Representations and Certifications-Commercial Items 32

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2116856P45009

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

HSCG85-16-Q-P45009

6. SOLICITATION ISSUE

DATE

10/14/2015

7. FOR

SOLICITATION

INFORMATION

CALL:

a. NAME

Timothy Shuhart

b. TELEPHONE NUMBER (No collect calls)

757 628-4602

8. OFFER DUE DATE/

LOCAL TIME

11/16/2015 / 1:00PM EST

9. ISSUED BY CODE 75174

USCG SURFACE FORCES LOGISTICS CENTER

300 E Main Street, Suite 600 Norfolk, VA 23510

E-mail: Timothy.M.Shuhart@uscg.mil

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100 % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

HUB ZONE SMALL SMALL BUSINESS PROGRAM NAICS:

BUSINESS 336611

EDWOSB SIZE STANDARD:

SERVICE-DISABLED 1000

VETERAN-OWNED

SMALL BUSINESS 8(A)

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

DO-N5

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

USCGC CYPRESS (WLB 210)

CONTINUED ON PAGES 3

16. ADMINISTERED BY CODE

USCG SURFACE FORCES LOGISTICS CENTER

CONTINUED ON PAGES 3

17a. CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DUNS:

TELEPHONE NO:

18a. PAYMENT WILL BE MADE BY CODE

USCG Finance Center 1430A Kristina Way Chesapeake, VA 23326

CONTINUED ON PAGES 4

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The Contractor shall furnish facilities, all necessary labor, material services, equipment, supplies, power, accessories, and such other things as are necessary, except as otherwise specified to perform Dry Dock repairs and alternations to the vessel, in accordance with this solicitation and attached specifications.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 & 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT

AND RETURN COPIES TO ISSUING OFFICE. CONTRACTOR

AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR

OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE

OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING

ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED

AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (Rev. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA – FAR (48 CFR) 53.212

19.

ITEM

NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

All work is to be performed in accordance with USCGC CYPRESS (WLB 210) 225 foot Class Seagoing Buoy Tender Specification for Dry Dock repairs dated 30 July 2015, Rev 0.

Work covered by this specification shall be completed within seventy one (71) calendar days from the date the vessel becomes available to the Contractor. This availability is scheduled to start on or about 20 January 2016 and end on or about 31 March 2016.

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

32d. PRINTED NAME AND TITLE OF AUTHORIZED

GOVERNMENT REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

34. VOUCHER NUMBER

35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK

NUMBER

PARTIAL FINAL

38. S/R ACCOUNT

39. S/R VOUCHER

40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

42 a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD)

42d. TOTAL

CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (Rev. 2/2012

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA – FAR (48 CFR) 53.212

CONTINUATION SHEET FOR:

STANDARD FORM 1449

REFERENCE NO / VESSELS NAME

HSCG8-16-Q-P45009 / CGC CYPRESS

PAGE

Continuation of SF 1449 – BLOCKS 15 – 26

(1) Block 15: Deliver To

Place of Performance: Contractor’s Facility (to be incorporated at time of award).

Place of Acceptance on behalf of the Government: U.S. Coast Guard Cutter CYPRESS, Pensacola, FL 32508

(2) Block 16: Administered By (Contract Management)

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The individuals listed below will be the Government points of contact during the performance period.

Contract Administration: The U.S. Department of Homeland Security, U.S. Coast Guard, Surface Forces Logistic

Command, CPD, 300 East Main Street, Suite 600, Norfolk, VA 23510-9112 will perform all contract administration.

Communications pertaining to contractual administrative matters shall be addressed to one of the Contracting

Officers (KO) listed below. Changes in, or deviations from, the specification or terms and conditions of the contract shall not be effected without written modification to the contract as executed by a USCG SFLC CPD Contracting

Officer.

Contracting Officer: Kathy Stark Telephone #: 757 628-4588

E-Mail: Kathryn.E.Stark@uscg.mil Fax #: 757 628-4676

Alternate Contracting Officer(s): Any warranted USCG SFLC CPD Contracting Officer

Contract Administrator (Contract Specialist): Serves as the point of contact between the Contractor and the

Contracting Officer(s); however, this person does not have a warrant that provides the authority to contractually commit the Government.

Contract Specialist: Timothy Shuhart Telephone #: 757 628-4602

E-Mail: Timothy.M.Shuhart@uscg.mil Fax #: 757 628-4676

The Contracting Officer’s Representative (COR): Is a Government employee designated in writing by the

Contracting Officer to act as a technical advisor for the Contracting Officer for services/items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the name of the COR and the authorities and limitations of the COR under the contract. This person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract.

COR: LT Timothy Mueller Telephone #: 504 329-4379

E-Mail: Timothy.Mueller@uscg.mil

(3) Block 17a: Contractor shall include company’s DUNS number

Block 17b: Remittance Address

Payment will be made by Electronic Funds Transfer (EFT) to the Financial Institution listed in the System for

Award Management (SAM). To receive an award the Contractor must be registered in the System for Award

Management (SAM) http://www.sam.gov.

(4) Blocks 18a and 18b: Invoice Procedures mailto:Kathryn.E.Stark@uscg.mil mailto:Timothy.Mueller@uscg.mil http://www.sam.gov/

INVOICE SUBMISSION PROCESS:

1. The Contractor shall prepare a proper invoice IAW FAR clause 52.212-4, and in addition to the information required by FAR 52.212-4(g) as cited in the contract. All invoices shall be itemized to correlate to the Schedule of

Supplies/Services.

(A) The Government will make payment under this contract based on a percentage or stage of completion. The

Contractor may invoice each contract line item (CLIN) as work progresses. The amount invoiced shall be calculated based on those prices stipulated in the contract Schedule of Supplies/Services as follows:

(B) A CLIN may not be invoiced until the percentage complete reaches 25 percent. Future invoices for that

CLIN have no limitation as to the percentage of completion required before invoicing. (The minimum percentage of completion (25%) to be reached prior to billing each CLIN may be waived by the

Contracting Officer on a case by case basis for large dollar CLINS.)

(C) In addition to the information required by FAR 52.212-4 (g) Invoices shall include:

1) Contract Number, Delivery Order/Task Order Number, DOC Number

2) Name and Address of the Contractor

3) Invoice Number and Invoice Date

4) DUNS Number

5) Name of the Contract Specialist and Contracting Officer’s

6) Invoice Routing Code (IRC): SFLC-2

7) Indicate Small Business Status

8) Indicate if Final Invoice, the Contractor’s final invoice submitted under the contract must be marked as follows: THIS INVOICE CONSTITUTES THE FINAL INVOICE – UPON

PAYMENT OF THIS INVOICE NO OTHER MONIES ARE DUE UNDER CONTRACT

NUMBER (to be assigned upon contract award).

9) The percentage of completion for each CLIN identified;

10) Vessel name

11) The overall percentage and dollar amount previously billed, currently billed and unbilled,

12) Shipping and Payment Terms

13) Name, title, phone number, and mailing address of person to be notified in the event of a defective invoice.

All information must be included in an invoice for it to constitute a proper invoice. All improper invoices will be rejected which could delay payment.

2. The Contractor shall forward invoices via e-mail Timothy.Mueller@uscg.mil or in person to the contracting

Officer’s Technical Representative (COR).

3. The COR shall review and verify invoices, sign the invoice and return the invoice to the Contractor.

4. The Contractor shall complete the Contractor Invoice Submission Form (listed below).

5. The Contractor shall submit the Contractor Invoice Submission Form, a PDF file of the invoice, and any necessary documents for supplies or services via the U.S. Coast Guard Finance Center website at:

https://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

Contractor Invoice Submission Form Directions: Please complete as much information as possible. All blocks in red text are required entries.

Note: Web-Invoices are accepted only for Coast Guard Contracts over the Simplified Acquisition Threshold (Document Type 24).

THIS WEB FORM IS NOT AN OFFICIAL INVOICE. THE OFFICIAL INVOICE MUST BE ATTACHED

https://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

Invoice Information

Invoice Routing Code:

SFLC-2

(help)

Invoice Number: (help)

Contract Number: (help) Invoice Date:

MM/DD/YY

(help)

BPA Number: (help) Invoice Amount:

0.00

(help)

Delivery/Task Order Number: (help) Discount Terms:

00.00

Discount Days:

Net Days:

(help)

Company Information Attachment of Official Invoice

Company Name: (help)

DUNS: Plus 4: (help)

Point of Contact Name: (help)

Point of Contact Email: (help)

Phone: (help) Fax: (help)

Please verify your entry on the next page. Attach invoice and any supporting documentation after verification.

Attachment must be a single PDF file no larger than 3

MB. Grey-scale PDFs are not compatible. This will be our official invoice. Supporting documentation must be combined in the single PDF file or submitted to your contracting office separately via email.

Need help creating a PDF file? Click here for instructions.

Verify

Reset

6. The Contractor must select the correct Invoice Routing Code for timely invoice processing. The Invoice Routing

Code for this contract is SFLC-2.

7. Visit the U.S. Coast Guard Finance Center Website for instructions regarding invoice attachments.

http://www.fincen.uscg.mil/electron.htm

8. A copy of the invoice and any supporting documentation shall also be e-mailed to the following individuals:

Timothy.Mueller@uscg.mil

Timothy.M.Shuhart@uscg.mil

Additional work verbally agreed to by the parties that has not yet been incorporated into the contract by modification shall not be included in an invoice. Payments will not be made for any work to which a modification has not been properly executed. Invoices submitted for payment that includes such a request will be reduced by the unmodified amount.

NOTE: 10% OF THE TOTAL CONTRACT PRICE WILL BE WITHHELD UNTIL ALL

DELIVERABLES, REQUIRED BY THE CONTRACT, ARE RECEIVED AND ACCEPTED.

FURTHER CONSIDERATIONS WITH INVOICING:

In accordance with the Prompt Payment Act, for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice shall be deemed to have been received:

(1) On the later of:

http://www.fincen.uscg.mil/centralinv/central_inv_PDF_notice.htm http://www.fincen.uscg.mil/centralinv/central_inv_PDF_notice.htm http://www.fincen.uscg.mil/electron.htm

(i) For invoices that are mailed the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

(ii) For invoices electronically transmitted by the Contractor via web based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or

(iii) The seventh day after the date on which the property is actually delivered or performance of the services is actually completed; unless—

a) The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh day after the delivery date;

or

b) A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh day after the delivery date;

(2) On the date placed on the invoice by the Contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice);

or

(3) On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

(4) Web based submission by the Contractor and receipt confirmation does not reflect Government review or acceptance of the invoice.

(5) For inquiries and payment status please visit: http://www.fincen.uscg.mil/electron.htm

The Data Universal Numbering System (DUNS) number is the primary identifier in System for Award Management

(SAM), formally known as Central Contractor Registration (CCR), (see FAR 52.232-33, Payment by Electronic

Funds Transfer – Central Contractor Registration (OCT 2003)). Contractors are located and identified in SAM by their DUNS number. Therefore, to facilitate payment, the DUNS number shall be recorded on every invoice submitted to the U.S. Coast Guard.

All payments for partial performance rendered by the Government under this contract are based on the assumption that the Contractor will, in good faith, execute and honor all payment terms entered into between it, the Prime

Contractor, and any subcontractor thereof in the performance of this contract. The Contractor hereby acknowledges the Government’s right to reduce or suspend progress payments based on non-payment in accordance with any payment terms of the subcontract agreement.

Any amount deemed not payable will be deducted from the Contractor’s invoice. Deducted amounts may be resubmitted on the next invoice for reconsideration.

(5) Blocks 19-24: Schedule of Supplies/Services

CONTRACT TYPE:

This solicitation will result in the award of a firm fixed price contract solicited under FAR Subpart 13.5 Test

Program for Certain Commercial Items.

CONTRACT PERIOD OF PERFORMANCE:

Work covered by this solicitation shall be completed within seventy one (71) calendar days from the date the vessel becomes available to the Contractor. The performance period is from 20 January 2016 to 31 March 2016. The availability is scheduled to start on or about 20 January 2016. An arrival conference normally will be held within 48 http://www.fincen.uscg.mil/electron.htm hours of the schedule start date. Vessels being dry docked shall be in dry dock within twenty four hours of delivery.

SCHEDULE OF SUPPLIES/SERVICES:

Base Contract Line Item Numbers (CLINs) are marked as “D” for Definitive. Optional CLINS are marked “O” for

Optional. Insert unit prices in all CLINs listed in the Schedule unless “NSP” is printed in the Unit Price column for any CLIN. “NSP” in the section means “Not Separately Priced.”

ITEM DESCRIPTION

UNIT

PRICE

UNIT QTY

EXTENDED

PRICE

D-001 Hull Plating (U/W Body), Inspect

JOB 1

D-002 Hull Plating (U/W Body), Ultrasonic Testing

D-003 Appendages (U/W), Leak Test

D-004 Propulsion Shaft Fairwaters and Rope Guards, Inspect

D-005 Appendages (U/W) - Internal, Preserve

D-006 Tanks (Potable Water), Clean and Inspect

D-007 Propulsion Shafting; Remove, Inspect, and Reinstall

D-008 Controllable Pitch Propeller, System Maintenance

D-009 Controllable Pitch Propeller Hub, General Maintenance, Perform

D-010 Main Diesel Engine (MDE) Exhaust Piping, Commercial Clean

D-011 Ship Service Diesel Generator (SSDG) Exhaust Piping, Commercial

Clean

D-012 Fathometer Transducer, General Maintenance

D-013 Fwd Scan Sonar Transducer, General Maintenance, Perform

D-014 Sea Strainers - Duplex (All Sizes), Overhaul

D-015 Sea Strainers - Simplex (All Sizes), Clean and Inspect

D-016 Sea Bay, Clean and Inspect

D-017 Sea Bay, Preserve 100%

D-018 Thruster Units (Bow And Stern), Overhaul

D-019 Crossdeck Winches, Inspect and Service

D-020 Hydraulic Inhaul Winch, Inspect and Service

D-021 Mechanical Chain Stoppers, Inspect and Service

D-022 Anchor Windlass, Inspect and Service

D-023 Anchor Chain(s) and Ground Tackle, Inspect and Repair

D-024 Single Point Davit - RHIB, Inspect and Service

D-025 Buoy Crane, Inspect and Service

D-026 Buoy Cargo Hold Deck, Preserve 100%

D-027 U/W Body, Preserve (100%)

D-028 Stern Tube Interior Surfaces, Preserve 100%

D-029 Impressed Current Cathodic Protection System, Inspect and Maintain

D-030 Impressed Current Cathodic Protection System Anodes, Renew

D-031 Impressed Current Cathodic Protection System Reference Cells, Renew

D-032 Impressed Current Cathodic Protection System Dielectric Shield, Repair

D-033 Impressed Current Cathodic Protection System Dielectric Shield

(Capastic Fairing), Renew

D-034 Drydock

D-035 Temporary Services, Provide - Cutter

D-036 SSDG ISOLATION MOUNT RENEWAL

SUPPLIES/SERVICES AND PRICES/COSTS FOR:

D-037 Hydraulic Steering Cooler, Install

D-038 Main Diesel Engine, Mount Upgrade

D-039 Stack and Uptake Space, Install Safety Components

D-040 Reverse Osmosis Desalination Plant, Renew

D-041 Hull Plating Freeboard, Preserve “100%”

D-042 Deck Covering, Electrical Matting, Renew

D-043 Deck Covering (Interior Wet/Dry), Renew

D-044 Small Boat Fueling Station Piping, Repair and RestoreRenew

D-045 Buoy Deck Fueling Station Piping, Renew

D-046 Fuel Oil Return Pipe, Renew

D-047 Handrail Stanchions and Safety Rail, Renew

D-048 Decks – Exterior (Buoy or Construction Deck), Preserve 100%

D-049 Portlight Renew

D-050 Bilges (Machinery Space), Stern Thruster, Preserve

D-051 Waste Oil Discharge Pipes, Renew

D-052 Waste Oil Vent Pipe, Renew

D-053 Firemain Isolation Valves, Renew

D-054 Potable Water System Valves, Overhaul or Renew

D-055 Deck Covering, Carpeting, Renew

D-056 Refrigeration Lines, Restore to Original Configuration

D-057 Machinery Exhaust Stack Insulation, Renew

D-058 Rudder and Rudder Stock, Remove and Inspect

D-059 Propulsion Shaft Seals, Mechanical Overhaul and Inflatable Renewal

O-00A Composite Labor Rate

Hour 200

D-00B GFP Report NSP EA

NSP

O-00Z Laydays

Day 5

Total Price of Definite Items

Total Price of Option Items

(6) Blocks 25: Accounting and Appropriation Data

ACCOUNTING AND APPROPRIATION DATA: To be included on contract award document.

(7) Blocks 26: Total Award

This contract will obligate all definite (D) work items. The funding for the optional work items will obligated with a bilateral contract modification as required.

DESCRIPTION OF WORK:

(a) The Contractor shall furnish all necessary facilities, labor, material, services, equipment, supplies, power, accessories, and such other things as are necessary, except as otherwise specified, to perform Dry Dock repairs, and alterations to the vessel, in accordance with this solicitation and attached specifications.

(b) Failure to read the specifications in their entirety will not relieve the quoter from the responsibility for properly estimating the difficulty or price of successfully performing the work. Failure to do so will be at the offeror’s risk.

DELIVERABLES: Seven days after the contract has been awarded the contractor will generate a legible planning document as outlined in SFLC Standard Specification 0000 (3.2.5) to the KO and PE for a preliminary government review. Fifteen days prior to the start of the performance period, three (3) copies of the planning document will be submitted to the KO and at all preceding weekly progress meetings. An arrival conference normally will be held within 48 hours of the scheduled start date.

REQUIRED DOCUMENTS:

Each quoter shall furnish the information required by the solicitation, which includes:

1. Signed 1449 with offeror’s address, DUNS and other information completed.

2. Price Schedule filled out with a cost associated with each CLIN

3. Past Performance Documentation

4. Small Business Self Certification

5. Welding Certifications and Procedures

6. Proof of Insurance (Statement of Coverage from current Insurance carrier)

7. Dry Dock facility Certification

8. Pre-award Dry Dock calculations for US Coast Guard Cutter 225 foot Seagoing Buoy Tender (WLB)

Certifications/ Calculations. The Government will review the Offerors submission. This factor will be part of the responsibility determination. In order to meet the requirements of the solicitation, the offeror must provide the required submittals that demonstrate compliance with the requirements of this solicitation.

PLEASE NOTE: QUOTES THAT DO NOT INCLUDE ALL REQUIRED DOCUMENTS MAY BE

CONSIDERED INCOMPLETE AND MAY NOT BE CONSIDERED

ANTICIPATED AWARD DATE: The contract is expected to be awarded on or about 2 December 2015. Work covered by this solicitation shall be completed within seventy one (71) calendar days from the date the vessel becomes available to the Contractor. The performance period is from 20 January 2016 31 March 2016. The availability is scheduled to start on or about 20 January 2016.

QUESTIONS AND REQUEST FOR DRAWINGS: The last day to request drawings or ask questions regarding this solicitation is 10 November 2015 1:00PM EST. After this date, further requests may not be accepted due to time constraints.

CONTRACT CLAUSES

(1) FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (MAY 2015)

FAR 52.209-7 – INFORMATION REGARDING RESPONSIBILITY MATTERS. (JUL 2013)

(a) Definitions. As used in this provision—

“Administrative proceeding” means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian

Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceeding at the Federal and State level but only in connection with performance of a

Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

“Federal contracts and grants with total value greater than $10,000,000” means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award

Schedules).

“Principal” means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [_] has [_] does not have current active Federal contracts and grants with total value greater than

$10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

(End of provision)

(2) FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item (Mar 1989) - VARIATION

The Government may require the performance of the numbered line items, identified in the Schedule as option items, at the unit prices stated in the Schedule. The option quantities shown in the Schedule are estimates only. The

Government has the right to require performance of these items at the quantities deemed necessary. Therefore, the

Government may exercise an option item on more than one occasion during the contract performance period. The

Contracting Officer will provide initial notification of the exercise of an option either verbally, by facsimile, or both.

When time is of essence initial notification will be provided verbally followed within 24 hours by a facsimile of confirmation. A contract modification will be executed shortly thereafter to include those options wherein exercise notification was provided. Such options may be exercised at any phase during the contract performance period as stated herein, or any extension of the performance period. To maintain the contract performance period the

Contractor shall commence performance of an option item immediately upon receiving initial notification; but, not later than 24 hours thereafter, unless proper sequencing of the work requires a delay in beginning performance of the option. In that case, the option item shall be commenced as soon as proper sequencing permits. The exercise of any option item listed in the Schedule will not normally extend the contract performance period. However, the

Contracting Officer may consider a request by the Contractor for contract extension if an option is exercised after

50% of the contract performance period has expired.

(End of Clause) https://www.acquisition.gov/

(3) FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.arnet.gov/far/index.html

FAR 52.204-7 System for Award Management JUL 2013

FAR 52.211-15 Defense Priority and Allocation Requirements (APR 2008)

FAR 52.217-5 Evaluation of Options (July 1990)

FAR 52.223-3

Hazardous Material Identification and Material Safety Data (JAN 1997) Alternate I

(JUL 1995)

FAR 52.228-5 Insurance – Work on a Government Installation (JAN 1997)

FAR 52.232-18 Availability of Funds (APR 1984)

FAR 52.232-40

Providing Accelerated Payment To Small Business

Subcontractors

(DEC 2013)

FAR 52.242-2 Production Progress Reports (APR 1991)

FAR 52.242-15 Stop Work Order (AUG 1989)

FAR 52.245-1 Government Property (APR 2012)

FAR 52.245-9 Use and Charges (APR 2012)

HSAR 3052.205-70 Advertisement, Publicizing Awards, and Releases (SEP 2012)

HSAR 3052.211-70 Index for Specifications (DEC 2003)

HSAR 3052.222-70 Strikes or Picketing Affecting Timely Completion of the

Contract Work

(DEC 2003)

HSAR 3052.222-71 Strikes or Picketing Affecting Access to a DHS Facility (DEC 2003)

HSAR 3052.223-90 Accident and Fire Reporting (DEC 2003)

HSAR 3052.242-72 Contracting Officer’s Technical Representative (DEC 2003)

HSAR 3052.212-70 CONTRACT TERMS AND CONDITIONS APPLICABLE TO DHS ACQUISITION OF

COMMERCIAL ITEMS (SEP 2012)

The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. The following provisions and clauses are incorporated by reference:

(a) Provisions.

____3052.209-72 Organizational Conflicts of Interest.

__X_3052.216-70 Evaluation of Offers Subject to An Economic Price Adjustment Clause.

____3052.219-72 Evaluation of Prime Contractor Participation in the DHS Mentor Protégé Program.

(b) Clauses.

____3052.203-70 Instructions for Contractor Disclosure of Violations.

____3052.204-70 Security Requirements for Unclassified Information Technology Resources.

____3052.204-71 Contractor Employee Access.

____Alternate I

____3052.205-70 Advertisement, Publicizing Awards, and Releases.

____3052.209-73 Limitation on Future Contracting.

____3052.215-70 Key Personnel or Facilities.

____3052.216-71 Determination of Award Fee.

____3052.216-72 Performance Evaluation Plan.

____3052.216-73 Distribution of Award Fee.

http://www.arnet.gov/far/index.html

__X_3052.217-91 Performance. (USCG)

__X_3052.217-92 Inspection and Manner of Doing Work. (USCG)

__X_3052.217-93 Subcontracts. (USCG)

__X_3052.217-94 Lay Days. (USCG)

__X_3052.217-95 Liability and Insurance. (USCG)

__X_3052.217-96 Title. (USCG)

__X_3052.217-97 Discharge of Liens. (USCG)

__X_3052.217-98 Delays. (USCG)

__X_3052.217-99 Department of Labor Safety and Health Regulations for Ship Repair. (USCG)

__X_3052.217-100 Guarantee. (USCG)

____3052.219-70 Small Business Subcontracting Plan Reporting.

____3052.219-71 DHS Mentor Protégé Program.

___3052.228-70 Insurance.

___3052.228-90 Notification of Miller Act Payment Bond Protection. (USCG)

____3052.228-91 Loss of or Damage to Leased Aircraft. (USCG)

____3052.228-92 Fair Market Value of Aircraft. (USCG)

____3052.228-93 Risk and Indemnities. (USCG)

____3052.236-70 Special Provisions for Work at Operating Airports.

____3052.247-70 F.o.B. Origin Information.

____Alternate I

____Alternate II

____3052.247-71 F.o.B. Origin Only.

____3052.247-72 F.o.B. Destination Only.

(End of clause)

(4) HSAR 3052.223-70 REMOVAL OR DISPOSAL OF HAZARDOUS SUBSTANCES – APPLICABLE

LICENSES AND PERMITS (JUN 2006)

The Contractor shall have all licenses and permits required by Federal, state, and local laws to perform hazardous substance(s) removal or disposal services. If the Contractor does not currently possess these documents, it shall obtain all requisite licenses and permits within [“insert days”] days after date of award. The Contractor shall provide evidence of said documents to the Contracting Officer or designated Government representative prior to commencement of work under the contract.

(5) HAZARDOUS WASTE

Contractors are required to comply with FAR 52.223-3, Hazardous Material Identification and Material Safety Data

(JAN 1997) Alt I, the U.S. Coast Guard shipboard hazardous waste policy, as prescribed in COMDINST

M16478.1B, and SFLC standard specifications. Disposal of all hazardous wastes shall be performed by the

Contractor and the Contractor shall meet all federal and state requirements. The Contractor is also required to submit an acceptable hazardous waste management plan to the Port Engineer at the Arrival Conference. The plan will be reviewed by the facility hazardous waste manager. An acceptable plan must address, at a minimum, the following requirements:

(a) EPA and local authority hazardous waste generator ID numbers or registration of the Contractors, his transporters, and disposal facilities (TSDFs);

(b) An inventory of all hazardous chemicals, compounds and other agents brought aboard the facility accompanied by their respective Material Safety Data Sheets;

(c) A list of all anticipated hazardous wastes to be generated and a federal/state/local regulation cross reference list for those wastes;

(d) Waste collection and containment procedures;

(e) A hazardous material spill and cleanup plan including tools and materials that will be on hand and readily available to facility containment and cleanup;

(f) Training certification for the Contractor's hazardous waste manager.

(6) VOLATILE ORGANIC COMPOUNDS (VOC) REGULATIONS

(a) Contractors are required to comply with federal, state and local VOC compliance laws and regulations.

Among other requirements, certain Contractors may also be required to operate pursuant to a Title V permit. The need for such a permit will depend on the provisions of the applicable state’s “State Implementation Plan” (SIP) and the type/quantity of the Contractor’s regulated emissions, including VOCs. Certain SIPs may also mandate certain

Contractors to operate under the terms of a compliance plan intended to reduce VOC emissions.

(b) Contractors, therefore, must submit the following to the designated Port Engineer not later than two weeks after contract award:

1) Copies of any federal, state or local permits required and applicable to the use or application of VOCs at Contractor’s facility or offsite work places;

2) Copies of any compliance plans required and applicable to the use or application of VOCs at

Contractor’s facility or offsite work places.

(c) If no federal, state or local permits or compliance plans are required and applicable to the use or application of VOCs at Contractor’s facility or offsite workplaces, then Contractor shall submit to the designated

Port Engineer a letter, notarized under oath, that such documents are not required.

(d) Contractors will submit the following to the designated Port Engineer not later than two weeks after contract award: Data Sheets (MSDS) documents, certificates, specifications or any other manufacturing data verifying the VOC ratings of paints to be applied to the Cutter in accordance with SFLC Standard Spec 63000N, Section 5.3.1.

FAR 52.223-11 OZONE-DEPLETING SUBSTANCES (MAY 2001)

(a) Definition. “Ozone-depleting substance,” as used in this clause, means any substance the Environmental

Protection Agency designates in 40 CFR Part 82 as--

(1) Class I, including, but not limited to, chlorofluorocarbons, halons, carbon tetrachloride, and methyl chloroform; or

(2) Class II , including, but not limited to hydrochlorofluorocarbons.

(b) The Contractor shall label products which contain or are manufactured with ozone-depleting substances in the manner and to the extent required by 42 U.S.C. 7671j (b), (c), and (d) and 40 CFR Part 82, Subpart E, as follows:

Warning

Contains (or manufactured with, if applicable) *_______, a substance(s) which harm(s) public health and environment by destroying ozone in the upper atmosphere.

* The Contractor shall insert the name of the substance(s).

(7) REQUIRED INSURANCE

The Contractor shall, at its own expense, procure and maintain the following kinds of insurance with respect to performance under the contract. In accordance with HSAR 3052.228-70, Insurance (DEC 2003), the Contractor shall furnish the Contracting Officer with proof of insurance for the duration of the contract, including:

1. Ship Repairer's Liability - $500,000 per occurrence.

2. Comprehensive General Liability - $500,000 per occurrence.

3. Full insurance coverage in accordance with the United States’ Longshoremen's and Harbor Worker's

Act.

4. Full insurance coverage in accordance with the State's Workmen's Compensation Law (or its equivalent) for all places of performance under this contract.

The insurance certificate must provide the name of the US Coast Guard vessel and the contract and/or solicitation number as specifically insured.

(8) INSPECTIONS

Except as specified elsewhere, the U.S. Coast Guard shall rely on the Contractor to accomplish all inspection and testing needed to ensure that the work conforms to contract quality requirements.

Records of all inspection work by the Contractor shall be kept complete and available to the Government during the term of this contract and for such longer period as may be specified elsewhere in this contract.

The name and telephone number of the U.S. Coast Guard Inspector will be provided after the award of a contract resulting from this solicitation.

(9) GROWTH WORK

(a) The Contractor shall not perform growth work without the Contracting Officer's authorization.

Growth work is work within the scope of the contract, which has not been previously priced as a pre-priced CLIN.

The Contracting Officer reserves the right to contract for growth work on the basis of a negotiated, firm, fixed price, when it is in the best interest of the Government. If a firm-fixed price contract is awarded, and during the performance period a repair within scope is identified but the Contracting Officer and Contractor are unable to agree on the cost of the work, a bilateral modification may be incorporated into the contract using a Time and Materials modification for this specific repair.

(b) The Contractor shall furnish a price breakdown directly to the Contracting Officer, itemized as required by the Contracting Officer, of any proposal submitted for a contract modification. Unless otherwise directed, the breakdown shall be submitted on an SFLC 002 proposal form provided at the arrival conference permitting an analysis of all materials, labor, equipment, subcontract, overhead costs, and profit covering all work involved in the change/modification whether such work was deleted, added or changed. Any amount claimed for subcontracts shall be supported by a separate, similar price breakdown. If the proposal includes a request for a time extension, justification shall be furnished with the proposal.

(c) This clause is to be used in conjunction with the clause COMPOSITE LABOR RATE incorporated into this solicitation. The Contractor is required to have and/or furnish all tools and equipment incidental to each bench trade. Supplies such as wiping rags, hacksaw blades, sandpaper, welding wire, helium, etc., are also to be furnished by the Contractor and shall be included in the Composite Labor Rate. Other materials are to be charged at regular rates and prices currently in effect and as agreed to by the Contracting Officer. Material shall be best commercial quality available except where a precise specification is indicated in which case the specification shall apply, e.g., MILSPEC, FEDERAL SPEC.

(10) DISCOVERIES AND CHANGES TO CONTRACT:

Change requests can be transmitted electronically by using email. The bullets below display the process of how work requests are to be followed during the availability:

Change Request Process will occur in the following order:

(1) Condition Found Report (CFR)-Generated by the Contractor and provided to COR

(1) Condition Report Reply(CRR)-Generated by the COR and provided to Contractor

(2) Change Request- WR and IGE are generated by the COR and forwarded to KO

(3) COR provides copy of Change Request to the Contractor

(4) Contractor’s Proposal- Provided to the KO for the identified tasking on WR

(5) Negotiations- If needed, take place to establish pricing

(6) Approved Work Request- Forwarded to Contractor and COR by the KO

(7) Modification to Contract- The KS/KO will issue a modification covering all CR’s

In order to determine price reasonableness: All change requests that list sub-contracting and/or material must have a written proposal from the sub-contractor or the company providing the material with complete, detailed information

(listing number of hours/price per hour; each part/component & associated cost; and an estimated shipping cost).

Condition Found Report, Change Orders and Quick Chits will be transmitted electronically by using email. The below display the process of how these documents are to be followed for the duration of the contract performance period:

(a) Condition Found Report (CFR) - All readings and inspections are to be taken within 24 hours after the machinery or system is opened. All reports of reading and inspections required by the specifications shall be submitted to the COR in writing using a "Condition Found Report (CFR)" form, within 24 hours after the readings and/or inspections are made.

Promptness in taking and reporting readings is particularly important for underbody work items such as shaft bearing or rudder bearing clearances. Often during the progress of a work item, conditions are discovered by the contractor which is considered abnormal for reasons of safety, expected reliability, health, or habitability. These conditions must be brought to the attention of the Coast Guard using a CFR. Details provided by the Contractor in a CFR are important because the CFR may result in a contract change. To speed the contract change progress, the Contractor should include in his/her CFR the following details as a minimum:

(i) A sequential number.

(ii) The contract item which the "CFR" relates to.

(iii) A clear statement, definition, and description of the condition found, including but not limited to frame numbers, part numbers, materials and dimensions as appropriate.

(iv) A proposed or recommended repair to correct the defective condition.

(v) Indicate whether the report requires Cost Guard action, or if it is provided "for info" only. If action is required, indicate the response time required by the Coast Guard and whether or not a contract extension would be needed if the additional work is authorized.

(vi) A space on the form for the Coast Guard to make comments.

(vii) All CFR's will be dated, submitted, and signed by a representative of the Contractor.

Contracting Officer’s Representative (COR) will respond to the Contractor’s within 24 hours of receiving a

Condition Found Report. A copy of ALL condition found reports shall be retained in the Cutter’s file.

Change Requests must be submitted by the COR to the contractor within 24 hours after responding to the CFR.

Contractor must submit proposal to the Contracting Officer within 72 hours receipt of the Change Request.

A modification will be issued to incorporate and implement all approved changes.

(11) COMPOSITE LABOR RATE:

Th…