Amendment_00002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

00002

Nannette Cicolini

Solicitation HSCG79-17-R-PT2002 is hereby amended as follows:

Item 1

Attachment B: "Attach B Price Input," is hereby deleted and replaced with "Attach B Price Input A2."

Continued

USCG TISCOM

7323 Telegraph Road Alexandria, Virginia 20598-7300

HSCG79-17-R-PT2002

1 1

07/12/2017

06/19/2017

HSCG79-17-R-PT2002

Amendment 00002

The sections that were changed are highlighted for your convenience.

Item 2

Combined Synopsis/Solicitation, Part I – General Information, Paragraph xv is hereby deleted and replaced with the following:

It is the offeror’s responsibility to ensure their offer is received (in total) by the proposal DUE DATE OF July 31, 2017 by 11:59PM Eastern Daylight Time. Offerors are hereby notified that if your proposal is not received by the date, time, and location specified (see below) in this announcement, it may not be considered.

Item 3

Combined Synopsis/Solicitation, Addenda to 52-212-1, Instructions to Offerors – Commercial Items is hereby deleted and replaced with the following.

Instructions to Offerors:

The Government intends to award without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

The cover letter shall include the Offeror’s name and address; U.S. Coast Guard solicitation number;

DUNS number; CAGE number; Offeror’s point of contact including their phone number and e-mail address, and the date the Offeror’s proposal expires. The cover letter shall not exceed one page and is separate from Volume I, II, and III page count.

The proposals shall be submitted in three volumes.

Volume I shall contain the Technical Approach and Management Approach. The Technical Approach shall not exceed six (6) pages. The Management Approach shall not exceed ten (10) pages—excluding key personnel resume(s).

Volume II shall contain the Past Performance and not exceed five (5) pages—excluding Past Performance Questionnaires (Attachment A).

Volume III shall contain the Price. The price volume shall not exceed one (1) page—excluding Attachment B Price Input. Volume III shall not contain any technical, management, or past performance information.

Each volume may have a cover page that will be excluded from the page count. Each volume shall include page numbers and shall be in sequential order per volume.

Offerors shall complete all provisions required to be filled in and submit them with Volume I of their proposal; provisions are excluded from the page count.

Minimum acceptable font size is no smaller than 11 point and no smaller than 10 point for tables, charts, or graphs. Page size shall be letter size (8.5" x 11"); tables, charts, or graphs may be on legal size 8.5" x 14".

Offerors shall provide evidence from the OEM that demonstrates, at the time of proposal submission, that the offeror, as the prime contractor, is a certified business partner for co-delivery and service of the proposed telephone replacement solution for the nationwide territory (i.e. the telephone system that will be provided for all new telephone system installations). The evidence shall be submitted with Volume I of their proposal; the evidence is excluded from the page count.

Offerors shall provide evidence from the OEM that demonstrates that at the time of proposal submission the prime or a single member of the prime’s team, who will be providing maintenance and repair service for the existing Coast Guard telephone systems, is an “Authorized Avaya Co-Delivery and Service Provider” in good standing supporting the nationwide territory. The evidence shall be submitted with Volume I of their proposal; the evidence is excluded from the page count.

Offerors’ evidence is a go/no go requirement. Offerors failing to meet these go/no go requirements shall be removed from the competition.

Volume I: Technical Capability and Management Approach:

Factor 1: Technical Capability

Offerors shall provide a technical approach that demonstrates its understanding of, and capability to perform the sample scenario. In addition to the offeror’s narrative describing their technical approach, the offeror’s response to the sample scenario shall include an itemized list of all OEM telephony hardware, software, firmware (including licenses), annual software support and/or extended warranty, any third party or ancillary hardware, and itemized labor categories with associated hours.

The proposed itemized labor categories with associated hours shall be entered in the Price Input Workbook (Attachment B) in the “Sample Task” worksheet. The offeror shall enter its proposed hours adjacent to the labor categories it is proposing for the Sample Scenario.

Offerors shall enter its proposed list of all OEM telephony hardware, software, firmware (including licenses), annual software support and/or extended warranty, and any third party or ancillary hardware in Attachment B on worksheet “Sample Task.” Offerors may use as many rows as necessary in the Materials: Sample Scenario Tables (OEM Telephony HW; OEM Telephony SW/FW; OEM Software Support-Extended Warranty; Ancillary Equipment/3rd Party Supplies) as needed for its proposed solution of the Sample Scenario. (Note: The Sample Scenario worksheet fill-in-cells are colored in blue)

Sample Scenario:

USCG is seeking the installation of a complete non-JITC certified small PBX system for Station XYZ in Savannah, Georgia. This is a newly constructed facility without an existing PBX, and consists of a single two-story building with a Telecommunications Service Entrance.

The facility requires four (4) standard analog phones, two (2) analog/FAX lines, and forty-five (45) digital stations.

There will be one (1) each two-way PRI with inbound/outbound caller-ID, and two (2) each loop start CO trunks for Power Fail transfer.

System shall include a fully integrated Voice Mail (VM) system from the same manufacturer meeting specifications in the provided SOW.

System shall be proposed as standalone PBX.

Contractor shall provide on-site post-installation training and support as follows:

two (2) hours of end-user training for forty-five(45) users; four (4) hours of system administration training for a minimum of two (2) USCG technicians; and one (1) day of dedicated, on-site, first business day support to answer USCG end-user questions and resolve problems.

The Government will furnish the following: Adequately sized equipment room with 19” rack space and environment; electrical power; UPS/PDU; grounding where needed; all backbone and horizontal cabling; carrier trunk circuits terminated to MDF co-located with PBX cabinet; cable trays for intra-cabinet cabling; all cross-connects; and all connectivity to new PBX (jumpers, patch panels, & patch cords).

**End of Sample Scenario**

Factor 2: Management Approach

The offeror’s proposed management approach shall include its organizational structure, any partnership or teaming agreements, describe how it will respond to Government concerns, its approach to supervision and management of contractor staff, its ability to provide services IAW Attachment I (SOW) section 1.7, and its ability to provide personnel that are manufacturer trained and certified on the current phone systems and components of the Coast Guard inventory (as defined in section 5.4 of the Statement of Work).

Offerors shall include resumes for all designated key personnel as designated in HSAR clause 3052.215- 70.

Volume II: Past Performance

Factor 3: Past Performance

Offerors shall submit at least three (3) past performance references on past or current contracts for efforts similar to the requirements outlined in the solicitation, with Government instrumentalities (Federal, State, or local) or private industry utilizing the Past Performance Questionnaire (Attachment A). Offerors shall complete Section 1 of Attachment A and send Attachment A to the reference specified in Section 1; this shall be completed for each past performance reference. Offerors shall request that each reference complete Section 2 of Attachment A and return it to the Coast Guard in accordance with the directions in Section 2. It is the offeror’s responsibility to ensure the reference contact information in Section 1 is valid. If the reference does not submit a Past Performance Questionnaire, the reference may not be considered in the evaluation of the offeror’s past performance.

The offeror shall complete Section 1 of the past performance questionnaire (Attachment A) and return the questionnaire to the Government with Volume II.

The offeror’s similar past performance must have been performed within the last three years or be ongoing. The offeror’s past performance may include information regarding predecessor companies or subcontractors that will perform major or critical aspects of the requirement, if applicable. Offerors may include information on problems encountered on the identified contracts and the offeror’s corrective actions.

Volume III:

Factor 4: Price

Offerors shall complete the “Enter Price & Discount” and “Enter MSRP” worksheets in the Price Input Workbook (Attachment B). All fill-in cells are shaded in gray and shall be filled in by the offeror.

The “Latest Version (if required)” and “Latest Version Description (if required)” cells (on worksheet:

Enter Price & Discount) may be filled in by the offeror if required (shaded in light yellow).The worksheet “Enter Price & Discount” contained in Attachment B shall become Attachment II upon award. Offerors shall provide rates for all labor categories, site survey prices, offeror’s telephone solution percent discount, Avaya materials percent discount, and its Ancillary Equipment/3rd Party Supplies percent discount. The site survey price shall be a FFP for a one (1) day, two (2) day, or a three (3) to four (4) day site survey. The site survey price does not include travel and will be negotiated on each task order. The estimated hours for each labor category are listed on the “TEP” worksheet.

Offerors shall enter the Manufacture Suggested Retail Price (MSRP) for all Avaya materials by filling in all shaded cells on worksheet “Enter MSRP” in Attachment B. Offeror’s shall update part number and description with the latest product or version software release. The worksheet will calculate the Estimated Price Year One for Avaya materials. The Manufacture Suggested Retail Price and offeror’s Percent Discount calculate the Estimated Price Year One for Avaya materials. Estimated Avaya Materials Price Year Two, Three, Four, Five, and 6 month period are based off a 2% increase per year of Estimated Avaya Materials Price Year One.

The price calculated in the sample task worksheet will be multiplied by five (5) to estimate the annual new work and that price will be extended through the ordering period with a 2% annual increase for inflation.

(Note: The Labor entered on the “Sample Task” worksheet is not priced and has no effect on the Total Evaluated Price.)

The data entered into the “Enter Price & Discount,” “Enter MSRP,” and the “Sample Task” worksheet will auto populate the “TEP” worksheet.

Item 4

Combined Synopsis/Solicitation, Part 2 – IDIQ Contract Specific Information, Paragraph 7, Ordering.

The following is hereby removed:

• If required, the contractor shall generate a Travel Clearance Request message and forward it to the COR 45 days prior to prospective travel for any travel outside the continental United States.

Item 5

Attachment I [Attach I (SOW)] is hereby deleted and replaced with “Attach I (SOW) A2”

Item 6

The following clause is hereby added:

HSAR 3052.204-71 Contractor Employee Access (SEP 2012)

(a) Sensitive Information, as used in this clause, means any information, which if lost, misused, disclosed, or, without authorization is accessed, or modified, could adversely affect the national or homeland security interest, the conduct of Federal programs, or the privacy to which individuals are entitled under section 552a of title 5, United States Code (the Privacy Act), but which has not been specifically authorized under criteria established by an Executive Order or an Act of Congress to be kept secret in the interest of national defense, homeland security or foreign policy. This definition includes the following categories of information:

(1) Protected Critical Infrastructure Information (PCII) as set out in the Critical Infrastructure Information Act of 2002 (Title II, Subtitle B, of the Homeland Security Act, Public Law 107-296, 196 Stat. 2135), as amended, the implementing regulations thereto (Title 6, Code of Federal Regulations, Part 29) as amended, the applicable PCII Procedures Manual, as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the PCII Program Manager or his/her designee);

(2) Sensitive Security Information (SSI), as defined in Title 49, Code of Federal Regulations, Part 1520, as amended, “Policies and Procedures of Safeguarding and Control of SSI,” as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the Assistant Secretary for the Transportation Security Administration or his/her designee);

(3) Information designated as “For Official Use Only,” which is unclassified information of a sensitive nature and the unauthorized disclosure of which could adversely impact a person’s privacy or welfare, the conduct of Federal programs, or other programs or operations essential to the national or homeland security interest; and

4) Any information that is designated “sensitive” or subject to other controls, safeguards or protections in accordance with subsequently adopted homeland security information handling procedures.

(b) “Information Technology Resources” include, but are not limited to, computer equipment, networking equipment, telecommunications equipment, cabling, network drives, computer drives, network software, computer software, software programs, intranet sites, and internet sites.

c) Contractor employees working on this contract must complete such forms as may be necessary for security or other reasons, including the conduct of background investigations to determine suitability.

Completed forms shall be submitted as directed by the Contracting Officer. Upon the Contracting Officer's request, the Contractor's employees shall be fingerprinted, or subject to other investigations as required. All Contractor employees requiring recurring access to Government facilities or access to sensitive information or IT resources are required to have a favorably adjudicated background investigation prior to commencing work on this contract unless this requirement is waived under Departmental procedures.

(d) The Contracting Officer may require the Contractor to prohibit individuals from working on the contract if the Government deems their initial or continued employment contrary to the public interest for any reason, including, but not limited to, carelessness, insubordination, incompetence, or security concerns.

(e) Work under this contract may involve access to sensitive information. Therefore, the Contractor shall not disclose, orally or in writing, any sensitive information to any person unless authorized in writing by the Contracting Officer. For those Contractor employees authorized access to sensitive information, the Contractor shall ensure that these persons receive training concerning the protection and disclosure of sensitive information both during and after contract performance.

(f) The Contractor shall include the substance of this clause in all subcontracts at any tier where the subcontractor may have access to Government facilities, sensitive information, or resources.

(End of clause)

ALTERNATE I

(SEP 2012)

(g) Before receiving access to IT resources under this contract the individual must receive a security briefing, which the Contracting Officer’s Technical Representative (COTR) will arrange, and complete any nondisclosure agreement furnished by DHS.

(h) The Contractor shall have access only to those areas of DHS information technology resources explicitly stated in this contract or approved by the COTR in writing as necessary for performance of the work under this contract. Any attempts by Contractor personnel to gain access to any information technology resources not expressly authorized by the statement of work, other terms and conditions in this contract, or as approved in writing by the COTR, is strictly prohibited. In the event of violation of this provision, DHS will take appropriate actions with regard to the contract and the individual(s) involved.

(i) Contractor access to DHS networks from a remote location is a temporary privilege for mutual convenience while the Contractor performs business for the DHS Component. It is not a right, a guarantee of access, a condition of the contract, or Government Furnished Equipment (GFE).

(j) Contractor access will be terminated for unauthorized use. The Contractor agrees to hold and save DHS harmless from any unauthorized use and agrees not to request additional time or money under the contract for any delays resulting from unauthorized use or access.

(k) Non-U.S. citizens shall not be authorized to access or assist in the development, operation, management or maintenance of Department IT systems under the contract, unless a waiver has been granted by the Head of the Component or designee, with the concurrence of both the Department’s Chief Security Officer (CSO) and the Chief Information Officer (CIO) or their designees. Within DHS Headquarters, the waiver may be granted only with the approval of both the CSO and the CIO or their designees. In order for a waiver to be granted:

(1) There must be a compelling reason for using this individual as opposed to a U. S. citizen; and

(2) The waiver must be in the best interest of the Government.

(l) Contractors shall identify in their proposals the names and citizenship of all non-U.S. citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the Contracting Officer.

(End of clause)

Item 7

Industry’s questions regarding the solicitation and the Government’s response to submitted questions have been included with this amendment. The questions and answers are attached as a separate document.