03_-_SOW_-_Roof_Vents.pdf

STATEMENT OF WORK

U.S. COAST GUARD TRAINING CENTER PETALUMA

INSTALLATION OF ROOF TOP VENTILATION

FOR BLDGS. 400,401,402

PSN 12095607

SECTION 1 – GENERAL INFORMATION

1.1 Statement of Work:

The contractor must provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to install 46-Duro-Last Plenum Vents in housing units.

Building Numbers: 400, 401, and 402

1.2 Place of Performance:

USCG TRACEN Petaluma 599 Tomales Road Petaluma, CA 94952

1.3 Contracting Officer Representative (COR):

Any questions regarding statement of work:

Name: Derek Carrier Phone: 707-765-7537 Email: Derek.Carrier@USCG.MIL

1.4 Point of Contact for Submitting Quotes:

Any questions regarding submitting quotes:

Name: Linda Bashqoy Phone: 707-765-7484 Email: Linda.Bashqoy@USCG.MIL

1.5 Contractor Personnel:

a. The contractor must provide a contract manager who must be responsible for the performance of the work. The name of this person, and an alternate or alternates, who must act for the contractor when the manager is absent, must be designated in writing to the contracting officer and COR.

b. Contractor employees: Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, shall have a valid Federal or State identification, while onboard a Coast Guard facility. Vehicles shall have current registration and insurance, and drivers shall have valid driver’s license. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

1.6 Hours of Operation:

a. The contractor shall perform all services during normal working hours:

8:00 am to 4:00 PM Monday thru Friday, except on recognized Federal holidays.

1.7 Award:

a. It is the governments’ intent to make an award to the Lowest Price Technically Acceptable

(LPTA) offered through issuance of a firm fixed price contract.

b. Awardee Registration: Under FAR 4.1103 prospective contractor shall be registered in

System Award Management (SAM) prior to award. Failure for contractor to be registered in (SAM) shall result in Contracting Officer to proceed with next successful registered offeror.

Website: https://www.sam.gov/SAM/

1.8 Acceptance plan:

a. Completion of work under this contract will be monitored and accepted by Coast Guard COR, (see above). All work is to be completed in 60 work days of awarded contract.

SECTION 2 – DESCRIPTION OF WORK:

a. The contractor must provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to install 46-Duro-Last Plenum Vents in housing units: building numbers 400, 401, and 402.

2.1 Existing Conditions:

a. With the installation of the new Duro-Last roof on housing Units 400,401 and 402 in 2017, some units are experiencing mildew/mold forming on the ceiling in the second story bed and bathrooms. Our investigations have revealed the following. Most of the housing residents keep their windows closed during the day to keep the units cool. Some residents are using humidifiers in the bedroom, which add a large amount of humidity throughout the second floor. We believe that the new roofing material is so airtight that it is not allowing the attic space to breathe and release the hot air trapped within the space. With little to no air movement in the attic spaces, the internal attic temperatures during the summer months have reached and maintain temperatures over 110 degrees. This creates an inversion layer between the attic crawl space and the ceilings of the bath and bedrooms. We believe this is the cause this mildew problem. All three buildings have soffit and gable end vents, but no main attic vents or fan.

2.2 Installation of Roof Top Ventilation for Building # 400,401,402 Project Brief:

a. Provide all supervision, labor, materials and equipment needed to install 46-Duro-Last Plenum Roof Top vents at each of the 23 remaining housing units in building 400, 401 and

402. These building are 2 story and a 24’ ladder is required to gain access. Install the new vents approximately 38 inches off roof ridge as seen on unit 402C.

b. Material shall be a Duro-Last product as not to void our already existing 20-year roof warranty.

c. The Contractor/Installer shall be certified in writing by Duro-Last as an “approved” installer.

https://www.sam.gov/SAM/

d. The installation of the vents will be in accordance with Manufactures procedures for installing a roof vent on an already existing Duro-Last membrane roof.

e. There is no power available at job site.

f. The Housing Buildings 400, 401, 402 will remain operational during the scheduled project period. Therefore, it is a condition of this contract that all work conform to a coordinated Project Schedule and time requirements.

2.3 Jobsite Administration:

a. Prior to the start of work, the Contractor shall meet in conference with the COR, Derek Carrier, at a time to be specified, to discuss and clarify the scheduling and administration of the work.

b. The Contractor shall not begin Construction until required material is on site and has an approved construction schedule.

c. Contractor's Site Superintendent shall meet with Project Manager and COR at mutually agreed upon time each day to review progress and address upcoming work items.

d. Weekly meeting will also address any outstanding submittals and Request for Information.

e. Work in a manner that has minimal disruption to the facility operations.

f. Perform daily cleanup to insure sanitary and safe conditions at the job site.

2.4 Recycling and Disposal of Refuse:

a. Refuse, excess or waste materials resulting from construction operations shall become the property of the Contractor and shall be recycled and/or disposed of off Government property.

b. All refuse or recycling disposal shall be done in accordance with federal, state, and local laws and regulations.

c. The only material exception is what the Government has stated in this specification will be disposed of by them.

2.5 Temporary Facilities:

a. Storage: The CM and COR shall approve a location for exterior stock piling of materials.

b. The Contractor shall be responsible for protecting materials stockpiled against weather, damage, theft, and other risks of loss.

c. The Coast Guard assumes no responsibility for material or equipment left in the storage area.

d. Contractor shall remove any residual materials and return site to its original condition on completion of work.

2.6 Sanitary Facilities:

a. There are no restrooms available at the job site. The closest available restroom is located in the gymnasium (BLDG 251).

2.7 Water and Electricity:

a. Water is available at no cost to the Contractor.

b. Electrical Power is not available. The contractors must provide their own portable generators.

2.8 Damage to Government Facilities:

a. Any damage to building, site, etc. shall be brought to the attention of the COR, noted in the contractor’s daily report and then repaired by the Contractor at no additional cost to the Government.

2.9 Closeout Documentation:

a. A deficiency punch list will be generated by Contractor based on COR defect comments.

b. A final inspection to determine whether any defects or omissions are apparent.

c. A letter of “Warranty” from Duro-Last stating that the installation of the new roof vents as well as the existing Duro-Last roofs on Bldgs. 400, 401 and 402 are covered under the existing 20 YEAR WARRANTY.

2.10 Submittals:

a. Forward all submittals to the Contracting Officer by e-mail within 10 calendar days from date of Notice to Proceed, unless indicated otherwise in the submittal register.

b. Submittals shall be accompanied with the Government furnished material electronic submittal form (PDF Format) as noted.

c. The COR will review all submittals for compliance with the project specifications and plans.

d. Prior to purchasing and installing materials, submittals for the materials shall receive written government approval by COR.

e. Approval of submittals, and corrections or comments made during the review, do not relieve the Contractor from compliance with the requirements of the plans and specifications.

f. Submit an electronic Project schedule in sufficient detail to show all the major construction and equipment items.

g. Each item to have a schedule of cost values assigned to them.

h. On-site work shall not begin until a bar chart schedule has been approved.

2.11 Catalog Cuts:

a. Catalog cuts in electronic PDF format shall contain manufacturer's description, specifications and sketches of the material and equipment provided.

b. The catalog cut shall contain sufficient information, which can be used to determine compliance with these specifications.

2.12 Hazardous Material Identification:

a. Submit Safety Data Sheets (SDS) for any materials defined as hazardous under the most current revision of Federal Standard 313.

TRACEN PETALUMA SUBMITTAL REGISTER

To be submitted in Electronic PDF Format

Item No. Description of Submittal Business Days After Award

1 Project Organization Chart and Points of Contact, List of Subcontractors 10

2 Submittal Log: submittal name, date submitted, date approved from USCG 10

3 Contractor Quality Assurance Plan 10

4 Installer Certification from Duro-Last 10

5 Project Schedule 10

5 Roof Vent Install Plan 10

6 Warranty Certificate 5 Days After Construction Is Complete

SECTION 3 – QUALITY CONTROL PROGRAM

The contractor is responsible for all quality control (QC) and management actions to meet the terms of the contract. The Government performs quality assurance to monitor whether contract standards are achieved.

3.1 Safety/Environmental:

All work shall be conducted in a safe and environmental conscious manner and shall comply with all applicable federal, state and local standards and requirements. The government reserves the right to inspect for compliance with safety and environmental standards and requirements.

The contractor shall provide their employees with all necessary personal protective equipment (PPE) required to safely accomplish the task described herein.

***END OF STATEMENT OF WORK***