5985-01-543-9211_Antenna_AS-141_Repair_Spec.doc

Antenna AS-141 Repair Specification NSN

OVERHAUL REQUIREMENTS:

INSPECTION AND OVERHAUL DISCRIPTION

1. SCOPE: U.S. Coast Guard SFLC requires complete overhaul services for the following item(s):

Application: 418 FT WMSL

Original Equipment Manufacturer (OEM):Southwest Research Institute.

1.1 All references to items herein shall be inclusive to the part number. Estimate and overhaul shall include the entire assembly.

1.2 Descriptive Data: HF Direction Finding Antenna AS-141

1.3 Receiving and Inspection report- The Contractor shall notify the Coast Guard Contract Administrator within 10 days of receipt of the item. The Receiving and Inspection report shall document the part number of the delivered item and that it conforms to the part cited. The report shall document any missing components or, otherwise, questionable condition that may hinder the overhaul process. The report shall also document the condition of the shipping container.

1.4 The overhaul requirements described herein are considered minimum and are not intended to replace any procedures, controls, examinations or tests normally employed by the contractor to assure the quality of the product. Overhaul is intended to return the item to a condition equal to that of an identical new unit.

2. Applicable Documents:

a) COMDTINST M10360.3C, Coating & Color Manual, Appendix B, Cutters and Boats interior Painting System.

b) Federal Standard, FED-STD-595 Colors Used In Government Procurement.

c) ASTM A-276-06 Standard specification for stainless steel bars and shapes, 2006 edition.

d) U.S. COAST GUARD SPECIFICATION D-000-0100 REV G. (dated 06/2006) Bar coding For U.S.C.G. ELC Material.

e) Packaging and Labeling SP-PP&M Rev D dtd 06/06/11

f) ASTM-D-3951, dated 2004, Standard Practice for Commercial Packaging

g) Each unit to have electrostatic protection IAW type III, class I of MIL-B-81705E W/Amendment 1 DTD 02/08/10

h) Bar coding required to comply with the following: SFLC SP PP&M-001 DTD 06/06/11

i) International Organization for Standardization (ISO), ISO 9001:2008

j) Society for Protective Coatings (SSPC) Hand Tool Cleaning SSP-SP2 (SSI-St3) Nov-04

k) Society for Protective Coatings (SSPC) Power Tool Cleaning SSPC-SP3 (SSI-St3) Nov-04

l) Society for Protective Coatings (SSPC) White Metal Blast SSPC-5 (SSI-Sa3) Jan-07

m) Society for Protective Coatings (SSPC) Commercial Blast SSPC-SP6 (SSI-Sa2) Jan 07

2.1 SPECIFICATION ORDER OF PRECEDENCE – In the event of a conflict between the text of this specification and the references cited herein, this specification shall take precedence. Nothing in this specification, however, supersedes applicable laws and regulations unless a Specific exemption has been obtained.

3. Requirements: The contractor shall provide all labor and materials to perform overhaul services on the Antenna AS-141 parts. Overhaul services shall cover the entire assembly.

3.1 Preliminary Disassembly and Inspection Report-Preliminary disassembly and inspection shall be conducted in accordance with OEM procedures, specifications, references and standard practices to determine estimated cost of overhaul including material, labor, testing, and packing, preservation, packaging and marking costs. A detailed condition report and cost estimate shall be submitted to the Coast Guard Contracting Officer within 30 days of receipt for approval prior to the start of overhaul work. Estimate shall include overhaul, testing, packaging, preservation, and marking. Overhaul is intended to restore the item to a condition that is equal to that of a new item. Contractor shall immediately notify the Coast Guard Contracting Officer if an item delivered for overhaul services does not conform to the intended item cited in section 1.0 above, or is questionable for any reason.

3.2 Cost Estimate- A detailed cost estimate shall be submitted to the Coast Guards Contracting Officer for review and approval prior to the start of any repair or order of material. The Contractor shall also provide the replacement cost of an identical new item for comparison to the overhaul cost. The detailed cost estimate shall contain the following as a minimum:

1) The part number, NSN and serial number of the component

2) The contract number for the component

3) A listing of individual parts by part number, cost and quantity

4) A listing of labor hours and labor rate to perform the overhaul, testing, and PPP&M

a. It is assumed that the Antenna will arrive in a re-usable container. In the event the container is deemed unusable the contractor shall state so as part of the inspection report and provide photo documentation.

5) The cost of an identical new component

3.3Beyond Economical Repair (BER) - the Coast Guard Contracting Officer will determine the disposition of any component delivered for overhaul that is BER. If a component is BER, the government reserves the right to purchase an identical new component from the contractor.

3.4 Replacement Parts: All replacement parts used in the overhaul shall be new original OEM parts. Reclaimed, recycled or aftermarket parts are not acceptable and shall not be used. Parts not normally manufactured by the OEM, such as seals and ball / roller type bearings, shall be equal to the quality of such parts originally installed by the OEM, but are not required to be supplied by the OEM.

3.5 Label Plates (if applicable): The Contractor shall protect all label plates that are determined to be legible and in good condition prior to Surface Preparation, and Painting. Any label plates that have been determined to be not legible or in poor condition shall be removed by the contractor. New label plates shall be installed at the conclusion of painting if the original plate was removed or has been damaged during the overhaul process. Label plate shall contain unit make, model and serial numbers as well as all performance information as a minimum requirement if applicable.

3.6 Disposition: The Coast Guard shall determine the disposition of any item delivered for repair that is found to be not suitable for repair for whatever reason.

3.7 Testing: Testing Requirements: After completion of an overhaul, contractor shall conduct the following described tests in the presence of a Coast Guard Quality Assurance Rep (QAR). QAR shall be provided an opportunity to witness or review any operational or static test. All testing shall be accomplished on contractor supplied calibrated test equipment. If an item fails, it shall be repaired and re-tested as necessary until a successful test is achieved. All repairs shall be in accordance with OEM specifications and procedures and shall be made available to the QAR.

3.8 Test Report: Test results shall be documented on a Certificate of Conformance. A copy of the Certificate shall be packed with the tested item and a copy shall be turned over to the Coast Guard Quality Assurance Representative. Report shall contain the following information as a minimum:

a. Contractor name.

b. Contract number.

c. Item Model & Serial Numbers

d. Date of test.

e. Description of each test conducted and results of each test.

f. Name of the person conducting the testing.

3.9 Calibration: All test equipment and attached gages shall be calibrated and have a current calibration sticker. Calibration shall be traceable to National standards.

3.10 Responsibility for Inspection: The Contractor shall be responsible for the performance of all inspection requirements specified herein. The Contractor shall provide space, personnel and test equipment for the conduct of all inspection requirements. All inspection and testing shall be performed at the Contractors facility prior to the Coast Guards acceptance of the contracted items. The Coast Guard reserves the right to verify or have performed any of the inspections set forth herein where such inspections are deemed necessary to assure that supplies and services conform to prescribed requirements.

3.11 Notifications & Inspections: The contractor is responsible for notifying the Contracting Officer no less than ten (10) calendar days prior to the contractor being ready for any Quality Assurance (Q.A.) inspections or testing required herein.

3.12 Assembly: Overhauled items shall be delivered to the Coast Guard completely assembled and ready for installation. Antennas shall be returned to the Coast Guard. Complete parts for the antennas shall be packaged with the antennas along with a copy of the test results. Contractor shall preserve, package and mark the antennas in accordance with part 5 below.

4. Quality Assurance: The Contractor is responsible for the conformance and overall quality of each item offered to the Coast Guard for acceptance or approval.

4.1 Inspections & Tests: The inspections & tests required herein are the minimum necessary and are not intended to replace any controls, examinations, or tests normally employed by the contractor to assure the quality of the product. The following are required:

a) Verify installation of OEM parts as described in part 3.4

b) Verify label/name plate installation in part 3.6

c) Paint thickness as specified in 3.9.1

d) Test requirements described in part 3.10

e) Final inspection and test reports as required in section 3.10.2

f) Inspection of preservation, packaging, packing, marking and bar-coding in accordance with section 5

4.2 Calibration System: The Contractor shall be required to maintain a test equipment calibration program in compliance with ISO 9001:2008. The program shall be documented and traceable to the National Institute of Standards (NIST). The calibration system records shall be maintained for inspection for the duration of any contract referencing this specification.

4.3 Test & Inspection Reports: A copy of any standard contractor test or inspection report shall be turned over to the Coast Guard Q.A. Inspector upon his arrival at the contractor's plant.

4.4 Warranty. Contractor’s standard new unit warranty applies.

4.5 Failure Responsibility – If a component fails to pass any inspection/test the contractor shall report the failure and the recommended fix to the C.G. Contracting Officer.

5. Preservation and Marking:

5. Preservation:

5.1.1 Any overhauled item is typically intended for long term warehouse storage and not for immediate installation. Therefore, it is critical that the contractor ensures that the overhauled unit undergo the below preservation requirements in accordance with the Specification Packaging and Labeling SP-PP&M Rev D dated 6/11.

a) b) All open ports shall be sealed using waterproof caps or covers to prevent the intrusions of moisture and other contaminates.

b) Passages shall be fogged with a MIL-L-21260B preservative. i.e. RUSTOP 263.c

c) Each item shall be individually packaged in accordance with Method 51 of MIL-STD-2073-1E w/Change 1 Desiccant of the proper type and quantity shall be enclosed within the heat sealable envelope prior to sealing the bag.

5.2 Packing:

5.2.1 The overhauled and preserved item shall be individually packaged in its own framed in wooden crate, totally enclosed, with a skid mount to facilitate handling by a fork lift. The crate shall be assembled with corrosion resistant wood screws. The item shall be bolted to the inside of the crate or wooden blocking shall be incorporated and shall be constructed in such a manner as to prevent the item from shifting within. Crates shall be capable of protecting the item from damage during multiple shipments by commercial carrier.

5.3 Packaging:

5.3.2 A copy of the material certifications shall be packaged inside a protective envelope.

5.3.3 The PP&M shall be in accordance with SP-PP&M-001

5.4 Marking:

5.4.1 Shipping container shall be stenciled with black enamel paint with the information as laid out below. Stencil shall be applied directly on the container and be 1/2 inch minimum height black characters on a white painted contrasting background in the upper left-hand side of the two longest sides (two opposite sides if square) of each box.

NOTE: ALL PREVIOUS MARKINGS AND / OR QUALITY ASSURANCE DECALS SHALL BE COMPLETELY REMOVED FROM A REUSABLE SHIPPING CONTAINER PRIOR TO THE APPLICATION OF ANY NEW MARKINGS. The following information shall be included in the markings:

NSN: 5985-01-543-9211

Item Name: HF Direction Finding Antenna AS-141 P/N: 9137-1100-02 S/N: To be determined by the Contractor

Shipping Weight: To be determined by the Contractor

Government Contract No. See Contract

Coast Guard SFLC Material Condition A, Refurbished 1 ea."

“REUSABLE CONTAINER DO NOT DESTROY”

5.4.2 BAR CODING: The stock number shall also be bar coded on two sides in addition to the numerical marking.

5.4.3 All bar coded labels shall be in accordance with SF LC Bar Coding specification number D-000-100 Rev. G.

a.

The actual labels shall be Type “V”, Grade “C”, Style 2”, Composition “a”.

b.

The Bar Code Label can be applied separately or as part of the marking required in 5.4.

6. 6. SHIPPING:

6.1 Pick Up- If the item is to be picked up by the Contractor from a Coast Guard facility the Contractor will assume responsibility for the item upon being loaded into the Contractors vehicle. Unless otherwise directed the items shall be picked up from:

US Coast Guard Island Alameda

BLDG 42

Alameda, CA 94501

6.2 Delivery- Unless otherwise directed by the KO, the contractor shall return repaired item to:

US Coast Guard

Surface Forces Logistics Center

2401 Hawkins Point RD, BLDG 88

Baltimore, MD 21226

7. Notes:

Source of Documents:

Commercial:

Naval Publication and Forms Center

5801 Tabor Ave.

Philadelphia Pa. 19120

215-697-2000 / 2626

American National Standards Institute (ANSI)

1430 Broadway

New York, NY 10018

212-642-4900

International Organization for Standardization

1, ch. De la Voie-Creuse

CP 56 – CH-1211 Geneva 20

Switzerland

+41 22 749 01 11

WARRANTY:

__x___ A. Standard Manufacturer’s Warranty

GOVERNMENT ACCEPTANCE:

Acceptance will be made at destination by a Government representative. Acceptance will be contingent upon the representative’s verification of no damage in transit, correctness and completeness o order and contractor’s conformance to preservation/packaging, packing, marking requirements.