Attachment V - Payment Information.doc

ATTACHMENT V

VENDOR PAYMENT INFORMATION

INSTRUCTIONS FOR PROMPT PAYMENT OF DELIVERY ORDERS:

You must receive a Delivery Order for the supplies or services provided.

Before payment can be made, supplies or services must be provided to:

The "DELIVER TO" address in Block 15 of the Delivery Order SF1449 form, or

The “SHIP TO” address in Block 6 of the Delivery Order Optional Form 347.

Central Contractor Registration (CCR) is mandatory for payment of Delivery orders.

Refer to http://www.ccr.gov , phone 1-888-227-2423.

INVOICES:

Submit Invoices either electronically or by mail.

To submit invoices electronically, please use the following web site:

https://www.fincen.uscg.mil/webinvoices/webinv_start.htm Original invoices are required for payment.

However, a copy may be accepted if marked ORIGINAL.

Do not send extra or multiple copies of the invoice. This only delays processing.

A PROPER INVOICE MUST CONTAIN THE FOLLOWING:

Complete Business Name and Remittance Address

Invoice Number, and Invoice Date

Requisition Number in Block 1 on SF 1449, or Requisition Number in Block 4 on Optional Form 347

Delivery Order Number in Block 4 on SF 1449, or Delivery Order Number in Block 3 on Optional Form 347.

Your DUNS number must be indicated on your invoice before payment will be made.

Description, including the price and quantity of supplies or services actually delivered or rendered.

Shipping and payment terms.

Shipping charges in excess of $100 must be supported by a copy of your prepaid freight bill.

BILLING ADDRESS ON DELIVERY ORDER:

INVOICES MUST BE SUBMITTED DIRECTLY TO THE ADDRESS CITED ON THE DELIVERY ORDER.

Payment will be made as close as possible to 30 days after a proper invoice is received at:

The designated billing office or, The date the material or service is accepted by the ordering unit, whichever date is later.

CUSTOMER SERVICE INQUIRIES:

Please refer to your Coast Guard Delivery Order when inquiring about payment status.

The requisition number and order number is required.

Contacting Customer Service:

PHONE NUMBER: (757) 523-6940 or

TOLL FREE NUMBER: 1-800-564-5504 or

INTERNET WEB QUERY: https://www.fincen.uscg.mil/secure/payment.htm

A Customer Service representative will respond to your telephone or web inquiry.

If all lines are busy when making a telephone inquiry, please leave a voice message.

Your call will be answered as quickly as possible, normally within 24 hours.

Please allow the 24-hour processing time before making any additional requests for payment status.

FEDERAL AGENCIES ARE EXEMPT FROM TAXES:

• The tax exemption number for the U.S. Coast Guard is B-239641.

• A Tax Exemption Certificate may be obtained from the issuing office listed in Block 9 titled “ISSUED BY” on the SF1449, or in Block 5 titled “ISSUING OFFICE” on the Optional Form 347