RFP Solicitation HSCG38-12-R-H00007.doc

Request for Proposal Solicitation

HSCG38-12-R-H00007

NOTICE FOR FILING AGENCY PROTESTS

It is the policy of the Coast Guard to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accounting Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the Coast Guard as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman.

Informal forum with the Ombudsman. Interested parties who believe that a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the USCG Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester’s concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth at FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:

Department of Homeland Security

United States Coast Guard (CG-9131)

Ombudsman Program for Agency Protests

1900 Half Street, SW, Room 11-0602

Washington, D.C. 20593-0001

FAX: 202.475.3904

The Ombudsman Hotline telephone number is 202.372.3695

The Government is soliciting fixed price Proposals for award of a single Requirements contract to Overhaul the Oxygen Regulators listed in the Schedule of Supplies/Services. The Original Equipment Manufacturer is Carleton Technologies, Orchard Park, NY (Cage Code: 04577).

The term of the contract(s) will be for a 12-month Base Period and four (4) 12-month Option Periods for a total duration not exceeding five (5) years.

This solicitation is issued on a Full and Open Competition basis. The NAICS Code is 336413 and the Small Business Size Standard is 1000 employees. All responsible sources may submit a proposal which will be considered by the agency.

This solicitation uses the policies and procedures of FAR Part 12 – Acquisition of Commercial Items in conjunction with FAR Part 15 – Contracting By Negotiation with the Contract Format set forth in FAR 12.303. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-57.

Quantities listed in the Schedule of Supplies/Services are estimates for the specific periods of performance. Failure of the Government to order any of the line items ore quantities described as estimated or maximum will not entitle the contractor to an equitable adjustment in price.

All orders for the contract shall be placed by individually funded Task Orders .

Schedule of Supplies/Services

BASE PERIOD

12- months from time of Award

(Contract Year 1)

Qty Unit of

Issue (Fixed Price)

Unit

Price Extended

Amount

AFTO 15X6-3-21-13

Oxygen Regulator

P/N: B40550-1

NSN: 1660-01-407-8855(H)

OR

P/N: 29270-10-A-B1

NSN: 1660-00-243-0393

TBD

Base Period Estimated Value $______________________

OPTION PERIOD ONE

12- months from Base Period (Contract Year 2)

Qty Unit of

Issue (Fixed Price)

Unit

Price Extended

Amount

AFTO 15X6-3-21-13

Oxygen Regulator

P/N: B40550-1

NSN: 1660-01-407-8855(H)

OR

P/N: 29270-10-A-B1

NSN: 1660-00-243-0393

TBD

Option Period One Estimated Value $______________________

OPTION PERIOD TWO

12- months from Option Period One (Contract Year 3)

Qty Unit of

Issue (Fixed Price)

Unit

Price Extended

Amount

AFTO 15X6-3-21-13

Oxygen Regulator

P/N: B40550-1

NSN: 1660-01-407-8855(H)

OR

P/N: 29270-10-A-B1

NSN: 1660-00-243-0393

TBD

Option Period Two Estimated Value $______________________

OPTION PERIOD THREE

12- months from Option Period Two

(Contract Year 4)

Qty Unit of

Issue (Fixed Price)

Unit

Price Extended

Amount

AFTO 15X6-3-21-13

Oxygen Regulator

P/N: B40550-1

NSN: 1660-01-407-8855(H)

OR

P/N: 29270-10-A-B1

NSN: 1660-00-243-0393

TBD

Option Period Three Estimated Value $______________________

OPTION PERIOD FOUR

12- months from Option Period Three

(Contract Year 5 – Final Contract Period)

Qty Unit of

Issue (Fixed Price)

Unit

Price Extended

Amount

AFTO 15X6-3-21-13

Oxygen Regulator

P/N: B40550-1

NSN: 1660-01-407-8855(H)

OR

P/N: 29270-10-A-B1

NSN: 1660-00-243-0393

TBD

Option Period Four Estimate Value $_________________________ Contract Estimated Total Value $_________________________

STATEMENT OF WORK

1.0 SCOPE

The United States Coast Guard, Aviation Logistics Center, requires depot level maintenance through the award of a single Indefinite Delivery Requirements type contracts for the overhaul of the various Oxygen Regulators identified in the Schedule of Supplies/Services in accordance with this Statement of Work (SOW). The components will be shipped to the contractor for overhaul in order to restore them to a Ready for Issue (RFI) condition.

The Schedule of Supplies/Services represents the government’s estimated quantities of components anticipated for overhaul against this solicitation and resulting contract. The schedule requires a firm-fixed overhaul price for each component listed in the schedule. Please note the schedule includes Contract Line ItemNnumbers (CLINs) that utilize a “header” number and “family” members under that same CLIN. The Header NSN and Part Numbers are designated by the letter “H’. Unmarked components are considered family members of the Header and are fully interchangeable. The firm-fixed overhaul price specified for the “header” applies to all the “family” members within that CLIN. All Oxygen Regulators are Flight Critical.

The technical requirements in this statement of work are identified as the minimum acceptable standards of performance to define an operationally effective system. The contractor must have access to the United States Air Force Technical Order (AFTO), maintenance, repair, overhaul manuals, performance/test/acceptance criteria, and data to ensure the items specified in the Schedule of Supplies/Services are overhauled and operating in accordance with the applicable AFTO specified. The contractor is solely responsible for obtaining the specifications listed Schedule of Supplies/Services of this document. The USCG does not maintain nor release the technical documents specified.

The information contained in this section is not intended to be all-inclusive nor does it detract from the procedures outlined in the AFTO specifications except where specifically noted herein. The technical manuals listed are the basic directives to be used in the part replacement requirement. Replacement parts shall conform to the configurations stipulated by other applicable directives and instructions contained herein. Parts replacement shall be confined to those parts determined to be beyond economical repair unless otherwise specified.

2.0 APPLICABLE DOCUMENTS

2.1 Order of Precedence

In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document supersedes applicable U.S. Federal, State or Local Laws and regulations unless a specific exemption has been obtained. In addition, the information contained in this statement of work (SOW) is not intended to be all-inclusive nor to detract from the procedures outlined in the manufacturer’s specifications or technical orders except where specifically noted herein.

2.2 References

Unless otherwise specified by a Request for Deviation or Waiver, the following documents in effect as of the date of this solicitation, are applicable.

· DOD Standard Practice for Military Packaging, MIL-STD-2073-ID

· Quality Systems – Model for Quality Assurance in Design/Q9001:1994,ANSI/ISO/ASQC

· Standard Practice for Commercial Packaging, ASTM D3951

2.3 Component Maintenance Manuals/Technical Order

See Schedule of Supplies/Services for Technical Orders/ associated with the various components.

2.4 Availability of Documents

The Contractor must have access to all applicable documents and technical orders and obtain current editions of all applicable documents and technical orders for the entire life of the contract. The USCG does not own nor can it provide the technical documents specified herein. Neither the closing date for receipt of offers nor contract award will be delayed pending registration with the maintenance agency of these technical documents for any offeror.

2.4.1 U.S. Federal Specifications and Standards

U.S. Government specifications, standards, and handbooks are available from the Standardization Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia, PA 19111-5094. Other Government activities, contractors, and other private concerns must procure copies from the American Society for Testing and Materials, 100 Barr Harbor Dr., West Conshohocken, PA 19428-2959.

2.4.3 Source of Technical Documents The USAF Technical Orders listed in paragraph 2.3 are releasable per the terms of Air Force Instruction 61-204, dated 30 August 2002. To obtain the necessary technical orders, Contractors must first be registered as a certified U.S. Contractor with the Defense Logistics Support Center (DLSC). Contractors desiring certifications must submit a DD Form 2345, “Export Controlled DOD Technical Data Agreement” to DLSC. Questions may be referred to DLSC at 1-800-352-3572. Approved DD Forms 2345 must then be forwarded with the Contractor’s request for the specified technical orders to Oklahoma City Air Logistics Center, 848 CBSG/OMR, Tinker AFB, OK 73145-5989. The USCG does not control the USAF Technical Order process; contract award will not be delayed pending Contractor registration for documents.

3.0 REQUIREMENT

The Contractor shall inspect and overhaul the oxygen regulators in accordance with the applicable Air Force Technical Order (AFTO), latest edition. The Contractor shall provide all parts, labor, tooling, test component and facilities necessary to perform depot level overhaul of the components listed in the Schedule of Supplies/Services. The Contractor shall inspect and overhaul as required by Service Bulletins, and test components in accordance with Technical Orders. In all cases, inspection, overhauls and test procedures must meet Technical Order specifications. Components delivered to the Government shall be certified to be airworthy and ready for field level (U.S. Coast Guard Air Station) installation on a USCG aircraft, including final paint.

4.0 Technical requirements

4.1 Overhaul

The oxygen regulators shall be overhauled in accordance with applicable Technical Order specifications. Overhaul of the oxygen regulators shall include overhaul of all related components as specified in technical orders.

4.1.1 Inspection

The Contractor shall perform a visual inspection and correct deficiencies found for all components. This shall include replacement of missing or broken parts, and the removal of any foreign matter and corrosion.

4.1.1.1 Inspection/No Fault Found

Components received which when tested indicate a “No Fault Found” situation shall be thoroughly inspected to ensure they meet current minimum functional performance and test specifications as designated by the AFTO. The contractor shall notify the Contracting Officer or Administrative Contract Specialist via email (email address to be provided at contract award) identifying the No Fault Found (NFF) component so that the Task Order can be modified and the price for the NFF adjusted to reflect the Inspection/No Fault Found fee indicated in the Schedule of Supplies/Services under the X002 CLINs. These components require a Failure Data Report which shall be included with the component when it is shipped. The contractor will be entitled to payment of only the established NFF Fee established in the Schedule of Supplies/Services for the component.

4.1.2 Labor Rate

The Hourly Labor Rate provided in the schedule of supplies/services under the X003 CLINS, for the Base period and each Option period, shall be the rate used to incorporate service bulletins, modifications or an engineering change proposal, described in paragraph 4.6, remedies for obsolete parts or processes described in paragraph 4.7, and scrap procedures described in paragraph 4.4.3. It shall be a fully burdened rate that includes all overhead, general and administrative (G&A) expenses, and profit. If there is more than one (1) labor category necessary for the offeror to comply with this requirement, proposals shall list each labor category separately and the applicable Hourly Labor Rate associated with each labor category in their Price Proposal.

The labor rate provided in the Schedule of Supplies/Services, for the Base period and each Option period, shall be the rate used to incorporate service bulletins, modifications or an engineering change proposal, described in paragraph 4.6, remedies for obsolete parts or processes described in paragraph 4.7, and scrap procedures described in paragraph 4.4.3. It shall be fully burdened with all overhead, general and administrative (G&A) expenses, and profit.

4.2 Corrosion

4.2.1 Corrosion Inspection

USCG aircraft operate primarily around salt water, at low altitude, and are subject to corrosion. Should corrosion be found during initial inspection and functional testing, disassembly shall be made to the extent necessary to remove all corrosion or replace the part or parts affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from parts will not impair efficiency or safe operation of the part.

4.2.2 Removal and Treatment

Corrosion removal and treatment of affected areas shall be accomplished in accordance with the Technical Order specifications or drawings, or shall meet the Contracting Officer’s approval when specifications do not exist or are not clear.

4.3 Serviceable Parts

Parts of a component found to be in a serviceable condition as a result of inspection and functional testing shall be reused. Missing parts or parts found to be defective shall be replaced with new parts that meet the AFTO current specifications and drawings, except as noted in the statement of work. Only new replacement parts, traceable to the OEM, are acceptable for use for this requirement.

4.4 Scrap Procedures

4.4.1 Non-reworkable Items

All non-reworkable items replaced during overhaul shall be disposed of as scrap and rendered unusable for its intended purpose. This shall be accomplished in accordance with the Beyond Economic Repair (BER) table below.

4.4.2 Beyond Economic Repair (BER)

In the event an entire assembly is determined to be BER, the Contractor shall provide written notification to the Contracting Officer within fifteen (15) calendar days after receipt of the assembly or component. The notification shall list the Task order Number, Line Item Number, National Stock Number, Part Number and Serial Number with a brief description supporting the determination. Upon approval by the Government, the Contracting Officer will issue a modification to the Task order amending the Overhaul unit price to reflect only the Scrap fee in the Schedule of Supplies/Services for that particular component(s).

BER Action Table

The part/component is a Flight Safety Critical Aircraft Part (FSCAP) and a DCMA or Gov Rep

IS available on site The parts can be scrapped on site at the overhaul facility IAW Demilitarization (DEMIL) code assigned – the DCMA or Gov Rep must witness the proper scrapping

The part/component is FSCAP and DCMA or

Gov Rep IS NOT available on site The FSCAP part must be Marked BER and returned to ALC for proper disposal

The part/component is a NON-Flight Safety Critical (NON-FSCAP) and a DCMA or Gov

Rep IS or IS NOT available on site The part can be scrapped at the facility or returned to ALC for disposal

Note: In no case will any of the above Actions be taken without written instructions from the Contracting Officer.

4.4.3 Scrap of BER Components – Scrap Procedures

Scrap procedures shall be conducted in accordance with the BER Action Table with the Contracting Officer’s written approval via Task order modification. Verification of scrapping documented on Contractor's letterhead signed by an individual with signature authority, along with the serial number plate from the item, shall be forwarded to the Contracting Officer for components scrapped at the Contractor’s facility. Under no circumstances shall the contractor scrap/dispose of a Government component without the Contracting Officer’s written approval via Task order modification.

4.5 Unusual Damage

4.5.1 General

The Coast Guard intends that ALL components specified in the schedule will be shipped for overhaul within the firm-fixed prices established in the resulting contract. Occasionally, components may be received in a condition outside the confines of the applicable technical directives; those components may be determined “Unusually Damaged”. In order to be determined” Unusually Damaged”, a component must be received for routine overhaul and upon evaluation any one of the following conditions are discovered:

Obvious misuse Cannibalization Crash damage Note: Only components meeting one or more of the above criteria may be considered as Unusually Damaged. All other components shall be overhauled in accordance with the fixed overhaul prices accepted for contract award.

4.5.2 Unusual Damage Reporting Requirements

When a component is processed for Unusual Damage Evaluation, the Contractor shall within fifteen (15) calendar days of receipt of the item, submit an inspection condition report and overhaul price proposal, covering all parts and repairs needed to return the unit to satisfactory condition that meets all applicable AFTO specifications. The proposal shall contain the task order number, line item number, national stock number (NSN), part number (P/N), nomenclature, and serial number of the component, a listing of the replacement parts and/or material required, the time needed to effect the overhaul, and a cost breakdown including the cost of each required part and the number of labor hours. The hourly labor rate will be charged at the firm-fixed hourly labor rate contained in the Schedule of Supplies/Services. The Contractor’s delivery obligation shall stop from the date of notification that an item has been determined to be a candidate for “Unusual Damage Evaluation.” The delivery obligation will be specified in the task order modification and will apply only to those items specifically addressed by the modification. The Contractor is obligated to deliver all other components not individually addressed by the modification under the original delivery date specified on the task order. The proposal shall not include the work involved in the teardown and inspection, which will have already occurred, as this is covered by the firm-fixed price specified CLINs X002 for the Inspection/No Fault Found.

Within thirty (30) calendar days, the Contracting Officer shall either initiate negotiations for a firm-fixed price with the Contractor or deny authorization for the overhaul based on information in the report and any other information which may be available. Upon mutual agreement as to price and delivery, a task order modification will be issued to require overhaul at the agreed upon terms. If overhaul is not desired, the Contracting Officer will provide the Contractor with disposition instructions for the un-overhauled item. In the event an item is returned to the Government in a disassembled condition, the Contractor shall be entitled only to appropriate compensation for Inspection/ No Fault Found as specified in CLINs X002.

4.5.3 Cannibalized Units

Firm-fixed prices proposed in the Schedule of Supplies/Services for overhaul and upgrade and overhaul shall not include assemblies and components which have been cannibalized for repairable parts or severely damaged due to mishandling, crash damage, or acts of God. These items shall be evaluated at the firm-fixed-price specified in the Schedule of Supplies/Services for Inspection/No Fault Found. In the event any of the components listed in the Schedule of Supplies/Services are received in a condition that represents obvious cannibalization, misuse, crash damage or acts of God, immediate notification to the Contracting Officer is required. This notification shall include a detailed description of the noted deficiencies and shall reference the task order number, national stock number, part number, and serial number and is subject to the discretion of the Contracting Officer.

4.6 Service Bulletins, Modifications and/or Engineering Change Proposals

During the life of the Contract an Item may require incorporation of a Service Bulletin, a Modification or an Engineering Change Proposal. Either the Contractor or the Government may receive Notice from the OEM or other source of a required change. When the Contractor receives notice of a Service Bulletin, Modification and/or Engineering Change Proposal from the OEM, the Contractor shall immediately notify the Contracting Officer in writing and within thirty (30) calendar days submit a firm-fixed price proposal for an incremental charge to be assessed each time the Service Bulletin, Modification or Engineering Change Proposal is incorporated in a component. The same applies upon receiving written notice from the Contracting Officer of items requiring incorporation of a Service Bulletin, Modification and/or Engineering Change Proposal. The proposal shall contain a list of materials with associated prices, the number of labor hours required, turn-around-time needed to effect the Service Bulletin, Modification and/or Engineering Change Proposal and any impact on the contract delivery schedule. The Labor Rate shall be at the Firm-Fixed Labor Rates in X003 CLINS as applicable to the performance period. The incremental charge agreed to for incorporation of a service bulletin shall apply only to those components into which the Contractor incorporates a required service bulletin, not those into which the service bulletin has been previously incorporated. Upon mutual agreement of the incremental charge the Contracting Officer will issue a Contract modification and applicable Task Order modification to reflect the change and the service bulletin shall be incorporated into each subsequent component received at the Contractor’s facility if said service bulletin has not already been incorporated. The Contractor shall update the component’s data plate, if applicable, denoting the new part number, NSN, and/or modification number, and new Serial Number if one is assigned. The Contractor shall not incorporate Service Bulletins, Modifications and/or Engineering Change Proposals prior to receiving a Contract Modification and applicable Task Order modification.

4.7 Obsolete Parts or Processes

The Contractor shall use new parts meeting the requirements of specified Technical Orders, OEM specifications, or USCG specifications and/or drawings. In the event certain parts or processes become obsolete, the Contractor shall, within fifteen (15) calendar days after receipt of the assembly or component, notify the Contracting Officer in writing and submit (1) rationale and verification of any obsolete part or process, and (2) a written estimate of the effort required to make the overhaul. Such estimates shall include nomenclature, part number, cost and quantity of replacement parts, and total labor hours. The Contractor shall verify cost of part(s) with invoices or catalogs. The Contractor’s delivery obligation for the component(s) identified shall be suspended as of the date of the notice to the Contracting Officer. The Contracting Officer will, within thirty (30) calendar days of receipt of the Contractor’s written estimate make a written determination as to the disposition of the component. After receipt of the Contracting Officer’s disposition instruction, the Contractor shall have sixty (60) calendar days for delivery.

5.0 DELIVERY

5.1 Delivery Time

Required delivery for overhauled material is sixty (60) calendar days after receipt of material (ARM) at the Contractor’s facility. Earlier deliveries are acceptable provided there are no extra charges to the Government.

6.0 Government Furnished Material (GFM)

6.1 Requests for Government Furnished Material

The USCG reserves the right to provide to the Contractor Government Furnished Material (GFM) should it be determined to be in the best interest of the government. The Contractor shall provide all parts, labor, tooling, test equipment and facilities necessary to overhaul USCG owned Oxygen Regulators listed in the Schedule of Supplies/Services. The Contractor may receive equipment with components having a different part number than what is shown in the illustrated parts breakdown portion of a Technical Order. This does not necessarily mean the component(s) are incorrect parts. Suitable alternate/interchangeable part numbers are normally identified in a Technical Order (i.e., such as the Glossary). Prior to submitting a request for GFM due to equipment having an “incorrect” part, the Contractor shall first review the applicable Technical Order(s) to ensure it is in fact an incorrect part and not a suitable alternate and/or interchangeable part authorized in the Technical Order. Requests for GFM will be reviewed by the Government and a determination will be made to either furnish the requested material and adjust the monetary value of the Task order as applicable, or advise of its interchangeability/suitable alternate applicability. Requests for GFM shall be submitted in writing to the Contracting Officer with a brief narrative that supports the request.

7.0 Marking and Packaging of Shipment

7.1 Marking of shipments

The Contractor shall mark all shipments under this contract with the contract number. Further, the shipments shall be marked in accordance with the current edition of MIL-STD-129, “Marking for Shipping and Storage”. Failure to mark all packages, boxes, etc. may result in return of shipment at the Contractor’s expense.

7.2 Preservation, Packaging, and Packing

The Contractor shall preserve, pack, and package to ensure complete delivery at destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. Packaging, handling, shipping and transportation of material shall be in accordance with MIL-STD-2073-1D and ASTM D3951. In addition, because ALC is a supply depot, material will be stored and transshipped to various users. Therefore, material must be packed and labeled suitable for shipment via land, air or sea. Also, the following requirements apply:

a) Each individual item or unit must be individually packed in a separate crate.

b) Each individual container shall be labeled on the outside with National Stock Number (NSN), Bar Code of the National Stock Number, Part Number, Serial Number, Quantity, Nomenclature, Contract Number, Task order Number and Line Item Number.

c) The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation protection must be sufficient to prevent corrosion, deterioration or decay during warehouse storage for a period of one year.

d) Packaging material shall NOT consist of the following: popcorn, shredded paper, Styrofoam of any type or peanut style packaging.

e) Only Bar Coding of the National Stock Number is necessary.

f) When the AOG clause is invoked, the outside of the shipping container will be marked in highly visible lettering “AOG”.

g) The Contractor shall remove the unserviceable tag, DD Form 1577-2, from the components.

7.2.1 Durability

The Contractor shall ensure that all components, when packed in shipping containers or packaging, will be capable of being transported on standard transportation systems, commercial, or military carriers. The Contractor agrees that any item damaged in shipment from the Contractor will be repaired inclusive of this contract. The Contractor agrees to notify the Contracting Officer of the existence of any damaged and unusable shipping containers.

7.3 Warranty.

A minimum twelve-month warranty from the date of Government acceptance is required for any contract resulting from this solicitation.

7.3.1 Markings of Warranted Items

The Contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of the warranty. Markings may be brief but should include:

a) A brief statement that a warranty exists.

b) The substance of the warranty.

c) Its duration.

d) Who to notify if the supplies are found to be defective.

For commercial items, the Contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies.

8.0

INSPECTION AND ACCEPTANCE

8 .1 Material Inspection and Receiving Report At the time of each delivery for supplies or services under this contract, the contractor shall prepare and furnish to the government a properly completed commercial packaging slip in accordance with the procedures set forth in the paragraph Packaging and Slips.

8.1.2 Inspection and Acceptance

Inspection and Acceptance shall be performed by ALC’s Quality Assurance department.

8.2 Airworthiness or Conformance Certification

8.2.1 Airworthy and Suitability

All aircraft parts ordered, serviced, modified, repaired, and/or overhauled shall be airworthy and suitable for installation on USCG aircraft.

8.2.2 Required Certificates There are two (2) separate Certificate requirements: 1) an Airworthiness Certificate using either the FAA 8130 Certificate or an Equivalent using the same or similar format and language used for commercial/civil aviation industry, and 2) Certificate of Conformance in accordance with Federal Acquisition Regulation (FAR) clause 52.246-15.

1) Airworthiness Certification is required for all items that are overhauled. The contractor MAY use the FAA 8130 Certification Form, however use of this form is not “required”. The contractor may choose to use an "equivalent" Airworthiness Certificate to certify the airworthiness of an overhauled component. An equivalent Airworthiness Certification can be the same as used for other Government agencies such as an Air Force Airworthiness Certificate or a contractor developed Airworthiness Certificate that is equivalent to the FAA 8130 form. If an FAA 8130 "equivalent" is used, the Contractor shall provide written evidence with the Airworthiness Certificate that the Certification was performed by a qualified individual and include the individuals name and title. At the request of the Contracting Officer, the contractor shall provide proof of his/her qualification. Proposals shall state the Airworthiness Certificate the contractor intends to use, the FAA 8130 Form or an Equivalent. If an Equivalent Certificate is proposed, Offerors shall include a copy of the Equivalent Certificate in their proposal which will be used during proposal evaluation and also describe the qualifications of the individual that will perform the Airworthiness Certification.

2) Certificate of Conformance (COC) IAW FAR 52.246-15 is also required for each overhauled component. The Certificate of Conformance (COC) format to be used is provided as Attachment 2.

8.2.3 Displaying of Certificates The Certificate used shall be affixed to the outside of the shipping container and one (1) copy forwarded with the original invoice. Failure to submit the appropriate certificate will affect timely processing of invoices.

8.2.4 Notification Requirements for Noncompliance

If the Contractor cannot certify as required in this section, the Contractor shall immediately, and prior to any work being initiated, notify the Contracting Officer.

8.3 Quality Assurance The Contractor shall be a FAA approved repair station and shall have access to current manuals from USAF to perform all overhaul processes required herein.

8.3.1 Quality Assurance System

The Prime Contractor and all potential Sub-contractors shall be in possession of an FAA Certification, OEM Certification or U.S. Air Force Certification for the applicable category for the items listed in the schedule. The Contractor shall maintain a Quality Assurance System, including test component calibration system requirements, and documentation of said requirements, sufficient to ensure that overhaul services conform to OEM specifications and requirements of this contract. Proposals shall include a copy of the contractor’s “complete Quality Assurance (QA) Manual” The USCG intends to review, negotiate and approve use of the QA Manual which will be incorporated and made a material part of the resulting contract. The contractor shall maintain and use the Quality Assurance System for the life of the contract unless a QA change becomes necessary. Incorporation of the QA change into the contract and its use in contract performance will be authorized by a contract modification.

8.3.2 Product Quality Deficiencies Report (PQDR)

Overhauled components found to have deficiencies will be reported on the Joint Deficiency Reporting System as a Product Quality Deficiency Report (PQDR), to Contractor for investigation. The Contractor shall report findings of the investigation within thirty (30) calendar days after receipt of the quality deficiency exhibit to the Contracting Officer. If agreed upon between parties that the component’s deficiencies are not related to previous work, the Contractor’s report of findings shall include a detailed proposal that includes a breakdown of parts and labor necessary to return the component to a “Ready-for-Issue (RFI) status. The breakdown shall be in accordance with the fixed hourly labor rate established in the Schedule of Supplies/Services. The Contracting Officer will either initiate negotiations for the work or accept the Contractor’s proposal and issue a task order modification. The standard terms and conditions, specifically for delivery obligations, of the contract shall apply top items submitted for PQDRs evaluation

9.0 PERFORMANCE OF DUTIES

9.1 Place of Performance

The place of performance is the Contractor’s facility.

9.2 Material Inspection and Receiving Report

At the time of each shipment/delivery of supplies or services under this contract, the Contractor shall prepare and furnish to the Government a properly completed packaging slip. The packaging slip shall include the following information: (1) National Stock Number, (2) Part Number, (3) Nomenclature, (4) Serial Number, (5) Task order Number, (6) Line Item Number, and (7) Quantity. One copy of the packaging slip shall be submitted with the shipment and shall be attached to the outside of the shipping container; one copy shall be sent to the Contracting Officer upon shipment/delivery and shall be clearly marked “Information Only”; and one copy shall be attached to the original invoice when submitted to the payment office.

9.3 F.o.b. Point

Delivery shall be F.o.b destination from Contractor facility to U.S. Coast Guard Aviation Logistics Center. “Aircraft on Ground” urgent requirements may be F.o.b. Origin, Freight Prepaid where shipping costs are reimbursable. Shipping costs over $100 must be supported by a copy of the freight bill and shall be annotated on the invoice as a separate charge.

9.4 Shipping Destinations.

Under routine conditions components will be shipped to the contractor from the USCG Aviation Logistics Center, Elizabeth City, NC with return delivery to the same. However, components may be shipped to the contractor from any of the U.S. Coast Guard Field Units listed in ATTACHMENT 1. Unless otherwise directed by individual task orders or modifications, the contractor shall ship overhauled components to the following address:

Commanding Officer, USCG, ALC

1664 Weeksville Road

Receiving Section, Bldg. 63

Elizabeth City, NC 27909-5001 9.5 Urgent Requirements

An Aircraft on the Ground (AOG) status necessitates a special schedule. In the event an AOG status occurs as a result of a lack of any of the components specified in the schedule, the Contractor will be notified by the Government in writing of the condition and will be requested to provide a written response within 24 hours of the request. The Contractor’s response shall provide 1) status of the component(s) needed to satisfy the AOG condition that includes what USCG items in-house for overhaul are closest to completion under normal working conditions and 2) an estimate of the labor hours needed to accelerate overhaul completion. The accelerated overhaul work will be authorized via a Task Order Modification in conjunction with mutually agreed upon prices, delivery, shipping cost reimbursement and other terms as applicable.

In the event of an Urgent Requirement or AOG situation, the Task Order and applicable Task Order Line Item Number will be modified to reflect the USCG field unit delivery address and will include a Coast Guard Requisition Number. The Contractor shall ensure the Requisition Number is included on shipping documents/delivery tickets so that the Material Receipt can be processed by the applicable Coast Guard Unit.

9.6 Period of Performance

The period of performance for this contract is a base period of one (1) year to begin at time of award, with four (4) 1-year option periods. The total duration of this contract may not exceed five (5) years.

10.0 CONTRACT ADMINISTRATION DATA

10.1 Correspondence and Contract Administration

The USCG, Aviation Logistics Center, Long Range Surveillance Product Line Procurement Section, Elizabeth City, NC will perform the Contract Administration function. Reports and correspondence shall be submitted electronically to the Contracting Officer or Administrative Contract Specialist who is assigned to administer the contract after contract award. Email addresses for Government contract administration personnel will be provided at contract award.

10.2 Invoicing Instructions

Invoices will be processed by the USCG, Aviation Logistics Center, Fiscal Branch, Elizabeth City, NC. Invoices are to be submitted electronically to the following address: ALC-Fiscal@uscg.mil.

Invoices must include the applicable Contract Number, Task Order Number, Task Order Line Item Number.

10.4 Point of Contact

All questions pertaining to contractual issues shall be addressed to the individual specified in Block 9 of the Standard Form, SF 1449, page one (1) of this document.

10.5 Ordering

The following Activity is the only one authorized to place task orders against this contract.

Contracting Officer

USCG, Aviation Logistics Center

Elizabeth City, NC 27909-5001

11.0 REPORTING REQUIREMENTS

11.1 Failure Data Report

The Contractor shall submit a Failure Data Report for each overhauled component to the Contracting Officer. Electronic submission, compatible with Microsoft Office, is acceptable. This report shall include the National Stock Number (NSN), Part Number (P/N), Serial Number (S/N), nomenclature, date of overhaul, contract number, task order number, line item number, description of the overhauled failure, a listing of parts overhauled, a listing of parts replaced and the schematic location of parts that were replaced or overhauled. A copy of this report shall be included with the packing slip and shipped with the overhauled component.

12.0 Special Contract Considerations

12.1 Government Property Furnished for Overhaul

Failure of the Government to furnish such items in the amounts or quantities described in the Schedule of Supplies/Services as “estimated” or “maximum” shall not entitle the Contractor to any equitable adjustment in price under the Government Property clause of the contract. The Government reserves the right to perform depot level repair of the components described in the Schedule of Supplies/Services. The Contractor shall return all USCG furnished equipment in RFI condition to the USCG at the Contractor’s expense no later than 30 calendar days following the conclusion of the contract.

12.2 Contractor Verification of Components Upon receipt of components, the Contractor shall notify the Contracting Officer in writing and provide the following information: (1) date the component(s) received at the Contractor’s facility and, (2) confirmation of Part Numbers and Serial Numbers on the equipment received and if any of this information does not match the Task Order. The contractor shall NOT start work on equipment received that have Part Number or Serial Numbers different than what is shown on the Task Order unless a Task Order Modification issued correcting the discrepancy. The Government reserves the right to have “discrepant equipment” returned “as is”. The Contractor’s failure to confirm the equipment received may result in the Government’s assumption that the components were received at the contractor’s facility within seven (7) calendar days of the date on the delivery order and the Part Number and Serial Number information on the equipment matches exactly the information on the Task Order for the equipment.

13.0 SERVICE CONTRACT ACT of 1965 COMPLIANCE AND PLACE(s) OF PERFORMANCE

Services shall be performed at the contractor owned and operated facility and the contractor shall provide all tools, equipment, personnel and other resources necessary for contract performance. It is anticipated the resulting contract will incorporate the Service Contract Act of 1965 and the applicable Department of Labor Wage Determination for the place of performance. The contractor shall then be required to pay its employees the prevailing wages and benefits issued by the Department of Labor in the form of Wage Determinations during performance of the resulting contract.

At this time the place of performance is unknown. The possible places of performance and applicable Wage Determinations are:

a) Ventura County, CA

Wage Determination 2005-2071 Rev. No. 13, dated 6/13/2011

b) Erie County, NY

Wage Determination 2005-2371, Rev. No. 13, dated 6/13/2011

c) Alameda County, CA

Wage Determination 2005-2051, Rev. No. 11, dated 6/13/2011

Wage Determinations are available on-line at http://www.wdol.gov at no cost to the public. Potential offerors can immediately obtain Wage Determinations for their locality. The Department of Labor’s (DOL) Wage Determinations OnLine website link for frequently asked questions is http://www.wdol.gov/faqs.aspx . The DOL website also provides assistance in choosing the applicable wage determination and provides automatic notifications for updates and/or changes to changes to wage determinations.

13.0 LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following documents are provided as Attachments to this contract:

Attachment 1 USCG DELIVERY /SHIP TO ADDRESSES Attachment 2 Certificate of Conformance Attachment 3 List of Acronyms Attachment 4 Definitions Attachment 5 Past Performance Information (to be completed by offeror)

CONTRACT CLAUSES:

FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Feb 2012) is incorporated by reference and is tailored with the following Addendum:

FAR 52.211-14 Notice of Priority Rating for National Defense Use, Emergency Preparedness, and Energy Use Program (Apr 2008) ; DO-A1 Rated FAR 52.216-18 Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from Date of Contract Award through Contract Expiration.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause) FAR 52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than Two (2), the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of the total estimated contract line item quantity;

(2) Any order for a combination of items in excess of total estimated contract line item quantities; or

(3) A series of orders from the same ordering office within seven (7) calendar days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within five (5) calendar days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause) FAR 52.216-21 Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated” or “maximum” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed…