USCG Solicitation HSCG3810RH00010.doc

RFP HSCG38-10-R-H00010 Page 1 of 59

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ADDENDUM TO BLOCKS 19-24

SUPPLIES OR SERVICES AND PRICES / COSTS

CONTRACT LINE ITEMS – BASE YEAR –

DATE OF AWARD THROUGH ONE YEAR FROM DATE OF AWARD

ITEM

EST.

NO. SUPPLIES / SERVICES

QTY UNIT UNIT PRICE AMOUNT

Program Manager / Senior

HR

Technical Analyst

Avionics Engineering Analyst

HR ________

Aviation Technical Writing and

11520

Senior Graphics Specialist/Tech

Analyst Graphics Specialist/Tech

Ground Maintenance System

Admin/Technical Analyst Travel

TP

To Be Determined on

Travel costs will be reimbursed IAW Individual Delivery Orders Paragraphs 8.1 and 9.5

MPC Project Management Report

EA

Not Separately Priced

Monthly Activity Report

EA

Not Separately Priced

IAW Paragraphs 2.3 and 7-4.

0010-

RESERVED

SUPPLIES OR SERVICES AND PRICES / COSTS

CONTRACT LINE ITEMS – OPTION PERIOD ONE –

ONE YEAR PERIOD FOLLOWING THE BASE YEAR

To Be Determined on

Travel costs will be reimbursed IAW Individual Delivery Orders Paragraphs 8.1 and 9.5

MPC Project Management Report

EA

Not Separately Priced

0110-

RESERVED

SUPPLIES OR SERVICES AND PRICES / COSTS

CONTRACT LINE ITEMS – OPTION PERIOD TWO –

ONE YEAR PERIOD FOLLOWING OPTION PERIOD ONE

To Be Determined on

Travel costs will be reimbursed IAW Individual Delivery Orders

Paragraphs 8.1 and 9.5

MPC Project Management Report

EA

Not Separately Priced

0210-

RESERVED

HOURLY RATES

Hourly rates (unit prices) are fully burdened and include all costs to perform the required work.

ESTIMATED HOURS

Hours listed are estimated hours and are for planning purposes only. Estimated hours are based on a standard 40-hour workweek with one (1) person filling each position with the exception of the Aviation Technical Writing and Technical Analyst position and the Graphics Specialist/Tech Analyst position which are expected to hold more than one person. As the acquisition and modification of these aircraft are completed/nearly completed, the expected contractor support workload is expected to decrease.

1.0 GENERAL

1.1 Purpose

The U.S. Coast Guard (USCG) Aviation Logistics Center (ALC) Long Range Surveillance (LRS) Product Line (PL) incorporates two separate engineering cells to support C130H and C130J aircraft independently. Technical support and technical publications acquisition and sustainment requirements are a critical part in providing seamless engineering support to both the fleet and the programmed depot maintenance (PDM) lines at ALC and offsite PDM/modification lines. The C130J Engineering Cell does not have active duty or civil service billets to manage routine technical support requirements. The ALC Engineering Services Division (ESD) technical publications branch supports some technical publications needs for the LRS PL but does not have the capacity to provide all technical publications support required to meet LRS PL needs.

The C130J Engineering Cell requires a technical support staff to conduct routine technical support functions such as drafting Time Compliance Technical Orders (TCTO), incorporating publication change requests (CG-22), collaborating on prototype projects, supporting aircraft configuration control changes, keeping technical pubs and references up to date for fleet and depot maintenance use, etc. The C130J Engineering Cell also requires technical support expertise to administer depot-level ground maintenance support administrator (GMSA) functions and respond to field-level GMSA technical assist requests. The C130J baseline aircraft technical publications currently rely on the U.S. Air Force (USAF) technical publications office at Warner Robbins Air Force Base (AFB) for standard sustainment initiatives and Wright Patterson AFB for Block Upgrade (BU) sustainment initiatives. As the USAF migrates to a paperless technical publications system the workload placed on USCG technical publications specialists will grow considerably. Furthermore, while acquisition of new systems will provide a baseline technical data package as a system deliverable item, acquisition technical data packages require verification / validation before being published for use as an approved USCG maintenance procedure or reference. This requires collaboration between ALC PL technical publications personnel, USCG Prime Unit, and ALC ESD.

The C130H aircraft relies on Warner Robbins AFB for sustainment of technical publications through the current paper based system. As the USAF transitions to a paperless technical publication systems, the C130H technical publications requirements for continued sustainment will also grow. With the upcoming avionics upgrade to the C130H all technical publications delivered from this acquisition program will require verification and validation prior to being approved for use via the ALC technical publications web link.

The USCG has traditionally relied on contract maintenance facilities to complete Programmed Depot Maintenance (PDM) inspections and repairs from a work specification. With reference to the USCG work specification package provided, the PDM contractor develops a deck of commercial routine inspection cards that meet the requirements identified in the USCG work specification package. As the LRS PL continues to develop organic PDM capabilities through increased process ownership, a critical milestone will be creation of USCG PDM / Progressive Structural Inspection (PSI) work packages for both the C130H and C130J that have discrete Asset Computer Maintenance System (ACMS) codes for executing and tracking PDM inspections and repairs. Creation of the LRS depot level ACMS cards will align the LRS PL depot inspection process with all other ALC Product Lines. Validation of the current PDM work specification package for the respective C130 models is currently underway. Once the validation is complete, the routine inspection cards will be assigned ACMS codes and must then be converted to meet USCG ACMS format and standards.

USCG ALC does not have sufficient Government civilian and military personnel to meet LRS/C130 technical publications sustainment requirements. Therefore USCG ALC LRS must use contractor services to meet technical publication sustainment requirements.

The incumbent for this procurement action is Vector CSP, LLC of Elizabeth City, NC; Cage code 3CWE7.

1.2 Scope

This statement of work defines contractor support as providing engineering, technical and logistic services to include support for the development, production, review and delivery of ACMS enrolled Programmed Depot Maintenance (PDM) / Progressive Structural Inspection (PSI) work packages / D-level Maintenance Procedure Cards (MPC’s), Unit / O-level MPC’s, Time Compliance Technical Orders (TCTO’s), publication changes (CG-22), maintenance /aircrew personnel syllabi, maintenance personnel training courses, aviation engineering consultation, and logistical planning support. This contract will be scalable in nature to include other tasks and services (such as attending meetings, providing additional documentation, etc.) that are not included in this paragraph that the Government may direct on an “as required” basis. However, all Government directed tasks shall be specific to the C130 aircraft / LRS Product Line.

1.3 Government Furnished Equipment (GFE)

The Government shall provide adequate furniture, office supplies (computers, phones) and office space necessary to support contract requirements. Any Government furnished equipment must be returned at the completion of the contract. The contractor will be responsible for providing all other items necessary to complete the requirements of this contract.

1.4 Personnel

1.4.1 Quality of Workmanship

Unless otherwise specifically provided in this document, the quality of services rendered hereunder shall conform to the highest standards in the relevant profession, trade, or field of endeavor. All services shall be rendered or supervised directly by individuals fully qualified in the relevant profession, trade or field, and holding any licenses required by law.

1.4.2 Minimum Experience The contractor shall provide personnel with the following minimum experience (excluding those positions listed in paragraphs 3.4 - 3.6: Five years engaged in direct maintenance or support of the Lockheed Martin C130 aircraft series and a minimum of 1-year in current production “J” model is desired. Additionally, at least 1-year experience in Coast Guard (CG) procedures is required to include CG aeronautical engineering maintenance practices as defined in Commandant Instruction Manual CIM 13020.1 (series) utilizing the Aircraft Computerized Maintenance System (ACMS), Asset Logistics Management Information System (ALMIS) and Aviation Maintenance Management Information System (AMMIS). These specific minimum experience levels may be waived at the discretion of the Government if comparable experience can be proven.

1.4.3 Conflict of Interest

The contractor shall not employ any person who is an employee of the US Government if that employment would, or would appear to, cause a conflict of interest. The contractor shall not employ on a full or part time basis an employee of the Coast Guard, uniformed or civilian, without the written consent of the Contracting Officer’s Technical Representative.

1.4.4 Location of Work

All work will be accomplished at the U. S. Coast Guard base in Elizabeth City NC and the DRS Heavy Maintenance Facility as designated by the Government. The Government will provide appropriate office space and supplies as stated in paragraph 1.3 for work accomplished on the Elizabeth City Complex. On occasion, full time contractor staff may be required to work off-site at other facilities as identified through written approval by the Government. Any off-site work site requested by the Government will provide appropriate office space and supplies as stated in paragraph 1.3. Office space and supplies for any off-site workspace requested by the contractor and approved by the Government shall be the sole responsibility of the contractor.

1.4.5 Work Hours

Contractor staff employed full time will work the same schedule as normal business hours for the USCG Long Range Surveillance Product Line. Overtime will generally not be approved by the Government, but if required must be authorized in writing from the Government prior to actual overtime worked. The COTR will be the only person authorized to grant overtime approval. Contractor employees shall observe all Federal holidays, however the contractor will not charge the Government for these holidays. Contractor employees shall take appropriate leave, without charge to the Government, in the event of mandatory plant shutdowns of ALC facilities.

1.4.6 Key Positions

The Key Positions are as follows:

· Program Manager/Senior Technical Analyst

· Avionics Engineering Analyst

· Ground Maintenance System Admin/Technical Analyst See paragraph 9.2 for additional information.

2.0 TASKS AND REQUIREMENTS

2.1 General

The contractor shall review, edit, and/or produce Maintenance Procedure Cards, Time Compliance Technical Orders, technical publications and other tasks required to perform maintenance on the C130 (series) aircraft.

2.2 MPC Project Management report

The contractor shall prepare and submit a detailed quarterly Project Management Report for the production of MPC’s. This report shall be delivered to the COTR on the dates specified in paragraph 7.4 and shall detail progress to date on all outstanding MPC’s, time to completion, and any areas that are causing delays in progress.

2.3 Monthly Activity Report

The Program Manager shall provide a detailed Monthly Activity Report delivered to the COTR no later than the 5th day of each month detailing the activities of the prior month. The report shall include a summary of hours worked by each individual and the specific tasks performed during that period. The report should also include a summary of all contractor travel during the reporting period. See paragraph 9.5 for specific travel supporting documentation. This report will be used to justify billing for each period and shall be commensurate with hours submitted in applicable invoices. Invoices will not be approved until an acceptable Activity report has been submitted.

2.4 Program Management

The Program Manager/Senior Technical Analyst will be available during normal working hours within 90 minutes to answer all routine matters and directly report to the COTR. Normally matters concerning direct project management should only require 20 hours per month. The Program Manager will act as Senior Technical advisor/writer for contractor personnel in production of MPC’s and TCTO’s for the C130 aircraft series. This person will review all MPC’s and TCTO’s produced by the contractor before release to the Government for final acceptance. The contractor shall provide, subject to Government approval, an alternate Program Manager to act in the Program Manager’s absence.

2.5 Maintenance Procedure Cards and Time Compliance Technical Orders

The contractor will be responsible for producing the text procedures and all applicable graphics in current Coast Guard format. MPC’s and TCTO’s are detailed aircraft maintenance procedures developed to specific Coast Guard format which are used to complete detailed aircraft maintenance tasks which shall include but not be limited to: component removal/installation, lubrication, service and inspection. These MPC’s and TCTO’s will be developed using standard aviation maintenance practices, and or existing commercial and DOD procedures. As stated in the previous paragraph, all MPC’s and TCTO’s will be reviewed by the Program Manager for accuracy before delivery to the Government for acceptance.

2.6 Other Services

The Government may require other services during the performance period of this contract as they are determined. If needed, these services will be covered in a separate Statement of Work.

2.7 Security Clearances and Non-disclosure agreements

All contractor personnel working on the Elizabeth City complex will be required to obtain a Government Common Access Card (CAC) to meet the security requirements for access onto the base complex and for Coast Guard computer access. The contractor will be responsible for the management of all security clearances and personnel will be required to sign non-disclosure agreements with the Government as well as with other Government vendors.

2.8 Compliance with Local Regulations, Instructions, and Directives

Contractor personnel shall comply will all local base regulations, instructions, directives, orders and special procedures as promulgated by the Commanding Officer, U.S. Coast Guard Aviation Logistics Center, Elizabeth City, NC.

2.9 Financial/Criminal Background Checks

All contractors providing employees that have access to Asset Maintenance Management Information System (AMMIS), Asset Logistics Management Information System (ALMIS), or other Coast Guard systems are required to perform an initial financial and criminal background check for each proposed employee. The contractor must then certify on a company letterhead that the background checks have been conducted and there are no negative financial situations or criminal offenses in that employee's background. Any adverse information acquired by the contractor on a proposed employee must be reported immediately to the Contracting Officer.

2.10 Contract Ceiling Price

The ceiling price for all time and materials services and reimbursable travel to be performed under this contract will be established by the Contracting Officer in writing at the time of award.

3.0 POSITIONS

3.1 Program Manager/Senior Technical Analyst (Key Position)

The Program Manager will be responsible for daily oversight of all contractor personnel and perform as the Senior Technical Analyst for matters directly relating to the C130 aircraft. The Program Manager will be the direct liaison with the COTR for all performance issues, contract issues, and scope definitions as outlined in paragraph 1.2. The Program Manager, in addition to experience outlined in paragraph 1.4.2, shall have a minimum of 10 years aviation maintenance management experience. Experience in multi-engine turboprop fixed wing aircraft systems is desired. A strong knowledge of Coast Guard and Department of Defense (DoD) aircraft maintenance practices and procedures is required. The person in this position must have an extensive knowledge of CG aeronautical engineering policy as outlined in Commandant Instruction Manual CIM13020.1 (series).

3.2 Avionics Engineering Analyst (Key Position)

The Avionics Engineering Analyst will act as the contractor expert on avionics and electrical engineering issues. The Avionics Engineering Analyst will be called upon to determine appropriate maintenance procedures for avionics and electrical systems to include procurement of appropriate test and calibration equipment. The Avionics Engineering analyst may be called upon to provide engineering solutions for Coast Guard unique systems, including project management and oversight of avionics and electrical upgrades and modifications. The Avionics Engineering Analyst, in addition to experience outlined in paragraph 1.4.2, shall have a minimum of 10 years of avionics program supervision, 2 years of avionics project management, and 10 years work experience with maintenance and engineering of sensor systems.

3.3 Aviation Technical Writing and Technical Analysts

Personnel filling this position shall demonstrate a high degree of technical writing ability with a minimum 3 years experience and be able to understand complex aircraft systems. An understanding of Coast Guard MPC's is highly desirable. Personnel in this position will be responsible for writing MPC's, TCTO's, and changes / updates to existing technical manuals. A minimum of 3 years direct maintenance experience on aircraft systems is required.

3.4 Senior Graphics Specialist

Personnel filling this position will import and manipulate text and graphics inside of Arbortext software to produce "ready for print" MPC's, TCTO's and changes / updates to existing technical manuals. All text and graphics shall be in accordance with the current Coast Guard format. A minimum 2 years experience in Arbortext is required. Ability to use the following software is desirable: Arbotext Epic, Adobe Acrobat, Adobe Illustrator, MS Office, and Auto-Troll Tech Illustrator.

3.5 Graphics Specialists

This position requires a minimum 1-year experience in technical drawing using computer software.

3.6 Ground Maintenance System Analyst

The Ground Maintenance System Analyst (GMSA) shall be familiar with all of the functional capabilities of the Ground Maintenance System (GMS) workstation and be able to competently operate the system. This person will be responsible for performing, coordinating, and troubleshooting all functions related to GMS operations addressed in TO 31S5-4-6197-1. Additionally, they will be able to troubleshoot hardware component failures and determine the appropriate course of action for repair of the system. The person filling this position shall be capable of providing on the job training to assigned personnel on the operation and maintenance of the system. This person will also become the subject matter expert during the transition from the GMS system to the Data Transfer and Diagnostic System (DTADS).

4.0

RESERVED

5.0.

PACKAGING, PACKING, AND MARKING INSTRUCTIONS:

Packaging, packing, and marking instructions, if required, will be specified on individual delivery orders.

6.0

INSPECTION AND ACCEPTANCE

Inspection of services to be furnished hereunder shall be made at destination by the Contracting Officer's Technical Representative (COTR) at the USCG Aviation Logistics Center (ALC) Long Range Surveillance (LRS) Product Line or other Coast Guard activity as designated by the Contracting Officer.

Acceptance of the services to be furnished hereunder shall be made at destination by:

U.S. Coast Guard

Aviation Logistics Center (ALC)

Long Range Surveillance (LRS), Contracting Section

DRS C130 HMF Hangar

1060 Consolidated Road

Elizabeth City, NC 27909-5001

Attn: Danny R. Sawyer, Contracting Officer

7.0

DELIVERIES OR PERFORMANCE

7.1 Period of Performance The period of performance for this contract is the base year (date of award through one year from date of award) and two one-year option periods, subject to exercise of options and unless terminated in accordance with other provisions herein. The base year and option periods are listed in the schedule. The total duration of this contract shall not exceed three years.

7.3 Place of performance Unless otherwise specified, services shall be performed at the U.S. Coast Guard Elizabeth City Support Complex; DRS Hangar and other locations on the Elizabeth City complex as designated by the Government. Differential rates will not be honored regardless of the location of where the work is to be performed.

7.4 Delivery schedule Deliverable

Due Date MPC Project Mgmt. Report 15 January, 15 April, 15 July, 15 October, for the previous calendar quarter.

Monthly Activity Report

5th day following the previous month.

Include one copy with the invoice.

8.0

CONTRACT ADMINISTRATION DATA

8.1 Invoicing instructions Each invoice must contain all the information specified in FAR clause 52.232-25, Prompt Payment. In addition to the requirements specified in 52.232-25, Prompt Payment, the following data must be included on the invoice:

1. The original invoice shall be submitted to the following address:

Chief, Fiscal Branch

USCG, ALC

Bldg 63

Elizabeth City, NC 27909

2. A breakdown of hours charged according to contract line item shall be supported by submission of time sheets with the assigned Government representative's signature verifying the time sheet's accuracy.

3.

A breakdown of travel expenses, if any, to include all direct and indirect costs. See paragraph

9.5 for detailed travel instructions. All invoiced travel shall be IAW the Joint Federal Travel Regulations (JFTR) and shall be supported by submission of:

(1) Contractor travel verification form with COTR's signature prior to travel.

(2) Receipts for all claimed travel (i.e.: lodging, airfare, rental car, fuel, tolls, parking, taxi, etc).

(3) Private Owner Vehicle (POV) mileage shall be provided for all trips.

(4) Reference Paragraph 9.5 for additional information concerning allowable travel costs.

Failure to provide the required information shall be cause for rejection of the invoice.

8.2 Address of correspondence Unless specified otherwise, all correspondence shall be directed to the Contracting Officer at the following address:

Contracting Officer

U. S. Coast Guard Aviation Logistics Center (ALC)

Long Range Surveillance (LRS) Product Line

1060 Consolidated Road

DRS HMF Hangar

Elizabeth City, NC 27909

8.3 Ordering office Orders against this contract may only be issued by the Contracting Officer, Long Range Surveillance Product Line, Elizabeth City, NC.

8.4 Remittance address

(a) If contractor's remittance address is different from that shown in Block No. 17 of page 1, enter

Such address below:

(b) In accordance with FAR 52.232-33, Payment by Electronic Funds Transfer – Central

Contractor Registration, registration and correct EFT information on the Central Contractor Registration (CCR) is required. Please provide the following information about your CCR registration:

Legal Business Name: _______________________ Cage Code: _______________________________ Duns: ____________________________________ 8.5 Government representative

(a) The Contracting Officer may name representatives with titles such as Project Officer, Contracting Officer's Technical Representative(s), Resident Inspector(s), and so on. Such individuals, IF APPOINTED, will be named in writing by the Contracting Officer. The letter of appointment will indicate the individuals, titles, and stipulate the rights, responsibilities, and limitations of their appointment.

(b) In any event, no such named individual has the authority to issue any direction under this contract, either technical or otherwise, which constitutes a change to the terms, conditions, price or delivery schedule of the contract. Only the Contracting Officer is authorized to alter the contract in any manner.

8.6 Contracting Officer’s Technical Representative

(a) The Contracting Officer shall designate Government personnel to act as the Contracting Officer's Technical Representative (COTR) to perform functions under the contract such as review and I or inspection and acceptance of supplies, including construction, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the Contractor within five working days after contract award. The designation letter will set forth the authorities and limitations of the COTR under the contract.

(b) The Contracting Officer cannot authorize the COTR or any other representative to sign documents (i.e.: contracts, contract modifications, etc) that require the signature of the Contracting Officer.

(c) Final approval of documentation or supplies shall be by letter of approval from the Contracting Officer's Technical Representative.

(d) The COTR is the point of contact through which the contractor can relay questions and problems of a technical nature to the Contracting Officer. If the contractor is unsure whether an effort outside the scope of the contract is requested, the contractor shall promptly notify the Contracting Officer in writing.

(e) A copy of all correspondence shall be sent to the Contracting Officer to the correspondence address shown in paragraph 8-2.

8.7 Observance of legal holidays The contractor shall establish a holiday schedule for personnel performing under this contract that exactly coincides with the Government's schedule. Holidays peculiar to or dynamically declared by the

Government shall be considered as holidays for contractor personnel and are not billable. Contractor personnel will not perform work on Government holidays. Government holidays include: New Year's

Day, Martin Luther King Day, Presidents Day, Memorial Day, Fourth of July, Labor Day, Columbus

Day, Veteran's Day, Thanksgiving Day, Christmas Day, and any other day mandated by this Command, and/or any other day designated by Federal Statute, and/or any other day designated by Executive Order, and/or any other day designated by the President's Proclamation.

8.8 Overtime Overtime shall be used only upon the prior written approval of the Contracting Officer's Technical Representative.

9.0

SPECIAL CONTRACT REQUIREMENTS

9.1 Appointment of Contracting Officer’s Technical Representative

(a) The Contracting Officer hereby designates the following individual as the primary Contracting

Officer's Technical Representative (COTR) for this contract:

To Be Determined Upon Award (b.) In the absence of the primary COTR named above, all responsibilities and functions assigned to the COTR shall be the responsibility of the alternate COTR acting on behalf of the primary COTR. The Contracting Officer hereby appoints the following individual as the alternate COTR:

To Be Determined Upon Award

(c) The COTR will act as the Contracting Officer's representative for technical matters (only), providing technical direction and discussion as necessary with respect to the statement of work, monitoring the progress and quality of the contractor performance. The COTR is not a Contracting Officer and does not have authority to take any action, either directly or indirectly, that would change pricing, quantity, quality, place of performance, delivery schedule, personal services, or any other terms and conditions of the contract, or to direct the accomplishment of effort which goes beyond the scope of the statement of work in the contract.

(d) It is emphasized that only a Contracting Officer has the authority to modify the terms of the contract, therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person effective or binding on the Government. When/if, in the opinion of the contractor, an effort outside the existing scope of the contract is requested, the contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the contractor (under such direction) unless the Contracting Officer has issued a contractual change or otherwise resolved the issue.

9.2 Key positions

(a) The personnel or facilities specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel or facilities, as appropriate.

(b) Before removing or replacing any of the specified individuals or facilities, the Contractor shall notify the Contracting Officer in writing, before the change becomes effective. The Contractor shall submit sufficient information to support the proposed action and to enable the Contracting Officer to evaluate the potential impact of the change on this contract. The Contractor shall not remove or replace personnel or facilities until the Contracting Officer approves the change.

The Key Positions are as follows:

• Program Manager/Senior Technical Analyst

• Avionics Engineering Analyst

• Ground Maintenance System Admin/Technical Analyst

9.3 Substitution or addition of personnel and key positions

(a) The offeror agrees that during the contract performance period no personnel substitutions will be permitted unless such substitutions are necessitated by an individual's sudden illness, death or termination of employment. In any of these events, the contractor shall promptly notify the Contracting Officer and provide the information required by paragraph (d) below.

(b) If personnel for whatever reason become unavailable for work under the contract for a continuous period exceeding thirty (30) calendar days and are expected to devote substantially less effort to the work than indicated in the proposal, the contractor shall propose a substitution of such personnel, in accordance with paragraph (d) below.

(c) All proposed substitutions shall be submitted, in writing, to the Contracting Officer at least fifteen (15) calendar days prior to substitution. Each request shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute and any other information required by the Contracting Officer to approve or disapprove the proposed substitution. All proposed substitutes (no matter when they are proposed during the performance period), shall have qualifications equal to or higher than qualifications of the person being replaced and in accordance with identified criteria stated in Section 3.0 of the SOW.

(d) In the event a requirement to increase the specific level of effort for a designated labor category, but not the overall level of effort of the contract occurs, the offeror shall submit to the Contracting Officer a written request for approval to add personnel to the designated labor category. The information required is the same as that required for paragraph (c) above. The additional personnel shall have qualifications greater than or equal to at least one (1) of the individuals proposed for the designated labor category.

(e) The Contracting Officer shall evaluate requests for submission and addition of personnel and promptly notify the offeror, in writing, whether the request is approved or disapproved.

(f) If the Contracting Officer determines that suitable and timely replacement of personnel who have been reassigned, terminated or have otherwise become unavailable to perform under the contract is not reasonably forthcoming or that the resultant reduction of productive effort would impair the successful completion of the contract, the contract may be terminated by the Contracting Officer for default or for the convenience of the Government, as appropriate. Alternatively, at the Contracting Officer's discretion, if the Contracting Officer finds the contractor to be at fault as described above, he/she may equitably adjust (downward) the contract price to compensate the Government for any delay, loss or damage as result of the contractor's action.

(g) Coast Guard has identified the following key positions that will be held responsible for the duration of the contract. They are essential to the ongoing conduct of the project and will assure consistent management control and direction. Key Positions are as follows:

• Program Manager/Senior Technical Analyst

• Avionics Engineering Analyst

• Ground Maintenance System Admin/Technical Analyst

The positions specified above are essential to work being performed on location. These key positions shall NOT be reassigned or diverted without the written authorization of the Contracting Officer. Prior to removing any of the specified positions from performance of this contract, the Contractor shall provide 30 calendar days advance notification to the Contracting Officer and shall submit justification in sufficient detail to permit evaluation of the impact on the Program.

9.4 Required insurance The Contractor shall procure and maintain insurance during the entire period of performance under this contract, in accordance with FAR 52.228-5, entitled "Insurance - Work on a Government Installation". The following minimum insurance is required:

(a) Worker's compensation and Employer's Liability: As required by applicable Federal and State workers' compensation and occupational disease statutes.

(b) General liability: Bodily injury liability insurance coverage written on the comprehensive form of policy of at least $200,000 per person and $500,000 per occurrence.

(c) Automobile Liability Insurance: Written on the comprehensive form of policy of at least$200,000 per person for bodily injury and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

Prior to commencement of work hereunder, the contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the Government shall not be effective until thirty days after written notice has been given and approved by the Contracting Officer.

9.5 Travel Occasional travel of contractor personnel may be required. All travel by contract personnel governed by this statement of work will be pre-approved by the COTR. All travel will be reimbursed in accordance with the Joint Federal Travel Regulations (JFTR). Except as otherwise provided herein, the Contractor shall be reimbursed for travel costs (as defined in FAR 31.205-46) on the basis of actual costs incurred subject to the following: All travel, whether it is within the continental United States or outside the continental United States, shall be accomplished by commercial carrier, privately owned automobile or auto rental and the cost paid by the Contractor. If such commercial transportation is not readily available, transportation will be furnished by the Government, when requested, by means of Government aircraft, vessel or vehicle. In the event the Government agency furnishing such transportation requires payment thereof, the Contractor shall pay the cost thereof and be reimbursed pursuant to the terms of this Section. The Government will reimburse the Contractor for domestic transportation on the basis of actual costs if by commercial or Government carrier, and at the rate specified by the Joint Federal Travel Regulations (JFTR), plus road and bridge tolls, when travel is performed by private automobile. Auto rental will be reimbursed at actual cost plus road and bridge tolls. Travel at U. S. Military Installations where Government transportation is available and travel performed for personal convenience (including daily travel to and from work) will not be reimbursed hereunder. The Contractor will be reimbursed for the expense of meals, lodging, transportation between places of lodging or business and places where meals are taken and any other miscellaneous travel and living expense incurred in the performance of this contract. Per Diem will be payable only when the Contractor employee is in an authorized travel status. The per diem rate shall be established in accordance with the amount permitted by the JFTR.

9.6 Exercise of option As prescribed in FAR clause 52.217-9, Option to Extend the Term of the Contract, the Coast Guard may require the services provided by this contract during the period(s) identified as "options" in pages 3 and 4.

9.7 Damage to contractor supplies, materials, equipment and property The Government will not be responsible in any way for damages to the contractor's supplies, materials, equipment and property or to contractor or employees' personal belongings that are caused by fire, weather, theft, accident, or other disaster/misfortune. The term "contractor" includes subcontractors.

9.8 Personnel requiring access to government facility The Contractor shall provide a list of contractor personnel who require access to installation sites during the course of the contract to the Contracting Officer within 10 calendar days after date of award. If key contractor personnel change during the term of the contract, the contractor shall provide a revised list to the Contracting Officer five (5) calendar days prior to contractor personnel requiring access to the installation.

9.9 Identification card/badge Every contractor employee shall obtain an Identification Card/Badge (ID Card) from the U.S. Coast Guard Aviation Logistics Center, Workforce Management Staff, Building 63, prior to commencement of work. The term "contractor" includes subcontractors. Not later than 14 calendar days prior to start of work, the contractor shall contact the host's Security Badge Office (252-335-6582) and arrange for security ID cards to be issued to all contractor employees. Each contractor employee shall wear the ID card conspicuously on his/her outer clothing above the waist at all times while working on the installation. Personnel may be challenged and removed from the work area or denied access to the installation if the ID Card is not worn. In the event that a contractor employee loses his/her ID Card, the contractor shall report the lost ID Card to the Contracting Officer and/or the COTR who will arrange for replacement ID Cards. The contractor shall return all Government-provided ID Cards to the Government either at the completion of the contract or upon termination of an individual's employment whichever comes first.

9.10 Vehicle registration The contractor shall ensure all contractor-provided vehicles used in performance of this contract and contractor employees' vehicles to be driven on the installation, to include motorcycles, are registered with the U.S. Coast Guard Base Support Unit, Command Security Office, Building 35, in conformance with local procedures in effect at the time of registration. The term "contractor" includes subcontractors. The Government will not permit access to the installation without proper vehicle identification. Evidence of a valid driver's license, vehicle registration card, state safety inspection certification, Government-provided

ID card, and proof of insurance are required for registration. The contractor shall ensure all installation issued decals are removed from the vehicles and returned to the installation security office at completion of the contract, termination/completion of employment, or a change in the vehicle used for access to the installation. Motorcycle owners/operators shall comply with all installation requirements. Contractor employees shall maintain insurance on all privately owned vehicles (POV's) brought on the installation property; the contractor shall maintain insurance on all contractor-owned vehicles brought on the installation property and including rental vehicles.

9.11 Parking and traffic control The contractor and its employees shall abide by installation parking regulations. The term "contractor" includes subcontractors. All vehicles shall be parked in designated parking areas only. The contractor and its employees shall conform to state and federal driving regulations and any applicable Coast Guard regulations.

9.12 Safety The contractor shall maintain safety and health standards consistent with all applicable federal, state, local, and Occupational Safety and Health Administration (OSHA) regulations and shall comply with Occupational and Environmental Safety, Fire Prevention, and Health programs. The term "contractor" includes subcontractors. The contractor shall inform employees of the occupational safety and health program with emphasis on their rights and responsibilities. The contractor shall inform employees assigned to new positions or new tasks on the hazards of the new tasks prior to performing the tasks to enable them to perform the work in a safe and healthful manner. The contractor shall meet or exceed the information/training requirements of the OSHA standard applicable to the hazard or task and shall repeat them periodically as needed to meet OSHA requirements or to reduce risk to employees. The contractor shall submit to the Contracting Officer or designee a copy of any accident report within three (3) business days of any accidents.

9.13 Contract ceiling price The ceiling price for all time and materials services and reimbursable travel to be performed under this contract will be established by the Contracting Officer in writing at the time of award. The contractor shall notify the Contracting Officer when costs reach 80% of the ceiling price and provide information as to whether funding is sufficient to complete the tasking. If the contractor does not believe the effort can be completed within the ceiling price, a revised estimated total cost shall be provided with this notification. The contractor must obtain the Contracting Officer’s written approval prior to exceeding established ceiling prices. The contractor shall not accept any task order(s) when the established ceiling for the proposed task order plus the aggregate cost of all previous task orders and other services under the contract exceeds the established contract ceiling price.

10.0 CONTRACT CLAUSES

10.1 Provisions incorporated by reference 52-212-1 Instructions to Offerors – Commercial Items (Sep 2000) 10.2 Clauses incorporated by reference 52.252-2 Clauses incorporated by reference (Feb 1998) This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clause may be accessed electronically at Internet address www.deskbook.Osd.Mil.

(End of clause)

FEDERAL ACQUISITION REGULATION CLAUSES (FAR)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2010)

52.212-4 Contract Terms and Conditions – Commercial Items (Jun 2010)

52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements—Commercial Item Acquisition

(Feb 2007)

52.217-8 Option to Extend Services (Nov 1999)

Thirty (30) calendar days

52.222-43 Fair Labor Standards Act and Service Contract Act – Price Adjustments (Multiple Year and Option Year Contracts.) (Sep 2009)

52.227-14 Rights in Data – General (Dec 2007)

52.228-5 Insurance – Work on a Government Installation (Jan 1997)

52.232-18 Availability of Funds (Apr 1984)

52.233-3 Protest After Award (Aug 1996)

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

52.242-13 Bankruptcy (July 1995)

52.243-3 Changes (Time-and-Material or Labor Hour (Sep 2000)

52.246-6 Inspection (Time-and+Material and Labor Hour (May 2001)

HOMELAND SECURITY ACQUISITION REGULATIONS (HSAR)

3052.215-70 Key Personnel or Facilities. ((Dec 2003)

Para (b) (1) Program manager/Senior Technical Analyst

(2) Avionics Engineering Analyst (3) Ground Maintenance System Admin/

3052.228-70 Insurance (Dec 2003)

3052.237-72 Contractor Personnel Screening for Unclassified Information Technology Access (Dec 2003)

3052.242-71 Dissemination of Contract Information (Dec 2003)

3052.242-72 Contracting Officer’s Technical Representative (Dec 2003)

3052.245-70 Government Property Reports (Aug 2008) (Deviation) 10.3

FULL TEXT CLAUSES/PROVISIONS

FEDERAL ACQUISITION REGULATION CLAUSES (FAR)

52.209-7 Information Regarding Responsibility Matters. (Apr 2010)

(a) Definitions. As used in this provision—

“Administrative proceeding” means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

“Federal contracts and grants with total value greater than $10,000,000” means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

(b) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall enter the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the Central Contractor Registration database at http://www.ccr.gov (see 52.204-7).

“Principal” means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(End of provision)

52.209-8 Updates of Information Regarding Responsibility Matters. (Apr 2010)

As prescribed at 9.104-7(c), insert the following clause:

Updates of Information Regarding Responsibility Matters (Apr 2010)

(a) The Contractor shall update the information in the Federal Awardee Performance and Integrity Information System (FAPIIS) on a semi-annual basis, throughout the life of the contract, by entering the required information in the Central Contractor Registration database at http://www.ccr.gov (see 52.204-7).

(b)(1) The Contractor will receive notification when the Government posts new information to the Contractor’s record.

(2) The Contractor will have an opportunity to post comments regarding information that has been posted by the Government. The comments will be retained as long as the associated information is retained, i.e., for a total period of 6 years. Contractor comments will remain a part of the record unless the Contractor revises them.

(3) With the exception of the Contractor, only Government personnel and authorized users performing business on behalf of the Government will be able to view the Contractor’s record in the system. Public requests for system information will be handled under Freedom of Information Act procedures, including, where appropriate, procedures promulgated under E.O. 12600.

(End of clause)

52.212-2 Evaluation—Commercial Items (Jan 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Experience; Technical Capability; Management Approach; Past Performance; Price. It should be noted that price is not a weighted factor and is less important than the other combined factors. Price is an important factor and its importance as an evaluation factor will increase as the degree of equality of the other factors between proposals increases. Only those proposals prepared in accordance with the solicitation will be evaluated.

Offerors shall respond to all requirements of the solicitation document.