Clinic_HVAC_Package_Unit_SOW_(final).pdf

- STATEMENT OF WORK -

SUPPLY AND INSTALLATION OF HVAC PACKAGE SYSTEM HEALTH

SERVICES CLINIC

AT

HEALTH SERVICES CLINIC

U.S.C.G. AIR STATION BORINQUEN, PR

January 2015

PART 1 - GENERAL

1.1 SCOPE OF WORK: This performance work statement covers the requirements for removing the existing Heating, Ventilating and Air Conditioning (HVAC) system, installing the new system and all necessary piping and electrical wiring for the Health Services Clinic located at Building 850, La Plaza, U.S. Coast Guard Air Station Borinquen, Aguadilla, P.R.

This specification defines the requirements for the design, engineering, assembly fabrication, procurement, testing, balancing and installation and commissioning for satisfactory performance of HVAC. The capacity of the air conditioning system shall be of 5 ton.

The work includes, but is not limited to, the following:

1) Licenses: Any contractor or sub-contractor shall be licensed by the Commonwealth of Puerto Rico in all areas applicable to this contract.

2) Remove the current rooftop air conditioning HVAC unit.

3) Provide one (1) new five (5) ton rooftop air conditioning

HVAC unit at the same location (discharge at bottom – downdraft). Provide the new equipment with a minimum EER of

17.0 and Coefficient of Performance (COP) of 5.

4) Provide two (2) by two (2) foot vents in all office and training room doors.

5) Use all existing ducting where possible to connect the condensing unit to the current HVAC system.

6) Conduct a testing and balancing of the rooftop air conditioning HVAC unit after installation is complete.

All areas and volume shall be field verified by the contractors.

1.2 INSPECTION PRIOR TO BID: Prospective bidders are encouraged to visit the site to familiarize themselves with the existing conditions. The site visit date will be in the solicitation and all arrangements to have your company name and members present shall be made by contacting Ms. Christiane Ramos at (787) 409 – 4782 or christiane.ramos@uscg.mil.

1.3 SUBMITALL OF QUOTES: Quotes, indicating labor and material costs shall be submitted by person, fax or e-mail:

BASE MIAMI BEACH

Jerry Lopez U.S. Coast Guard

PROCUREMENT AND CONTRACTING

909 SE 1ST AVE

Miami, FL 33131-3050 Phone: (305) 415-7085 Fax: (305) 415-7092 E-mail: Jerry.Lopez@uscg.mil

1.4 AVAILABILITY OF UTILITY SERVICES: Reasonable amounts of the following utilities will be available to the Contractor without cost. The government will make available to the Contractor at existing connections and outlets, all reasonably required amount of:

Electricity Potable water

The Contractor shall pay all costs incurred in connecting, converting, and transferring the utilities to the work site.

The Contractor shall be responsible for making all connections.

Temporary toilet facilities shall be provided and maintained by the Contractor for his personnel.

1.5 CONTRACTOR SAFETY, SECURITY AND USE OF PREMISES: The

Contractor shall provide a supervisor, available at all times when work on the unit is in progress, and sufficient personnel to comply with these requirements. The supervisor shall be able to speak, write and understand English.

mailto:christiane.ramos@uscg.mil mailto:Jerry.Lopez@uscg.mil

The Contractor will be working on a Coast Guard military installation and must be familiar with and obey established fire, safety, environmental and security regulations.

1) Security Passes: Contractor personnel shall obtain security passes from the Security Office prior to beginning work and must carry this ID at all times while working on this project. Each employee must show a valid driver’s license, birth certificate or company ID card to be issued a security pass. Personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized in advance by the Contracting Officer's Representative (COR).

2) Safety Practices: The Contractor shall ensure that the work area is clearly marked at all times and take necessary precautions to ensure safety hazards are minimized and mitigated. Perform and conduct the work so as to minimize obstruction to the paved driveways and parking and walkway area, and other interference with Coast Guard operations.

Contractor must follow the latest OSHA regulations on this project.

3) Hazardous Materials: The Contractor shall provide the

Government with a list of all hazardous materials to be used in the performance of this project and ensure Material Safety Data Sheets (MSDS) are available at the work site for all hazardous materials used. The Contractor shall immediately contain and clean up the release or spill of a hazardous material and report the incident to the Environmental Technician (Mr. Donato) at 787-249-1232.

4) Protection of Property: The Contractor shall protect the existing surrounding equipment, personal belongings and property during the course of this work. Any damage caused by the Contractor shall be corrected at Contractor’s expense. The Contractor will be responsible for repair of any damage incurred to turf, landscaping, buildings, utilities or pavement as a result of his work at no additional cost to the government.

1.6 STORAGE AREA: The Contractor will be provided a storage

and staging area at a location to be determined by the COR so that interference with Coast Guard operations will be avoided.

Contractor shall be responsible for protecting all stored materials (existing and new) from adverse weather, theft and damage.

1.7 CLEANUP: The Contractor shall keep the work areas, including storage areas, free from accumulations of waste materials on a daily basis and comply with all federal, state and local regulations pertaining to the storage, transport and disposal of wastes. Contractor shall not use Coast Guard waste disposal facilities including garbage cans, trash piles or dumpsters.

1.8 RECEIPT OF MATERIALS: Shipments of equipment, materials, and supplies shall be addressed to the Contractor - not the Government. The Contractor must be on hand to accept shipments;

the Government will not accept shipments.

1.9 DELIVERY, HANDLING AND STORAGE: Equipment and materials

shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations and as approved by the COR. Deliver materials in manufacturer’s original unopened containers with manufacturer’s labels intact and legible, bearing the following minimum information: Name of manufacturer, Contents, Expiration Date, and Safety Information.

Damaged or defective items shall be replaced. Protect materials against moisture absorption. Store materials in a dry and ventilated area. Follow all manufacturer instructions for proper storage, including protection from direct sunlight.

1.10 QUALITY CONTROL. The Contractor shall be responsible for all work, materials and the final product provided under this contract.

1.11 HOURS OF OPERATION: Unless otherwise approved by the

Contracting Officer’s Technical Representative (COR), all work shall be completed during normal working hours from 7:30 a.m. to 3:30 p.m., Monday through Friday. The contractor shall minimize the impact to on-going Coast Guard operations and submit a work schedule at least seven days before work on-site commences.

1.12 WARRANTIES: All warranties and/or guarantees, either

implied or expressed shall be endorsed to the Government.

Provide a one (1) year warranty for all materials and labor provided/performed as part of the Work.

1.13 GOVERNMENT FURNISHED MATERIALS: No GFM will be supplied

with this work item.

1.14 DAILY INSPECTION: The Contractor shall report to the

Facilities Engineering Office before work begins on Mondays and at the end of the work day on Thursday for a project walk through.

SUBMITTALS: Items to be submitted are specified below. Requested administrative submittals shall be submitted together under (1) package and returned as approved prior to commencement of the Work, procurement, fabrication, or delivery of items to the job site. Requested technical submittals shall be returned as approved or approved with notes prior to procurement, fabrication, or delivery of items to the job site. Incomplete or piecemeal submittals will not be acceptable and will be returned without review at the discretion of the Project Manager.

Technical submittals shall include the manufacturer's name, trade name, catalog model or number, nameplate data, size, layout dimensions, capacity, project specification and paragraph reference, applicable Federal, Military, industry and technical society publication references, and other information necessary to establish contract compliance of each item that the Contractor proposes to furnish. Submit submittals to the Project Manager in sufficient time and in such sequence to avoid delays in the Work. Contractor shall begin submittal process after project is awarded. Special attention shall be given to the long lead items to avoid delays in the Work.

1) Submit a construction progress schedule five (5) days after the notice to proceed and update as necessary.

a) Prepare and submit a progress schedule for the entire duration of the construction contract. The progress schedule shall be prepared in a horizontal bar graph format referencing all of the construction contract work activities to a time scale. The project should be divided and subdivided into a sufficient number of work activities that can accurately graphically display the work sequence and activity duration interplay of each activity. Progress schedule shall have project name, location, contract number, and company name. The final progress schedule, with the Notice to Proceed and Construction Contract completion date filled in, shall be signed.

2) Submit long lead items five (5) days after receipt of the notice to proceed.

a) Prepare and submit a letter listing all Work related equipment having long order and delivery cycles. The list shall be prepared on company letterhead and include project name, location, contract number, and company name. The list shall indicate the equipment, manufacturer, price and delivery period.

3) Submit technical submittals fourteen (14) days after receipt of the notice to proceed.

a) Product Data: Submittals for each manufactured item shall be manufacturer's descriptive literature of cataloged products, equipment drawings, diagrams, performance and characteristic curves and catalog cuts. Submit complete descriptive data for each type of material. Clearly mark data to indicate the type of material the Contractor intends to provide.

b) Manufacturer's Installation Recommendations: Where installation procedures or any part hereof, are required to be in accordance with the recommendations of the manufacturer of the material being installed, printed copies of these recommendations shall be furnished to the POC prior to installation. Installation of the item will not be allowed to proceed until the recommendations are received. Failure to furnish these recommendations can be cause for rejection of the material.

c) Standards of Compliance: When materials or equipment must conform to the standards of organizations such as the American National Standards Institute (ANSI), American Society for Testing and Materials (ASTM), National Electrical Manufacturers Association (NEMA), and Underwriters Laboratories (UL), proof of such conformance shall be submitted to the POC for approval. If an organization uses a label or listing to indicate compliance with a particular standard, the label or listing, the Contractor shall submit a certificate from an independent testing organization, which is competent to perform acceptable tests and is approved by the POC.

The certificate shall state that the item has been tested in accordance with the specified organization's test methods and that the item conforms to the specified organization's standard. For materials and equipment whose compliance with organizational standards or specifications is not regulated by an organization using its own listing or label as proof of compliance, a Certificate of Compliance from the manufacturer shall be submitted for approval. The certificate shall identify the manufacturer, the product and the referenced standard and shall simply state that the manufacturer certifies that the product conforms to all requirements of the project specification and of the referenced standards listed.

4) Certified Test Reports: Before delivery of materials and equipment, certified copies of all test reports specified in the individual sections shall be submitted for approval.

5) Field Tests: Notify the Facility Engineer (LCDR J. M.

Heering, Jason.m.heering@uscg.mil), at least seven (7) working days in advance of the dates and times scheduled for all field tests.

6) Final Inspection and Acceptance: When the work is complete and ready for final inspection, submit a written request for final inspection no earlier than seven (7) days prior to the scheduled date of inspection to the Facility Engineer (LCDR J. M. Heering, Jason.m.heering@uscg.mil).

7) Submit all closeout documents no later than fourteen (14) days after the final inspection and acceptance. Closeout documents shall include Record Drawings, Operation and Maintenance Manuals, Posted Operating Instructions and Contractor Instruction. The POC must approve the project Closeout Documents (which include the Record Drawings as indicated herein) prior to release of Final Payment. Final Payment shall not be approved until all of the Closeout Documents are delivered to and approved by the POC. All Closeout Documents must be submitted and approved by the POC prior to requesting Final Inspection and Final Payment.

8) Operation and Maintenance Manuals: Compile an Operation and Maintenance Manual section for each item of equipment.

Submit (3) copies to the POC. Furnish the complete manuals bound in hardback binders. Furnish one complete manual prior to the time that equipment tests are performed for review and approval, and furnish the remaining manuals before the Contract is completed incorporating all review comments. Inscribe the following identification on the cover: the words "OPERATION AND MAINTENANCE MANUAL", the name and location of the equipment, the name, address and telephone number of the Contractor, and the construction contract number. The first section of the manual shall include the names, addresses, and telephone numbers of each subcontractor participating in the Work and the same for mailto:Jason.m.heering@uscg.mil mailto:Jason.m.heering@uscg.mil each manufacturer’s representative locally representing each item of equipment provided as part of the Work. The manual shall have a table of contents and be assembled to conform to the table of contents with the tab sheets placed before instructions covering the subject. The instructions shall be legible and easily read, with large sheets of drawings folded in. Each section shall include:

a) Complete description of the system, wiring and control diagrams with data to explain detailed operation and control of each item of equipment;

b) A control sequence describing start-up, operation and shut-down instructions;

c) Installation instructions;

d) Maintenance instructions;

e) Lubrication schedule including type, grade, temperature range, and frequency;

f) Safety precautions, diagrams, and illustrations;Test procedures;

g) Performance data;

h) Parts list. The parts lists for equipment shall indicate the sources of supply, recommended spare parts, and the service organization, which is reasonably convenient to the project site. The manual shall be complete in all respects for equipment, controls, accessories, and associated appurtenances provided;

i) Test and Balance Report (pre-test);

j) Test and Balance Reports (final);

k) Letter of completed commissioning and testing;

l) All letters of warrantees;

m) Copy of Posted Operating Instructions;

n) Instruction to Station and Government Personnel letter.

4) QUALITY CONTROL:

a) Quality monitor: The Contractor shall appoint a quality control monitor that shall ensure all work is performed in accordance with this SOW and the HVAC manufacturer’s requirements. In the event these specifications contradict or are not congruent with the manufacturer’s requirements, the most stringent requirements shall govern.

b) Codes and Standards: The Contractor shall make him or herself thoroughly familiar with all codes, regulations and standards governing the specified work. Any contradiction between the manufacturer’s requirements and these specifications shall be brought to the attention of the Contracting Officer immediately.

1.12 PERSONNEL QUALIFICATIONS: All personnel shall be qualified to operate, remove, and install the equipment and shall use the appropriate personal protective equipment.

PART 2 – PRODUCTS

2.1 MANUFACTURER: The manufacturer must meet the requirements of the specifications as indicated herein. Any reference to a specific item is to establish minimum quality, performance, material, appearance, and manufacturer support standards only and not meant to restrict open competition.

PART 3 - EXECUTION

3.1 The Following Codes and Standards shall be followed:

1) ASSOCIATED AIR BALANCE COUNCIL (MN-1 & TBP)

2) AIR-CONDITIONING, HEATING AND REFRIGERATION INSTITUTE

(550/590)

3) AMERICAN SOCIETY OF HEATING, REFRIGERATING AND AIR-

CONDITIONING ENGINEERS (15, 34, & 90.1)

4) ASME INTERNATIONAL (B16.3, 16.5, 16.9, 16.11, & B40.1)

5) AMERICAN SOCIETY FOR TESTING AND MATERIALS (A53, B117, &

B209)

6) U.S. GENERAL SERVICES ADMINISTRATION (FS WW-S-2739)

7) MANUFACTURERS STANDARDIZATION SOCIETY OF THE VALVE AND

FITTINGS INDUSTRY (SP-67, SP-110)

8) NATIONAL ENVIRONMENTAL BALANCING BUREAU (NEBB TABES)

3.2 Contractor shall test existing refrigerant lines to verify system is intact and functional.

3.3 Contractor shall recover, contain and dispose of all

refrigerant gases IAW federal and state regulations.

3.4 Contractor shall disconnect all necessary electrical

wiring, refrigerant and condensate drain piping.

3.5 Contractor shall remove and dispose of the existing

condenser and air handler units indicated IAW with federal and state regulations.

3.6 Contractor shall install and secure new condenser and air handler units.

3.7 Contractor shall connect all necessary electrical wiring, refrigerant and condensate drain piping.

3.8 Contractor shall fill new HVAC systems with the required

oil and refrigerant gas charges IAW federal and state regulations.

3.9 HVAC unit upgrade shall be in compliance with OSHA

regulations.

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JMHeering Callout

LOCATION OF MEDICAL OFFICE AND CONDENSING UNIT.

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