Industry Day Slides - TABSS.ppt

TABSS Pre-Solicitation Conference

INDUSTRY DAY OUTREACH

Tuesday, June 15, 2010

Presenter’s Name June 17, 2003 Agenda Welcome and Introductions Opening Remarks Vision of DHS/USCG DHS OSDBU Perspective DRAFT Solicitation and Q&A Review Closing Remarks Next Steps

Please place cell phones on vibrate No Recording Devices No Food or Drinks in the Auditorium Index cards will be provided for questions Hold questions until the end of the presentation ALL MUST EXIST THE BUILDING after the conference Presentations/Video to be posted at the synopsis webpage: https://www.fbo.gov/spg/DHS/USCG/GACS/HSCG23-10-R-TABS00/listing.html

General Information/Ground Rules

Linda Dearing Chief of Contracting Office (Acting)

United States Coast Guard

OPENING REMARKS

MICHAEL B. SMITH, DIRECTOR

Office of the Chief Procurement Officer Oversight and Strategic Support Division Strategic Sourcing Program Office

DHS VISION FORTABSS

Not a separate element of oversight; however, will continue to be apart of the Standard

Each component will also monitor itself – similar to that with EAGLE and FirstSource

Replace 3 expiring Department-Wide BPAs and several similar USCG contracts, SELECT SERVICES UNDER FMS BPAs WILL BE INCLUDED IN TABSS Provide support for highly complex technical, acquisition and business related services Provide first consideration and added visibility to PACTS Provide Business Opportunities for all Vendor Communities with the ability to target 8a and SDVs Achieve Small Business Goal Attainment

DHS Vision for TABSS

SSPO Director reviewed the USCG AP and saw an opportunity for a Department-wide to ensure continuity of Services.

Began discussions with Claire, HCA USCG

BPAs awarded through GSA for DHS Will be coming up with more clarifying language to delineate PACTS vs TABSS vehicle.

Chief Procurement Office Organization Buying Activities in DHS

Centrally Managed/Decentralized Ordering Enterprise-wide Contract/TO Procedure Contract Level CO/COTR Component Level CO/COTR Contract/TO Level Status Reporting

Contract/TO Management

SSPO Director reviewed the USCG AP and saw an opportunity for a Department-wide to ensure continuity of Services.

Began discussions with Claire, HCA USCG

BPAs awarded through GSA for DHS Will be coming up with more clarifying language to delineate PACTS vs TABSS vehicle.

WENDY CHAVES

TABSS Project Manager

USCG VISION FOR TABSS

Not a separate element of oversight; however, will continue to be apart of the Standard

Each component will also monitor itself – similar to that with EAGLE and FirstSource

Acquisition Related Services Intended to include current and future USCG Acquisition Support requirements NOT intended to replace contract vehicles in USCG Assistant Commandant for Resources (CG-8) Office (CFO)

USCG Program Perspective – Part 1

Strategic Contract Vehicle Implementation Strategic Requirements Development Reduce workload Roll-in current services as options/recompetes arise Contract Level Program Reviews/Reporting Greater visibility and accountability

USCG Program Perspective – Part 2

USCG Program Perspective

More information about the USCG acquisition directorate can be found at: http://www.uscg.mil/acquisition/ USCG Program Perspective

KEVIN BOSHEARS, DIRECTOR

DHS Office of Small Disadvantage Business Utilization

SMALL BUSINESS PERSPECTIVE

Not a separate element of oversight; however, will continue to be apart of the Standard

Each component will also monitor itself – similar to that with EAGLE and FirstSource

OSDBU Perspective – Part 1 Small business prime contracting opportunities 8(a)

SDV

Small Business Set-asides under TABSS Small business subcontracting opportunities Small Business - Subcontracting goals in solicitation for unrestricted portion Large Business - Mentor-protégé program part of evaluation criteria in solicitation for unrestricted portion

Several Small Business awards in each domain category Within 8a category firms compete against one another

OSDBU Perspective – Part 2

OSDBU Perspective – Teaming Part 1

FAR 9.601

“Contractor team arrangement,” as used in this subpart, means an arrangement in which – (1) Two or more companies form a partnership or joint venture to act as a potential prime contractor; or (2) A potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program.

FAR 9.602

Contractor team arrangements may be desirable from both a Government and industry standpoint in order to enable the companies involved to – (1) Complement each other’s unique capabilities; and (2) Offer the Government the best combination of performance, cost, and delivery for the system or product being acquired.

OSDBU Perspective – Teaming Part 2

LANCE NYMAN

Contracting Officer

United States Coast Guard

Not a separate element of oversight; however, will continue to be apart of the Standard

Each component will also monitor itself – similar to that with EAGLE and FirstSource

Overview – Part 1 IDIQ Concept Provides for an indefinite quantity, within stated limits, of supplies or services during a fixed period. The Government places orders for individual requirements Terms and conditions Pricing

Multiple-Award Concept Task Order Competitions

Potential Users All DHS components Each TO will have its own Contracting Officer and Contracting Officer’s Technical Representative (COTR), which are different than those for the Contract

Applies to the as-is contract-level draft solicitation Overview – Part 2

Review of Draft Solicitation – Section B (cont)

Review of Draft Solicitation – Section B Part 1

NAICS - 541611

Administrative Management and General Management Consulting Services Size Standard - $7.0M Applicable to entire acquisition

Labor Rates and ODC Rates Contract rates are ceiling rates – lower rates can be proposed in response to a Task Order (TO) solicitation If necessary for a given TO, additional labor categories may be proposed

Review of Draft Solicitation – Section B Part 2 Contract Type Awarded contracts will incorporate both Firm Fixed Price (FFP) and Time and Material (T&M) contract line item numbers (CLINs) Appropriate CLINs will be determined at the TO level

Review of Draft Solicitation – Sections F and H – Part 1 Period of Performance Contract – 5 years from date of award Individual TOs – will vary, may not exceed one year past expiration of contract

H-9 – Rolling Admission Provides the Government the option to conduct additional competitions for new contract awardees after initial award Would only be used if awarded contractors are not providing a satisfactory level of quality or competition

H-10 – Savings Clause Provides Government a credit (to be proposed by Contractor) if a Contract accumulates a high value of orders in a calendar year ($10M - $25M; $25M - $50M; $>$50M).

For repetitive, recurring requirements, the Government seeks business process improvements to yield year-over-year price reductions. Such requirements will be identified at the TO level.

Review of Draft Solicitation – Sections F and H – Part 2

H-12 – Addition or Substitution of Personnel Key personnel must remain constant for the first 6 months of any TO unless extenuating circumstances exist.

Key personnel replacements must meet or exceed qualifications of original key personnel and must be approved by the TO Contracting Officer.

All personnel must meet or exceed the qualifications for the labor category for which they are proposed. These qualifications will be incorporated into each contract based on the offeror’s proposal.

Review of Draft Solicitation – Sections F and H – Part 3

Review of Draft Solicitation – Sections I and L, Part 1 Contract Clauses Certain clauses are applicable only to certain tracks or CLINs and have been so noted Service Contract Act – Wage determination for the National Capital Region (NCR) will be attached to each contract. For services performed outside the NCR, the appropriate wage determination will be included with the TO, if applicable.

Review of Draft Solicitation – Sections I and L, Part 2a Proposal Submission One prime proposal per domain; SB/8(a)/SDV could submit in corresponding track or unrestricted track 2 CDs – one for each volume Separate files for each section and subsection of each volume Page numbering format and page limits Information not in correct volume or in excess pages will not be considered

Review of Draft Solicitation – Sections I and L, Part 2b Proposal Contents Sufficient resumes to cover all hours (excluding junior-level labor categories) contained in applicable pricing spreadsheet (Attachments 3A – 3C) Non-compliance matrix (Attachment 1) For Past Performance, describe 3-5 contracts in the format at Attachment 4. Request references for each of those contracts to send a questionnaire/evaluation (Attachment 5) to TABSS@USCG.MIL.

Review of Draft Solicitation – Sections I and L, Part 2c Proposal Contents (cont) Pricing spreadsheets (Attachments 3A – 3C) – fill in on-site and off-site labor rates, ODC and travel markups and H-10 discounts. Crosswalk between Government’s required labor categories and standard Contractor nomenclature/ qualifications.

Domain and Track Conditions

Number of Awardees

Review of Draft Solicitation – Section M, Part 1 The Government intents to award without discussions

Evaluation will occur at the domain level The totality of the awardees under each domain must ensure (1) the Government has a sufficient number of awardees with the depth and breadth to perform all of its potential requirements and (2) adequate competition occurs at the task order level

Review of Draft Solicitation – Section M, Part 2 Non-compliant, unrealistic or cursory responses are ground for elimination from consideration

Evaluation Factors Factor 1 – Experience and Management Approach Factor 2 – Past Performance Factor 3 – Price

Review of Draft Solicitation – Section M, Part 3 Past Performance vs. Experience

Weight of Evaluation Factors Each factor is equally important.

Price may increase in importance depending on the equality of the non-price factors

Draft RFP Questions & Answers

New Questions from Participants

Tentative Milestone Schedule Pre-solicitation Conference…….

Solicitation Released………….… Proposals Due………………….… Award……………………………….

15 June 2010 Early July 2010 Early August 2010 Mid October 2010

Closing Remarks – Part 1 All information will be posted on the synopsis webpage: https://www.fbo.gov/spg/DHS/USCG/GACS/HSCG23-10-R-TABS00/listing.html Pre-solicitation conference list of attendees and slideshow RFP and amendments Send any questions to: TABSS@USCG.MIL

Closing Remarks – Part 2 Proposal submission address:

RFP# HSCG23-10-R-TABS00

Lance Nyman JR (11-0701) USCG Headquarters (CG-9123) 2100 2ND ST. SW, Stop 7112 Washington, DC 20593-0001 image2.jpeg image3.png image4.emf oleObject1.bin Name Title

Team Title�

Company Name

Company Name Department Name�

Chief Procurement Officer (CPO)

Deputy Chief Procurement Officer

Chief of Staff

Oversight and Strategic Support

Reports Directly to the DHS Deputy Secretary

Policy and Acquisition Workforce

TSA

Strategic Sourcing

Acquisition Systems

Procurement Oversight

Competition Advocate Support and Ombudsman

Acquisition Policy & Legislation

Acquisition Workforce

Commercial Services

ICE

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