HSCEDM-12-R-00011 Questions.docx

SOLICITATION - HSCEDM-12-R-00010 - Questions/Answers Below are the questions submitted prior to the cut off time and date of 2pm EST on April 6, 2012. All submitted questions are noted by a number or letter; sections preceded by a dash (-) are the answers or responses to the question.

1. The hours of operation indicate evenings, weekends and holidays and in several areas (2.1 and 4.1.4 ) it infers the operator will be relieving an off-going operator and/or briefing an on-coming operator as well as receiving or conveying keys.

a. Are there other operators associated with this requirement?

b. If so, when will we be relieving and being relieved?

· Please see Section 3. Government employees work from 0700-1530. A turnover process is in place between 1500-1530 with the Contractor and Government employees, then the contractor works till end of shift at 2330. From 2330-0700 there is no turnover required as no water/waste water employees (Government/Contractor) are scheduled to work directly after that shift.

2. Regarding log/reporting requirements (2.1, 2.2, 2.3, 2.4, 2.5, 2.6. 4.7):

a. Are these reports manually or electronically generated?

· These reports are manually generated. The reports are prepared by Government employees with input from Contractor staff.

b. Is there computer access for the employee?

· No.

c. If no computer access is there ability for the operator to have internet access for submitting required reports?

· Contractor staff does not submit reports. Contractor employees will give input, however Government employees submit the required reports. No contractor shall have access to the ICE network for security reasons. If the contractor needs internet for internal reports it is to be provided at the contractors expense. Currently the water/waste water plants do not have internet capability.

d. Is a computer required for this effort?

· NA

e. If so, is it GFE or contractor furnished?

· NA

3. 2.4 Equipment Maintenance

a. There is no information related to maintenance/repair parts, materials and supplies. Are these items GFE?

· No.

b. How far does maintenance go?

· There is a maintenance contract in place which provides maintenance/repair parts, materials and supplies. All other related maintenance is completed by Government employees.

c. Is repair a portion of the requirement? If so please define.

· No.

d. What is the process with a piece of equipment that fails, needs repair or replacement?

· Upon the discovery of a downed piece of equipment the contractor employee will contact the maintenance supervisor via the afterhours duty phone. The maintenance supervisor will be responsible for contacting appropriate channels to resolve. The Contractor employee onsite may be required to disable or bypass equipment as necessary for safety purposes or to protect related equipment.

4. Section 3-Working hours

a. Is there any historical data regarding Emergency or Additional Services?

· No historical data is present.

b. Is there a minimum response time for Emergency or Additional Services?

· Section 3.1 and 3.2 satisfy will the requirement additional services.

c. We did not see any type of required contingency for disasters (hurricanes, terrorism, etc.)

· Section 3.2 discusses emergencies. Should there be a concern, please work with the COTR.

5. Section 6 Background and Security Procedures

a. Are physicals and drug screens pre-employment requirements?

· Due to the style and type of certain personal protective equipment, respirators specifically, a medical evaluation will be required to comply with OSHA regulation 1910.134(e).

· Pre-employment drug screening will be required. It will not be the Governments responsibility to screen for controlled substances of Contractor employees. All potential bidders shall have a drug free work force program in place prior to award. Illegal drug use/sale/distribution will not be tolerated at this facility.

· Background checks are required prior to entry on to this facility and any individuals found unsuitable will not be allowed to enter.

b. If so are there continued annual drug screens and or physicals?

· It is not a requirement. It will be the Contractors internal policy that will dictate frequency of drug screening.

c. 6.5 Continued Eligibility references drug screening, do we need to include random drug screening?

· No. 6.5 is written in a way that satisfies our needs.

6. Is this an existing requirement?

a. If so is/are the current employee(s) qualified/hirable?

· Our office is not aware if the previous employees are hirable.

7. What is the anticipated start date?

· TBD. Several things will effect when this contract may be put in place.

8. What type of base and option periods will be included?

· 1 year with 4 each 1 year option periods. The total maximum effort will be 5 years.

9. Is there an incumbent for this contract?

· Yes, the incumbent is LNV, Inc.

10. What is the number of employees currently working under the previous contract or currently working the hours specified?

· There is currently one individual who works the 8 hour shift each day. However, as this is a performance based effort, it is up to the offeror to propose the appropriate staffing levels based on their technical approach.

11. Is the contractor responsible for the costs of sludge disposal?

· No.

12. Is there another contractor for the daytime hours or is the operating times for the plant only in the evenings?

· Please see the answer to Question 1.