Attachment 1 - PWS.docx

SOLICITATION - HSCEDM-12-R-00011

TABLE OF CONTENTS

WATER AND WASTE WATER TREATMENT PLANT OPERATIONS PORT ISABEL DETENTION CENTER (PIDC)

1. OBJECTIVE

The purpose of this performance based contract is to operate and maintain the water and waste water treatment plant system at full operation during evening hours, weekends, and holidays. The contractor is to perform all necessary services that are required to ensure the equipment is fully operational and in good condition and all water and waste water systems meet applicable state and federal codes.

This procurement is being performed using FAR Part 12 and FAR Part 19 procedures. The Government contemplates award of a Firm-Fixed Price contract resulting from this solicitation.

2. DESCRIPTION OF SERVICES

The contractor shall provide all personnel, supervision, and other items and services necessary to operate the water treatment and waste water treatment plant in accordance with the Federal Regulations, Texas Commission on Environmental Quality (TCEQ), and Texas Department of Health regulations. The site is a Government-owned 0.180 million gallon daily (MGD) water treatment plant and a 0.164 MGD waste water treatment plant located at the Port Isabel Detention Center, 27991 Buena Vista Blvd, Los Fresnos, TX.

The highly efficient water and waste water treatment plant operation is essential to the operation of PIDC which houses approximately 900 detainees and has approximately 200 Government and contractor employees.

The contractor shall perform the following operating requirements:

2.1 Project Management

The contractor shall prepare and implement a work plan to ensure that the plants are manned by operators holding current Grade “C” Surface Water and Grade “C” Waste Water Certifications with copies of the certifications kept on display at each plant. The Government will not pay for the maintenance of the certifications. The contractor shall provide all necessary supervision and have an appointed point of contact identified in writing who is authorized to act for the contractor and handle daily operations. The contractor employees shall not have worked on any other job, Government or private, for a minimum of 8 hours before reporting to work for their designated duty. The contractor employees shall clock time in and out on an electronic time clock provided by the Government. The overlapping 30-minute period between shifts, including the Government shift will be used to brief the on-coming personnel on occurrences/events during the previous shifts. A 30-minute meal break shall be taken sometime during the shift, which is an unpaid 30-minute meal break. The electronic time clock records shall be utilized in determining the period of time worked by the contractor. The contractor shall cover all shifts at all times. All work shall be documented in a daily logbook.

Contractor representative(s) shall make, at a minimum, an annual site visit with the COTR on work inspection.

2.2 Field Work (Water Treatment)

Using appropriate, TCEQ approved conventions the contractor shall operate the chemical feeder devices, clarifier, chlorine injection system, booster pumps, valves and metering equipment to produce potable water. The contractor shall monitor turbidity and free chlorine at the beginning and end of the treatment process. All testing and monitoring shall be in compliance with TCEQ as well as the Safe Drinking Water Act. Contractor shall maintain a daily entry log as required by TCEQ.

2.3 Sample Collection, Analysis, and Reporting (Water Treatment) The contractor shall collect, analyze water samples, and prepare samples for submission to a licensed laboratory for testing the first week of every month. The contractor shall initiate chain of custody documents for outgoing laboratory samples, collect and tabulate data for monthly reports for regulating entities as required by TCEQ.

2.4 Equipment Maintenance (Water Treatment Plant)

The contractor shall perform routine maintenance, cleaning, and adjustment on all machinery and equipment such as pumps, metering equipment, chemical feeders, and all other related equipment pertaining to water treatment.

2.5 Field Work (Waste Water Treatment)

Using TCEQ approved conventions, the contractor shall operate mechanical and electrical equipment associated with the operation of the preliminary waste water treatment plants sewage lift station, oxidation ditch, clarifier, raw sewage product (an effluent discharge that meets the requirements of the plant’s TCEQ and National Pollutant Discharge Elimination System (NPDES) permits parameters and dried sludge acceptable to the sludge disposal contractor). A log of daily operations shall be maintained as required by TCEQ standards.

2.6 Sample Collection, Analysis, and Reporting (Waste Water Treatment) The contractor shall collect samples for submission to outside testing laboratories and when required, initiate chain of custody documents for outgoing laboratory samples, collect and tabulate report data for inclusion in the monthly report for TCEQ.

2.7 Equipment Maintenance (Water and Waste Water Treatment Plant) Routine maintenance, cleaning, lubricating and adjustment shall be performed on all machinery and equipment such as pumps, motors, clarifier agitators, skimmers, oxidation ditch agitators, flow control gates, valves, metering equipment, chlorine injectors, chart recorders, etc. in the waste water treatment plant. Services shall also include rust prevention, painting, grounds care, housekeeping and other services as related to the water and waste water treatment plant.

2.8 Changes to Routine Services

The COTR will provide the contractor with as much advance notice as practicable in regards to changes in the routine services. Advance notice shall be effected by letter from the COTR to the contractor’s designated representative.

3. WORKING HOURS

It is estimated that the operation of the plants will require 8 man-hours per day (3 pm to 11:30 pm) and 8 hours per day on weekends and holidays (3 pm to 11:30 pm). This will involve one 8-hour shift per day on weekends and holidays. The Government reserves the right to change the shifts by providing 30-day written notice to the contractor representative. No one employee shall perform more than an 8-hour shift without an 8-hour break in between, except on an emergency basis with approval of the COTR.

3.1 Emergency Services

Requests for short-term on-call emergency sewage plant operators and water treatment operators may be initiated at any time of day. Emergency support may be needed outside of the scheduled shifts. Under normal conditions at least eight hours advance notice shall be given by the COTR, but less advance notifications may be necessitated by operational circumstances of an immediate nature.

3.2 Additional Services

It is expected that water and waste water treatment operator levels shall remain fairly constant from day to day for a given shift; however, the Government may increase or decrease its requirement in consideration of fluctuating population levels. Under normal conditions at least a week advance notice shall be given by the COTR, but less advance notifications may be necessitated by operational circumstances of an immediate nature.

4. GENERAL INFORMATION

4.1 Government Furnished Equipment and Supplies. The Government will furnish the following:

4.1.1 Utilities: Building utilities and the use of medical facilities for emergency purposes.

4.1.2 Telephones: Telephones are necessary for conducting services within the department, including notifying the COTR of emergency requirements. Telephone services, as provided by the Government, will be for local calls only except during an emergency. Long distance telephone services, except to the COTR or designated Government official, are not included. If the contractor requires long distance telephone services, an additional phone may be installed at the contractor’s expense.

4.1.3 Government Vehicles: The Government truck, only when it is essential to use the hoist equipment or tools for emergency repairs is provided to the contractor for carrying out duties within the facility or housing area. The contractor shall have access to the leased backhoe to perform services. The contractor is responsible for all repairs and damages caused by improper use. A designated Government employee shall provide training to the contractor.

4.1.4 Keys: The Government will furnish all essential keys in order for the contractor employees to perform their assigned duties. The keys must be kept in the employee’s possession at all times. Keys are to be personally turned over to the next shift worker. Keys should never be laid down for the relief to pick up or left hanging in a lock. All lost keys shall be immediately reported to the COTR.

4.1.5 Supplies: The Government will provide all necessary chemicals, supplies, and costs of testing.

4.2 Quality Assurance. The Government will evaluate the contractor’s performance during the term of the contract in accordance with Performance Requirements Summary (Section 5 below). The Government’s Quality Assurance Surveillance Plan (QASP) can be found in Attachment 2 to this solicitation.

4.3 Holidays. Holidays observed by Government maintenance personnel are New Year’s Day; Martin Luther King Day; President’s Day; Memorial Day; Fourth of July; Labor Day; Columbus Day; Veteran’s Day; Thanksgiving Day; and Christmas Day.

4.4 Security Requirements. PIDC is located on a secure installation and the security requirements for entering the facility are stated herein. These requirements are subject to change without notice and without change to the contract price.

(1) All vehicles must have liability insurance. (See 4.9 Insurance)

(2) Driver of the vehicle must have valid driver’s license.

(3) All other persons must have an official picture identification card.

(4) Weapons and/or alcoholic beverages are prohibited.

(5) All vehicles and persons coming into PIDC are subject to be searched.

(6) All persons entering the facility are subject to be questioned about their legal status.

(7) All contractor employees must obtain a contractor badge at the American Correctional Association (ACA) office in building 40. Badges will be issued on an individual basis and may be kept until work is completed through the life of the contract by that particular individual.

(8) All vehicles (including heavy machinery) must be secured when not in use.

(9) No vehicles with running engines shall be left unattended.

(10) Any type of contact with the detained population is strictly prohibited.

(11) All areas of the facility are subject to video surveillance.

Immediate evacuation of all workers, without written notice, may be required in the event of an emergency.

4.5 Training Course. All contractor employees working inside the secured area must attend a 40 hour course prior to performing services unescorted with the secured facility. Included in this course is an 8 hour First Aid/CPR course. The contractor shall be responsible for all costs associated with attendance of this class. No additional cost shall be charged to the Government to attend this training.

4.6 Occupational Safety and Health Administration Regulations. The contractor shall comply with the latest effective standards promulgated by the Department of Labor, Occupational Safety and Health Administration, Safety and Health Standards, 29 CFR 1910 and 29 CFR 1925. The contractor shall take all reasonable precautions in the performance of the work under this contract to protect the safety and health of employees and members of the public and shall comply with all applicable safety and health regulations and requirements, including State requirements. The contractor shall maintain an accurate record of, and shall report to the COTR, all cases of death, occupational disease, or traumatic injury to employees, public and any property damage as a result of performance under this contract.

4.7 Safety Requirements and Reports.

a) Prior to commencing work, the Contractor shall meet with the COTR to discuss and develop mutual understandings relative to administration of the Safety Program. The contractor’s employees shall be OSHA trained on confined space.

b) Contractor employees shall provide and wear OSHA approved steel toe shoes during performance of duties under this contract. Approved safety glasses shall be worn when required.

c) The contractor shall immediately report to the COTR, in a manner and on the forms prescribed by the Government, exposure data and all accidents resulting in death, trauma, or occupational disease. All accidents must be reported to the COTR within 24 hours of their occurrence.

d) The contractor shall submit to the COTR a full report of damage to Government-owned property and/or equipment by contractor employees. All damage reports shall be submitted to the COTR within 24 hours of the occurrence.

e) Contractor employees shall comply with the speed limit on the facility. Since there is continuous construction and pedestrian traffic, the contractor is notified of the importance of safe driving.

4.8 Identification and Employee Conduct.

a) Passes and Badges. All contractor employees shall obtain the required employee and vehicle passes. The contractor shall, prior to the start of the contract, submit to the COTR an estimate of the number of personnel under this contract. The Government will issue badges which shall be worn on outer clothing. When a contractor employee terminates their employment, the Government badge and vehicle pass shall be returned to the Government. Passes and badges shall not negate the requirement for employee identification. All persons entering the PIDC facility are subject to be questioned about their legal status and must be US citizens or immigrants that are lawfully admitted permanent residents. No employee or representative of the contractor shall be admitted to the facility unless he/she furnishes satisfactory proof that he is a US citizen or his residence within the US is legal. All drivers of personal vehicles must have a valid drivers license and proof of insurance. Vehicle passes shall be issued to the contractor employees.

b) Contractor Point of Contact. The contractor shall provide to the Contracting Officer and COTR the name or names of the responsible supervisory personnel authorized to act on behalf of the Contractor.

c) Employee Conduct. Contractor employees shall conduct themselves in a proper, efficient, courteous, and businesslike manner and shall maintain a neat, clean appearance and report for duty well groomed. The contractor shall remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the best interests of the Government.

d) Smoking Regulations. No smoking is allowed in buildings or Government vehicles. Smoking is allowed in designated areas only.

e) Uniforms. All contractor employees shall wear distinctive organizational clothing and shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. The uniform shall not be dark blue. Employee identifications shall not be submitted for PIDC required passes or badges.

4.9 Insurance. Within 15 days after contract award, the contractor shall furnish the Contracting Officer a ‘Certificate of Insurance’ as evidence of the following insurance coverage in amounts not less than the amounts specified in FAR 52.228-5 “Insurance-Work on a Government Installation”. Insurance coverage is required on all vehicles provided by the Government for work under this contract.

(i) The contractor shall procure and maintain during the contract performance period the following minimum insurance coverage:

(a) Comprehensive General Liability: $500,000 per occurrence

(b) Automobile Liability: $200,000 per person; $500,000 per occurrence; $20,000 per occurrence for property damage

(c) Workmen’s Compensation: as required by Federal and State worker’s compensation and occupational disease statutes.

(d) Employer’s Liability: $100,000 except in states where worker’s compensation may not be written by private carriers

(e) Other as required by state law.

(ii) The certificate of insurance shall provide for at least 30 days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

Performance Work Statement - HSCEDM-12-R-00011

Procurement Sensitive – See FAR 3.104

5. PERFORMANCE REQUIREMENTS SUMMARY

PERFORMANCE REQUIREMENTS SUMMARY

NUMBER

SURVEILLANCE

PROPORTION OF REQUIRED SERVICE TO TOTAL CONTRACT PRICE

All personnel providing support have a current Grade “C” Surface Water and Waste Water Certification on display.

An appointed POC has been identified and handles daily operations.

All shifts are covered at all times including overlapping 30-minute period between shifts.

Logbook is documented daily.

Annual site visit by Contractor management.

Collect, analyze water samples, and prepare samples for submission to a licensed laboratory for testing. Initiate chain of custody documents for outgoing laboratory samples, collect and tabulate data for monthly reports for regulating entities as required by TCEQ.

Perform routine maintenance, cleaning, and adjustment on all machinery and equipment such as pumps, clarifier agitators, metering equipment, chlorine injectors, chart recorders, chemical feeders, and all other related equipment pertaining to water treatment.

The equipment is fully operational and in good condition and meets applicable state and federal codes. All field work, sample collection, analysis and reporting and maintenance work performed as required per shift and in accordance with all regulations.

Daily log and monthly reports maintained as required by TQEC.

Collect samples for submission to outside testing laboratories and when required, initiate chain of custody documents for outgoing laboratory samples, collect and tabulate report data for inclusion in the monthly report for TCEQ.

Perform routine maintenance, cleaning, lubricating and adjustment on all machinery and equipment such as pumps, motors, clarifier agitators, skimmers, oxidation ditch agitators, flow control gates, valves, metering equipment, chlorine injectors, chart recorders, etc. in the waste water treatment plant. Services shall also include rust prevention, painting, grounds care, housekeeping and other services as related to the water and waste water treatment plant.

The equipment is fully operational and in good condition and meets applicable state and federal codes. All field work, sample collection, analysis and reporting and maintenance work performed as required per shift and in accordance with all regulations.

Daily log and monthly reports maintained as required by TQEC

The Government may increase or decrease its requirement in consideration of fluctuating population levels.

Procurement Sensitive – See FAR 3.104

6. ICE BACKGROUND AND SECURITY PROCEDURES

6.1 General

The Department of Homeland Security, Immigration and Customs Enforcement (ICE) has determined that performance of the tasks as described in Contract to be determined requires that the Contractor, subcontractor(s), vendor(s), etc. (herein known as Contractor) have access to sensitive DHS information, and that the Contractor shall adhere to the following.

6.2 Suitability Determination

ICE will exercise full control over granting; denying, withholding or terminating unescorted Government facility and/or sensitive Government information access for Contractor employees, based upon the results of a background investigation. ICE may, as it deems appropriate, authorize and make a favorable expedited entry on duty (EOD) decision based on preliminary security checks. The expedited EOD decision will allow the employees to commence work temporarily prior to the completion of the full investigation. The granting of a favorable EOD decision shall not be considered as assurance that a favorable full employment suitability authorization will follow as a result thereof. The granting of a favorable EOD decision or a full employment suitability determination shall in no way prevent, preclude, or bar the withdrawal or termination of any such access by ICE, at any time during the term of the contract. No employee of the Contractor shall be allowed to EOD and/or access sensitive information or systems without a favorable EOD decision or suitability determination by the Office of Professional Responsibility, Personnel Security Unit (OPR-PSU). No employee of the Contractor shall be allowed unescorted access to a Government facility without a favorable EOD decision or suitability determination by the OPR-PSU.

6.3 Background Investigations

Contract employees (to include applicants, temporaries, part-time and replacement employees) under the contract, needing access to sensitive information, shall undergo a position sensitivity analysis based on the duties each individual will perform on the contract. The results of the position sensitivity analysis will identify the appropriate background investigation to be conducted. Background investigations will be processed through the Personnel Security Unit. Prospective Contractor employees shall submit the following completed forms to the Personnel Security Unit through the COTR, no less than 5 days before the starting date of the contract or 5 days prior to the expected entry on duty of any employees, whether a replacement, addition, subcontractor employee, or vendor:

1. Standard Form 85P, Questionnaire for Public Trust Positions Form will be submitted via e-QIP (electronic Questionnaires for Investigation Processing)

2. FD Form 258, “Fingerprint Card” (2 copies)

3. Foreign National Relatives or Associates Statement

4. DHS 11000-9, Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit Reporting Act

5. Optional Form 306, Declaration for Federal Employment (applies to Contractors as well)

6. Authorization for Release of Medical Information

Prospective Contractor employees who currently have an adequate current investigation and security clearance issued by the Defense Industrial Security Clearance Office (DISCO) or by another Federal Agency may not be required to submit complete security packages, and the investigation will be accepted for adjudication under reciprocity.

An adequate and current investigation is one where the investigation is not more that five years old and the subject has not had a break in service of more than two years.

Required forms will be provided by ICE at the time of award of the contract. Only complete packages will be accepted by the OPR-PSU. Specific instructions on submission of packages will be provided upon award of the contract.

Be advised that unless an applicant requiring access to sensitive information has resided in the US for three of the past five years, the Government may not be able to complete a satisfactory background investigation. In such cases, ICE retains the right to deem an applicant as ineligible due to insufficient background information.

The use of Non-U.S. citizens, including Lawful Permanent Residents (LPRs), is not permitted in the performance of this contract for any position that involves access to DHS IT systems and the information contained therein, to include, the development and / or maintenance of DHS IT systems; or access to information contained in and / or derived from any DHS IT system.

6.4 Transfers from other ICE Contracts

Personnel may transfer from other ICE Contracts provided they have an adequate and current investigation (see above). If the prospective employee does not have an adequate and current investigation an eQip Worksheet will be submitted to the Intake Team to initiate a new investigation.

Transfers will be submitted on the COTR Transfer Form which will be provided by the Dallas PSU Office along with other forms and instructions.

6.5 Continued Eligibility

If a prospective employee is found to be ineligible for access to Government facilities or information, the COTR will advise the Contractor that the employee shall not continue to work or to be assigned to work under the contract.

The OPR-PSU may require drug screening for probable cause at any time and/ or when the Contractor independently identifies, circumstances where probable cause exists.

The OPR-PSU may require reinvestigations when derogatory information is received and/or every 5 years.

ICE reserves the right and prerogative to deny and/or restrict the facility and information access of any Contractor employee whose actions are in conflict with the standards of conduct, 5 CFR 2635 and 5 CFR 3801, or whom ICE determines to present a risk of compromising sensitive Government information to which he or she would have access under this contract.

The Contractor shall report any adverse information coming to their attention concerning contract employees under the contract to the OPR-PSU through the COTR. Reports based on rumor or innuendo shall not be made. The subsequent termination of employment of an employee does not obviate the requirement to submit this report. The report shall include the employees’ name and social security number, along with the adverse information being reported.

The OPR-PSU must be notified of all terminations/ resignations within five days of occurrence. The Contractor shall return any expired ICE issued identification cards and building passes, or those of terminated employees to the COTR. If an identification card or building pass is not available to be returned, a report shall be submitted to the COTR, referencing the pass or card number, name of individual to whom issued, the last known location and disposition of the pass or card. The COTR will return the identification cards and building passes to the responsible ID Unit.

6.6 Employment Eligibility

Each employee working on this contract shall have a Social Security Card issued and approved by the Social Security Administration. The Contractor shall be responsible to the Government for acts and omissions of his own employees and for any Subcontractor(s) and their employees.

Subject to existing law, regulations and/or other provisions of this contract, illegal or undocumented aliens shall not be employed by the Contractor, or with this contract. The Contractor shall ensure that this provision is expressly incorporated into any and all Subcontracts or subordinate agreements issued in support of this contract.

6.7 Security Management

The Contractor shall appoint a senior official to interface with the OPR-PSU through the COTR on all security matters, to include physical, personnel, and protection of all Government information and data accessed by the Contractor.

The COTR and the OPR-PSU have the right to inspect the procedures, methods, and facilities utilized by the Contractor in complying with the security requirements under this contract. Should the COTR determine that the Contractor is not complying with the security requirements of this contract, the Contractor will be informed in writing by the Contracting Officer of the proper action to be taken in order to effect compliance with such requirements.

The following computer security requirements apply to both Department of Homeland Security (DHS) operations and to Immigration and Customs Enforcement (ICE). These entities are hereafter referred to as the Department.

6.8 Information Technology Security Clearance

When sensitive Government information is processed on ICE telecommunications and automated information systems, the Contractor shall provide for the administrative control of sensitive data being processed and to adhere to the procedures governing such data as outlined in DHS IT Security Program Publication DHS MD 4300. Contractor personnel must have favorably adjudicated background investigations commensurate with the defined sensitivity level.

Contractors who fail to comply with Department security policy are subject to having their access to Department IT systems and facilities terminated, whether or not the failure results in criminal prosecution. Any person who improperly discloses sensitive information is subject to criminal and civil penalties and sanctions under a variety of laws (e.g., Privacy Act).

6.9 Information Technology Security Training and Oversight

All Contractor employees using Department automated systems or processing Department sensitive data will be required to receive Security Awareness Training. This training will be provided by the appropriate component agency of DHS.

Contractors who are involved with management, use, or operation of any IT systems that handle sensitive information within or under the supervision of the Department, shall receive periodic training at least annually in security awareness and accepted security practices and systems rules of behavior. Department Contractors, with significant security responsibilities, shall receive specialized training specific to their security responsibilities annually. The level of training shall be commensurate with the individual’s duties and responsibilities and is intended to promote a consistent understanding of the principles and concepts of telecommunications and IT systems security.

All personnel who access Department information systems will be continually evaluated while performing these duties. Supervisors shall be aware of any unusual or inappropriate behavior by personnel accessing systems. Any unauthorized access, sharing of passwords, or other questionable security procedures shall be reported to the local Security Office or Information System Security Officer (ISSO).