RFQ Questions and Answers.pdf

Questions and Answers

1. How many Hotel stations will need to be cleaned daily?

a. We removed all hotel workstation from the building after the solicitation was posted. The KO is working on an update to the solicitation to reflect.

2. How has the solicitation changed since the previous solicitation?

a. Mostly in working hours. Refer to the PWS for specific info.

3. Is the current staffing at full capacity and if not, will contract be adjusted for additional cleaning product and paper products if and when it gets completely staffed?

a. Staffing numbers are up to the vendor with the exception a minimum of three full time workers in the building covering 0600 to 1800.

4. Is there any sound requirement for Vacuums, buffers, shampooers etc.?

a. Refer to the PWS for specific info.

5. Are we responsible for snow removal on the sidewalks around facility?

a. No

6. Will frequency change during winter months due to the amount of precipitation?

a. There is generally more mopping and vacuuming during winter to keep the floor clean. The vendor is required to determine the staffing required to meet the requirements of the PWS.

7. Is the contractor responsible for urinal cakes and or floor mats under restroom facilities?

a. We do not use these products in the building. We would be open to discussing the vendor supply and maintain these products if they felt it would be beneficial to both parties.

8. Since the deep clean requirement is extensive in itself, is it sufficient to shut down the restroom completely for hours at a time?

a. The PWS allows up to two bathrooms to be shut down at once. The CORs will work with on-site staff to determine the best time to work on disruptive work.

9. Just to clarify, 2 day porters start at 06:00 but also in the solicitation it states the Supervisor must also be available during those hours but cannot be one of the Day Porters, can you please clarify if a supervisor has to be present on site-between those hours.

a. A minimum of one day porter starts at 0600. A minimum of two workers starts at 0930. The supervisor does not need to be on site or in the local area. They must be contactable during normal business hours to resolve any issues that arise.

10. When is the tentative start date?

a. April 2025

11. Has the staffing changed over the past contract?

a. Yes. Two staff expressed interest in working under the new contract.

12. Incumbent Contractor: Is there a current incumbent performing these services?

a. Yes, the current contractor is T47.

14. Contract Number: If applicable/possible, could you kindly provide the contract number for the incumbent?

a. The Contract number is HQ0423-24-P-0019

15. Previous Award Amount: What was the total award value for the incumbent’s contract?

a. Numbers have changed due to return to site, previous award amount $149,621.28.

16. Budget Information: Are you able to share the anticipated budget or funding al-located for this solicitation?

a. No budget is shared with contracting office.

17. Reps & Certs Requirement: Would you like me to submit a copy of my Representations and Certifications (Reps & Certs) along with my proposal, or will you retrieve them from SAM.gov. There is a The Contracting officer will pull information from SBA.gov. it is helpful if the company shares its size on its proposal.

a. SAM.gov is self-certifying so contracting will verify at the small business administration offices.

18. In document (A23+RFQ+Attach+1-Instructions-Eval+Factors) provided on Sam.gov, general instructions page 1, Factor 3 – Price (Microsoft Excel). No excel spreadsheet or workbook was provided on SAM.gov. Will one be provided? If none will be provided, what info are you looking for exactly?

a. Pricing Table – Schedule of Items was added for completion.

19. In document (A23+RFQ+Attach+1-Instructions-Eval+Factors) provided on Sam.gov, general instructions page 1 does not list the Solicitation (Standard Form 1449) as a submitted form. Would you like this submitted, or is this to be submitted when award of contract is announced?

a. 1449 does not need to be signed but the vendor fills in clauses do need to be completed prior to your submission.

20. In the PWS (A23+RFQ+Attach+2+-PWS) section 11 provided on Sam.gov, the daily traffic is listed as 250. At the bid walk the number stated was 500-550 people per day as a result of more people working at the office and not from home. Section 2 of the PWS states 1 day porter and two full time employees' minimum. With the additional traffic, it would make sense to up this number of full-time employees by at least one or two. Does a day porter and 3 full time? Or a day porter and 4 full time make sense? Or stick to a day porter and 2 full time?

a. The estimated supply usage was calculated with 600 people per a day as a cost basis.

This was a last minute change to the PWS, and we neglected to catch that the estimated personal was still listed as 300/250 per day. The contracting of will be issuing a modification to the solicitation clarifying the number of people in the building.

b. In the PWS (A23+RFQ+Attach+2+-PWS)PWS Attachment 1 provided on Sam.gov, Square Footage and Estimates Current Custodial Usage Estimates, the usages are based on 300 people per day. Should we expect the number to be closer to 500-550 and increase the number of consumables appropriately?

The increase of 300 employees to 500 is a 67% increase and 300 to 550 is an 83% increase. These are significant number differences for keeping DFAS Limestone clean with appropriate custodial labor force and consumable usage. Please advise if possible.

a. As far as hiring staff, a day porter and two full time equivalents will be required in the building each day at a minimum. We are not cleaning experts and are not able to determine if this will be enough man hours to fulfill all the PWS. If you need more many hours to clean a 140,000 sq ft building with 600 staff, build that into your pricing. You will obviously need additional staff to cover for sick employee and other personal outages.