A04__Redacted_JA_-Non-Cisco_VTC.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (J&A)

19- CVTC Audio Video Hardware Maintenance

NITYU19RC173

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Justification for an

Exception to Fair Opportunity.”

a. Requiring/Requesting Activity

DFAS I&T Infrastructure & Production Support

XXXXX XXXXXX

8899 East 56th Street

Indianapolis, IN 46249

XXX-XXX-XXXX

b. Contracting Activity

DFAS Columbus

Contract Services Directorate

Building 21, Room 2B218

3990 E. Broad St.

Columbus, Oh 43213-1152

2. Nature and/or description of the action being approved.

The purpose of this document is to obtain approval for an Items Peculiar to One Manufacturer (Brand Name) acquisition for maintenance services of existing audio visual hardware. In accordance with FAR 16.505(b)(2)(ii)(B), competition is limited to the brand names identified below in paragraph 3.

The procurement strategy is to issue a request for quote (RFQ) on the NASA Solution for Enterprise-Wide Procurement

(SEWP), and to follow the fair opportunity procedures set up by the SEWP. According to those procedures, an RFQ with a brand name requirement must include a justification and approval and be submitted to all four SEWP Contract Groups.

The order at issue includes a brand name requirement. Therefore, the RFQ will include the below justification and approval and be submitted to the appropriate SEWP Contract Groups.

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

This requirement is for the purchase of maintenance services to maintain existing audio visual hardware located in four of the largest VTC rooms in DFAS. Specific brand name equipment in each location is listed below.

The contract will consist of a base period and four option periods not to exceed total of XXXXXXX

Cost estimate for the total planned acquisition and pricing arrangements:

Base period = 3/6/2019 – 3/5/2020, XXXXXX

Option Year = 3/6/2020– 3/5/2021, XXXXXX

Option Year = 3/6/2021– 3/5/2022, XXXXXX

Option Year = 3/6/2022– 3/5/2023, XXXXXX

Option Year = 3/6/2023– 3/5/2024, XXXXXX

Auditorium, DFAS Indianapolis

Qty MFR Part # Description

1 NEC Laser Projector Laser projector

4 NEC V323-2 32" LED Backlit Display with Integrated Tuner

5 AMX DX-TX-WP DXLink™ Multi-Format Wallplate Transmitters

7 AMX DX-RX DXLink™ HDMI Receiver Module

1 AMX DGX1600-ENC Enova® DGX 1600 Enclosure

2 AMX DGX-I-HDMI Enova DGX HDMI Input Board

2 AMX DGX-I-DXL Enova® DGX DXLink™ Twisted Pair Input Board

1 AMX DGX 800/1600-ASB Audio Switching Board Kit For Enova DGX 800/1600

2 AMX DGX-O-HDMI Enova® DGX HDMI Output Board

2 AMX DGX-O-DXL Enova® DGX DXLink™ Twisted Pair Output Board

2 Biamp Tesira SERVER-IO AVB Tesira DSP server with up to 48 channels of I/O, 1 AVB-1 network card and 1 DSP-2 card

4 Biamp Tesira DSP-2 Tesira DSP card with two DSPs

1 Biamp Tesira DAN-1 Tesira Dante Interface Card

1 Biamp Tesira STC-2 Tesira 2 line POTS telephone interface card

10 Biamp Tesira SEC-4 Tesira 4 channel mic/line input card with acoustic echo cancellation per channel

4 Biamp Tesira SIC-4 Tesira 4 channel mic/line input card

5 Biamp Tesira SOC-4 Tesira 4 channel mic/line output card

1 MOTU 9305 Five-Port AVB Ethernet Switch

2 Shure ULXD4Q Quad Channel Digital Wireless Receiver

4 Shure ULXD2/SM58 Handheld Wireless Microphone Transmitter

4 Shure ULXD1 Wireless Bodypack Transmitter

1 Shure SBC800-US 8-Bay Shure Battery Charger

4 Shure UA864US Wall-Mounted Wideband Antenna. Works with ULX-D®

Digital, UHF-R®, ULX® Wireless Systems, & Axient®

Wireless Management Network

2 Shure UA221 Passive Antenna Splitter/Combiner Kit (Will need to be modified to allow DC voltage on both legs - see Shure Answer

ID 3118)

3 Shure UA844+SWB Wideband UHF (470-952 MHz) Five-Way Active Antenna

Splitter and Power Distribution System, external power supply. For QLX-D®, ULX®, ULX-D®, SLX®, and BLX®

(BLX4R only) receivers.

4 Shure UA8100 Coaxial Cable, BNC-BNC, RG213/U Type, 50 Ohm, 100 ft length (30 m)

2 Shure UABIAST In-Line Power Supply

24 JBL Control 26CT 6.5" Ceiling Loudspeaker

3 Crown DCi 8|300 Digital Amplifier with Front Display and amplifier status interface

1 Vaddio 999-5750-000 AV Bridge™ CONFERENCE

2 Vaddio 999-9917-000 RoboSHOT™ 30 QCCU System

1 AMX MXT-1001 10.1" Modero X® Series G5 Tabletop Touch Panel

1 AMX NX-4200 NetLinx NX Integrated Controller

1 Apple Ipad Air 2 Ipad Air 2

1 AMX TPC-BYOD Authorized AMX Touch Panel Application for Bring Your

Own Device License for Mobile Devices

2 Middle

Atlantic

PD-920R-SP Rackmount Power, 9 Outlet, 20A, Series Surge

1 Middle

Atlantic

ERK-4425-AV ERK Series Rack, 44 RU, 25"D, AV Configured

1 MISC Miscellaneous Misc cables and connectors

Room 223D-1 Directors Conference Room, DFAS Indianapolis

Qty MFR Part # Description

9 Planar 997-8319 Clarity Matrix with G2 Architecture MX55HDX:55 in.

1920x1080, 800 nit LCD video wall system. Includes 1 LCD module, power supply modules, standard length quad controller electronics and EasyAxis mount. Landscape Only.

9 Planar 902-0676 Redundant Supply Option-Sold per LCD panel.

3 Planar 572-4745 Cosmetic Trim Bottom

3 Planar 572-4746 Cosmetic Trim Top

3 Planar 572-4747 Cosmetic Trim Right

3 Planar 572-4916 Cosmetic Trim Left

3 Planar 175-0918 3-foot (1 meter) Mosaic content cable (DisplayPort) - to provide content from the media source to the first tile in a daisy-chained group of tiles, or from one tile to the next tile in a group of tiles

9 Planar 175-1009 200 foot (61m) CAT 6 Cable for HDBaseT extension and control

3 Planar 175-1010 200-foot (60-meter) Primary Power Cable - to provide a 48V power connection from the Power Supply Module to the display.

6 Planar 175-0993 DC Power loop cabling

1 NEC V323-2 32" LED Backlit Display with Integrated Tuner

1 Chief TS218SU Medium THINSTALL™ Dual Swing Arm Wall Display

Mount - 18" Extension

1 Oppo BDP-103 Universal Blu-ray disc player

3 AMX DX-TX-WP DXLink™ Multi-Format Wallplate Transmitters

5 AMX DX-TX-DWP-4K DXLink™ 4K HDMI Decor Style Wallplate Transmitters

(US)

3 AMX DX-RX DXLink™ HDMI Receiver Module

1 AMX DGX1600-ENC Enova® DGX 1600 Enclosure

2 AMX DGX-I-HDMI Enova DGX HDMI Input Board

2 AMX DGX-I-DXL Enova® DGX DXLink™ Twisted Pair Input Board

1 AMX DGX 800/1600-ASB Audio Switching Board Kit For Enova DGX 800/1600

2 AMX DGX-O-HDMI Enova® DGX HDMI Output Board

1 AMX DGX-O-DXL Enova® DGX DXLink™ Twisted Pair Output Board

2 Biamp Tesira SERVER-IO AVB Tesira DSP server with up to 48 channels of I/O, 1 AVB-1 network card and 1 DSP-2 card

4 Biamp Tesira DSP-2 Tesira DSP card with two DSPs

1 Biamp Tesira DAN-1 Tesira 64x64 Dante™ module

1 Biamp Tesira STC-2 Tesira 2 line POTS telephone interface card

8 Biamp Tesira SEC-4 Tesira 4 channel mic/line input card with acoustic echo cancellation per channel

2 Biamp Tesira SIC-4 Tesira 4 channel mic/line input card

6 Biamp Tesira SOC-4 Tesira 4 channel mic/line output card

3 Shure MXA910 Microflex Advanced Ceiling microphone array with independently steerable lobes

1 MOTU 9305 Five-Port AVB Ethernet Switch

9 JBL Control 26CT 6.5" Ceiling Loudspeaker

1 Crown DCi 8|300 Digital Amplifier with Front Display and amplifier status interface

1 Vaddio 999-8215-000 AV Bridge™ CONFERENCE

2 Vaddio 999-9917-000 RoboSHOT™ 30 QCCU System

1 Vaddio 999-1005-022 Extreme USB 2.0 Extender

2 AMX MXT-1001 10.1" Modero X® Series G5 Tabletop Touch Panel

1 Apple Ipad Air 2 Ipad Air 2

1 AMX TPC-BYOD Authorized AMX Touch Panel Application for Bring Your

Own Device License for Mobile Devices

1 AMX NX-4200 NetLinx NX Integrated Controller

2 Middle

Atlantic

PD-920R-SP Rackmount Power, 9 Outlet, 20A, Series Surge

1 Middle

Atlantic

1 MISC Miscellaneous Miscellaneous cables and connectors

B726 – Command Conference Room, DFAS Columbus

1 Epson Pro L1200U 7000 lumen projector with laser light source and 3LCD technology

1 Futron FUT-

PRJMOUNTCUSTOM

Custom Projector Mount solution to mount projector to ceiling

2 NEC E705 70" LED Backlit Commercial-Grade Display

2 Chief PNRUB Large Flat Panel Swing Arm Wall Display Mount - 25"

Extension

2 NEC V323-2 32" High-Performance LED-backlit Commercial-Grade

Display

1 Futron FUT-CUSTWMNT Dual 32" Display wall mount

1 Oppo BDP-103 Universal Blu-ray disc player

1 AMX DX-TX-WP DXLink™ Multi-Format Wallplate Transmitters

1 AMX TX-RX DXLink™ Multi-Format Transmitter

5 AMX DX-RX DXLink™ HDMI Receiver Module

1 AMX DGX1600-ENC Enova® DGX 1600 Enclosure

2 AMX DGX-I-HDMI Enova DGX HDMI Input Board

1 AMX DGX-I-DXL Enova® DGX DXLink™ Twisted Pair Input Board

1 AMX DGX 800/1600-ASB Audio Switching Board Kit For Enova DGX 800/1600

1 AMX DGX-O-HDMI Enova® DGX HDMI Output Board

2 AMX DGX-O-DXL Enova® DGX DXLink™ Twisted Pair Output Board

2 Biamp Tesira SERVER-IO AVB Tesira DSP server with up to 48 channels of I/O, 1 AVB-1 network card and 1 DSP-2 card

4 Biamp Tesira DSP-2 Tesira DSP card with two DSPs

1 Biamp Tesira DAN-1 Tesira Dante Interface Card

1 Biamp Tesira STC-2 Tesira 2 line POTS telephone interface card

12 Biamp Tesira SEC-4 Tesira 4 channel mic/line input card with acoustic echo cancellation per channel

2 Biamp Tesira SIC-4 Tesira 4 channel mic/line input card

2 Biamp Tesira SOC-4 Tesira 4 channel mic/line output card

1 MOTU 9305 Five-Port AVB Ethernet Switch

4 Shure MXA910 Microflex Advanced Ceiling microphone array with independently steerable lobes

10 JBL Control 26CT 6.5" Ceiling Loudspeaker

2 JBL Control 19CST Ceiling Subwoofers

2 Crown DCi 8|300 Digital Amplifier with Front Display and amplifier status interface

1 Revolabs Executive Elite Executive Elite 8-Channel Bundle System without mics

6 Revolabs Executive Elite Executive Elite Table Directional Microphone

1 Vaddio 999-8215-000 AV Bridge™ CONFERENCE

2 Vaddio 999-9917-000 RoboSHOT™ 30 QCCU System

1 Vaddio 999-1005-022 Extreme USB 2.0 Extender

1 AMX MXT-2001-PAN 20.3" Modero X® Series G5 Panoramic Tabletop Touch Panel

1 AMX NX-4200 NetLinx NX Integrated Controller

1 AMX TPC-BYOD Authorized AMX Touch Panel Application for Bring Your

Own Device License for Mobile Devices

1 AMX MXA-MPL Modero X® and Modero S Series Multi Preview Live

2 Middle

Atlantic

PD-920R-SP Rackmount Power, 9 Outlet, 20A, Series Surge

1 Middle

Atlantic

C136/C137 Room, DFAS Columbus

2 Epson Pro L1200U 7000 lumen projector with laser light source and 3LCD technology

2 Futron PRJMOUNTCUSTOM Custom Projector Mount solution to mount projector to ceiling over 15' above drop ceiling

2 Oppo BDP-103 Universal Blu-ray disc player

2 AMX DX-TX-WP DXLink™ Multi-Format Wallplate Transmitters

2 AMX DX-RX DXLink™ HDMI Receiver Module

1 AMX DGX1600-ENC Enova® DGX 1600 Enclosure

2 AMX DGX-I-HDMI Enova DGX HDMI Input Board

1 AMX DGX-I-DXL Enova® DGX DXLink™ Twisted Pair Input Board

1 AMX DGX 800/1600-ASB Audio Switching Board Kit For Enova DGX 800/1600

1 AMX DGX-O-HDMI Enova® DGX HDMI Output Board

1 AMX DGX-O-DXL Enova® DGX DXLink™ Twisted Pair Output Board

2 Biamp TesiraFORTÉ AVB TI 12x8 Audio DSP with AEC and Analog Telephone Interface

1 Biamp TesiraFORTÉ AVB CI 12x8 Audio DSP with AEC

8 Audix M3W Triple Element Microphone

2 AKG CGN341 E Reference gooseneck microphone DAM+ set

16 JBL Control 26CT 6.5" Ceiling Loudspeaker

1 Crown DCi 8|300 Digital Amplifier with Front Display and amplifier status interface

5 AKG MDA4 SHU MICROLITE microphone adapter for Shure bodypack transmitters

5 AKG HC81MD beige Headworn Cardioid microphone

2 Vaddio 999-8215-000 AV Bridge™ CONFERENCE

4 Vaddio 999-9917-000 RoboSHOT™ 30 QCCU System

2 Vaddio 999-1005-022 Extreme USB 2.0 Extenders

2 AMX MXT-1001 10.1" Modero X® Series G5 Tabletop Touch Panel

1 AMX NX-4200 NetLinx NX Integrated Controller

1 AMX TPC-BYOD Authorized AMX Touch Panel Application for Bring Your

Own Device License for Mobile Devices

1 MOTU 9305 Five-Port AVB Ethernet Switch

2 Middle

Atlantic

PD-920R-SP Rackmount Power, 9 Outlet, 20A, Series Surge

2 Futron FUT-CUSTEXHAUST Futron custom plenum exhast solution for rack closets

1 Lutron GRX-IRPS-WH Partition Sensor

1 Lutron GRX-12VDC Partition Sensor Power Supply

4. Identification of the exception to fair opportunity (see 16.505(a)(4)) and the supporting rationale, including a demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the exception cited. If the contracting officer uses the logical follow-on exception, the rationale shall describe why the relationship between the initial order and the follow-on is logical .

General Exceptions used at DFAS for the fair opportunity process:

(a) FAR 8.405-6(b) - Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer. A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer.

(a) Reason that this is sole source/brand name procurement (i.e., proposed contractor's unique qualifications, etc.):

The existing audio visual hardware is less than three years old and has not reached the end of support life. This equipment is no longer covered under the VTC maintenance contract. This procurement is for hardware maintenance and engineering services necessary to maintain the identified large meeting rooms and auditorium locations identified by DFAS. The vendor will provide engineering services to determine all room/system issues. If the issue is determined to be associated with the audio/visual equipment, the vendor will support with the Return Merchandise

Authorization (RMA) process and reinstallation. The vendor will configure and test all audio/visual equipment replaced. Since the equipment has already been purchased, installed and configured to work within the current system at DFAS it would be in the best interest of the Government to establish a contract that provides continuity of maintenance and engineering services on the existing equipment. Although the existing audio visual hardware is manufactured by specific companies, the audio visual hardware maintenance is available from multiple vendors on the

NASA SEWP schedule.

5. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

The following is a high-level Government cost estimate:

Base period = 3/6/2019 – 3/5/2020, XXXXX

Option Year = 3/6/2020– 3/5/2021, XXXXX

Option Year = 3/6/2021– 3/5/2022, XXXXX

Option Year = 3/6/2022– 3/5/2023, XXXXX

Option Year = 3/6/2023– 3/5/2024, XXXXX

In determining a fair and reasonable price, the Contracting Officer will evaluate the Independent Government Cost

Estimate (IGCE). Based on an RFQ issued against the SEWP IDIQ vehicle, it is anticipated the pricing will be fair and reasonable, as determined under the terms and conditions of the RFQ to be submitted to all SEWP contract holders.

Additionally, price comparisons will also be accomplished from as many other sources as possible, including commercially as well as any Government-Wide Acquisition Contracts (GWAC) and the GSA Federal Supply

Schedules.

This audio visual hardware maintenance is available from multiple vendors on the NASA SEWP schedule. Based on market research, it is anticipated that SEWP pricing will be lower than open market pricing.

The contracting officer is confident in obtaining the best value for DFAS.

6. Any other facts supporting the justification.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/16.htm#P464_78748

Nothing to add to this section that has not already been articulated within this justification document. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

The quotes below were provided from NASA SEWP RFI 103947. Avg. quote XXXXXXXXX

Vendor Base Year Total of 4 Option Years Grand Total

XXXXXXXXXXX XXXXXXX XXXXXXX XXXXXXXX

XXXXXX XXXXXXX XXXXXXX XXXXXXXX

XXX XXXXXXX XXXXXXX XXXXXXXX

XXXXXXXX XXXXXXX XXXXXXX XXXXXXXX

7. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the exception to fair opportunity before any subsequent acquisition for the supplies or services is made.

Market research was conducted for the purpose of seeking as many potential sources as possible. Although there are specific manufacturers for the existing equipment, there are multiple vendors that provided maintenance services for this hardware available on the NASA SEWP Contracts. An RFQ will be posted on NASA SEWP. Competition will be sought among all authorized resellers for the best possible pricing. Market research has shown that audio visual hardware maintenance services are available in a competitive environment under NASA SEWP with Base plus 4

Option Years.

8. The contracting officer’s certification that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief.

Requiring Activity/Program Management Office Certification

Printed Name:_XXXXX XXXXXX____________________________

Title System Manager, Teleservices Org. Code _____XXXX________________

Signature Phone XXX-XXX-XXXX Date_________

Technical Certification

As the technical and requirements subject matter expert, I certify that the facts and representations under my cognizance which are included in this justification and which form the basis for this justification are complete and accurate.

Printed Name:__XXXX XXXXXX___________________________

Title Supervisor, Teleservices Org. Code ___XXXXX___________________________

Signature Phone XXX-XXX-XXXX Date_________

Contracting Officer Certification

I hereby determine that the anticipated cost for this contract action will be fair and reasonable. I certify that this J&A is accurate and complete to the best of my knowledge and belief.

Printed Name: _____XXXXXXX XXXXXXX________

Title Contracting Officer Organization Code XXXX/XXX-XXX

Signature_________________________ Phone XXX-XXX-XXXX Date_________

REVIEW FOR LEGAL SUFFICIENCY

Printed Name _XXXXXX X XXXXXX________________________________________

Title _Senior Assistant Counsel_______________ Organization Code ____________________

Signature_______________________ Phone _XXX-XXX-XXXX_____________Date_________