14-T-0504.docx

HQ0236-14-T-0504

Video Recording Storage and Playback

This is a combined synopsis/solicitation prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This procurement is being conducted under Simplified Acquisition Procedures pursuant to the authority in FAR Part 13, Simplified Acquisition Procedures, and FAR Part 12, Acquisition of Commercial Items. This announcement constitutes the only solicitation; therefore a written solicitation will not be issued. Solicitation number HQ0236-14-T-0504 is issued as a request for quotation (RFQ). This requirement is being solicited on a full and open basis. The requested delivery date must be no later than 45 days after date of award. The applicable North American Industry Classification Standards (NAICS) code is 334310, Audio and Video Equipment Manufacturing. A single firm fixed price contract is contemplated. All responsible sources may submit a quote which shall be considered by the agency.

The George C. Marshall Center requires the purchase of Video Recording Storage and Playback equipment and support. The quoted solution must be from a reputable proven source with the ability to support the solution with urgency should the need arise. The support must also be seen as an industry standard.

Schedule of Supplies and Services:

CLIN 0001: Video Recording Storage and Playback equipment and support IAW the requirements below. Prices may be entered directly in Exhibit A. Quotes are also acceptable in PDF format via email.

Video Recording Storage and Playback equipment and support Requirements :

Hardware requirement: Must be rack-mountable.

· File-based deck that features the same functionality and control of professional tape deck

· Record uncompressed video with 4:2:2 color sampling at 10-bit in .mov format, and also records video using either ProRes or DNxHD codecs.

· Must have two SSD slots, you can record endlessly with auto switching so as one SSD becomes full, recording automatically continues on to the other

· Must have at least one 6G-SDI input & output for 4K signals, and three SD/HD/3G-SDI inputs & outputs.

· Must supports Ultra HD 4K via HDMI.

· Should features analog component in & out, with analog audio in & out, and time code in & out

· Must be 1RU rack mountable

· Must have front panel button control and a jog/shuttle wheel for analog scrubbing

· An integrated LCD on the front panel to monitor the video, and display time code and transport information.

· Controlled using either the USB port or over ethernet via the RJ45 connector.

· Supports SD, HD, and 3G signals over SDI and HDMI and supports 4K video via 6G-SDI and HDMI.

· Has Sony compatible RS-422 deck control port

· The video capture card must support 4:2:2 digital HDMI video and allow capture and output of stereo audio at television-standard 24-bit/48 kHz quality.

· 4K Capture & Playback Card must support 6G-SDI and 4K HDMI inputs/outputs which support resolutions from SD to Ultra HD 4K (3840x2160) and DCI 4K (4096x2160).

INSPECTION/ACCEPTANCE.

All inspection/acceptance activities will be performed by the Government at the Government site.

DELIVERY.

SHIP TO: All items ordered under this contract shall be delivered to:

WAREHOUSE DELIVERY

If contractor is able to ship to an APO, please use the following address:

George C. Marshall Center Attn: John Trautt, GCMC-DBO-VID Unit 24502 Building 235

APO AE 09053

If contractor is unable to ship to an APO, please use the following:

George C. Marshall Center Attn: John Trautt, GCMC-DBO-VID Breitenauer Str. 16, GEB 235 82467 Garmisch-Partenkirchen Germany

The warehouse point of contact is:

Manuel Espaillat at 49-0-8821-750-2655 or Manuel.Espaillat@marshallcenter.org.

The customer point of contact is:

Mr. John Trautt at 49-0-8821-750-2879 or john.trautt@marshallcenter.org.

SUBMISSION REQUIREMENTS.

Quotes must be submitted no later than 1159 Eastern Standard Time, Monday, 22 September 2014, to Benjamin Hardy at Benjamin.n.hardy@marshallcenter.org, +49 (08821) 750-2326.

One contract will be awarded to the responsive, responsible quoter who provides the lowest price for all items specified in the Exhibit(s) for Supplies and/or Services. Prices will be evaluated for reasonableness in accordance with FAR 52.225-17 based on the sum of all ELINs solicited in the Exhibit(s) for Supplies and/or Services. Quoters shall provide sufficient documentation to allow the Government to confirm the minimum specifications of the product being quoted are met (e.g., manufacturer's specifications sheet/information packet).

Quoters shall either: (1) Be registered and have completed all Representations and Certifications in the System for Award Management (SAM) http://www.sam.gov and return FAR 52.212-3 ALT I paragraph (b) completed as necessary or (2) Return a fully completed copy of the Representations and Certifications at FAR 52.212-3 ALT I with the price quote. Quoters must also return DFARS 252.209-7999 Deviation 2012-00004 with the price quote.

The provision at 52.212-3, Offeror Representations and Certifications – Commercial Items, ALT I applies to this acquisition. Quoters shall ensure completion of paragraphs (j) and (i)(2) for Electronics from China.

ADDITIONAL CLAUSES INCORPORATED BY REFERENCE.

52.212-4, Contract Terms and Conditions –Commercial Items 52.225-13 Restrictions on Certain Foreign Purchases 52.225-14 Inconsistency Between English Version And Translation Of Contract 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Deviation) 252.222-7002 Compliance With Local Labor Laws (Overseas) 252.225-7041 Correspondence in English 252.229-7000 Invoices Exclusive of Taxes or Duties

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7008 Assignment of Claims (Overseas) 252.233-7001 Choice of Law (Overseas)

ADDITIONAL CLAUSES - FULL TEXT.

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (Mar 2012) (DEVIATION)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(i) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(iii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities

(iv) [Reserved]

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.)

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.)

(xii) 52.222-54, Employment Eligibility Verification (Jan 2009).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately-Owned U.S.- Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using http://www.xe.com in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures--

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

GCMC, Contracting Division Attn: Sonnya Acuff, Chief Gernackerstrasse 2 82467, Garmisch Partenkirchen, Germany

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acqnet.gov/far http://www.farsitehill.af.mil http://www.dtic.mil/dfars

252.229-7001 TAX RELIEF (JUNE 1997) - ALTERNATE I (JUNE 1997)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor's government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: (Mehrwertsteuer ) RATE (PERCENTAGE): (19%)

(b) The Contractor's invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government's exemption from these taxes.

The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

(d) Tax relief will be claimed in Germany pursuant to the provisions of the Agreement Between the United States of America and Germany Concerning Tax Relief to be Accorded by Germany to United States Expenditures in the Interest of Common Defense. The Contractor shall use Abwicklungsschein fuer abgabenbeguenstigte Lieferungen/Leistungen nach dem Offshore Steuerabkommen (Performance Certificate for Tax-Free Deliveries/Performance according to the Offshore Tax Relief Agreement) or other documentary evidence acceptable to the German tax authorities. All purchases made and paid for on a tax-free basis during a 30-day period may be accumulated, totaled, and reported as tax-free.

252.229-7002 CUSTOMS EXEMPTIONS (GERMANY) (JUNE 1997)

Imported products required for the direct benefit of the United States Forces are authorized to be acquired duty-free by the Contractor in accordance with the provisions of the Agreement Between the United States of America and Germany Concerning Tax Relief to be Accorded by Germany to United States Expenditures in the Interest of Common Defense.

252.232-7010 LEVIES ON CONTRACT PAYMENTS (DEC 2006)

(a) 26 U.S.C. 6331(h) authorizes the Internal Revenue Service (IRS) to continuously levy up to 100 percent of contract payments, up to the amount of tax debt.

(b) When a levy is imposed on a payment under this contract and the Contractor believes that the levy may result in an inability to perform the contract, the Contractor shall promptly notify the Procuring Contracting Officer in writing, with a copy to the Administrative Contracting Officer, and shall provide--

(1) The total dollar amount of the levy;

(2) A statement that the Contractor believes that the levy may result in an inability to perform the contract, including rationale and adequate supporting documentation; and

(3) Advice as to whether the inability to perform may adversely affect national security, including rationale and adequate supporting documentation.

(c) DoD shall promptly review the Contractor's assessment, and the Procuring Contracting Officer shall provide a written notification to the Contractor including--

(1) A statement as to whether DoD agrees that the levy may result in an inability to perform the contract; and

(2)(i) If the levy may result in an inability to perform the contract and the lack of performance will adversely affect national security, the total amount of the monies collected that should be returned to the Contractor; or

(ii) If the levy may result in an inability to perform the contract but will not impact national security, a recommendation that the Contractor promptly notify the IRS to attempt to resolve the tax situation.

(d) Any DoD determination under this clause is not subject to appeal under the Contract Disputes Act.

CCE 232-4001 FOREIGN VENDORS REQUESTING PAYMENT VIA ELECTRONIC FUNDS TRANSFER

(March 2005) Foreign vendors requesting payment via Electronic Funds Transfer (EFT) shall provide the following information on their invoice at time of invoice submission. Only one EFT instruction per invoice is authorized.

- SWIFT CODE

- BLZ or BANK ROUTING NUMBER

- ACCOUNT NUMBER

- BANK NAME

- International Bank Account Number (IBAN)(if applicable): ___________________________

CCE 239-4000 ELECTROMAGNETIC COMPATIBILITY DIRECTIVE (GERMANY) (March 2005)

The Contractor certifies that all electrical and electronic equipment and/or appliances furnished are in compliance with the Electromagnetic Compatibility Directive 89/336/EEC. For radio transmitting and telecommunication devices furnished in the Federal Republic of Germany, the Contractor certifies that all such items have been approved by the Bundesamt fuer Zulassungen. Any penalties for noncompliance imposed by the Government of the European country where the equipment or appliances are delivered or product liability claims caused by interference generated by furnished appliances or equipment are solely the responsibility of the Contractor.

WIDE AREA WORKFLOW – RECEIPT AND ACCEPTANCE (WAWF-RA)

ELECTRONIC SUBMISSION AND PROCESSING OF PAYMENT REQUESTS AND RECEIVING REPORTS

IN ACCORDANCE WITH DFARS 232.7002, USE OF ELECTRONIC PAYMENT REQUESTS IS MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE ARE NO CHARGES OR FEES TO USE WAWF.

Invoicing Instructions:

Requests for payments must be submitted electronically via the Internet through the Wide Area WorkFlow – Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. All contractors must create two documents (Invoice and Receiving Report; i.e. Combo Documents) with a single data entry session.

Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Indianapolis at (888) 332-7336. Please have your order number and invoice number ready when contacting DFAS about payment status.

You can easily access payment and receipt information using the DFAS Web Site at https://invoice.csd.disamil. Your purchase order/contract number or invoice number will be required to verify the status of your payment.

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR RECEIVING REPORTS, INVOICES AND ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF.

DELIVERY ORDER NUMBER:

CAGE CODE:

LOCAL PROCESSING OFFICE:

SEND E-MAIL NOTIFICATIONS: (COR/GOV’T OFFICIAL) John Trautt Note - Add the above listed COR/Gov’t Official to your WAWF Email distribution list.

CONTRACT ADMINISTRATOR: (CONTRACT SPECIALIST) Ben Hardy

For shipping, delivery, invoice and payment questions/Issues, Please contract: