Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

PURPOSE: The purpose of this amendment is to provide responses to Requests for Information (RFIs) and extend the proposal due date to October 6, 2023 at 1:00PM EST. Please see continuation pages for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Sep-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003423R0065

X 9B. DATED (SEE ITEM 11)

29-Aug-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Sep-2023

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350-0002

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003423R0065

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RESPONSES TO RFIS

Question Answer

001 What is the approximate square footage of office spaces vs food and retail spaces?

The best estimated total amount of food service and retail space square footage is 130,000 SF. The remaining is the typical mix of office space, rest rooms, utility rooms, corridors, stairways, etc.

Do all food service spaces open at 7am? If not, will we be able to get access to kitchens spaces prior to them opening?

No. Gaining access to kitchen spaces would need to be worked out with each vendor per their schedule(s).

003 Can we get a list of current food service vendors and location?

Please refer to the food service/retail shops handout provided during the site visit on 9/7/2023. Additionally, there are a few banks, clothing stores, souvenir stores, a hair cutting shop, cobbler, a dry cleaner, jeweler, dentist, vision care, florist, CVS, and a few additional services. Also, a number of the Concourse vendors are rotated on a weekly or bi-weekly basis.

004 Can we get a current list of retail vendors and locations? See response to #003 above.

005 Can we get a list of current spaces that are open and designated for food services?

See response to #003 above. All spaces, open or not, are covered under this contract.

006 Can we get a list of current spaces that are open and designated for retail spaces? See response to #005 above.

007 How many vole – mole services have been conducted over the last 5 years?

This is a very important part of the exterior service. There is no past frequency quantity available as it is a continual on-going requirement for the Contractor to inspect and provide management services as stated in the PWS to prevent damage from these rodent pests to the Pentagon Landscape. As of this date there have been no mole issues recorded in 25 years. However, the Contractor would be expected to manage that issue if it were to 'appear'.

008 How many beaver services have been conducted over the last 5 years?

There has been one beaver service requirement in the past 5-years.

What kind of background checks are required for employees assigned to the Pentagon and who is responsible for conducting and paying for the background check?

As stated in Section C1.19, '… possess a valid National Crime Information Center (NCIC) cleared Pentagon Facility Alternative Credential (PFAC) or Computer Access Card (CAC). There is an application form to submit via the COR, and the NCIC is conducted by the Pentagon Police at the Governments expense. Although no clearance is required, each person assigned to work on this Contract must be able to obtain a PFAC or CAC (if needing to access MAXIMO, i.e. technicians needing to enter data). Note: convicted felons do not clear the NCIC process. PFACs are renewed on an annual basis.

Is the training that may be required below something that the DoD provides or something we must contract out to get done?

a. 1.15 Information Technology use conforms to DoD regulations. Applicable training may apply.

i. 1.15.1 Information Assurance (IA)/Cyber awareness training

ii. 1.15.2 Antiterrorism (AT) Level 1 Classroom training.

iii. 1.15.3 Operations security (OPSEC) classroom training.

On-line training will be required and provided/made available by the Government to Contractor personnel possessing a CAC.

Under the Key personnel titles – can key personnel involved with the contract hold multiple titles within the contract if they meet the qualifications? (i.e., Can the Project manager also be the same person who is Quality Control Inspector for example?)

There are some instances in which key personnel can hold another title;

i.e., a PM or BCE providing pest management services as/with a technician. However, a PM may not be the QCI as this creates a conflict of interest.

Phase-in /Phase-out. The contract officially starts 01December 2023. When reading the phase-in/Phase – out clause it says that “Contractor shall become familiar with the performance requirements in order to commence full performance of service on the contract start date.” Does that mean we should expect to start in November to shadow the current vendor as they are servicing the facility?

The Contract is expected to be awarded by the early November 2023. The awardee is strongly encouraged to use the time between award and the POP start date to begin getting itself acclimated to the Reservation as there is a list of deliverables due shortly following the start. Access will depend on when PFACs/CACs are obtained.

The awardee can expect to have every opportunity to get on site and begin the learning curve at that point.

013 Do you have a current listing and inventory of all exterior stations in the Pentagon Reservation

Yes, this information can be provided after contract award to the awardee.

and landscape grounds that are currently being monitored?

Do you have a current listing and inventory of all interior rodent stations throughout the facility?

There are no interior rodent stations onsite as the use/application of ANY rodent bait in the interior of any building on the Pentagon Reservation is strictly prohibited in the performance of this contract at any time.

Are the current stations (interior and exterior) the property of the current vendor or will they transfer over with the new contract?

There are no interior bait stations.

All bait stations are the property of the Contractor. As a result, current bait stations will NOT transfer to the new Contractor.

016 What current bird deterrent or repellants are in place that need to be monitored or reapplied? Currently there are none.

How often has the current vendor had to power wash bird droppings from the building and or sidewalks?

Power washing bird droppings is the responsibility of the Custodial Contractor and NOT part of this Pest Management requirement.

For the Starling deterrent application – is that an early morning application – (Before 7)?

a. How many applications for starlings have been applied in the last 5 years?

Historically the deterrence operations were performed in the evening. The Government has not activated this CLIN in the past 5 years.

019 Mosquito monitoring - Can we get maps and trapping locations for the last 5 years?

The Government has not activated this CLIN in the past 5 years.

020 Termite Management – are there any current termite areas that are being monitored? No.

Emergency services – how many emergency services were conducted in the last year and what were they for?

None in the last year.

Vacant Space Services – on average how many services were provided for vacancies over the last year?

a. Is this the average of what can be expected?

Pest management services are required for all spaces on/in the entire Reservation under this Contract.

Trapping – in the last year how many trapping jobs have been performed in the last year and is this the average of what we can expect?

a. What animals were being trapped?

b. Are there any current trapping programs in place?

a. In the last year there were approximately three instances when the Contractor was requested to trap rabbits, and perhaps one instance for trapping a squirrel. This level of activity is on the high end of 'average' for annual trapping frequency.

b. There are currently no wildlife traps set.

024 Daily Data sheets – is there a current form in place that we will need to use?

No. There is no official submittal form for daily data.

025 Monthly report -is there a current form in place that we will need to use?

No. There is no official form or template for this report.

Safety meeting report – are there any requirements that need to be met monthly to meet the safety requirements?

a. Are there Pentagon safety meetings that our

a. There are a number of annual Governmental meetings/training requirements that Contractors must attend.

employees involved with the program will need to attend?

b. 5.8.1.2 Work Phase Outline – can you elaborate on what is required.

c. Are there any safety topics that we need to make sure are covered in our safety meetings?

b. Describe the phases/progression of how different aspects of your work is conducted and identify the risks associated with each phase and how you would mitigate those risk(s) to property, public, building occupants, and Contractor employees.

c. Yes, the Contractor will be required to identify potential safety hazards/risks and address the mitigation of those via the safety meetings.

027 How many Bed Bug treatments have you had in the last 5 years?

There have been two incidents in the last 5-years; one in September 2018 and another in May 2020.

028 Will there be an opportunity to do a site visit after 9/7/23? Please advise.

No, the MANDATORY site visit was held on 9/7. There are no other site visits planned.

029 What is number of bait stations at the site for services, interior and exterior?

Interior: There are NO rodent bait stations in the interior of any structure on the Pentagon Reservation as this application is not permitted.

Exterior: This Contract relies on the expertise and strategy of the Contractor to determine the adequate number of bait stations to be installed around the building exterior to provide effective management.

Please clarify Volume 3 submittal requirement page limit. Sections total 35 however 30 is stated as the limit.

The total maximum page limit for Volume 3 is 30 pages overall.

Within this page limitation there is a 10 page limitation for the Technical/Management Capability and 20 page limitation for the entire IPM Plan (which includes a Safety Plan-maximum of 3 pages and a Quality Control Plan-maximum of 5 pages).

Sec. 1.19.1.3 refers to a BCE being having a current Virginia Commercial Pesticide Applicator Certificate. Based on the registry from https://entocert.org/bce, there are only (5) five Virginia based BCEs and none are licensed with the Virginia Department of Agriculture as a licensed applicator which is supported by the department’s registry https://www.vdacs.virginia.gov/pesticides.shtml.

Could the government remove the requirement of the staff Entomologist being licensed in the state of Virginia Department of Agriculture?

In accordance with the VA's 'Maintaining Certification as a Pesticide Applicator' web page, “Reciprocal recertification may be granted to out-of-state commercial or private applicators who were granted certificates via reciprocity if they:

• Maintain certification in their home state;

• Provide proof of current certification to the Office of Pesticide Services prior to the date of Virginia Certification expiration;

• Are currently certified in a state that grants reciprocal recertification to Virginia applicators in like categories; and,

• Have met all other Virginia requirements for recertification.”

Further discussion with the regional VA Inspector revealed that VA reciprocates with many other states.

Thus, it is acceptable for the BCE to be certified in another state and reciprocated with VA.

As such, the BCE must show evidence of a current VA certificate OR provide proof of reciprocal recertification by VA of an out of state certification.

Would an Associate Certified Entomologist (ACE) licensed/certified with the Virginia Department of Agriculture suffice as an alternative for the BCE being licensed with the Virginia Department of Agriculture?

No, the Government requires the higher level of entomological knowledge brought with a BCE.

033 How shall the NDA’s be submitted? Via the portal or via email to the two POC’s?

NDAs shall be emailed to francisco.fernandez14.civ@mail.mil.

On pages 52 - 60, do the options that are indicated with an X, require an action or is it provided by the contractor and no action is required from us?

The X's marked within FAR Clause 52.212-5 represent clauses that the Contracting Officer has indicated are incorporated by reference and the Contractor must comply with.

//REDACTED// would like the opportunity to bid on this Solicitation.

As noted below:

2. SITE VISIT: a) The site visit is MANDATORY and a REQUIREMENT to this solicitation. NO EXCEPTIONS. b) The Pentagon Reservation site visit/walk will be conducted on Thursday, September 7, 2023, from 0900AM1200PM Eastern Time (ET).

As our subcontractor, //REDACTED//, is the incumbent service provider with full knowledge of all site locations and needs, would that visit still be a requirement for the submittal of our pest management bid?

We are seeking clarification.

Please note that the site visit was mandatory and there are no exceptions to this requirement.

Proposals submitted by offerors who did not attend the mandatory site walk will be ineligible for contract award. Also, please note that this is a small business set-aside and therefore large businesses will not be considered. Furthermore, the limitation on subcontracting does stand as this is a service contract and no more than 50% of the work can be subcontracted to another business.

(End of Amendment)

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 29-Sep-2023 04:00 PM to 06-Oct-2023 01:00 PM.

(End of Summary of Changes)