HQ003423R0049 Fleet Mgt PM Srv.pdf

SEE ADDENDUM

(No Collect Calls)

HQ003423R0049 29-Nov-2022

b. TELEPHONE NUMBER

571-243-6027

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 30 Dec 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ00349. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SAFIYYAH I. VASQUEZ

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

LMT102220211522

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350-0002

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0700 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DEPARTMENT OF DEFENSE

FRANK M. HOBBS,

ATTN: FIRE AND EMERGENCY SERVICES

9200 VETERANS DRIVE

FORT DETRICK MD 21702

TEL: (717) 878-3040 X 4631 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

811111

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HQ003423R0049

Section SF 30 - BLOCK 14 CONTINUATION PAGE

STATEMENT OF WORK

STATEMENT OF WORK

Washington Headquarters Services / Raven Rock Mountain Complex (RRMC) Fleet Management Preventive Maintenance Services

Date: November 8, 2022

1.0 SCOPE. This Statement of Work (SOW) defines the effort to secure automotive repair services for preventive maintenance, Department of Transportation Inspections, and repairs of emergency vehicles for a government facility located in Adams County, PA.

2.0 APPLICABLE DOCUMENTS. N/A

3.0 REQUIREMENTS.

3.1 General. The work required by this contract shall be performed in accordance with this SOW.

3.1.1 The contractor shall provide all personnel, parts, labor and equipment to perform the services required within this SOW. Only new parts shall be used for repairs, maintenance and overhaul in fulfilling this contract. Work shall be performed at the contractor’s site; however, there may be a time where the contractor will need to come on site to repair if a vehicle is unsafe to be driven to the contractor.

3.1.2 The service is for the following vehicles:

Vehicle Unit Number Notes 2004 E-ONE #128910 – Titan C-19 This unit will be replaced in Fiscal Year 2025 (FY25).

2006 International – 7600 2023 Rosenbauer Tandem Tanker T-19

2008 KME – GSO #7189 E19-1 --

2007 Pierce – Enforcer E19-3 2020 Ford/Rosenbauer Special Unit 19 -- 2011 Spartan Chassis/Metro Star Squad 19 -- 2023 Freightliner Tanker 114SD This unit will be purchased in Fiscal Year (FY23) 2023 Fire Engine (Pumper)- Unknown Manufacturer until contract awarded E19-2 This unit will be purchased in Fiscal Year (FY23)

3.2 Detail Tasks.

3.2.1 Preventive Maintenance (bumper-to-bumper service).

3.2.2 Change fluids and filters on engine, pump transmission, transmission and front and rear differential, (oil & oil filter, fuel filter, transmission fluid & filter, air filter, fuel filter, and gear oil and other related contractor supplies).

3.2.3 Run pump and check all valves for leaks. Adjust pump packing if needed.

3.2.4 Run generator and change fluids and filters.

3.2.5 Lube all hinges, latches and doors.

3.2.6 Check tire pressure, load test, load test and replace batteries as needed, replace tires as needed.

3.2.7 Department of Transportation (DOT) Inspection. Include at least the items below:

3.2.7.1 Inspect alignment; suspension; and steering;

3.2.7.2 Brake systems;

3.2.7.3 Wheels, rims, lock rings, studs, and nuts;

3.2.7.4 Fuel storage and delivery;

3.2.7.5 Exhaust system;

3.2.7.6 Vehicle frame and body and sheet metal;

3.2.7.7 Lighting; electrical system; and emergency equipment;

3.2.7.8 Seats and seat belts; sun visor; and mirrors;

3.2.7.9 Windshield wipers, defroster and air conditioning;

3.2.7.10 Automatic transmission gear selector,

3.2.7.11 Neutral safety switch (if applicable);

3.2.7.12 Speedometer and odometer;

3.2.7.13 Brake pedal pad; horn; hitches; and

3.2.7.14 Tanks and pressure vessels.

3.2.7.15 Air Jockey Pumps

3.2.7.16 Foam Systems

3.2.7.17 Repair body damage, re-paint, and replace lettering.

3.2.8 Diesel engine and powertrain repairs and replacement

3.2.9 Optional Parts and Supplies: Additional parts costs for repairs due to findings during the DOT

Inspection or for unscheduled repairs throughout the Period of Performance

3.2.10 Pump Certification Test: Provide pump certification to the vehicles listed above:

3.2.11 Additional Services: Provide overnight secure parking of RRMC vehicles while on your property, 24-hour 7 days a week emergency road service, liability coverage for RRMC’s vehicle protection while on your property, provide repairs using ASE Certified Technicians and Emergency Vehicle Technicians (EVT), and have the availability to provide on-site repairs and diagnosis at our location if necessary. Provide towing from RRMC, or location of unit breakdown, to your property, as needed.

4.0 CONTRACTOR QUALITY CONTROL PROGRAM (QCP).

4.1 The Contractor shall establish and maintain a complete QCP as stated in the contractor’s technical proposal, which shall assure the requirements of the contract are met as specified. Within 30 calendar days after award, two copies of a comprehensive written QCP shall be submitted to the Contracting Officer’s Representative (COR) and as changes are made thereafter. The COR will approve or disapprove the program within five calendar days of receipt.

In the event the initial submission is disapproved, the Contractor shall submit a revised QCP within five workdays after disapproval.

4.2 The Quality Control Program shall include the following:

4.2.1 An inspection system covering all services listed on in the SOW. It must specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished, or the title of individual(s) who will conduct the inspections. A copy of the inspection report shall be forwarded to the COR monthly. The methods for identifying deficiencies in the quality of the services performed before the level of performance becomes unsatisfactory.

4.3 Documentation. A file of all inspections conducted by the Contractor, and any corrective actions required, shall be maintained by the Contractor through the term of this contract. Such file shall be the property of the Government and be made available to the COR during regular hours. The file shall be turned over to the COR within 30 Calendar days after completion/termination of the contract.

4.4 Deficiencies. If it is determined, by the Government, that the Contractor has failed to maintain the approved QCP the Government will give the Contractor a written notice of deficiency. The Contractor shall correct all deficiencies within five-calendar day of receipt of written notice. If deficiencies are not corrected, to the satisfaction of the Government, the Government may terminate the contract for default. The contractor shall be responsible for all costs associated with correcting any and all deficiencies.

5.0 PERIOD OF PERFORMANCE

5.1 The period of performance shall be a one-year base period with four, one-year option periods.

6.0 REPAIR/SERVICE COMPLETION TIME

After receipt of the vehicle by the Contractor, the Government requires that vehicles be repaired or serviced and returned within ten (10) working days, following the time authorized for the repair unless parts are ordered that would not allow the vehicle to be returned safely to RRMC. Contractor’s workday, for the purpose of delivery time, please deliver between 7:30 AM EST to 4:00 PM EST, Monday through Friday.

7.0 ENVIRONMENTAL COMPLIANCES

7.1 The Contractor shall ensure environmental compliances are maintained, in accordance with OSHA, EPA regulations and any other federal, state, local and all host activity environmental control policies.

7.2 The Contractor shall dispose of replaced parts, tires, batteries, waste motor oil, filters, cleaning fluids, engine coolant and other similar items, as the contractors expense, in accordance with all EPA and OSHA regulations, and any other federal, state, local, and host activity environmental policies and regulations.

8.0 CERTIFICATION AND QUALIFICATIONS

8.1 Certifications. Contractor employees shall have the training, certifications, permits and valid licenses ad endorsements in accordance with the applicable federal, DOD, state, city and county regulations prior to performing any of the services or using any of the equipment specified in this SOW.

8.2 Qualification. Personnel performing maintenance and repairs of vehicles in this SOW shall be required to possess and maintain the Automotive Service Excellence (ASE) certification.

9.0 EQUIPMENT/TOOLS

9.1 The contractor must have suitable, up-to-date diagnostic and repair equipment for the diagnosis, repair and adjustment of the types of vehicles descried within this SOW.

9.2 The contractor’s equipment and system(s) for the handling, storage and disposal of materials and fluids used in the vehicle repair process, must meet the Federal Environmental Protection Agency (EPA), state, local and host activity regulations and guidelines for safety and clean air and water.

9.3 Required storage and disposal of materials/fluids must include, but are not limited to: used tires disposal source, engine coolant disposal source, used oil storage containers, used oil disposal source, used oil filters disposal source, used lead acid battery recycling and disposal source, cleaning solvent storage containers, cleaning solvent recycling or disposal source, used shop towels/rags recycling or disposal source, used absorption material container and disposal source.

10.0 FLUIDS, LUBRICANTS AND GREASES

10.1 Used in the performance of this contract must meet or exceed original manufacturer requirements and specifications for the type of vehicle being serviced and/or repaired.

11.0 RECYCLED ANTIFREEZE

11.1 All antifreeze products must be ethylene-glycol-based or manufacturer’s recommendation ONLY. Recycled antifreeze shall not be used in vehicles under manufacturer’s warranty. Recycled antifreeze in other vehicles may be used, if the recycled equipment is certified by EPA, disposal shall meet EPA guidelines and prior approval shall be received from the COR.

12.0 COOLING SYSTEM, BRAKE SYSTEM AND DRIVE TRAIN ADDITIVES

12.1 Cooling system, brake system and drive train additives my only be used to meet the vehicle’s original equipment manufacturer requirements or at the request of the COR. Any additives used in the performance of this contract must meet or exceed original equipment manufacturer requirements and specifications for the vehicle serviced and/or repaired.

13.0 QUALITY ASSURANCE

13.1 The Government will evaluate the Contractor’s compliance with this contract. COR, will record all surveillance observations and will maintain a file of all inspection results. Successive unsatisfactory performance of any performance objectives shall result in appropriate action(s) as determined by the Contracting Officer.

14.0 DELIVERABLES

Document Title Delivery Date Comprehensive written QCP 30 Days After Award Preventive Maintenance Report 5 Days After Inspection DOT Inspection Report 5 Days After Inspection

15.0 HISTORICAL DATA

Vehicle Information Units Quantity

2004 E-ONE #128910 – Titan. Unit Number (UN) C-19 This unit will be replaced in Fiscal Year 2025 (FY25). PM 1 DOT Inspection EA 1

2006 International – 7600. UN T-19. This unit will be replaced in FY22. PM 1 DOT Inspection EA 1 Pump Certification Test EA 1

2008 KME – GSO #7189. UN 19-1. PM EA

Pump Certification Test EA 1

2007 Pierce – Enforcer. UN 19-3. PM 1 DOT Inspection EA 1 Pump Certification Test EA 1

2020 Ford/Rosenbauer – Special Unit 19 (SU-19) PM 1

2011 Spartan Chassis/Metro Star. Squad 19. PM 1

2023 Fire Engine (Pumper)-Unknown Manufacturer until contract awarded PM 1

DOT Inspection EA 1 Pump Certification Test EA 1 2023 Freightliner Tanker 114 SD PM 1

FAR 52.212-1 ADDENDUM

SECTION L: FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

“ADDENDUM”

1. INSTRUCTIONS

a. The following supplemental instructions apply to this acquisition. Information requested within this solicitation shall be furnished in writing, shall be prepared in accordance with the instructions provided, and shall conform to all aspects of this solicitation and its attachments. To aid in evaluation, submitted responses shall be clearly and concisely written, as well as being neat, indexed and logically assembled. Each Offeror must submit a response to the solicitation consisting of the items described below. The submission of these items to the Government will constitute the Offeror’s compliance with the terms and conditions of the solicitation.

b. The information requested and the manner of submittal is essential to permit prompt evaluation of all quotes on a fair and uniform basis. Accordingly, any response in which material information requested is not furnished, or where indirect or incomplete answers or information is provided, may be considered non-compliant for evaluation.

c. PROPOSAL RECEIPT INSTRUCTIONS: Electronic copies of each volume shall be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil only. Proposals submitted by mail or hand-carried will not be evaluated (Exception for system outage. See below). Proposals sent through proprietary or third party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. It is the responsibility of the Offeror to confirm receipt of proposals. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to obtain written confirmation of receipt of all electronic files of the full proposal by the WHS AD. In the event that the Solicitation Module is down, the alternate method for proposal submission is via email addresses below. The

Offeror must obtain prior approval from the Contracting Officer to use the alternate submission method. Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission.

• Safiyyah Vasquez | safiyyah.i.vasquez.civ@mail.mil

• Allison J. Polizzi | allison.j.polizzi.civ@mail.mil

2. GENERAL

a. In order to maximize efficiency and ensure fairness during the quote evaluation process, all Offerors must comply with the following instructions for quote format and content.

Quotes that do not comply with these instructions may be considered non-responsive and may render the Offeror ineligible for award. The Offeror shall submit documentation and samples illustrating its capability for satisfying the requirements of this solicitation.

Quotes must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s quote against the evaluation criteria. The documentation shall address all aspects of this solicitation and include the Offeror’s approach to performing and satisfying the requirements specified in the Statement of Work (SOW).

b. The Government intends to award without discussions, but reserves the right to conduct discussions if determined to be in the Government’s best interest. If discussions are held the Government may establish a competitive range for efficiency purposes.

3. QUOTE VOLUME REQUIREMENTS

a. The quote shall be accompanied by a cover letter prepared on the company’s letterhead stationery. The cover letter shall identify the following:

i. It shall clearly state the length that the quote remains open and in effect, which shall be at least 120 days from the quote due date. The quote shall include a cover letter signed by an individual authorized to commit the company to the quote. The cover letter shall identify all enclosures being transmitted as part of the quote. The letter shall reference the solicitation number and acknowledge that it transmits an offer in response to the solicitation.

1. Name of the official authorized to bind the offeror’s organization shall be clearly identified.

2. Company/Division Street Address; facility code; DUNS number and size standard.

3. Confirmation of active registration in the System for Award Management (SAM) along with completed Representations and Certifications.

4. Acknowledgment of receipt of any amendments and acceptance of all terms and conditions in the RFQ.

5. Completed FAR and DFARS clauses/provisions.

b. The following paragraph replaces paragraph (c) of FAR 52.212-1. “Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.”

mailto:safiyyah.i.vasquez.civ@mail.mil mailto:allison.j.polizzi.civ@mail.mil

c. Quote Submission Chart: Offerors shall provide their quote in accordance with the following:

QUOTE SUBMISSION CHART PAGE/SAMPLE LIMITS

VOLUME I ADMINISTRATIVE

a. Cover Letter

b. Signed Standard Form 1449 and Standard Form 30 (if applicable).

c. Signed NDA

No Page Limit

VOLUME II FACTOR 1 –

TECHNICAL

Maximum of 15 pages

VOLUME III FACTOR 2 – PAST

PERFORMANCE

Maximum of 15 pages

VOLUME IV FACTOR 3 – PRICE Attachment Spreadsheet (with all ordering periods completed) - No page limit

d. Instructions for Quote Submittal: Quotes submitted in response to the solicitation shall be formatted as follows:

i. All quotes must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the requirements and associated risks, and is able, willing, and competent to devote the resources necessary to meet or exceed the requirements. Quotes shall demonstrate ability to comply with all requirements in the solicitation. General statements that the Offeror can or will comply with the requirements, that standard procedures will be used, that well known techniques will be used, or paraphrases of the SOW, will not constitute compliance, and will be determined unacceptable.

ii. Offerors shall use standard 8 ½ x 11” size paper with, at minimum, 3/4” margins on all sides. The entire written submission shall use Times New Roman or other plain font that is easily decipherable and, at minimum, a 11-point font size for text and a 10-point font size for tables and graphics. All pages shall include page numbering. Any pages in excess of the specific page limitations for each factor as outlined below will not be considered. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, though not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable. Labeling –Each volume shall be submitted in separate PDFs (files), identified by the Volume Number.

iii. Pricing Data – All pricing information shall appear within the Offeror’s “Pricing Spreadsheet,” in MS Excel format (See paragraph 7. Price (Volume IV) below, for instructions). Pricing information shall not be included anywhere within the other volumes.

iv. Ensure that all confidential information within the submission is marked IAW the paragraph below entitled, “Confidential Information.” Confidential Information:

The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and quotes submitted to federal agencies. If the Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the Offeror should mark its submissions in the following manner:

v. The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act.

Material considered privileged or confidential on such grounds is contained on page(s) _______”.

vi. Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act”.

vii. The Government will not pay any expenses incurred by any Offeror for the preparation and submission of a quote in response to this solicitation. Offerors are cautioned to ensure that their quote is complete, address all requirements, are reflective of the evaluation factors and are submitted on the most favorable terms to reflect their best quotation. Offerors are strongly encouraged to be succinct, clear, and concise in writing their quote. Bullet-sized or outline formats are welcomed where appropriate.

viii. The NAICS code for this acquisition is 811111 General Automotive Repair.

ix. Quote Submissions:

a. All Offerors shall submit their solicitation questions and submission of proposals via the PIEE Solicitation Module.

b. Questions/Clarifications are due not later than seven days after the date and time (Eastern) shown in Block 6 on page 1 of the SF-1449

c. PROPOSAL SUBMISSIONS: as specified in Block 8 on page 1 of the SF-1449 via the PIEE Solicitation Module.

e. Questions/Clarifications:

i. Submission of questions/clarifications are due no later than (December 6, 2022 (Eastern).

ii. Email Subject line: “HQ003423R0049 Questions”. The email shall include the specific section of the Solicitation from where the question is derived in the body of the email.

iii. Questions that are vague, illegible, or irrelevant to the requirement, or submitted after the cut-off date may not receive a response. Responses to questions will be in the form of an amendment (Standard Form 30) and electronically posted on the PIEE Solicitation website. No telephonic requests will be entertained. Before preparing their quote, or requesting an explanation or clarification of this Solicitation, the Offeror should first read the RFQ/Solicitation in its entirety.

f. The Government intends to make one (1) contract award. The Government may also reject any offer not substantially in compliance with the terms and conditions of the solicitation.

4. ADMINISTRATIVE (VOLUME I)

a. Contract Standard Form 1449:

1. Completed blocks 17a, 30a (signed), 30b, and 30c.

2. The SF 1449 must be executed by a representative of the Offeror authorized to commit the Offeror to contractual obligations. The Offeror on the SF 1449 must match the information for the Offeror in the SAM.

b. Standard Form 30 (if applicable):

1. Completed blocks 8, 15A, 15B (signed), and 15C.

2. Amendments to the Solicitation

i. All amendments to this Solicitation shall be published on the PIEE Solicitation website.

ii. The prospective Offeror bears complete responsibility for ensuring that all amendments have been downloaded, reviewed, and complied with in the preparation of the quote.

Furthermore, the Offeror is required to acknowledge ALL amendments as a part of the quote submission. Failure by the Offeror to acknowledge all amendments and acceptance of all terms and conditions may result in the offer being rejected by WHS/AD as non-responsive to the Solicitation requirements.

5. FACTOR 1: TECHNICAL (VOLUME II)

a. The Offeror shall provide a strategic overview that demonstrates an overall understanding of the mission, strategy, and goals of the SOW. Based on the information presented in the SOW, the Offeror should clearly and concisely describe the technical approach to be used to perform the tasks presented. Offeror is discouraged from simply reiterating or rephrasing the work statement. The Offeror shall provide a narrative describing their capability to perform the work in the SOW, and the specific requirements and details.

This narrative shall include descriptions of any relevant personnel, expertise, or subcontractors.

b. The technical submission shall demonstrate how the Offeror’s proposed approach and capabilities will comply with Government requirements throughout the entire performance period. In addition, the Offeror’s technical approach shall indicate how they intend to mitigate risks and maintain consistently high performance. The response for this factor should demonstrate how the Offeror will meet or exceed the SOW.

c. Quotes that omit or merely reiterate tasks under the SOW may be rejected.

6. FACTOR 2: PAST PERFORMANCE (VOLUME III)

a. Offeror’s past performance must address the corporate past performance in performing projects similar in size and scope to the effort required by the SOW. The projects referenced by the contractor must have been completed within three years from the date of this solicitation is issued or currently ongoing and have completed at least six month of performance. Past Performance Data must be received before the due date and time for this solicitation. The Offeror’s relevant Past Performance will be evaluated to assess the extent of the Offeror’s ability to perform the contract successfully (quality of product or service, accuracy and completeness, timeliness of delivery/work, business relations, and customer satisfaction). The evaluation may include information in Government databases such as the Federal Awardee Performance and Integrity Information System (FAPIIS) (available at https://www.cpars.gov), including FAPIIS information from the System for Award Management (SAM) Exclusions and the Contractor Performance Assessment Reporting System (CPARS) that the Government locates in these systems.

b. Past Performance contract references shall come from the offeror (as prime) only. No subcontractor past performance references will be evaluated.

c. The Offeror shall submit completed Past Performance Data Sheets for no more than three (3) Government or commercial contracts for services directly related or similar to the services required in the SOW.

i. Recent: The no more than three references must be on-going or completed within the previous three years of the date of this solicitation (not before November 1, 2019). If performance is ongoing, the offeror must have completed at least six months of performance to be considered recent for evaluation purposes. Past performance not considered recent will not be evaluated or considered.

ii. Relevant: Each reference shall demonstrate how your performance is similar in scope and complexity to the SOW.

iii. In the Past Performance Data Sheets shall include contract/delivery order number, contract type, program name, total contract cost, contract dates, short description of work performed, and names, email addresses and valid telephone numbers for the Procuring Contracting Officer (PCO), and Contracting Officer's Representative (COR).

d. Instructions: The Offeror shall complete the top portion of page 1 of the Past Performance

Questionnaire (PPQ) and send it to no more than three customer references for the contracts identified in Past Performance Data Sheets. As stated on the Past Performance Questionnaire, the reference will complete this form and return it directly to the Government by the solicitation closing date for evaluation. Completed Questionnaires must be submitted via email to:

• Safiyyah Vasquez | safiyyah.i.vasquez.civ@mail.mil

• Allison J. Polizzi | allison.j.polizzi.civ@mail.mil

e. NO LATER THAN THE RFP CLOSING DATE/TIME (as specified in Block 8 on page

1 of the SF-1449). Questionnaires that are not received by the due date may not be evaluated.

PPQs will not count towards the past performance factor’s page limitation.

f. In accordance with FAR 15.305(a) (2)(iv), an Offeror without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance (neutral evaluation).

7. FACTOR 3: PRICE (VOLUME IV)

mailto:safiyyah.i.vasquez.civ@mail.mil mailto:allison.j.polizzi.civ@mail.mil

a. The contract will be firm-fixed-price. The Offeror shall submit a Price Schedule in MS

Excel format by completing the attached Pricing Spreadsheet. The proposed Price Schedule shall include the following elements:

i. Excel Tab “CLIN Price”

1. All baseline contract line item numbers (CLIN) and descriptions based on the estimated quantity of units identified.

2. The quantity, hourly rate, estimated cost, discount (if proposing), extended cost, and the total price for each period of performance.

3. The total price for each period of performance.

4. The total proposed price for all periods of performance.

5. The Offeror shall provide a fully itemized breakout of the materials to be purchased in accordance with SOW and attachments.

b. For price evaluation purposes, please provide a quote in accordance with attachment Pricing Spreadsheet shown in the solicitation.

c. Incurring Costs: WHS/AD shall not be obligated to pay any cost incurred by the Offeror in the preparation and submission of a quote or revised quote in response to the solicitation. The Offeror is advised that the Contracting Officer is the only person who can legally obligate WHS/AD for the expenditure of public funds in connection with this procurement.

(End of provision)

FAR 52.212-2 ADDENDUM

SECTION M: FAR 52.212-2 Evaluation - Commercial Products and Commercial Services “ADDENDUM”

1. BASIS FOR CONTRACT AWARD

a. The Government intends to award a single contract from this solicitation to the lowest price technically acceptable (LPTA) quote received in response to the solicitation. Quotes are evaluated for acceptability but not ranked using the non-cost/price factors. The evaluation will be conducted in accordance with FAR 12.6, 13.302, and FAR Clause 52.212-2 Addendum.

b. The evaluation will be based on a complete assessment of the Contractor’s quote. Quotes will be evaluated on the following:

i. Factor I: Technical – The Offeror shall provide a strategic overview that demonstrates an overall understanding of the mission, strategy, and goals of the statement of work (SOW). Based on the information presented in the SOW, the Contractor should clearly and concisely describe the technical approach to be used to perform the tasks presented. Contractor is discouraged from simply reiterating or rephrasing the work statement. The Contractor shall provide a narrative describing their capability to perform the work in the SOW, specifically paragraph 3.0, Task Requirements.

The evaluation of the Contractor’s quote against these minimum requirements shall be determined “acceptable” or “unacceptable” and shall utilize the technical ratings listed below:

Technical Acceptable/Unacceptable Rating Method

Color Rating

Adjectival Rating

Description

Green Acceptable Quote indicates an adequate approach and understanding of the requirement.

Red Unacceptable Quote does not meet requirements of the solicitation and thus, contains one or more deficiencies and is unawardable.

ii. Factor II: Past Performance

Past performance will be evaluated as detailed below in section (b) through section (g).

To be determined recent, the projects referenced by the contractor must have been completed within three (3) years from the date of solicitation issuance or currently ongoing and have completed at least six (6) months of performance by solicitation issuance. If currently ongoing, the extent of actual performance will be considered in determining the project’s relevance.

The Government may use other information available from other sources that may include Federal, State and local Government agencies, Better Business Bureaus, published media, and electronic databases to evaluate an Offeror’s past performance. Databases such the CPARS, the Contractor Performance Assessment Reporting System and PPIRS, the Past Performance Information Retrieval System or other past performance assessment tools may be used.

The Government may include firsthand experience of the evaluators with the Offerors in this evaluation. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror.

The Offeror shall submit with its proposal completed Appendix D – Past Performance Data Sheet, for up to three (3) total projects. These projects for prime can be for Government or commercial contracts for services directly related or similar to the services required in the PWS.

To be considered, the referenced project must, at a minimum, involve automobile services, similar complexity to the solicited work; and total contract value over $100,000.00 for any federal or private projects.

The contact value is pertinent to support the Government’s level of confidence when evaluating the Offeror’s past performance experience. The scale and magnitude of potential projects to be issued against this PO has an associated minimum value that would support a satisfactory confidence level that the vendor has performed environmental services to the level of complexity stated in the RFP.

Past performance by subcontractors, predecessor, companies or key personnel will be considered for the offeror’s three total projects or each primary subcontractor project if recent and relevant provided the offeror describes how the subcontractor, predecessor company or key personnel significantly contributed to the referenced project and the subcontractor or key personnel will significantly contribute to the solicited work.

A sufficient relation between a predecessor company’s management and the Offeror must also be established for a project performed by a predecessor company to be considered. The Offeror shall address in Appendix D – Past Performance Data Sheet the following:

• The nature of the effort

• The tasks performed as they relate to Performance Work Statement

• Schedule/Timeliness

• The extent of involvement (as a prime versus a subcontractor, Predecessor Company or key personnel)

• The period of performance

• Total dollar value

• Point of contact, phone and email address for each contact listed

(a) The Offeror shall complete the top portion of page 1, Appendix D – Past Performance Questionnaire, and send it to each of the customers for the contracts identified on Appendix D Past Performance Questionnaire. As stated in Appendix D – Past Performance Questionnaire, the customers will complete this form and return it directly to the Government no later than the proposal due date and time. Past performance data must be received by proposal due date to be considered.

(b) Contractors with a “No Confidence” past performance rating may be afforded an opportunity to address alleged deficiencies. Failure of a contractor to disclose a relevant Government contract with poor past performance may affect the contractor's past performance rating.

(c) The Government may consider past performance information regarding predecessor companies or subcontractor companies if the predecessor’s performance is relevant to the Contractor’s performance under this solicitation. The Government reserves the right to determine the prime Contractor’s past performance as more significant than other partnerships.

Past Performance Evaluation - The past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirements. The past performance evaluation considers each offerors demonstrated recent and relevant record of performance in providing services that meet the contract’s requirements. One performance confidence assessment rating is assigned for each offeror after evaluating the offeror’s recent and relevant past performance, focusing on performance that is relevant to the contract requirements. Past performance information about the offeror as a prime contractor may be considered more significant and given more weight in the past performance evaluation than that of a subcontractor, predecessor company or key personnel.

There are two aspects to the past performance evaluation. The first is to evaluate the offeror’s past performance to determine how relevant a recent effort accomplished by the offeror is to the solicited work. In establishing what is relevant for the acquisition, consideration should be given to those aspects of an offeror’s past performance that would give the greatest ability to measure whether the offeror will satisfy the current procurement.

Past Performance Relevancy Ratings - In conducting a performance relevancy assessment, each offeror shall be assigned one of the following ratings:

Past Performance Relevancy Rating:

Adjectival Rating Description

Very Relevant

Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant

Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant

Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The second aspect of the past performance evaluation is to determine how well the contractor performed on the recent/relevant contracts. The PPQs will be considered in the overall quality assessment for each referenced recent/relevant project. Other sources of information as outlined above may also be considered in the quality assessment. The combination of relevancy and quality of performance will be used to determine the overall performance confidence rating for the offeror.

Performance Confidence Assessment - In conducting a performance confidence assessment, each offeror shall be assigned one of the following ratings:

Performance Confidence Assessments Evaluation Ratings:

Rating Description

Substantial Confidence

Based on the offerors recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offerors recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence

Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the requirement effort.

No Confidence

Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Offers that receive a ‘No Confidence’ past performance rating shall be deemed ineligible for award regardless of price or technical acceptability.

In the case of a contractor without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the contractor may not be evaluated favorably or unfavorably on past performance, but evaluated as “Neutral” (see FAR 15.305(a)(2)(iv).

Offers that receive a ‘No Confidence’ past performance rating shall be deemed ineligible for award regardless of price or technical acceptability.

Factor III -Price - In accordance with FAR 15.404-1, evaluation will be based on price analysis techniques to determine if they are fair and reasonable, and reflect a clear understanding of the requirement. The Contractor shall provide a firm fixed price. The pricing volume shall be submitted as a separate document. The pricing volume must differentiate between prime, subcontractor, and teaming partner labor. No adjectival ratings will be used to evaluate Price.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Preventive Maintenance

FFP

Contractor shall provide preventive maintenance of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2. Detail Tasks.

FOB: Destination

PURCHASE REQUEST NUMBER: LMT102220211522

NET AMT

0002 1 Years DOT Inspections

FFP

Department of Transportation (DOT) Inspections.

Contractor shall provide Department of Transportation (DOT) Inspection of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.7 Department of Transportation (DOT) Inspection.

FOB: Destination

0003 1 Lot OPTION Optional Parts and Supplies

FFP

Contractor shall provide optional parts and supplies due to findings during the DOT Inspection or for unscheduled repairs of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.9. Optional Parts and Supplies.

0004 1 Years OPTION Pump Certification Test

FFP

Contractor shall provide Pump Certification Test of listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.10 Pump Certification Test.

0005 1 Lot Additional Services

FFP

Contractor shall provide other services of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.11 Additional Services.

1001 12 Months OPTION Preventive Maintenance

FFP

Contractor shall provide preventive maintenance of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2. Detail Tasks.

1002 1 Years OPTION DOT Inspections

FFP

Department of Transportation (DOT) Inspections.

Contractor shall provide Department of Transportation (DOT) Inspection of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.7 Department of Transportation (DOT) Inspection.

1003 1 Lot OPTION Optional Parts and Supplies

FFP

Contractor shall provide optional parts and supplies due to findings during the DOT Inspection or for unscheduled repairs of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.9. Optional Parts and Supplies.

1004 1 Years OPTION Pump Certification Test

FFP

Contractor shall provide Pump Certification Test of listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.10 Pump Certification Test.

1005 1 Lot OPTION Additional Services

FFP

Contractor shall provide other services of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.11 Additional Services.

2001 12 Months OPTION Preventive Maintenance

FFP

Contractor shall provide preventive maintenance of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2. Detail Tasks.

2002 1 Years OPTION DOT Inspections

FFP

Department of Transportation (DOT) Inspections.

Contractor shall provide Department of Transportation (DOT) Inspection of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.7 Department of Transportation (DOT) Inspection.

2003 1 Lot OPTION Optional Parts and Supplies

FFP

Contractor shall provide optional parts and supplies due to findings during the

2004 1 Years OPTION Pump Certification Test

FFP

Contractor shall provide Pump Certification Test of listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.10 Pump Certification Test.

2005 1 Lot OPTION Additional Services

FFP

Contractor shall provide other services of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.11 Additional Services.

3001 12 Months OPTION Preventive Maintenance

FFP

Contractor shall provide preventive maintenance of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2. Detail Tasks.

3002 1 Years OPTION DOT Inspections

FFP

Department of Transportation (DOT) Inspections.

Contractor shall provide Department of Transportation (DOT) Inspection of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.7 Department of Transportation (DOT) Inspection.

3003 1 Lot OPTION Optional Parts and Supplies

FFP

Contractor shall provide optional parts and supplies due to findings during the DOT Inspection or for unscheduled repairs of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.9. Optional Parts and Supplies.

3004 1 Years OPTION Pump Certification Test

FFP

Contractor shall provide Pump Certification Test of listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.10 Pump Certification Test.

3005 1 Lot OPTION Additional Services

FFP

Contractor shall provide other services of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.11 Additional Services.

4001 12 Months OPTION Preventive Maintenance

FFP

Contractor shall provide preventive maintenance of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2. Detail Tasks.

4002 1 Years OPTION DOT Inspections

FFP

Department of Transportation (DOT) Inspections.

Contractor shall provide Department of Transportation (DOT) Inspection of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.7 Department of Transportation (DOT) Inspection.

4003 1 Lot OPTION Optional Parts and Supplies

FFP

Contractor shall provide optional parts and supplies due to findings during the

4004 1 Years OPTION Pump Certification Test

FFP

Contractor shall provide Pump Certification Test of listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.10 Pump Certification Test.

4005 1 Lot OPTION Additional Services

FFP

Contractor shall provide other services of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.11 Additional Services.

5001 12 Months OPTION Preventive Maintenance

FFP

Contractor shall provide preventive maintenance of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2. Detail Tasks.

5002 1 Years OPTION DOT Inspections

FFP

Department of Transportation (DOT) Inspections.

Contractor shall provide Department of Transportation (DOT) Inspection of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.7 Department of Transportation (DOT) Inspection.

5003 1 Lot OPTION Optional Parts and Supplies

FFP

Contractor shall provide optional parts and supplies due to findings during the DOT Inspection or for unscheduled repairs of all listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.9. Optional Parts and Supplies.

5004 1 Years OPTION Pump Certification Test

FFP

Contractor shall provide Pump Certification Test of listed vehicles in accordance with attached Statement of Work, Paragraph 3.2.10 Pump Certification Test.

5005 1 Lot OPTION Additional Services

FFP

Contractor shall…