HQ003423Q0028 Combined Synopsis Solicitation Final.pdf

HQ003423Q0028

Section A - Solicitation

COMBINED SYNOPSIS SOLICITATION

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures found at FAR Subpart 13.5., as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation shall be posted on WWW.SAM.GOV

1. The solicitation number is HQ0034-23-Q-0028 and is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-05 Effective 10 March 2021 and Defense Federal Acquisition Regulations Supplement (DFARS). Quoter(s) must be registered on System for Award Management (SAM). This will be a sole source procurement.

2. It is the responsibility of the vendor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at www.acquisition.gov.

3. The associated North American Industrial Classification Systems (NAICS) code for this procurement “561210 - Facilities Support Services” with an associated business size standard of 47 million.

4. The Washington Headquarters Services, Acquisition Directorates (WHS, AD), 4800 Mark Center Drive, Suite 09F09 Alexandria, VA 22350-0002 intends to procure Clean Agent Systems Maintenance for the Raven Rock Mountain Complex. The Government anticipates awarding a single firm-fixed price contract for this requirement.

The period of performance for these services, will be for One (1) 12-month base year plus four 12-month year option and one (1) 6-month extension.

5. Included in this solicitation is a list of the Contract Line Item Number(s) (CLINs).

6. Instructions to vendors:

The vendor shall submit an electronic quote by email only to the points of contact designated in this instruction. The vendor shall submit their quote before the due date and time for receipt of the quote. The due date and time for the quotes is 2:00 PM EST, Wednesday July 12, 2023 and must be submitted to Mr. Marcus M. Fields at marcus.m.fields.civ@mail.mil and Myra Freeberg at myra.m.freeberg.civ@mail.mil

Submission package must include:

• Contractor’s Name

• Address

• CAGE and DUNs Numbers

• Phone number

• Email address

• Primary Point of Contact’s information

• Price

• Responses to provisions throughout this combined synopsis/solicitation

• Any Exceptions to the solicitation http://www.sam.gov/ http://www.acquisition.gov/ mailto:marcus.m.fields.civ@mail.mil mailto:myra.m.freeberg.civ@mail.mil

• Sign copy of combined synopsis/solicitation

7. Solicitation Response Date: Submit responses to this RFQ to Mr. Marcus M. Fields (Primary) via email at marcus.m.fields.civ@mail.mil and Mrs. Myra M. Freeberg (Secondary) myra.m.freeberg.civ@mail.mil. All quotes shall be submitted for items requested. Quotes must include all quantities listed, all or none. Quotes shall be submitted NO LATER THAN: 2:00 PM EST, Wednesday July 12, 2023.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 2 Semiannua l

Semi-Annual Maintenance Services and Mat

FFP

Semi-Annual Maintenance Services and Materials (Twice per year): The contractor shall perform all work as stated in Section C: Statement of Work (SOW).

FOB: Destination

PURCHASE REQUEST NUMBER: HQ0642383084

J035

NET AMT

0002 1 Each Stainless Steel Braided Hose Replacement

FFP

Stainless Steel Braided Hose Replacement: The contractor shall provide all equipment as stated in Section C: Statement of Work (SOW).

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

MFR PART NR: 32336

0003 1 Each INERGEN Agent Discharge Hose Testing

FFP

INERGEN Agent Discharge Hose Testing: The contractor shall provide all work as stated in Section C: Statement of Work (SOW).

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

0004 1 Each Standby Battery Replacement

FFP

Standby Battery Replacement: The contractor shall provide all equipment as stated in Section C: Statement of Work (SOW).

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

0005 1 Each Photo-electric Smoke Detection Replaceme

FFP

Photo-electric Smoke Detection Replacement-3N48: The contractor shall provide all equipment as stated in Section C: Statement of Work (SOW).

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

MFR PART NR: 430023

0006 1 Each Acoustic Nozzle Replacement

FFP

Acoustic Nozzle Replacement: The contractor shall provide all equipment as stated in Section C: Statement of Work (SOW).

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

MFR PART NR: 448419

0007 2 Each Fiber Hut Detection/Control Upgrades

FFP

Fiber Hut Detection/Control Upgrades: The contractor shall provide all equipment as stated in Section C: Statement of Work (SOW).

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

0008 1 Each Non-HEMP UPS System Upgrade

FFP

Non-HEMP UPS System Upgrade: The contractor shall provide all equipment as stated in Section C: Statement of Work (SOW).

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

0009 24 Each New INERGEN Cylinders

FFP

New INERGEN Cylinders: The contractor shall provide all equipment as stated in Section C: Statement of Work (SOW).

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

MFR PART NR: 440000

0010 1 Each Replace existing Siemens Novec 1230 Sys

FFP

Replace existing Siemens Novec 1230 System with an INERGEN fire suppression system: The contractor shall provide all equipment as stated in Section C:

Statement of Work (SOW).

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

1001 2 Semiannua

OPTION Semi-Annual Maintenance Services and Mat

Semi-Annual Maintenance Services and Materials (Twice per year): The contractor shall perform all work as stated in Section C: Statement of Work (SOW).

2001 2 Semiannua

Semi-Annual Maintenance Services and Materials (Twice per year): The contractor shall perform all work as stated in Section C: Statement of Work (SOW).

3001 2 Semiannua

Semi-Annual Maintenance Services and Materials (Twice per year): The contractor shall perform all work as stated in Section C: Statement of Work (SOW).

3002 1 Each OPTION Stand by Battery Replacement

FFP

Stand by Battery Replacement: The contractor shall provide all equipment as stated in Section C: Statement of Work (SOW).

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

4001 2 Semiannua

Semi-Annual Maintenance Services and Materials (Twice per year): The contractor shall perform all work as stated in Section C: Statement of Work (SOW).

Section C - Descriptions and Specifications

STATEMENT OF WORK

Date: February 10, 2023

Performance Work Statement

Clean Agent System Maintenance for Raven Rock Mountain Complex

1. General: This is a non-personnel services contract to provide fire suppression, clean agent system maintenance services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform clean agent system maintenance as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The contractor shall perform to the standards in this contract for the fire suppression, clean agent system maintenance. The Raven Rock Mountain Complex (RRMC) has a requirement for a base year and four

(4) option years year Service Agreement Contract for the fire suppression clean agent systems. The objective of this requirement is to provide preventive and corrective maintenance of all the clean agent fire suppression systems at RRMC.

1.3 Objective: To obtain a planned Service Agreement that provides 24/7 service designed around the needs of the

RRMC, providing preventative and corrective maintenance services.

1.4 Scope: The contractor shall provide the following: labor, equipment, materials, and supervision as required to perform all work in accordance with the Implementation Schedule and Statement of Work as forming part thereof for this work at RRMC, Adams County. Work shall consist of but not limited to the preventive and corrective maintenance of all the clean agent fire suppression systems at RRMC.

1.5 Period of Performance: The period of performance shall be for One (1) 12-month Base Year and four (4) –12 Month Option Periods.

1.6 General Information:

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how he assures himself that his work complies with the requirement of the contract. The QCP shall be delivered via electronic mail within 30 days of the contract award. Amendments/changes to the QCP shall be delivered to the COR and KO within three business days following any change.

1.6.2 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform service on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the WHS core hours of 8:00 AM to 4:30 PM for planned maintenance. As for emergencies, 24/7 availability will be accommodated by the government to support the 8-hour emergency response time. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Delays: The Government is not responsible for delays caused by non-compliance with these instructions. The Contractor is similarly responsible for any delays caused by employees who report to work without their badge to include any delays encountered by an employee in gaining entrance to an area with a visitors badge or in the reissuing of a lost or damaged badge.

1.6.6 Evacuations: When evacuations or other directions from Fire Emergency Services occur, all contractors and sub-contractors are required to immediately follow directions from fire emergency services or other Federal employees and evacuate the site. Any other events where Fire Emergency Services provides guidance must be followed. Failure to comply with evacuating or following directions may result in termination of involved employees from the site.

1.6.7 Place of Performance: The work to be performed under this contract will be performed at a government installation- in Fairfield, PA.

1.6.8 Security: These SITEs are designated as a Restricted Area. The Contractor employees must have a valid need for access, be a U.S. citizen, and have no derogatory information in their background that would question their trustworthiness or reliability.

• All Contractor personnel must be U.S. citizens. CUI material will be provided to the contractor if required.

• The Contractor must follow all SITE security policies and procedures. Please see table Part 6 “Applicable

Publications.”

1.6.8.1 Contractor Visit Requests & Badges: The Contractor shall ensure the applications for badge issuance and visit requests are submitted in a timely manner to avoid disruptions.

• Entry to SITE is limited to those who are directly involved in the work to be performed under a contract. All requests for visitors onto the site must be coordinated with the SITE project manager or Contracting Officers Representative (COR) or Contracting Officers Technical Representative (COTR) prior to arrival on site (72-hour notice that is 3 business days).

• The Contractor will ensure that employees, whose services are no longer required with the contract performance, turn in their badges prior to effective pay settlement. The Contractor will immediately notify ON-SITE Security Office and the Government POC when the services of a contractor employee are terminated at the SITE. Failure to comply with these requirements can result in withholding of final payment pending return or accounting for all badges issued under this contract.

1.6.8.2 Denial of Entry: The Government reserves the right to terminate the entry of any contractor employee upon disclosure of information which indicates the individual’s continued entry to the SITE is not in the best interest of national security. The violation of or deviation from the established security procedures by contractor employees may also result in denial of entry.

1.6.8.3 Physical Security Requirements: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8.4 Security Education: The Contractor shall ensure contract employees understand the security requirements and are given security briefings annually as required by the SITE Security Office.

1.6.8.5 Operations Security (OPSEC): The Contractor will comply with those OPSEC measures which may be required by the Government to protect and control indicators that give an insight into military operations, plans or other activities. Information about this contract and or details about this facility will not be discussed with unauthorized persons, discarded as unclassified trash, posted on a webpage, or released to the public. Information should only be released to authorized personnel on a “need to know” basis. Additionally, Contractors will not discuss information about this SITE to reporters, radio stations or any person who does not have an official “need to know”! All contractors performing work at this SITE must have completed DoD Operational Security Training within the previous 12 months. Training is available online at: http://cdsetrain.dtic.mil/opsec/index.htm. COTRs are responsible for ensuring that all contract personnel have completed this training.

1.6.8.6 Anti-Terrorism: All contractors performing work at SITE must have completed DoD Anti-terrorism Level 1 training within the previous 12 months. Training is available online at: https://atlevel1.dtic.mil/at/. COTRs are responsible for ensuring that all contract personnel have completed this training. Force Protection measures may be adjusted at any time during this project and may require additional security measures and modifications to procedures.

1.6.8.7 Special Qualifications: Contractor personnel will be required to sign a Non-Disclosure Agreement

1.6.8.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will inform the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain, use, and display a Common Access Card in the performance of this service. Contract personnel shall sign a non disclosure agreement, prior to the performance of the effort.

http://cdsetrain.dtic.mil/opsec/index.htm https://atlevel1.dtic.mil/at/

1.6.11 Execution of Work: The contractor shall be in accordance with standards set forth by professional organizations and trade organizations that cover this work.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have the authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Not Applicable

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11. The “Site”. This acronym refers to the Raven Rock Mountain Complex or (RRMC).

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have a contract with the subcontractor.

2.1.13. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative BCTF Boards, Commissions, and Task Forces CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DD Form 254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense EM Enterprise Management Directorate FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs POC Point of Contact QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RRMC Raven Rock Mountain Complex SITE Raven Rock Mountain Complex SOW Statement of Work TE Technical Exhibit WHS Washington Headquarters Services

INTENTIONALLY LEFT BLANK

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The government will provide basic services to phones, utilities, information technology, and general office supplies while working in Government facilities.

3.2. Equipment: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials:

• Any necessary tools, components needed to test, or provide corrective maintenance to any of the Clean Agent Inergen system components.

4.3. Equipment:

• Any defective components to any of the Clean Agent Inergen system components.

4.4 Personnel: Contractor must provide certified fire suppression technician to inspect and test all systems in accordance with applicable code regulations.

4.4.1 Fire Suppression Technician

• Certification: Must have NICET Level II or above.

• Must be factory certified to perform inspection, testing, and maintenance for the specific agent and systems specified in this PWS.

• Experience: Minimum of 5 years of private or federal experience in the fire protection industry.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The Contractor shall provide all labor, equipment, and materials to perform semi-annual inspections, testing, maintenance/repairs, and documentation to support the proper operational use of the fire suppression systems described below.

5.2 Ansul Inergen Clean Agent Fire Suppression Systems – Eleven (11) systems in different locations on site

• Semi-Annual Preventive Maintenance

• Disconnection and inspection of discharge hoses/piping/nozzles on each visit

• New sealing gaskets shall be installed on every hose to ensure pressure tight seal in the event of a discharge.

• Testing

• Total system to be visually inspected with a semi-annual finalized report documenting replacement items, testing conducted, and pass/fail corresponding head numbers.

• Testing of proper cylinder pressure

• Test system devices such as all, pressure switches, release stations, abort stations, electric actuators, and associated relay and control modules.

5.3 Clean Agent System Hose Testing

• Remove all 200 discharge hoses for hydrostatic testing per NFPA requirements.

• Upon test completion, reinstall all hoses that passed testing requirements.

• Replace any hoses that fail testing.

5.4 Stainless Steel Braided Hose Replacement

• Remove and replace all 59 Inergen system stainless steel hoses.

5.6 Standby Battery Replacement

• Replace all Clean Agent standby batteries during the base year and option year 3

• NFPA requirements are to replace all clean agent standby batteries every 3 years.

5.7 Corrective Maintenance and System Upgrades

• All identified items that are deficient and need to be replaced.

• Any Emergency Visit - If phone consultation results in an emergency visit to RRMC then the contractor shall dispatch a technician within 8 hours.

• Any pieces of equipment or clean agent systems and/or items that have reached their life expectancy or have become obsolete need to be replaced.

Submittals

• At the end of each visit the service contractor shall provide list of maintenance completed and a test report on all the components and systems tested.

5.8 Personnel: All contract personnel and associated phone numbers that will be used for emergency calls shall be identified to COR NLT 30 days within the contract award.

5.8.1 Contractor must provide certified fire suppression technician to inspect and test all systems in accordance with applicable code regulations.

Fire Suppression Technician

• Certification: Must have NICET Level II or above.

• Must be factory certified to perform inspection, testing, and maintenance for the specific agent and systems specified in this PWS.

• Experience: Minimum of 5 years of private or federal experience in the fire protection industry

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS:

6.1. The Contractor must abide by all statutes, applicable regulations, publications, manuals, and federal policies, procedures. To include:

National Fire Protection Association (NFPA) No. 2001 Clean Agent Fire Extinguishing Systems

No. 70 National Electrical Code No. 72 National Fire Alarm Code No. 75 Protection of Information Technology Equipment No. 76 Fire Protection for Telecommunication Systems

International Building Code (IBC) National Electric Code (NEC) Washington Headquarters Service Building Code (WHS-BC) Manufacturer’s Specifications per System/Equipment

U.S. Environmental Protection Agency, Protection of Stratospheric Ozone 59 FR 13044, March 18, 1994 (Final SNAP Ruling) Underwriters Laboratories, Inc. (UL) Publication UL 217: Smoke Detectors, Single and Multiple Stations UL 228: Door Closers–Holders for Fire Protective Signaling Systems UL 268: Standard for Smoke Detectors for Open Areas UL 268A: Standard for Smoke Detectors for Duct Application UL 521: Heat Detectors for Fire Protective Signaling Systems UL 864 9th Edition: Control Units and Accessories for Fire Alarm Systems UL 1638: Visual Signaling Appliances UL 1971: Signaling Devices for Hearing Impaired Fire Protection Equipment Directory with quarterly supplements.

UL 2127Inert Gas Clean Agent Extinguishing System Requirements of the Authority Having Jurisdiction (AHJ) Manufacturer’s Design, Installation, Operation and Maintenance Manual

6.2. Security Requirements: Contractor personnel performing work under this contract must have a capability of passing a standard background check at time of the proposal submission and must maintain the level of security required for the life of the contract.

6.2.1. Contractor Visit Requests and Badges. Entry to RRMC is limited to those who are directly involved in the work to be performed on a contract. Visit requests must be received at least three full working days prior to the visit and must include the full name, SSN, date and place of birth, affirmation of citizenship, level of clearance/investigation and date granted (if required) of the visitor. The visit request must reference the contract number, and contain the visit purpose, along with the government point of contract information.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

Contractor shall preform two semi-annual maintenance visits per year as defined in the PWS

The contractor shall meet all technical requirements of the contract.

No more than one deviation per life of the contract.

Random samples of work

PRS # 2 Contractor shall provide clean agent hose testing as defined within the PWS.

The contractor shall meet all

Random samples of work

PRS # 3 Contractor shall provide clean agent stainless steel hose replacement as defined within the PWS.

The contractor shall meet all

Random samples of work

PRS # 4 Contractor shall provide clean agent system battery replacement as defined within the

PWS.

The contractor shall meet all

Random samples of work

PRS # 5 Contractor shall preform any system upgrades that are needed on the system, along with corrective maintenance as defined within the

PWS

The contractor shall meet all

Random samples of work

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

PWS Sections Deliverable Frequency # Of Copies Medium/Format Submit To

1.6.10 Non-Disclosure

Agreement Within five (5) days of contract award one MS Word Delivered to COR via email

5.7 Maintenance Report Within five (5) days

of maintenance visit one MS Word Delivered to COR via email

5.8 Personnel List Within thirty (30)

days of contract award one MS Word Delivered to COR via email

5.8.1 Fire Suppression

Technician Certification and resume

Proposal one MS Word Delivered to Contract Specialist and Contracting Officer via email

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government 0010 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 4001 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 27-JUL-2023 TO

26-JUL-2024

N/A RAVEN ROCK MOUNTAIN COMPLEX

SHERRY K. ROTZ

ATTN: RAVEN ROCK MOUNTAIN

COMPLEXOPERATIONS A

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

717-878-3648

HQ0700

0002 POP 27-JUL-2023 TO

26-JUL-2024

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 27-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 27-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 27-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 27-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 27-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 27-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 27-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0010 POP 27-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 27-JUL-2024 TO

26-JUL-2025

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 27-JUL-2025 TO

26-JUL-2026

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 27-JUL-2026 TO

26-JUL-2027

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 27-JUL-2026 TO

26-JUL-2027

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 27-JUL-2027 TO

26-JUL-2028

N/A (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items— https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

2 in 1

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Not Applicable

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0768 Issue By DoDAAC HQ0034 Admin DoDAAC** HQ0034 Inspect By DoDAAC HQ0700 Service Acceptor (DoDAAC) HQ0034/FACTM3

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

COR: Sherry K. Rotz (Inspector) sherry.k.rotz.civ@army.mil

Senior Contract Specialist: (Reviewer) marcus.m.fields.civ@mail.mil mailto:sherry.k.rotz.civ@army.mil

Contracting Officer: Myra M. Freeberg: (Acceptor) myra.m.freeberg.civ@mail.mil

WHS/AD E-biz: whs.pentagon.ad.mbx.e-business-help-desk@mail.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause) mailto:whs.pentagon.ad.mbx.e-business-help-desk@mail.mil

Section H - Special Contract Requirements

POINTS OF CONTACT

Customer:

Name: Sherry K. Rotz Organization/Office Symbol: Operations & Maintenance Division

Senior Contract Specialist:

Name: Marcus M. Fields Organization/Office Symbol: WHS/AD/EFCD/DESCON

Contracting Officer:

Name: Myra M. Freeberg Organization/Office Symbol: WHS/AD/EFCD/DESCON

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

MAR 2023

52.212-3 Alt I Offeror Representations and Certifications--Commercial Products and Commercial Services (DEC 2022) Alternate I

OCT 2014

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

DEC 2022

52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.229-11 Tax on Certain Foreign Procurements--Notice and

Representation

JUN 2020

52.232-8 Discounts For Prompt Payment FEB 2002 52.232-18 Availability Of Funds APR 1984 52.232-25 Prompt Payment JAN 2017 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.237-3 Continuity Of Services JAN 1991 52.242-13 Bankruptcy JUL 1995 52.243-1 Alt I Changes--Fixed Price (Aug 1987) - Alternate I APR 1984 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.249-1 Termination For Convenience Of The Government (Fixed

Price) (Short Form)

APR 1984

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7009 Limitations on the Use or Disclosure of Third-Party

Contractor Reported Cyber Incident Information

JAN 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7020 NIST SP 800-171 DoD Assessment Requirements JAN 2023 252.204-7022 Expediting Contract Closeout MAY 2021 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.211-7008 Use of Government-Assigned Serial Numbers SEP 2010 252.223-7008 Prohibition of Hexavalent Chromium JAN 2023 252.225-7001 Buy American And Balance Of Payments Program--Basic JAN 2023 252.225-7002 Qualifying Country Sources As Subcontractors MAR 2022 252.225-7012 Preference For Certain Domestic Commodities APR 2022 252.225-7048 Export-Controlled Items JUN 2013 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

JAN 2023

252.247-7023 Transportation of Supplies by Sea JAN 2023

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C.

3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

X (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L.

109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div.

C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub.

L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

____ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (13) [Reserved]

X (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-6.

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2022) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (OCT 2022) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (NOV 2016) of 52.219-9.

____ (iii) Alternate II (NOV 2016) of 52.219-9.

____ (iv) Alternate III (JUN 2020) of 52.219-9.

____ (v) Alternate IV (SEP 2021) of 52.219-9.

____ (18) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

____ (ii) Alternate I (MAR 2020) of 52.219-13.

____ (19) 52.219-14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

____ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) (15 U.S.C.

657f).

X (22) (i) 52.219-28, Post-Award Small Business Program Rerepresentation (MAR 2023) (15 U.S.C.

632(a)(2)).

____ (ii) Alternate I (MAR 2020) of 52.219-28.

____ (23) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)).

____ (24) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) (15 U.S.C. 637(m)).

____ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

____ (26) 52.219-33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 657s).

X (27) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

X (28) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (DEC 2022) (E.O. 13126).

X (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

X (30)(i) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

____ (ii) Alternate I (FEB 1999) of 52.222-26.

X (31)(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

____ (ii) Alternate I (JUL 2014) of 52.222-35.

X (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

____ (ii) Alternate I (JUL 2014) of 52.222-36.

X (33) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

____ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496).

X (35)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

____ (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

____ (36) 52.222-54, Employment Eligibility Verification (MAY 2022). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

____ (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (MAY 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

____ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners

(JUN 2016) (E.O. 13693).

____ (40)(i) 52.223-13, Acquisition of EPEAT® Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (OCT 2015) of 52.223-13.

____ (41)(i) 52.223-14, Acquisition of EPEAT® Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (JUN 2014) of 52.223-14.

____ (42)…