HQ003419Q0030.pdf

DEFENSE SECURITY COOP AGENCY (DSCA HQ)

JANINA REYES

201 12TH ST. S., STE 203

ARLINGTON VA 22202-5408

TEL: 703-697-9739 FAX:

HQ0013940783

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

HQ003419Q0030 22-Apr-2019 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPO RTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. % NO TE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and

ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) ( Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA

FAR (48 CFR) 53.215-1(a)

THIS RFQ [ ] IS X[ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

WHS - ACQUISITION DIRECTORATE

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

01-May-2019(Date) PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

SIDDARTHA ROUTH

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

HQ003419Q0030

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each AUSA 2019 DOD Exhibit

FFP

AUSA 2019 DOD Exhibit

PURCHASE REQUEST NUMBER: HQ0013940783

NET AMT

PSC CD: X1AB

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Each Material Handling Costs (Drayage)

FFP

Material Handling Costs (Drayage)

PURCHASE REQUEST NUMBER: HQ0013940783

NET AMT

PSC CD: X1AB

Section C - Descriptions and Specifications

STATEMENT OF WORK

PERFORMANCE WORK STATEMENT (PWS)

Defense Security Cooperation Agency (DSCA) Exhibit for the Association of the United States Army (AUSA)

Annual Meeting & Exposition Walter E. Washington Convention Center

Washington, DC October 14-16, 2019

1. The following describes the work to be performed for the design/build of the Defense Security

Cooperation Agency exhibit at the Association of the United States Army (AUSA) Annual meeting, October 14-16, 2019 at the Walter E. Washington Convention Center, Washington, DC.

2. The objective of the Department of Defense (DoD) Security Cooperation (SC) exhibit is to promote awareness of the Department’s SC programs, in particular, Foreign Military Sales (FMS) as well as to host senior civilian and military official bilateral meetings with invited Distinguished Visitors (DVs). These engagements support the DoD SC mission and Enterprise-wide improvement efforts. Offerors are invited to visit the DSCA website at www.dsca.mil.

3. Exhibit Size, Configuration and Location.

a. Size: 800 square feet (20’ x 40’)

b. Configuration: Island

c. DSCA Location: Booth #2115

a. https://www.expocadweb.com/19ausa/ec/forms/attendee/index5.aspx#fpPanel

4. SERVICES. The contractor shall be responsible for providing the following services as outlined below.

NOTE: OFFERORS MUST COMPLY WITH ALL CRITICAL DATES FOR SUBMISSION OF

REQUIREMENTS AS SPECIFIED IN THE 2019 AUSA ANNUAL MEETING EXHIBITOR SERVICES

MANUAL: https://ordering.ges.com/083600459/regs

DESIGN PHASE CONSTRUCTION PHASE ON-SITE SUPPORT

Contract Award through

August 16, 2019 August 17, 2019 - October 13, 2019

October 14, 2019 – October 16, 2019

a. DESIGN PHASE

i. During the design phase for the exhibit, the Government will review award of the

Contractor’s initial proposal and work with the contractor to refine the design. This process may include, but is not limited to, resizing structural elements, replacing graphics, or manipulating graphics to change the look and/or feel of the exhibit.

ii. The exhibit will consist of full custom fabricated design. No systems will be accepted. ALL STRUCTURES will be finished with LAMINATE MATERIAL ONLY.

http://www.dsca.mil/ https://www.expocadweb.com/19ausa/ec/forms/attendee/index5.aspx#fpPanel https://ordering.ges.com/083600459/regs

iii. The color palette of the exhibit shall reflect the colors of the United States flag

(red, white and blue) exactly as the colors on the American Flag.

iv. The design phase shall conclude upon the Government’s approval of the final render.

v. The contractor will comply with submission of Floor Plans/Diagram of Booth Layout

Showing Placement of Electrical in accordance with dates specified in the 2019 AUSA Annual Meeting Exhibitor Services Manual.

vi. Initial Render. The contractor shall provide the Government with an initial render in the proposal submission showcasing the contractor’s design of the DoD SC exhibit that reflects maximum use of the 800 square feet (20’ x 40’) of space.

The initial renders shall reflect eye level-views of all four (4) sides of the exhibit, to include reception/outreach area, distinguished visitor (DV) lounge, storage closet, meeting rooms, exhibit walls and graphics, exhibit fascia and graphics and flooring as well as a top-down view of the entire exhibit that depicts size and layout of all structures, to include all furniture, cabinet for placement of the coffee/tea service, refrigerator and trash receptacles and any other elements as identified in this PWS

Note: The Government will provide actual graphics upon contract award. Graphics proposed in the offeror’s initial render are intended to represent placement of graphics only.

vii. The Contractor is responsible for ensuring that the initial render and design complies with the rules and regulations specified in the 2019 AUSA Annual Meeting Exhibitor Services Manual.

viii. Final Render. Upon completion of final design revisions, the contractor shall provide the Government with a final render by 8/11/19. The final render shall be approved by DSCA no later than 8/16/19.

ix. The approved final render will represent the design schematic that must be produced during the construction phase. The contractor may not deviate from the final render without approval of the Contracting Officer’s Representative (COR).

x. Upon approval of final render, the contractor shall submit to the Contracting Officer and DSCA Contracting Officer’s Representative a timeline of critical milestones and required documentation submission dates in accordance with the 2019 AUSA Annual Meeting Exhibitor Services Manual.

xi. FINAL SUBMISSION OF FLOOR PLANS/ELECTRICAL LAYOUT SHALL BE SUBMITTED

BY THE CONTRACTOR TO WASHINGTON CONVENTION CENTER EXHIBITOR

ORGANIZER IN ACCORDANCE WITH THE SCHEDULED TIMELINES SPECIFIED THE

2019 AUSA ANNUAL MEETING EXHIBITOR SERVICES MANUAL.

b. CONSTRUCTION PHASE

xii. Production/Construction Timelines. The contractor shall ensure that all elements of production, construction and assembly of the DoD SC exhibit are completed in accordance with the 2019 AUSA Annual Meeting Exhibitor Services Manual. This will facilitate DSCA Contracting Officer Representative’s completion of inspection and set-up preparation not later than the close of business the day prior to the opening of the show.

xiii. Shipping Services. The contractor shall provide the packaging, crating, handling and domestic transportation of all exhibit elements (i.e., exhibit structure, office furniture, consumables, and audio visual support). The contractor shall ensure that all shipping, drayage and material handling activities are executed consistent with all rules, regulations and timelines established by the show organizer.

xiv. Technical and Safety Requirements. The contractor shall ensure that the exhibit meets all technical and safety requirements as identified in the 2019 AUSA Annual Meeting Exhibitor Services Manual.

xv. Credentials, Passes, Badges. The contractor shall independently acquire all necessary credentials, passes and badges for exhibit support personnel to gain access to the event site for the required duration to complete full performance requirements. This includes all activities, before, during and after the event.

xvi. Post-Show Requirements. The contractor will ensure that upon conclusion of the show and breakdown of the exhibit, the exhibit space is left in its clean, original condition and complies with rules and regulations provided by the show organizers.

The contractor shall ensure that subsequent dismantle, removal and disposal of all rental exhibit infrastructures, accessories and other exhibit support equipment complies with the show organizer 2019 AUSA Annual Meeting Exhibitor Services Manual and as mandated by the show organizer. The contractor will be responsible for any penalties or fees associated with space not returned to an acceptable position.

c. ON-SITE SUPPORT

The contractor shall provide continuous on-site support for the exhibit for the duration of the trade show as follows:

i. Project Manager. The contractor shall provide a Project Manager on-site to provide timely communication and coordination directly with the DSCA Contracting Officer’s Representative for all pre-event, event and post-event requirements. The DSCA

Project Manager or other designated Responsible Contractor Representative must be on-site at the event to manage contractor personnel performance for the pre-event, event and post-event requirements. The contractor’s Project Manager shall provide on-site, immediate resolution to any elements of the exhibit that are not operating as required. Immediate resolution is defined as response within 15 minutes of notification during show hours, or prior to next-day opening if notified after show hours.

ii. Technical and Safety Requirements. The contractor shall ensure that its on-site support logistics meet all technical and safety requirements as required in the 2019 AUSA Annual Meeting Exhibitor Services Manual.

iii. Cleaning. The contractor shall provide daily vacuuming of the meeting rooms and outreach area.

iv. Trash Removal. The contractor shall provide daily trash removal at the end of each day and as needed for the event.

v. Beverages. The contractor shall place orders for beverages in accordance with the timeline specified in the exhibitor manual and ensure delivery of water/soda to the exhibit one day prior to the start of the show. (See paragraph 4(j) for list of specific beverage items.)

d. EXHIBIT SPECIFICATIONS

The DoD SC exhibit will consist of eight (8) major construction elements:

1. Reception/Outreach Area

2. Distinguished Visitor (DV) Lounge

3. Storage Closet

4. Meeting Rooms (2)

5. Exhibit Walls

6. Exhibit Fascia

7. Flooring

8. Electrical

The exhibit will consist of full custom fabricated design. No systems will be accepted.

ALL STRUCTURES will be finished with LAMINATE MATERIAL ONLY.

The contractor shall ensure that the DoD SC Exhibit design balances the eight (8) major elements above in a design that complies with exhibit guidelines for Island booths.

NOTE: IN ACCORDANCE WITH FIRE SAFETY GUIDELINES SPECIFIED IN THE

EXHIBITOR MANUAL, WHEN INSTALLING A DISPLAY WITH A

CEILING, CHECK WITH THE LOCAL FIRE DEPARTMENT TO ENSURE THAT

THE DISPLAY MEETS WITH THE NECESSARY FIRE SAFETY

PRECAUTIONS INVOLVING SMOKE ALARMS, FIRE EXTINGUISHERS, SPRINKLER

SYSTEMS, ETC.

1. RECEPTION/OUTREACH AREA

The reception/outreach area consists of space, facades and/or structure that present outward into the pavilion.

a. Presentation. The reception/outreach area must present high-level, professional quality design, layout and production using the most up-to-date industry best practices. The design features in the outreach area must reflect the brand of the DoD SC Enterprise and portray the SC mission.

b. Flow. The outreach area shall provide adequate space for outreach personnel to engage passers-by from a centrally located area. The basic design shall minimize the ability of the number of passers-by to enter the exhibit and shall direct the flow away from the meeting rooms. An L configuration is preferred however, not required.

c. Reception Desk. Reception Desk. Provide a reception desk of counter height large enough to accommodate two (2) individuals, but not so large as to overtake the outward façade of the exhibit. The structural finish of the reception desk will be of LAMINATE MATERIAL ONLY and will contain a glass top separated by offsets. This enables the cell phone camera to be ready for taking photos of conference attendees to fulfill our strategic outreach mission and does not allow passersby to take the cell phone. See photo example at the end of this narrative. If laminate is not available in the Country, then custom high gloss spray finish is allowed. The desk shall include two (2) stools of bar height.

The area under the desk shall include one (1) locking cabinet that is two (2) feet wide and the length of the reception desk. The outreach reception desk shall be placed in such a manner that it shields entrances to the meeting rooms and forces individuals to “check-in” with the receptionist before entering the meeting rooms. An L-shape configuration is ideal.

d. Title Panel Wall. A title panel wall shall be designed for the front of the exhibit that enables a photo opportunity for Distinguished Visitors and the Director as well as for passersby. The title panel wall shall be no less than 5 feet in width.

The panel shall contain the five (5), backlit, three-dimensional military service seals (no less than 10 inches in diameter) placed horizontally.

e. The lettering on the title panel wall shall be centered and placed in the following order:

DEPARTMENT OF DEFENSE (1st line) SECURITY COOPERATION (2nd line)

SECURITY THROUGH GLOBAL PARTNERSHIPS (3rd line)

Underneath the above text, place the five (5) back-lit, 3-dimensional Service Seals horizontally in the following order:

Department of the Navy Department of the Army Department of Defense Department of the Navy U.S. Marine Corps.

Department of the Air Force

Beneath the 5 horizontal back-lit, 3-dimensional seals, place the following centered lettering:

DEFENSE TRADE & ARMS TRANSFERS (1st line) DEFENSE INSTITUTION BUILDING (2ND line)

INTERNATIONAL EDUCATION & TRAINING (3rd line) HUMANITARIAN ASSISTANCE & DISASTER RELIEF (4th line)

There shall be no more than three feet (3 ft.) of floor space in front of the title panel wall; it will not decrease space inside the conference rooms.

f. Monitor. One (1) wall-mounted, flat screen monitor of no less than thirty-six

(36) inches and no more than fourty-two (42) inches, with appropriate USB/HDMI ports, cabling and speakers to play multimedia material on a continuous loop, provided by the Government will be mounted behind the reception desk.

g. Interactive Kiosk. The outreach area shall include one (1) STAND-ALONE interactive kiosk equipped a monitor of no less than thirty-six inches and not larger than fifty (50) inches, with appropriate USB/HDMI ports, cabling and associated audiovisual equipment to play multimedia material on a continuous loop, provided by the Government. This separate stand-alone structure/kiosk with lockable storage and TS mounted with laptop stored inside its cabinet, shall be placed along the outer-edge of the outreach area so that passers-by can watch the video without stepping into the exhibit and to preclude the kiosk music from hindering the outreach mission. The ideal placing of the kiosk is caddy-corner so as not to block any portion of the title panel while making the very best use of a reduced space.

h. Literature Stands. The outreach area shall include one (1) MOVABLE literature stand for display of U.S. Government-provided literature. The stand shall be located in an area that allows passers-by to collect materials without having to enter the exhibit space.

2. DISTINGUISHED VISTOR (DV) LOUNGE. The DV lounge area must present high-level, professional quality design, layout and production using the most up-to-date industry best practices.

a. The design features in the DV lounge area must reflect the brand of the DoD SC

Enterprise and portray the SC mission.

b. The basic design shall minimize the ability of passers-by to engage with the DVs or enter the exhibit.

c. The DV lounge must flow directly to the meeting rooms.

d. Furniture for the DV lounge shall include one (1) “Roma-type” white vinyl sofa and one (1) “Roma-type” white vinyl chair. (See pages 124-125 of the exhibitor manual for pictures of the Roma-style furniture.) The DV lounge shall also include a glass coffee table that complements the furniture. The DV lounge and outreach area will complement the exhibit booth and will not diminish the space of the meeting rooms.

3. STORAGE CLOSET

The storage closet shall be approximately three (3) feet wide X five (5) feet long.

The storage closet shall lock from the outside. Two (2) sets of keys shall be provided to the Government on the first day of the trade show. The closet will be accessible from outside of the conference rooms (the entrance will NOT be located inside the meeting rooms).

The Storage Closet shall include:

a. Shelving. Interior shelving shall be sturdy and able to hold extra consumable supplies (e.g., coffee cups, paper products as well as extra literature products required to support the exhibit.)

b. Coat Hooks. The storage closet shall include a minimum of four (4) coat hooks or a coat rack with four (4) individual hooks.

c. Flooring. The contractor will provide carpeting for the storage closet that includes double-thick padding that is one-inch (1”) thick. Carpet must be of good quality, according to industry commercial build standards and durable enough to withstand constant foot traffic.

d. Electrical. The contractor shall determine the electrical requirements to ensure the storage closet can be illuminated at all times. The contractor shall provide at least one (1) working electrical power strip in the storage closet to enable Government personnel to charge mobile devices and laptop computers.

4. MEETING ROOMS

The exhibit will have two (2) meeting rooms.

a. Presentation. Each meeting room shall have a LAMINATE INTERIOR FINISH that demonstrates a corporate appearance appropriate for high-level official meetings and engagements.

b. Flow. Meeting rooms shall be easily accessible for representatives attending meetings but general flow/visibility of the meeting rooms shall be blocked by structural exhibit elements and contain a ceiling, approved by the exhibitor manual, to maximize privacy of meeting attendees.

c. Conference Tables and Chairs.

Meeting Room #1: Meeting Room #1 shall have a rectangular conference table that is professional in quality of sturdy design and stature and free of any scuff marks, blemishes or scratches. The table must be large enough to accommodate ten (10) executive office chairs. Chairs shall be comfortable, but not bulky.

Meeting Room #2: Meeting Room #2 shall have a rectangular conference table that is professional in quality of sturdy design and stature and free of any scuff marks, blemishes or scratches. The table must be large enough to accommodate ten (10) executive office chairs. The chairs shall be comfortable, but not bulky.

NOTE: Both meeting rooms will be the exact same size and accommodate 10 chairs each.

d. Extra Chairs. Each meeting room shall have at least two (2) extra chairs to accommodate additional meeting participants. These chairs are not required to be the same type as the executive chairs, however they must be of professional quality.

e. Ceiling. Meeting rooms shall have a fully enclosed ceiling, in accordance to the exhibitor guidelines, to maximize privacy and reduce external noise. Ceiling design will consist of ceiling lighting pelmets with recessed lighting. Fabric ceiling is acceptable.

PLEASE NOTE: IN ACCORDANCE WITH FIRE SAFETY GUIDELINES

SPECIFIED IN THE EXHIBITOR MANUAL, WHEN INSTALLING A DISPLAY

WITH A CEILING, CHECK WITH THE LOCAL FIRE DEPARTMENT TO

ENSURE THAT THE DISPLAY MEETS WITH THE NECESSARY FIRE

SAFETY PRECAUTIONS INVOLVING SMOKE ALARMS, FIRE

EXTINGUISHERS, SPRINKLER SYSTEMS, ETC.

a. Doors and Windows. Meeting room doors and any windows shall be fully frosted or opaque so that external observers cannot see the interior. The doors will contain a peep hole to enable reception personnel to see if there is an ongoing meeting.

b. Lighting. Ceiling will have lighting pelmets with recessed lighting and LED bulbs.

See example.

c. Fans/Air Conditioning. In each meeting room, provide one (1) air conditioner to maintain a temperature of sixty-five (65) to seventy (70) degrees Fahrenheit.

No wall mounted units will be accepted. Decibels must be under 55.

d. Meeting Room Graphics. Internal meeting room walls will display approximately one (1) graphic for every two (2) feet of horizontal space and will be placed high enough on the wall as to not hinder movement of the meeting participants (at least five (5) feet off the floor). The Government will provide the final graphics upon contract award. Meeting room graphics will be mounted on plexi glass and installed with standoffs. See example in the last page.

e. Presentation. The meeting room shall have a LAMINATE INTERIOR FINISH that demonstrates a corporate appearance appropriate for high-level official meetings and engagements. If laminate is not available in the Country, then custom high gloss spray finish is allowed.

f. Flow. Meeting rooms shall be easily accessible for representatives attending meetings but general flow/visibility of the meeting rooms shall be blocked by structural exhibit elements and contain a ceiling, approved by the exhibitor manual, to maximize privacy of meeting attendees.

g. Refrigerator (2 each). In each meeting room, provide one (1) small “dormitory-style sized” refrigerator of approximately twenty one (21) inches wide by twenty-one (21) inches diameter by thirty three (33) inches in height. If possible, refrigerator and trash can shall be housed in a cabinet. The cabinet should not take up more than necessary space and will be used to place the coffee and tea service.

h. Beverages. The contractor shall provide the following beverages for each meeting room:

1. To be delivered each morning (and refreshed, as needed):

Freshly Brewed Coffee Assorted Hot Tea

Beverage service should include the appropriate cups/condiments/disposable service-ware.

2. The contractor shall deliver the following quantities of water/soda to the exhibit space one day prior to the start of the trade show:

Five (5) cases of 24 bottles of 12 oz. or smaller drinking water.

Two (2) cases of 24 bottles of 12 oz. or smaller Diet Pepsi.

Two (2) cases of 24 bottles of 12 oz. or smaller Pepsi

The contractor is not required to stock the refrigerators.

The coffee/tea beverage service in each meeting room shall be set up on an attractive cabinet that incorporates the refrigerator and is designed for providing easy disposal of beverage service items in a hidden waste receptacle.

5. EXHIBIT WALLS.

a. External Walls. External exhibit walls shall include no less than six (6) different graphics on each wall, which may include a collage of various graphics or individual graphics as stand-alone. See example on last page.

b. Where graphics are not displayed, a background graphic shall be used to match the exhibit.

c. No joint or seams shall be visible.

d. No Velcro for graphic application will be accepted.

6. EXHIBIT FASCIA

a. The exhibit will be composed of a four (4) -sided fascia facing outward to the pavilion. This fascia must be visible from all sides of the pavilion.

b. On each of the 4 sides of fascia include the following 3-dimensional/backlit seals and text:

DEPARTMENT OF DEFENSE SEAL

(centered on the left-hand side of each fascia panel)

DSCA SEAL

(centered on the right-hand side of each fascia panel)

Centered text on each fascia panel:

DEPARTMENT OF DEFENSE (1ST line) SECURITY COOPERATION (2ND line)

SECURITY THROUGH GLOBAL PARTNERSHIPS (3rd line)

The fascia shall be attached to the overall structure and will display on all sides facing outward to the pavilion.

c. The fascia will be lit by recessed lighting using the most up-to date industry best practices.

7. FLOORING.

a. The contractor will provide carpet for the entire exhibit (including storage closet) to include double-thick carpet padding of one (1”) inch.

b. Carpet must be of good quality, according to industry commercial build standards and durable enough to withstand constant foot traffic.

c. Carpet color must complement the color palette of the exhibit.

8. ELECTRICAL.

a. The contractor shall determine electrical requirements to support lighting and power needs for the reception/outreach area, DV lounge, storage closet, meeting rooms, backlit signage, recessed lighting and any other electrical needs.

b. The contractor shall install the electrical layout for each individual electric line from the main ordered from the approved source vendor.

c. Sufficient power shall be provided to all areas to ensure safe operation throughout the duration of the show.

d. The contractor shall incorporate design elements as appropriate to minimize the appearance of electrical outlets, power cords, and other electrical elements.

EXAMPLE Photos

*** Sample conference room chairs:

Sample “Roma” like sofas:

Sample Ceiling lighting pelmets and recessed LED bulbs

Sample External Graphics with recessed lighting and pelmets – no velcro

Sample Meeting Room Graphics Mounted on Plexi Glass with Stand Offs.

Sample Reception Desk with Glass top and stand offs

END OF PERFORMANCE WORK STATEMENT

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 14-OCT-2019 TO

16-OCT-2019

N/A DEFENSE SECURITY COOP AGENCY

(DSCA HQ)

JANINA REYES

201 12TH ST. S., STE 203

ARLINGTON VA 22202-5408

703-697-9739 FOB: Destination

HQ0013

0002 POP 14-OCT-2019 TO

16-OCT-2019

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

HQ0013

Section G - Contract Administration Data

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.212-1 Instructions to Offerors--Commercial Items OCT 2018 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation 2018-O0021)

JAN 2019

52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.225-7036 Buy American--Free Trade Agreements--Balance of Payments Program--Basic

DEC 2017

252.225-7048 Export-Controlled Items JUN 2013 252.227-7015 Technical Data--Commercial Items FEB 2014 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7006 Wide Area WorkFlow Payment Instructions DEC 2018 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

(End of clause)

Section L - Instructions, Conditions and Notices to Bidders

COMBINED SYNOPSIS

Solicitation Number: HQ0034-19-Q-0030 Notice Type: Combined Synopsis/Solicitation

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation Number HQ0034-19-Q-0030 is issued as a Request for Quotations (RFQ). Under this requirement the Defense Security Cooperation Agency (DSCA) intends to award a commercial firm fixed-price (FFP) contract.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2005-98, effective 01 May 2018. It is the responsibility of the Offeror to review the Federal Business Opportunities website for notice of amendments, updates or changes to the solicitation.

(iv) This solicitation is issued under FAR Part 13 – Simplified Acquisition Procedures. This requirement is for the design/build of an agency trade show exhibit at the Association of the United States Army (AUSA) Annual Meeting and Exposition, Washington, DC. Please see the attached Performance Work Statement (PWS) for specific requirements. The applicable North American Industry Classification System (NAICS) code is 561920 (Convention and Trade Show Organizers) and the Small Business Size Standard is $11 million. This will be a Firm Fixed-Price (FFP) contract award.

(v) Contract Line Item Numbers (CLINS) are as follows:

CLIN DESCRIPTION QTY UNIT UNIT

PRICE

AMOUNT

0001 Design/Build Exhibit for AUSA Trade Show Size: 800 Square Feet (20’ x 40’) - Island

1 EA

0002 Manpower Reporting – Not Separately Priced*

1 EA NSP NSP

*Not Separately Priced: Offerors do not submit pricing for CLIN 0002. Any costs associated with this requirement are included in the price of CLIN 0001.

(vi) Description of Requirement: This requirement is for the design/build and on-site support for the

Defense Security Cooperation Agency (DSCA) trade show exhibit at the Association of the United States Army (AUSA) Annual Meeting and Exposition. Details are provided in the attached Performance Work Statement (PWS).

(vii) Date and Place of Delivery: October 14-16, 2019, Walter E. Washington Convention Center, Washington DC.

(viii) The provision at FAR 52.212-1, Instructions to Offerors – Commercial applies to this acquisition.

Volume I – Technical. The offeror shall submit a (1) technical capability to demonstrate and address the offeror’s ability to perform the services identified in the Performance Work Statement (2) exhibit design, and (3) resumes.

Volume II – Past Performance. Provide the names of two (2) government agencies or names of two

(2) companies for which the offeror has provided the same or similar services in the past 3 years.

Volume III – Provide a detailed price break-down that includes the following:

-Labor/Project Management

-Building Materials -Shipping -Other Direct Costs (i.e., audio visual requirements, electrical requirements, beverages/consumables and furniture)

(ix) FAR 52.212-2 – Evaluation –Commercial Items (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Volume 1 – Technical Volume 2 – Past Performance Volume 3 – Price

(b) A single award will be made to the awardee whose quote conforms to the solicitation requirement and presents the lowest price technically acceptable (LPTA) quote as determined by the evaluation criteria.

VOLUME 1 – TECHNICAL EVALUATION. The offeror shall address and meet the requirements below.

SIZE AND CONFIGURATION

a. Size: 800 square feet (20’ x 40’)

b. Configuration: ISLAND

DESIGN

a. Proposed exhibit is of a customized modular design

b. All structures are finished with laminate material

c. Color palette reflects US Flag colors – red/white/blue

d. Indication of compliance for submission of floor plans/electrical IAW rules, regulations and timelines identified in the exhibitor manual.

e. Initial renders reflect:

1. Eye-level views of all 4 sides

2. Reception/outreach area view

3. DV lounge view

4. Storage closet view

5. Meeting rooms view

6. Exhibit walls text and graphics

7. Exhibit fascia (4 sides) text and seals

8. Title Panel Wall w/text & graphics

9. Carpet/color complements exhibit

10. Top-down view of size/layout of all structures to include furniture placement, cabinets in meeting rooms, refrigerator, trash receptacles.

CONSTRUCTION

a. Offeror ensures all elements of production, construction and assembly are completed IAW exhibitor manual.

b. Offeror ensures that all shipping, drayage and material handling activities are executed consistent with all rules, regulations and timelines in the exhibitor manual.

c. Offeror ensures that the exhibit meets all technical and safety requirements in the exhibitor manual.

d. Offeror will acquire all credentials, passes and badges for exhibit support personnel for activities before, during and after the event.

e. Offeror ensures that upon conclusion of the show, exhibit space is left in clean condition;

disposal of structures is IAW exhibitor manual, and offeror will be responsible for any penalties associated with condition of space.

ON-SITE SUPPORT

a. Project Manager will provide support before, during and after the event.

b. Assurances that PM will respond within 15 minutes of notification during show hours or prior to next-day opening if contacted after hours.

c. Offeror ensures on-site support logistics will meet all technical and safety requirements.

d. Offeror ensures daily vacuuming/sweeping of exhibit.

e. Offeror ensures daily trash removal from exhibit.

f. Offeror ensures beverage orders are placed IAW timeline specified in exhibitor manual.

EXHIBIT SPECIFICATIONS. Offeror addresses each of the 8 major construction elements:

1. RECEPTION/OUTREACH AREA:

PRESENTATION

a. High-level, professional quality design

b. Design reflects brand of the DoD SC enterprise and portrays the SC mission.

FLOW

a. Outreach are has adequate space for outreach personnel to engage passers-by from a centrally located area.

b. Basic design minimizes the number of passers-by to enter the exhibit and directs flow away from meeting rooms.

RECEPTION DESK

a. Reception desk is of counter height and large enough to accommodate 2 individuals but does not overwhelm the façade of the exhibit.

b. Structural finish of desk is laminate.

c. Desk has 2 stools of bar height.

d. Desk has 1 locking cabinet.

e. Reception desk shields entrances to meeting rooms, forcing individuals to “check-in” with receptionist.

f. An L-shape configuration is preferred.

TITLE PANEL WALL

a. Wall is no wider than 3 ft. so as not to decrease the space of the meeting rooms

b. Wall displays back-lit signage for 5 each, 3-dimensional military service seals placed horizontally.

c. Lettering on title panel is centered and placed in the correct order:

DEPARTMENT OF DEFENSE

SECURITY COOPERATION

SECURITY THROUGH GLOBAL PARTNERSHIPS

5 BACK-LIT, 3-DIMENSIONAL SEALS PLACED HORIZONTALLY IN THE

FOLLOWING ORDER:

DEPARTMENT OF THE NAVY

DEPARTMENT OF THE ARMY

DEPARTMENT OF THE NAVY U.S. MARINE CORPS

DEPARTMENT OF THE AIR FORCE

Beneath the seals, centered lettering in the following order:

DEFENSE TRADE & ARMS TRANSFERS

DEFENSE INSTITUTION BUILDING

INTERNATIONAL EDUCATION AND TRAINING

HUMANITARIAN ASSISTANCE & DISASTER RELIEF

d. There is a minimum of 3 ft. of floor space in front of the title wall to accommodate photo opportunities.

MONITOR

a. One of the side-walls includes 1 wall-mounted flat screen monitor no less than 36” with appropriate USB/HDMI ports, cabling and speakers.

b. Placement of the monitor shall enhance the overall design of the exhibit.

INTERACTIVE KIOSK

a. Outreach area includes 1 STAND-ALONE interactive kiosk equipped with a touch screen monitor of no less than 36” with appropriate USB/HDMI ports, cabling and associated audiovisual equipment to display interactive multimedia material provided by the Government.

b. Kiosk is placed along the outer-edge of the exhibit.

LITERATURE STANDS

a. Outreach area includes 1 STAND-ALONE literature stand.

b. Stand is located in area that allows passers-by to collect materials without entering the exhibit space.

2. DISTINGUISHED VISITOR (DV) LOUNGE

a. Design is high-level, professional quality/layout.

b. Design features reflect the brand of DoD SC Enterprise and portray the SC mission.

c. Design minimizes the ability of passers-by to engage with DVs or enter the exhibit.

d. DV lounge flows directly to the meeting rooms.

e. Furniture includes Roma-type white vinyl sofa and chair.

f. DV lounge includes a glass coffee table.

3. STORAGE CLOSET

a. Closet is no less than 3’ x 5’ and locks from outside. 2 sets of keys provided on first day of show.

b. Closet has sturdy shelving to hold consumables.

c. Closet has minimum of 4 coat hooks or coat rack with 4 individual hooks.

d. Closet has carpeting with double-thick 1” padding/ carpet is of good quality and durable.

e. Electrical – closet is illuminated at all times.

f. Electrical – 1 power strip in storage closet.

4. MEETING ROOMS

a. Exhibit includes 2 meeting rooms.

b. Each meeting room has laminate finish.

c. Meeting rooms are easily accessible, but flow is blocked by structural exhibit elements.

d. Meeting rooms have ceilings.

e. Meeting Room #1 has rectangular conference table, professional in quality and sturdy design.

f. Meeting Room #1 table accommodates 10 executive chairs.

g. The 10 chairs are comfortable, but not bulky.

h. Meeting Room #2 has rectangular conference table, professional in quality and sturdy design.

i. Meeting Room #2 table accommodates 8 executive chairs.

j. The 8 chairs are comfortable, but not bulky.

k. Extra chairs – 2 extra chairs in each room of professional quality.

l. Ceiling – both meeting rooms have a fully-enclosed ceiling (if permitted in exhibitor guide)

m. Offeror has checked with local fire department to ensure display meeting fire safety precautions involving smoke alarms, fire extinguishers, sprinkler systems, etc.

n. Doors and Windows in meeting rooms are fully frosted or opaque.

o. Meeting room doors lock; 2 sets of keys provided on first day of show.

p. Lighting fixtures of appropriate type and style and provide sufficient lighting to conduct meetings.

q. Fans/AC – each meeting rooms has 1 free-standing tower, variable-speed oscillating fan and 1 air conditioner to maintain 65-70 degree temperature.

r. Meeting Room Graphics – 1 graphic every 2 feet of horizontal space and placed at least 5 feet of the floor. Final graphics w/b provided by Government upon award.

s. Refrigerators (2 ea.) – each room has dormitory-sized refrigerator approximately 21” W x 21”D x 33”H.

t. Beverages – Proposal indicates purchase of daily Coffee and Tea with refresh as needed and associated condiments, cups, and disposable service-ware.

u. Beverages – proposal indicates purchase of water/soda to be delivered 1-day prior to show:

4 cases (24) 12 oz. or smaller drinking water 2 cases (24) 12 oz. or smaller Diet Pepsi 2 cases (24) 12 oz. or smaller Pepsi

v. Beverage Cabinet – proposal indicates attractive cabinets to incorporate refrigerators and designed for easy disposal of beverage service items in a hidden waste receptacle.

5. EXHIBIT WALLS

a. External exhibit walls include no less than 6 different graphics on each wall, which may include a collage of various graphics or individual graphics as stand-alone.

b. Where graphics are not displayed, a background graphic is used to match the exhibit.

c. If applicable, given exhibit configuration, each side-wall shall prominently display centered text as follows:

U.S. DEPARTMENT OF DEFENSE

SECURITY THROUGH GLOBAL PARTNERSHIPS

6. EXHIBIT FASCIA

a. Exhibit design consists of 4-sided fascia facing outward to the pavilion.

b. Each of the 4 sides of fascial include the following 3-dimensional/backlit seals and text:

DEPARTMENT OF DEFENSE SEAL

(centered on the left-hand side of each fascia panel)

DSCA SEAL

(centered on the right-hand side of each fascia panel)

SECURITY THROUGH GLOBAL PARTNERHIPS

(centered on each fascia panel)

c. Fascia is attached to the overall structure and displays facing outward toward the pavilion.

d. Fascia is lit by recessed lighting.

7. FLOORING

a. Carpet is provided for the entire exhibit.

b. Double-thick padding of 1” is provided for the entire exhibit.

c. Carpet is of good quality and is durable.

d. Carpet color complements the color palette of the exhibit.

8. ELECTRICAL

a. Proposal reflects electrical requirements to support lighting and power needs for reception/outreach area, DV Lounge, storage closet, meeting rooms, backlit signage, recessed lighting, and all other electrical needs.

b. Offeror has installed electric from the approved source vendor.

c. Sufficient power has been provided to all areas to ensure safe operation throughout the duration of the show.

d. Offeror has incorporated design elements as appropriate to minimize the appearance of electrical outlets, power cords, and other electrical elements.

RESUMES

a. Offeror submitted resumes of:

1. Project Manager

2. Lead Design Engineer

3. Lead Construction Engineer

b. Combined experience of all 3 resumes is 10 years or more.

VOLUME 2 – PAST PERFORMANCE EVALUATION

The Government will evaluate Past Performance in accordance with FAR 13.603-2(b)(3).

Offerors shall identify the names of two (2) government agencies or names of two (2) companies for which the offeror has provided the same or similar services in the past 3 years. The Government shall consider this information, as well as information obtained from any other sources such as Past Performance Information Retrieve System (PPIRS), when evaluating the past performance.

VOLUME – 3 PRICE EVALUATION

The Government will evaluate Price for reasonableness in accordance with FAR 13.106-3(a) Basis of Award. Award will be made on the basis of the lowest evaluated price meeting or exceeding the acceptability standards.

(x) Offerors must include a completed copy of the FAR provision 52.212-3, Offerors Representations and

Certifications – Commercial Items, with their offer.

(xi) FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition.

(xii) FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items applies to this acquisition.

(xiii) No additional contract requirements or conditions apply to this acquisition.

(xiv) DPAS rating – N/A

(xv) Date, time and place of offers due: Proposals shall be submitted by 11:30AM EST on Thursday, April

30, 2019 to Mr. Sid Routh at Siddhartha.r.routh.civ@mail.mil. Facsimile submissions will not be accepted.

mailto:Siddhartha.r.routh.civ@mail.mil

(xvi) Questions regarding this solicitation should be directed to Mr. Sid Routh, Contract Specialist

Siddhartha.r.routh.civ@mail.mil, (703) 697-9941 by April 25th 2019 2:00pm.

mailto:Siddhartha.r.routh.civ@mail.mil