HQ0034-16-T-0133.docx

COMBINED SYNOPSIS/SOLICITATION

NUMBER HQ0034-16-T-0133

WASHINGTON HEADQUARTERS SERVICES / ACQUISITION DIRECTORATE

1155 DEFENSE PENTAGON, WASHINGTON, DC 20301-1155

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for this requirement; quotes are being requested and a written solicitation will not be issued.

This combined synopsis/solicitation HQ0034-16-T-0133 (hereby referred to as “Solicitation”), for Motion Picture and Video Production Commercial Item Services, issued as a firm-fixed-price request for quotation (RFQ), with the solicitation and its incorporated provisions and clauses in effect through Federal Acquisition Circular 2005-88 and DFARS Change Notice 20160607. Submission of written (emailed) quotes must be in accordance with FAR 52.212-1, Instructions to Offerors, Commercial Items. Verbal offers will not be accepted.

This acquisition is a 100 percent Women Owned Small Business (WOSB) set-aside in accordance with Section 8(m) of the Small Business Act (15 U.S.C. 637(m)) - Women-Owned Small Business Program. The associated North American Industrial Classification System (NAICS) code 512110, with a small business size standard of $32.5M annual gross revenue.

All interested vendors shall provide quotes in accordance with the Statement of Work (SOW) and the appended Pricing Template (Appendix 1). The Government intends to evaluate quotes and award a firm fixed price contract without discussions unless it is determined to be in the best interest of the Government. The anticipated period of performance of this contract incorporates one (1) 12-month base period and two (2) 12-month option periods. The period of performance for the base period is September 26, 2016 – September 25, 2017 and each subsequent, 12-month option period may commence thereafter as required.

Mandatory Registrations: To be eligible to receive an award resulting from this RFQ, the apparent successful quoter must be registered in the System for Award Management (SAM) and registrations must be current and contain no exclusions. Additionally, a WOSB concern eligible under the WOSB Program must have submitted documents verifying its eligibility at the time of initial offer to the WOSB Program Repository. The contract shall not be awarded until all required documents are received. If your Representations and Certifications are not current, go to https://www.sam.gov/ to register and update your account prior to the closing date of this RFQ. There will be no exceptions.

STATEMENT OF WORK

GENERAL: This requirement is for documentary style video production (shoots) footage on location, in a variety of locations for the Department of Defense (DOD), Office of Economic Adjustment (OEA), to include the capture of video and footage for documentary style productions for the OEA video success stories.

BACKGROUND: OEA has a requirement for video productions that will communicate successful economic adjustment strategies in response to defense program changes to its customers. These single camera video filming requires the services of a 2-person video crew to travel, with an OEA project manager, to locations within the United States to shoot original footage and interviews. The type of productions range from videotaping formal sit-down interviews and video messages to staged scenes with professional talent to field documentary shoots where there is little to no control over the action that is captured as it takes place.

SCOPE: The Contractor shall provide the following services:

1. Two person professional video crew to include one (1) camera person and one (1) sound person (must be U.S. citizens).

a) Up to five (5) shoot days per person (camera and audio). Travel will start and end in the Washington, DC area.

b) Contractor shall provide camera and audio equipment to meet filming requirements. Cost for related labor and daily equipment shall be included in the Offeror’s rate charges.

2. Shooting locations will be within the United States. Contractor will be given a minimum notice of 5-days to schedule a video shoot. If contractor is not available for a pre-schedule filming, they are responsible for providing an experienced replacement who will be identified and cleared through OEA.

3. Video Crew will work an estimated 10 hour day which does not include time to reach a shoot location within 30 miles of residence or hotel.

PERIOD OF PERFORMANCE: The period of performance for this contract will be for one (1) 12-month base period and two (2) 12-month option periods. The following are the Government’s anticipated performance dates:

SPECIFICATIONS:

1. All video/audio equipment shall be the responsibility of the contractor to provide for use.

2. Travel itinerary shall include travel days for each person, to depart and arrive from airports in the Washington DC area, to ensure coordination with the COR.

3. Tentative Travel Schedule (estimated five locations):

a) September 2016: Lima, OH (TBD)

b) Other tentative dates to be determined.

4. Cancellation Policy: Contractor will be given at least 48 hour notice, if the shoot is cancelled by the Government. Contractor will be reimbursed for air fare and other validated costs. If contractor cancels, then the Government is not responsible for any costs and the Contractor shall rectify the cancellation by notifying the Government of its plan of action.

DELIVERABLES: Contractor shall provide the following deliverables with in one (1) business day after each filming:

a) One SxS Card. Contractor shall provide the SxS card with the shot footage to the COR after each shoot.

CONTRACTOR QUALIFICATIONS/REQUIREMENTS:

QUALIFICATIONS: Qualified professional 2-person video camera crew with a minimum of 5-years of professional experience in video filming and video lighting for professional productions. The video crew must be experienced in filming documentary style productions on location as well as interview settings in a variety of environments. The camera person must have proven experience in multiple fixed and hand held shooting platforms (Steadicam, dollies, jibs, etc.). The audio person must have proven experience in recording high quality audio through the use of a variety of microphones. Established production knowledge of the Department of Defense; familiarity with the base realignment and closure process; compatible land use issues; Defense industry adjustment and economic development is preferred along with previous OEA production experience.

The contractor must meet with OEA in person within 24-hours of contract award/signing to complete a kick-off meeting and an initial production meeting with complete strategic outreach staff. In person production team meetings will occur at a designated OEA location on a monthly basis.

EQUIPMENT REQUIREMENTS: The Government is required to pay for the use of Contractor provided equipment. Contractor is required to have the following equipment for each shoot to capture footage:

1. Camera Equipment: Sony PMW- F5 Super 35mm full-high-definition compact camcorder.

1. Camera Accessories: Standard lens, zoom lens, wide-angle lens; HD monitor; Filter and Matte Box kit; Tripod and support gear batteries.

1. Monitor: 17” HDSDI monitor with sunshade / 8" HD SDI monitor with sunshade.

1. Lighting: 200 watt battery/AC HMI Interview light kit; Light kit with 8 instruments: Kino Diva light, Arri 650, 650 Fresnel, 2 1x1 white panels, 300 Fresnel, 2 - 150 watt Fresnel, Duvative black fabric, dolly or slider, Go-pro, and computer for on-spot data downloads.

1. Audio: Three to Four Channel Mixer; Two wireless Mics; Shotgun mic with boom and quality wind zeppelin Lav mics Standard cables.

The work shall be executed in a careful and professional manner and in compliance with copyright laws and regulations. If the contractor has equipment problems it will be the contractor’s responsibility to replace the equipment within 1-business day at NO CHARGE TO OEA. Any delays beyond 1-business day will be reviewed on a case by case basis and the vendor may incur a loss of labor and equipment reimbursement starting the 2-business day. The government will make final determination of reimbursement within 3-business days of delay notification.

TRAVEL: Travel will originate from the Washington, DC Metropolitan area only, but video shoot locations can be anywhere within the United States. The video crew will depart from the same airport and same flight (unless flight is sold out) as OEA project manager. For the duration of this order, travel is estimated to include five locations within the United States. Total travel shall not exceed $6000 per trip for the 2-person film crew. The Contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with the FAR 31.205-46 “Travel costs.” and the Joint Travel Regulations, Volume 2, which applies to DoD civilian employees and others traveling at DoD expense. Requests for approval of costs in excess of maximum per diem rates in accordance with the procedures contained in FAR 31.205-46(a)(3) must be submitted to the COR and the Contracting Officer for final approval prior to commencement of travel.

The video crew will fly in economy class and will pay for two bags per person. Flights originating from the Washington, DC area will be reimbursed. Any video crew member working in another state will have to pay out of pocket to fly to the departure airport to fly with the OEA project manager. The Government will pay for equipment baggage. The Government (OEA project manager) will rent required vehicle for travel location transportation.

GOVERNMENT FURNISHED PROPERTY: The Government will provide the SxS cards for the contractor’s use in capturing data.

INSPECTION AND ACCEPTANCE: The OEA Project Manager is responsible for all inspection and acceptance of work performed under contract upon award. Work performed by the contractor will be judged on the following criteria: video crew ability to take direction by the OEA project manager with regards to skill in composing and lighting specific scenes and in providing clean audio.

THE FOLLOWING PROVISIONS AND CLAUSES SHALL APPLY TO THIS SOLICITATION:

· FAR 52.252-2 Clauses Incorporated by Reference.

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of clause)

· FAR 52.212-3 Quoter Representations and Certifications -- Commercial Items Alternate I (May 2014).

· FAR 52.212-4 Contract Terms and Conditions-Commercial Items

· FAR 52.217-8 Option to Extend Services

· FAR 52.217-9 Option to Extend the Term of the Contract

· FAR 52.253-1 Computer Generated Forms.

· FAR 52.243-7 Notification of Changes

· DFARS 222.17 Combating Trafficking in Persons.

· DFARS 252.211-7003 Item Identification and Validation,

· DFARS 252.225-7002 Qualifying Country Sources as Subcontractors

· DFARS 252.232-7003 Electronic Submission of Payment Requests

· DFARS 252.247-7023 (Alt III) Transportation of Supplies by Sea.

· Local Clause 8852.204-7400 MANDATORY CONTRACTOR MANPOWER REPORTING (FEB 2013) The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ <http://www.ecmra.mil/>.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct technical questions to the help desk at: http://www.ecmra.mil <http://www.ecmra.mil>. [Reference: DPAP memorandum of 28 November 2012, “Enterprise-wide Contractor Manpower Reporting Application.”]

(End of provision)

· 252.209-7993 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW—FISCAL YEAR 2014 APPROPRIATIONS (DEVIATION 2014-OO0009) (FEB 2014)

(a) In accordance with sections 8113 and 8114 of the Department of Defense Appropriations Act, 2014, and sections 414 and 415 of the Military Construction and Veterans Affairs and Related Agencies Appropriations Act, 2014 (Public Law 113-76, Divisions C and J), none of the funds made available by those divisions (including Military Construction funds) may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Quoter represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

· FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jul 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] ___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__x_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

__x_ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

___ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved] __x_ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

_X__ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31 U.S.C. 6101 note). (over 30k) __ _ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313). (Over 500K, I think) ___ (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Public Law 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

___ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

___ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (13) [Reserved] __x_ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

___ (16) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Oct 2001) of 52.219-9.

___ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (July 2010) of 52.219-9.

___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

___ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

___ (21) (i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

___ (ii) Alternate I (June 2003) of 52.219-23.

___ (22) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Jul 2013) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

___ (23) 52.219-26, Small Disadvantaged Business Participation Program—Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

___ (24) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f).

__x_ (25) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)).

___ (26) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

__x_ (27) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

__x_ (28) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

__x_ (29) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126).

__x_ (30) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

__x_ (31) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

___ (32) 52.222-35, Equal Opportunity for Veteran (Jul 2014) (38 U.S.C. 4212).

__X_ (33) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

___ (34) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212).

__x_ (35) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

___ (36) 52.222-54, Employment Eligibility Verification (Aug 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (38) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514 ___ (ii) Alternate I (Jun 2014) of 52.223-13.

___ (39) (i) 52.223-14, Acquisition of EPEAT® -Registered Television (Jun 2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-14.

__x_ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

___ (41) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Jun 2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-16.

___ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011).

__x_ (43) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

__x_ (44) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

___ (ii) Alternate I (May 2014) of 52.225-3.

___ (iii) Alternate II (May 2014) of 52.225-3.

___ (iv) Alternate III (May 2014) of 52.225-3.

___ (45) 52.225-5, Trade Agreements (Nov 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_x_ (46) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (47) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2303 Note).

___ (48) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

___ (49) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (50) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 2307(f)).

___ (51) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__x_ (52) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (53) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (54) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

___ (55) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (56) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] ___ (1) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67.).

___ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C.206 and 41 U.S.C. chapter 67).

___ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67).

___ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67).

___ (7) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).

___ (8) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).

___ (9) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212).

(vi) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(vii) 52.222-17, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212).

(viii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(ix) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(x) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(xi) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiii) 52.222-54, Employment Eligibility Verification (Aug 2013).

(xiv) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xvi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

ADDENDUM TO FAR 52.212-1

Provision at 52.212-1, Instructions to Quoters—Commercial, applies to this acquisition. Note below that an addenda to the provision 52.212-1(b) has been incorporated to solicitation HQ0034-16-T-0133.

Quotes shall be submitted to Rashida Webb at rashida.d.webb.civ@mail.mil no later than Wednesday, August 31, 2016 at 12:00 pm (EST). Quoters shall submit their quotes electronically only.

All responses to solicitation HQ0034-16-T-0133 identify the Quoter’s agreement with all terms, conditions, and provisions included in this solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

a. Text – Text shall be at least single-spaced, on 8½ x 11 inch paper, with a minimum one-inch margin all around. Pages shall be numbered consecutively. Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated.

b. Font Size – Print shall be of minimum 12 point font size spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

c. Cover sheets – The cover sheet shall include the solicitation number, date of submittal, acknowledgement of any amendments, the Company name, address, Taxpayer ID number, CAGE code, DUNS Number, and the Quoter’s POC name, phone, and email. The cover sheet shall not count against any page limitation.

Volume I Factor 1 – Technical (limit 5 pages) The Quoter shall demonstrate, in a written narrative, the extent to which it satisfies the OEA requirements, with specific regard to the required software and equipment as outlined under “CONTRACTOR QUALIFICATIONS/REQUIREMENTS” of the SOW. The Quoter shall also demonstrate, in writing, established production knowledge of the Department of Defense and demonstrate the extent to which it is familiar with the base realignment and closure process, compatible land use issues, and Defense industry adjustment and economic development.

Factor 2 - Past Performance (limit 3 pages per summary)

(a) Relevant Project Summaries. The Quoter shall identify three (3) recent (within the last two years) and most relevant projects performed (completed or ongoing) of similar service/support efforts, complexity, dollar value, contract type, and other comparable attributes to the requirements within solicitation HQ0034-16-T-0133. Projects should demonstrate both relevance and quality of each reference.

(b) Past Performance Questionnaires. The Quoter shall initiate the Past Performance Questionnaires for each of the projects used above. The Quoter shall complete blocks 1 through 7 on the form. The Quoter shall request that the company or customer representative most knowledgeable of the project complete blocks 8 through 10 on the form and that they submit the Past Performance Questionnaires directly to the WHS/AD POC identified on the form no later than the quote due date. Vendors are responsible for ensuring that the telephone numbers provided for the owner’s representative indicated on each Relevant Project Summary are accurate and that the representative is aware that the WHS/AD may be contacting them regarding the Past Performance Questionnaire. Quoters are also reminded that it is their responsibility to ensure the Questionnaires are properly received by the due date of the quote. Past Performance Questionnaires that are submitted late may not be considered.

Volume II Factor 3 - Price (No page limitation) Quoters shall provide a firm-fixed-price quote for the specified period of performance. The Vendor’s price quote shall identify the daily rates for each labor category, and the required equipment as outlined SOW.

52.212-2 Evaluation--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible quoter whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

This acquisition will utilize the best value trade-off methodology to make an integrated assessment for a best value award decision. The evaluation factors are Corporate Experience and Knowledge, Past Performance and Price. Non-price factors are significantly more important than price. The Government intends to make an award without revisions. Award will be made to the responsible quoter whose quotation provides the best value to the Government.

Factor 1 – Technical The Government will evaluate the Quoters ability to demonstrate, in a written narrative, the extent to which it satisfy the OEA requirements, with specific regard to the required software and equipment as outlined under “CONTRACTOR QUALIFICATIONS/REQUIREMENTS” of the SOW. The Government will also evaluate the Quoters ability to demonstrate, in writing, established production knowledge of the Department of Defense and demonstrate the extent to which it is familiar with the base realignment and closure process, compatible land use issues, and Defense industry adjustment and economic development.

The Government will evaluate the merits of the submission for Factor 1 - Technical using the following adjectival ratings and definitions scale:

Factor 2 - Past Performance The Government will evaluate the relevancy and quality of each past performance reference and assign an overall confidence rating to the body of past performance information reviewed:

Relevancy: Relevancy is a measurement of the extent of similarity between the current requirement in terms of scope (types of tasks), magnitude (dollar value), and complexity.

Quality: The quality of past performance is determined by how well the quoter satisfied their customer’s needs in terms of schedule, performance requirements, resource management, and general customer satisfaction. The quality of an offeror’s past performance will be evaluated for each questionnaire or other source of past performance information that may be consulted.

The Government reserves the right to evaluate past performance based on data obtained from other sources. Quoters with no relevant past performance will not be rated favorably or unfavorably but will receive a neutral rating.

The Government will evaluate Past Performance using the following adjectival ratings and definitions scale:

Adjectival Rating Definitions

During the course of the evaluation, the Technical Evaluation Team will record strengths, weaknesses, deficiencies, and clarifications for each of the non-price criteria. The definitions of these terms are as follows:

Factor 3. Price Price: The price will be not be evaluated adjectivally, will be evaluated to determine if it is reasonable. Quoter shall provide pricing for CLINs, with the exception of Travel and Overtime which will be priced on a Not to Exceed (NTE) basis.

Solicitation# HQ0034-16-T-0133

CLIN PRICING SUMMARY

BASE YEAR: September 26, 2016 – September 25, 2017

BASE YEAR TOTAL

OPTION YEAR 1: September 26, 2017 – September 25, 2018

OPTION YEAR 1 TOTAL

OPTION YEAR 2: September 26, 2018 – September 25, 2019

OPTION YEAR 2 TOTAL

TOTAL PURCHASE ORDER PRICE:

Appendix 1: Pricing Template