HQ0034-15-T-0214.pdf

COMBINED SYNOPSIS/SOLICITATION

EQUAL EMPLOYMENT OPPORTUNITY AND DIVERSITY PROFESSIONAL SUPPORT SERVICES

SOLICITATION NO. HQ0034-15-T-0214

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

1. The solicitation number is HQ0034-15-T-0214. This solicitation is a Request For Quotation (RFQ).

2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular (FAC) 2005-82.

3. This acquisition is a 100% set aside for Total Small Business. The North American Industry Classification System

(NAICS) code is 541612; “Human Resources Consulting Services”. The small business size standard is $15,000,000,00.

4. The Washington Headquarters Services (WHS) Acquisition Directorate (AD), 1155 Defense Pentagon, Washington, DC 20301, intends to procure Equal Employment Opportunity Professional Support Services for the Washington Headquarters Services (WHS) Equal Employment Opportunity & Diversity (EEOD) Office. The Government anticipates awarding a single firm-fixed price contract for this requirement with one 6-month base period and four 12-month option periods. The anticipated performance start date is September 30, 2015. The following list of contract line item number(s), CLINs, including Options.

CLIN

PWS SERVICES QTY UNIT UNIT PRICE TOTAL PRICE

Base Period

EEO Professional Support Services The contractor shall provide EEO Professional Support Services in accordance to in accordance with the attached performance work statement section 5.2 to 5.5 and 5.7 and DD Form 254.

Period of Performance: September 30, 2015 – March 29, 2016

6 Month

Base Period

EEO Professional Support Services The contractor shall provide EEO Professional Support Services in accordance with the attached performance work statement section 5.6 to 5.7, and DD Form 254.

Period of Performance: September 30, 2015 – March 29, 2016

6 Month

Base Period

Onsite Lead Support Services The contractor shall provide Onsite Lead Support in accordance with the attached performance work statement section 5.2 to 5.8, and DD Form 254.

Period of Performance: September 30, 2015 – March 29, 2016

6 Month

Base Period

Phase-In Period The contractor shall provide the necessary personnel to complete the task listed in the attached performance work statement section 1.6.17 Period of Performance: September 23, 2015 to September 30, 1 Lot

Base Period

Travel In accordance with FAR 31.205-46-Travel Cost, the contractor shall provide travel in support of EEO Professional Support in accordance with the attached performance work statement section

1.6.13 and Technical Exhibit 4-Contractor Travel Estimates.

Period of Performance: September 30, 2015 – March 29, 2016

1 Lot

Base Period

Travel In accordance with FAR 31.205-46-Travel Cost, the contractor shall provide travel in support of EEO Professional Support in accordance with the attached performance work statement section

1.6.13 and Technical Exhibit 4-Contractor Travel Estimates in the

PWS.

Period of Performance: September 30, 2015 – March 29, 2016

1 Lot

Base Period

Travel In accordance with FAR 31.205-46-Travel Cost, the contractor shall provide travel in support of EEO Professional Support in accordance with the attached performance work statement section

1.6.13 and Technical Exhibit 4-Contractor Travel Estimates in the attached PWS.

Period of Performance: September 30, 2015 – March 29, 2016

Total Base Period Quote

Option Period One

EEO Professional Support Services The contractor shall provide EEO Professional Support Services in accordance to in accordance with the attached performance work statement section 5.2 to 5.5 and 5.7 and DD Form 254.

Period of Performance: March 30, 2016 – March 29, 2017

12 Month

Option Period One

EEO Professional Support Services The contractor shall provide EEO Professional Support Services in accordance with the attached performance work statement section 5.6 to 5.7, and DD Form 254. Period of Performance: March 30, 2016 – March 29, 2017

12 Month

Option Period One

Onsite Lead Support Services The contractor shall provide Onsite Lead Support in accordance with the attached performance work statement section 5.2 to 5.8, and DD Form 254.

Period of Performance: March 30, 2016 – March 29, 2017

12 Month

Option Period One

Travel In accordance with FAR 31.205-46-Travel Cost, the contractor shall provide travel in support of EEO Professional Support in accordance with the attached performance work statement section 1.6.13.

Period of Performance: March 30, 2016 – March 29, 2017

1 Lot

Option Period One

Travel In accordance with FAR 31.205-46-Travel Cost, the contractor shall provide travel in support of EEO Professional Support in accordance with the attached performance work statement section

1.6.13 and Technical Exhibit 4- Travel Estimates in the attached

PWS.

Period of Performance: March 30, 2016 – March 29, 2017

1 Lot

Option Period One

Travel In accordance with FAR 31.205-46-Travel Cost, the contractor shall provide travel in support of EEO Professional Support in accordance with the attached performance work statement section

1.6.13 and Technical Exhibit 4-Travel Estimates in the attached

PWS .

Period of Performance: March 30, 2016 – March 29, 2017

1 Lot

Option Period

Travel In accordance with FAR 31.205-46-Travel Cost, the contractor shall provide travel in support of EEO Professional Support in accordance with the attached performance work statement section

1.6.13 and Technical Exhibit 4- Travel Estimates in the attached

PWS.

Period of Performance: March 30, 2016 – March 29, 2017

Total Option Period One Quote

Option Period Two

EEO Professional Support Services The contractor shall provide EEO Professional Support Services in accordance to in accordance with the attached performance work statement section 5.2 to 5.5 and 5.7 and DD Form 254.

Period of Performance: March 30, 2017 – March 29, 2018

12 Month

Option Period Two

EEO Professional Support Services The contractor shall provide EEO Professional Support Services in accordance with the attached performance work statement section 5.6 to 5.7, and DD Form 254. Period of Performance: March 30, 2017 – March 29, 2018

12 Month

Option Period Two

Onsite Lead Support Services The contractor shall provide Onsite Lead Support in accordance with the attached performance work statement section 5.2 to 5.8, and DD Form 254.

Period of Performance: March 30, 2017 – March 29, 2018

12 Month

Option Period Two

Travel In accordance with FAR 31.205-46-Travel Cost, the contractor shall provide travel in support of EEO Professional Support in accordance with the attached performance work statement section

1.6.13 and Technical Exhibit 4-Travel Estimates in the attached

PWS

Period of Performance: March 30, 2017 – March 29, 2018

1 Lot

Option Period Two

Travel In accordance with FAR 31.205-46-Travel Cost, the contractor shall provide travel in support of EEO Professional Support in accordance with the attached performance work statement section

1.6.13 and Technical Exhibit 4-Travel Estimates in the attached

PWS

Period of Performance: March 30, 2017 – March 29, 2018

1 Lot

Option Period Two

Travel In accordance with FAR 31.205-46-Travel Cost, the contractor shall provide travel in support of EEO Professional Support in accordance with the attached performance work statement section

1.6.13 and Technical Exhibit 4-Travel Estimates in the attached

PWS

Period of Performance: March 30, 2017 – March 29, 2018

Total Option Period Two Quote

Option Period Three

EEO Professional Support Services The contractor shall provide EEO Professional Support Services in accordance to in accordance with the attached performance work statement section 5.2 to 5.5 and 5.7 and DD Form 254.

Period of Performance: March 30, 2018 – March 29, 2019

12 Month

Option Period Three

EEO Professional Support Services The contractor shall provide EEO Professional Support Services in accordance with the attached performance work statement section 5.6 to 5.7, and DD Form 254.

Period of Performance: March 30, 2018 – March 29, 2019

12 Month

Option Period Three

Onsite Lead Support Services The contractor shall provide Onsite Lead Support in accordance with the attached performance work statement section 5.2 to 5.8, and DD Form 254.

Period of Performance: March 30, 2018 – March 29, 2019

12 Month

Option period Three

Travel In accordance with FAR 31.205-46-Travel Cost, the contractor shall provide travel in support of EEO Professional Support in accordance with the attached performance work statement section 1.6.13.

Period of Performance: March 30, 2018 – March 29, 2019

1 Lot

Option Period Three

Travel In accordance with FAR 31.205-46-Travel Cost, the contractor shall provide travel in support of EEO Professional Support in accordance with the attached performance work statement section

1.6.13 and Technical Exhibit 4-Travel Estimates in the attached

PWS .

Period of Performance: March 30, 2018 – March 29, 2019

1 Lot

Option Period Three

Travel In accordance with FAR 31.205-46-Travel Cost, the contractor shall provide travel in support of EEO Professional Support in accordance with the attached performance work statement section

1.6.13 and Technical Exhibit 4-Travel Estimates in the attached

PWS .

Period of Performance: March 30, 2018 – March 29, 2019

Total Option Period Three Quote

Option Period Four

EEO Professional Support Services The contractor shall provide EEO Professional Support Services in accordance to in accordance with the attached performance work statement section 5.2 to 5.5 and 5.7 and DD Form 254.

Period of Performance: March 30, 2019 – March 29, 2020

12 Month

Option Period Four

EEO Professional Support Services The contractor shall provide EEO Professional Support Services in accordance with the attached performance work statement section 5.6 to 5.7, and DD Form 254.

Period of Performance: March 30, 2019 – March 29, 2020

12 Month

Option Period Four

Onsite Lead Support Services The contractor shall provide Onsite Lead Support in accordance with the attached performance work statement section 5.2 to 5.8, and DD Form 254.

Period of Performance: March 30, 2019 – March 29, 2020

12 Month

Option Period Four

Travel In accordance with FAR 31.205-46-Travel Cost, the contractor shall provide travel in support of EEO Professional Support in accordance with the attached performance work statement section 1.6.13.

Period of Performance: March 30, 2019 – March 29, 2020

1 Lot

Option Period Four

Travel In accordance with FAR 31.205-46-Travel Cost, the contractor shall provide travel in support of EEO Professional Support in accordance with the attached performance work statement section

1.6.13 and Technical Exhibit 4-Travel Estimates in the attached

PWS .

Period of Performance: March 30, 2019 – March 29, 2020

1 Lot

Option Period Four

Travel In accordance with FAR 31.205-46-Travel Cost, the contractor shall provide travel in support of EEO Professional Support in accordance with the attached performance work statement section

1.6.13 and Technical Exhibit 4-Travel Estimates in the attached

PWS .

Period of Performance: March 30, 2019 – March 29, 2020

Total Option Period Four Quote

5. The following clauses and provisions are applicable: 52.212-1, Instructions to Offerors (in conjunction with

Addendum); 52.212-2, Evaluation – Commercial Items (with Addendum); 52.212-3, Offeror Representations and Certifications – Commercial Items (Offerors must include a completed copy with their offers); 52.212-4, Contract Terms and Conditions – Commercial Items; and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items.

6. Response Date:

a. QUESTION SUBMISSION: By Monday, September 01, 2015 at 09:00AM, Eastern Standard Time (EST)

b. REQUEST FOR QUOTE SUBMISSION: Closes by September 09, 2015 at 10:00AM, Eastern Standard

Time (EST)

Interested offerors must submit any questions and their request for quote submission before the dates/times listed above. Submit all questions and quotes to the Primary Contract Specialist: Nikita Wimper, and Secondary Contract Specialist, Kealon Wallace at the email addresses listed below:

NIKITA WIMPER EMAIL ADDRESS: NIKITA.N.WIMPER.CIV@MAIL.MIL

KEALON WALLACE EMAIL ADDRESS: KEALON.D.WALLACE.CIV@MAIL.MIL

Responses to all questions will be in the form of an amendment and electronically posted in the Federal Business Opportunities (FBO) site. No telephonic requests will be entertained.

Any proposal received after the exact time specified for receipt shall be treated as a late submission in accordance with FAR 52.212-1 (f). Email transmission is not instantaneous and delays in transmission may occur anywhere along the route. The Government takes no responsibility for any delays in the transmission of an email.

CLAUSES INCORPORATED BY REFERENCE:

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-7 Anti-Kickback Procedures MAY 2014 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity

MAY 2014

52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity MAY 2014 52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

mailto:NIKITA.N.WIMPER.CIV@MAIL.MIL mailto:KEALON.D.WALLACE.CIV@MAIL.MIL

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.203-16 Preventing Personal Conflicts of Interest DEC 2011 52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management JUL 2013 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUL 2013

52.204-13 System for Award Management Maintenance JUL 2013 52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

DEC 2014

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

AUG 2013

52.209-7 Information Regarding Responsibility Matters JUL 2013 52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

JUL 2013

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

DEC 2014

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.217-5 Evaluation Of Options JUL 1990 52.219-6 Notice Of Total Small Business Set-Aside NOV 2011 52.219-8 Utilization of Small Business Concerns OCT 2014 52.219-14 Limitations On Subcontracting NOV 2011 52.222-3 Convict Labor JUN 2003 52.222-17 Nondisplacement of Qualified Workers MAY 2014 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-25 Affirmative Action Compliance APR 1984 52.222-26 Equal Opportunity APR 2015 52.222-35 Equal Opportunity for Veterans JUL 2014 52.222-37 Employment Reports on Veterans JUL 2014 52.222-38 Compliance With Veterans' Employment Reporting

Requirements

SEP 2010

52.222-40 Notification of Employee Rights Under the National Labor Relations Act

DEC 2010

52.222-41 Service Contract Labor Standards MAY 2014 52.222-43 Fair Labor Standards Act And Service Contract Labor

Standards - Price Adjustment (Multiple Year And Option Contracts)

MAY 2014

52.222-46 Evaluation Of Compensation For Professional Employees FEB 1993 52.222-50 Combating Trafficking in Persons MAR 2015 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-6 Drug-Free Workplace MAY 2001 52.223-10 Waste Reduction Program MAY 2011 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.223-19 Compliance with Environmental Management Systems MAY 2011 52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.227-1 Authorization and Consent DEC 2007

52.227-2 Notice And Assistance Regarding Patent And Copyright Infringement

DEC 2007

52.229-3 Federal, State And Local Taxes FEB 2013 52.232-1 Payments APR 1984 52.232-22 Limitation Of Funds APR 1984 52.232-23 Assignment Of Claims MAY 2014 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.237-3 Continuity Of Services JAN 1991 52.239-1 Privacy or Security Safeguards AUG 1996 52.242-13 Bankruptcy JUL 1995 52.242-15 Stop-Work Order AUG 1989 52.243-1 Alt I Changes--Fixed Price (Aug 1987) - Alternate I APR 1984 52.244-6 Subcontracts for Commercial Items APR 2015 52.245-1 Government Property APR 2012 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.246-25 Limitation Of Liability--Services FEB 1997 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense- Contract-Related Felonies

DEC 2008

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7011 Alternative Line Item Structure SEP 2011 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of Terrorism

DEC 2014

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2012 252.225-7012 Preference For Certain Domestic Commodities FEB 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7007 Limitation Of Government's Obligation APR 2014 252.239-7001 Information Assurance Contractor Training and Certification JAN 2008 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.227-7020 Rights in Special Works JUN 1995 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC

2014)

The Contractor's representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

52.212-1 INSTRUCTIONS TO OFFEROR--COMMERCIAL ITEMS (APR 2014)

(Addendum to FAR 52.212-1)

The requirement is a Total Small Business Set-Aside in accordance with FAR 19.502-2- Total Small Business Set-Asides.

General

Washington Headquarters Services (WHS)/ Acquisition Directorate (WHS/AD) is releasing this solicitation electronically only, via Federal Business Opportunities (FedBizOpps). This electronic version of the Request for Quotation (RFQ) is the official version for this acquisition. No hard copy of this solicitation will be issued.

Offerors will be notified of any and all applicable amendments to this solicitation electronically through FedBizOpps. Offerors shall submit their proposals electronically. Any proposal received after the due date and time specified for receipt will be considered late and will be rejected.

In order to maximize efficiency and ensure fairness during the proposal evaluation process, all Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may render the Offeror ineligible for award. The Government may reject any or all proposals if such action is in the public interest, accept an offer other than the lowest priced proposal, and waive informalities and minor irregularities in proposals received. The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria.

Offerors that qualify the proposals or otherwise take exception to the solicitation’s terms may be deemed ineligible for award.

The Government intends to award without discussions, but reserves the right to conduct discussions if determined to be in the Government’s best interest. If discussions are held the government may established a competitive range for efficiency purposes.

A. PROPOSAL VOLUME REQUIREMENTS

The proposal shall be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead stationery. The cover letter (letter of transmittal), either as a separate attached file or included in the transmittal email, shall identify all enclosures being transmitted and shall be used only to transmit the proposal and shall include no other information. In addition, it shall clearly state the length of proposal validity, which shall be at least 120 days.

The following are further descriptions of the information that shall be provided with the proposal.

PROPOSAL SUBMISSION CHART PAGE LIMITS

VOLUME I

ADMINISTRATIVE – Cover Letter, Representations & Certifications- In accordance with FAR 52.204-7, Tax Identification Number, CAGE Code and DUNS Number, Contractor Facility Clearance Level, Completed FAR clauses/provisions (located herein) (1) 52.212-3 Alternate I,

(2) 52.219-1, Alternate I, (3) 52.219-28, and DFARS 252.209-

No Page Limit

VOLUME II

FACTOR 1 – TECHNICAL CAPABILITY/APPROACH

Maximum of 10 pages

VOLUME III

FACTOR 2 – PAST PERFORMANCE Maximum of 10 pages

VOLUME IV

FACTOR 3 – PRICE-CLIN Structure (RFQ), Price Schedule Tab (Excel), Labor Categories Tab (Excel)

No page limit

VOLUME V

COMPENSATION PLAN- FAR Clause 52.222-46 No page limit

Instructions for Proposal Submittal: Proposals submitted in response to the solicitation shall be formatted as follows:

(1) Text – It is required that text is single-spaced, on 8½ x 11 inch paper format, with a minimum one-inch margin all around. Pages shall be numbered consecutively. Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated. Pages submitted does not include cover pages, tables of contents, , or proof of completion of the 32 hours of EEO Counselor and/or EEO Investigator training. Text and graphics portions of the electronic copies shall be in a format readable by Adobe (PDF) or MS Word 2010.

(2) Font Size –Print is a minimum 12 point font size spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

(3) Labeling – The number of pages shown in the table above should be submitted in electronic format. Responses to Technical Approach & Capability, Past Performance, and Price shall be in separate electronic folders (files). A cover letter shall be inserted in each folder (file), clearly marked as to the RFQ identification, date of submittal, acknowledgement of any amendments, the Offeror’s name, address, Taxpayer ID number, CAGE code, and the Offeror’s POC name, phone, and email. The cover letter, table of contents, and appendices shall not count against any page limitation.

(4) Pricing Data –All pricing information shall appear in the CLIN Structure in RFQ No. HQ0034-15-T-0214 and the “Price Schedule” and “Labor Categories” in MS Excel Format. Pricing information shall not be included anywhere within the other volumes. (See Section E, below, for instructions).

(5) Electronic Submission – All Offerors shall submit their quotes via to Primary Contract Specialist, Nikita Wimper at nikita.n.wimper.civ@mail.mil, and Secondary Contract Specialist, Kealon Wallace at mailto:nikita.n.wimper.civ@mail.mil kealon.d.wallace.civ@mail.mil. Ensure the project name, “ HQ0034-15-T-0214 Equal Employment Opportunity Professional Support Services” are stated as the title. The quote volumes shall be submitted as attachments when submitting it to the Primary Contract Specialist, Nikita Wimper and Secondary Contract Specialist, Kealon Wallace. Text and graphics portions of the electronic copies shall be in a format readable by Adobe (.PDF), MS Word 2010. Data submitted in spreadsheet format shall be readable by Adobe (.PDF), MS Excel 2010. All responses to the solicitation shall be in separate files and volumes corresponding to the evaluation factors identified in the above Proposal Submission Chart.

REQUEST FOR QUOTE SUBMISSION: Closes by September 09, 2015 at 10:00AM, Eastern Standard Time (EST)

Any quotes received after the exact time specified for receipt shall be treated as a late submission in accordance with the Federal Acquisition Regulation (FAR) 52.212-1. The quotes written volumes shall be submitted as attachments in the email. There is a 10MB limit for all electronic submissions per email. One email per proposal is preferred.

All proposal submissions to the solicitation shall be in separate volumes corresponding to the evaluation factors identified in the above Quotation Submission Chart.

B. ADMINISTRATIVE (VOLUME I)

The offeror shall provide a cover letter. The cover letter shall identify the RFQ (HQ0034-15-T-0214), date of submittal, acknowledgement of any amendments, the offeror’s name, address, Taxpayer ID number, CAGE code, contact information, and the PWS(s) being quoted. Cover letters will not count against any page limitation. The cover letter shall clearly state the length that the proposal remains open and in effect, which shall be at least 120 days from the proposal due date. It shall also include Representations & Certifications (www.sam.gov), completed 52.212-3 Alternate I, (2) 52.219-1, Alternate I, (3) 52.219-28, and DFARS 252.209-7993, and identify Contractor Facility Clearance Level ( Secret).

The NDA is not required to be submitted with the proposal. Contractor employees must complete a NDA form prior to commencement of work.

C. TECHNICAL CAPABILITY/APPROACH (VOLUME II)

The offeror shall submit sufficient information for the Government to make a comprehensive evaluation of its approach and capability in meeting the requirements listed in the PWS for successful performance. The proposal shall include a personnel matrix, outlining the personnel title, PWS tasks assigned, labor category, and number of hours proposed; position duties/responsibilities, experience requirements. The staffing section should demonstrate how the Offeror will ensure personnel coverage during absence of sick and personal leave of employees. The matrix shall include clearance level. The Offeror shall address all qualifications listed in the PWS section 1.6.11 Key Personnel within its technical capability/approach. Proposals that omit or merely reiterate tasks under the PWS may be rejected. This section must also address the Offeror’s ability to meet security requirements and shall provide a separate document showing evidence of meeting the security requirements within the Technical Approach & Capability (Volume II).

Note: Personnel matrix under Technical Approach & Capability (Volume II) shall not count against the page limitation under Volume II, but must not contain any pricing information.

D. PAST PERFORMANCE (VOLUME III)

The Government is requesting that the offeror provide up to three (3) past performance contract references for both that reflect recent and relevant experience. Past performance contract references can come from the offeror or the subcontractor. In the past performance reference include contract/delivery order number, contract type, program name, total contract cost, short description of work performed, and names, email addresses and valid telephone numbers for the Procuring Contracting Officer (PCO), Contracting Officer’s Representative (COR), or similar point of reference.

mailto:kealon.d.wallace.civ@mail.mil

The Government is requesting for Past Performance Questionnaire’s (PPQ) for submission, but they are not required. The Past Performance Questionnaires is included in the attached solicitation. The Offeror will provide Past Performance Questionnaires (PPQs) to its customer references and instruct them to email the completed Questionnaires directly to the Contract Specialist for evaluation. Completed Questionnaires must be submitted via email to nikita.n.wimper.civ@mail.mil no later than the RFQ closing date. Questionnaires that are not received by the due date may not be evaluated. PPQs will not count towards the page limitation.

E. PRICE FACTOR (VOLUME IV)

Each contract awarded will be firm-fixed-price. The Offeror shall submit CLIN Structure in RFQ No. HQ0034-15- T-0214 and the “Price Schedule” and “Labor Categories” in MS Excel Format.

Price Schedule shall include the following elements:

The Price Volume shall contain two tabs that entitled (1) Price Schedule and (2) Labor Categories, both of which must be completed by the offeror.

Tab 1- Price Schedule shall include the following elements:

(1) All contract line item numbers and descriptions.

(2) The quantity, unit, unit price and total price for each contract line item

(3) The sub-total for each performance period

(4) The total overall price.

Tab 2- Labor Categories shall include the following elements:

(1) All contract line item numbers and descriptions.

(2) The labor category(s) associated with each line item

(3) The number of Full-Time employees (FTEs), fully-burdened unit price (hourly rate), labor hours and price associated with each labor category.

(4) The sub-total for each performance period.

(5) The total overall price.

Tab 3- Travel Schedule shall include the following elements:

(1) The contract line item numbers

(2) The number of FTEs traveling, number of trips, cost per trip, and total cost for each trip

(3) The labor category(s) , the labor rates, and labor hours for each trip

(4) The cost break down for plane tickets, rental car, lodging, baggage, and any other fees associated with traveling.

(5) The total overall price

The proposal shall include a personnel matrix in Vol. II and Vol. IV, outlining the title, PWS tasked assigned, labor category, level and number of hours proposed, and labor rate; the matrix shall include clearance level. All pricing shall be traceable to the CLINs and PWS task areas. This section has no page limit.

F. Compensation Plan (Volume V)

The offeror shall submit a Compensation plan that can be evaluated in accordance to FAR 52.222-46.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (Please see FAR 52.212-2 Addendum below) mailto:nikita.n.wimper.civ@mail.mil

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

1) (Addendum to FAR 52.212-2)BASIS FOR CONTRACT AWARD

Unless all offers are rejected, award will be made to the responsible offeror whose offer, conforming to the solicitation, is determined to be the best overall value, price and other factors considered.. The Government may select for award the offeror whose price is not necessarily the lowest, but whose technical proposal is more advantageous to the Government and warrants the additional cost. Offerors must satisfy the requirements described in the performance criteria, as well as other Request for Quotation (RFQ) requirements. Offers that take exception to any requirement may be deemed to be unacceptable.

2) COMPENSATION PLAN

The Government will evaluate offerors compensation plan on a pass/or fail criteria. If a compensation plan is not included in the offeror’s proposal, the proposal will not be evaluated any further.

3) EVALUATION FACTORS

The evaluation will be based on a complete assessment of the Offeror’s proposal. Proposals shall be evaluated on the following factors listed below. Technical and Past Performance are equal, and when combined are significantly more important than Price.

• Factor 1 – TECHNICAL CAPABILITY and APPROACH

• Factor 2 – PAST PERFORMANCE

• Factor 3 – PRICE

a. FACTOR 1 – TECHNICAL APPROACH & CAPABILITY. The Government will evaluate the adequacy of the Offeror’s approach, completeness and understanding of the requirements specified in the solicitation and all attached documents, including the Performance Work Statement (PWS), as demonstrated by the proposed technical approach and capabilities. The proposal shall demonstrate how the Offeror will comply with Government tasking and requirements throughout the performance period. Data previously submitted, or presumed to be known, i.e., descriptions of previous projects performed for the Government, cannot be considered as a part of the proposal unless physically incorporated in the proposal. Clarity, completeness and conciseness are essential.

b. FACTOR 2 – PAST PERFORMANCE. The Government will evaluate how well the offeror has performed on contracts that have been determined to be both recent and relevant to the PWS.

Past performance is a measure of the degree to which the Offeror or its subcontractor, as the Prime Contractor, satisfied its customers in the past and complied with Federal, State, and local laws and regulations. The Government may contact some, all or none of each Offeror’s customers to ask whether: (1) the Offeror is capable, efficient, and effective; (2) the Offeror’s performance conformed to the terms and conditions of its contract; (3) the Offeror was reasonable and cooperative during performance; (4) the Offeror was committed to customer satisfaction; (5) the

Offeror was able to hire and retain qualified personnel to the satisfaction of the customer; and (6) they would select the same Contractor or a different Contractor, given the opportunity.

The Government may also use other information available from other sources that may include Federal, State and local Government agencies, Better Business Bureaus, published media, and electronic databases to evaluate an Offeror’s past performance. Databases such the CPARS, the Contractor Performance Assessment Reporting System and PPIRS, the Past Performance Information Retrieval System or other past performance assessment tools may be used.. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror.

*Note. In the case of an Offeror without a record of relevant past performance or for whom no information on past performance is available, the Offeror will not be evaluated favorably or unfavorably on past performance. In addition, the offeror will have the opportunity to address the adverse past performance, if any is received.

c. FACTOR 3 – PRICE. The evaluation will be based on pricing order as identified in FAR Part 12.209- “Determination of Price Reasonableness” and FAR Part 15.404 “Proposal Analysis Techniques,” to determine if it is reasonable and reflects a clear understanding of the requirements.

For evaluation purposes only, the total evaluated price is the sum of the total prices submitted for (a) the base period,

(b) all option periods, and (c) the six-month extension authorized by FAR clause 52.217-8. For purposes of determining the evaluated price for the six month 52.217-8 extension, the total price is calculated as one-half of the total price of the final option year. The Government may determine that a proposal is unacceptable if the option prices are significantly unbalanced. Evaluation of options will not obligate the Government to exercise the option(s).

4) RATING METHODS

a. FACTOR 1 TECHNICAL APPROACH & CAPABILITY. The Evaluation Process for Factor 1 is specified below. The rating reflects the degree to which the proposed approach meets or does not meet the minimum performance or capability requirements through an assessment of the details, and strengths, weaknesses, deficiencies, and risks of a proposal. Combined technical/risk evaluations shall utilize the combined technical/risk ratings listed in Table 1.

Table 1. Combined Technical/Risk Ratings

Color Rating Description

BLUE

Outstanding

Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

PURPLE

Good

Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

GREEN

Acceptable

Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

YELLOW

Marginal

Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

RED

Unacceptable*

Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

* NOTE: If an offeror is determined “unacceptable” under Factor 1 – Technical Approach & Capability, they will not be considered for award.

b.