PWS_Questions_Answers_0047.pdf

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

ACQUISITION

DIRECTORATE

1 June 2015

PENTAGON PLUMBING & FACILITY

Questions and Answers

1. The DVD provided by the government at the site visit appears to be blank or unreadable.

Is the government willing to provide replacement DVDs for contractor pickup?

a. Government will provide replacement DVD for contractor pickup.

2. PWS 2.3.4: Would the government please provide with the most recent set of pictures/videos of the grease piping lines? This information is essential to determining existing grease piping line conditions.

a. There is no set of pictures/videos of grease piping. Government Inspector has verified the instant videos for the main food court showing lines are clean. Lines were cleaned in the month of April 2015.

3. Attachment 7, pg 2. Currently, is the existing PM schedule currently stored in Maximo?

Would the government provide the current schedule for PMs? Also please provide historical inspection data for PMs.

a. There is no existing PM schedule currently stored in Maximo. All schedules are current as per the PWS. Duct and Grease lines will be cleaned in Aug/Sep 2015 by the existing contractor. Lift stations in Sept. 2015. Grease Traps are cleaned every other week. New Contract can pick up the schedule from these dates.

Government Inspector is on the site for each cleaning and verifies that the system is clean.

4. PWS 2.19. Is it the government's intent to utilize the $250k/yr of reimbursable funds to address repair/service items that exceed to communicated threshold of the (5) estimated minor repair occurrences? (of < $2k)

a. Yes. Government intent to utilize up to $250K/year of reimbursable funds to address repairs that exceed the $2000 limit. There are no five (5) estimated minor repairs mentioned in the PWS 2.19

5. PWS 2.19. Historically how many occurrences per year exceed $2k in cost? What is the estimated annual number of occurrences that exceed $2k in cost?

a. There were four (4) occurrences so far that exceed $2K in cost where Grease

Traps were upgraded to stainless steel traps because old grease traps were rusted and started leaking.

6. Attachment 7, evaluation document. What is the anticipated period of performance?

a. See page 16-18 of the request for proposal HQ0034-15-R-0047. The anticipated period of performance is 30 September 2015.

7. If any restaurant changes its hours, whether temporarily for a special event, or permanently, will the contractor be notified in advance. As work is supposed to be done on off hours this will have a direct impact on our service solution.

a. Government will notify in advance. All work is done off hours except some of the lift stations. See PWS section 2.7. In some circumstances because of special event unknown, duct cleaning for the agency kitchen has to be rescheduled at the last hour.

8. Section 2.3.3 (Grease Trap Systems) A. Work shall be performed by a licensed plumber with at least 10 years' experience.

a. Cleaning of all grease piping shall be performed by a licensed plumber as specified in section 2.3.3

9. There is no plumbing license for pump truck operators. Please consider removing

"licensing" requirement.

a. There is no plumbing license requirement for pump truck operators but section

2.3.3 refers to grease piping which is part of Grease Trap system.

10. Section 2.3.4 Please confirm that this videoing requirement must occur at every scheduled cleaning as stated?

a. Video recording is must for all grease piping at every schedule cleaning.

11. 2.19 does not limit the exposure the contractor could experience as the current contract does (up to=5= per year) Theoretically, there could be an excessive quantity of repair projects placed on the contractor that fall under the $2001.00 line. We question this scope to unfairly burden the potential contractor.

a. Historically there is no excessive quantity of repair that falls under the $2001.00 line. Government is unable to find five (5) minors repairs per year under the existing contract.