HQ0034-15-R-0029_Amendment_0001.pdf

KLS111220141500

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04 EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to respond to offeror's questions. Refer to Summary of Changes and the revised Combined Synopsis/Solicitation, Performance Work Statement, Evaluation Rating and Provisions and Clauses.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA 15C. DATE SIGNED 15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer) (Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ0034-15-R-0029

X 9B. DATED (SEE ITEM 11)

28-May-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Jun-2015

CODE

WHS - ACQUISITION DIRECTORATE

1225 SOUTH CLARK ST, SUITE 910

ARLINGTON VA 22202-3909

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODE CODE

EMAIL: TEL:

HQ0034-15-R-0029

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The following have been added by full text:

RESPONSES TO OFFEROR QUESTIONS

Amendment 0001

QUESTIONS & ANSWERS

COURTROOM TECHNOLOGY SUPPORT SERVICES

Q.1: Has a contractor performed similar work to this for the government in the past?

If available, please provide the incumbent contract number.

Government response: Yes, HQ0034-13-C-0002.

Q-2: Are attachments 6 & 7 for informational purposes only to our broadcast engineer?

This work was previously performed under a separate contract with QTI’s engineer only providing signal to the satellite provider.

Government response: Disregard Attachments 6 &7, both documents do not apply to this

RFP.

Q-3: The equipment list is not for audio visual equipment. Will a revised list be provided?

Government response: Disregard Attachment 6 &7, both documents do not apply to this

RFP.

Q-4: The opening page of the solicitation states a due date of 29 June 2015, however under the instruction to offerors, the solicitation due date is set to 26 June 2015, NLT 10:00 AM EDT. Will the government please specify the correct due date and time?

Government response: Proposal (s) is due by 10:00 AM EST June 29, 2015. The Instructions To Offerors Addendum has been corrected. Refer to the revised Combined Synopsis-Solicitation dated 061715.

Q-5: The PWS states up to four (4) additional Audio/Video operator and installers on a temporary basis for up the eight (8) consecutive weeks. The Estimated Labor hour’s table only accounts for 140 hours (3.5 Weeks). Should the offeror base the annual surge support estimate on eight weeks (240 hours) per each of the 4 required surge positions, a total of

480 hours for Broadcast Audio/Video Engineer and 480 hours for Additional Audio/Video Operator & Installer (Remote Help Desk Support)?

Government response: Offerors shall only provide labor rates for each labor category.

The "estimate labor hours" table is only an estimate. However, in the event surge support is required the contractor shall provide four (4) additional Audio/Video Operator and Installers on a temporary basis for up to eight (8) consecutive weeks.

Q-6: Overtime rates are briefly mentioned, but are not accounted for the CLIN structure.

Would the government be willing to add overtime CLINS to the solicitation?

Government response: No, overtime is accounted for. Refer to paragraph 4.5 under the Performance Work Statement to determine which CLIN applies to overtime.

Q-7: Some customers who use the PPIRS/CPARS system for past performance evaluations are no longer completing past performance questionnaires. If this is the case for a past performance, would the government be willing to accept CPARS in lieu of the Past Performance Questionnaire (attachment 4)? If the government is willing to accept CPARS, would the government accept a table in Factor II - Past Performance for each relevant CPARS past performance covering the criteria as items 1-7 in Attachment 4?

Government response: The government will utilize any other past performance information available and evaluate in accordance with Factor II- Past Performance Rating.

Refer to the revised Combined Synopsis/Solicitation dated 061715.

Q-8: Section H.5 Paragraph two states "The Contractor shall provide purchase of courtroom technology equipment and software”. Are these costs intended to be part of Clins 0002, 1002, 2002, and 3002 Travel/Other Direct Costs (ODCs)?

Government response: Yes.

Q-9: The Description states: "The Defense Legal Services Agency, Office of Military Commission (DLSA, OMC) is seeking contractor support for all phases of the courtroom technical operations to include official and unofficial transcription, auxiliary location support, and current and future localized Closed Circuit Television (CCTV) infrastructure support.” Does this mean technical support of the equipment used by the courtroom stenographers or providing the actual transcription services themselves?

Government response: The courtroom technicians will provide technical support on the courtroom equipment, not transcription services.

Q-10: For Key Personnel, 4.1 states the two full time positions and 4.2 state the surge positions. Are resumes for surge positions required/requested in response to Factor 1, Sub-Factor 3 - Recruitment and Staffing Plan?

Government response: Resumes are required for the two (2) full-time Audio/Video Operator and Installer personnel only. Refer to the revised Combined Synopsis- Solicitation dated 061715 (Subfactor 3- Recruitment and Staffing Plan).

Q-11: Clause 52.209-2 is titled "Personal Identity Verification of Contractor Personnel (JAN 2011)". The FAR states Clause 52.209-2 is titled "Prohibition on Contracting with Inverted Domestic Corporations-Representation". Would the government please clarify?

Government response: Federal Acquisition Regulation Clause 52.209-2 title has been corrected. Refer to revised Provisions and Clauses dated 061715, Attachment 3.

Q-12: Will the awardee be able to use the APO mailing services for freight and mail?

Government response: With pre-approval by the COR, the offeror will be allowed to transport freight from Naval Station Norfolk to GTMO via a Navy barge. The government will assist in the freight shipment and reimburse the offeror on allowable freight costs.

Only full-time personnel assigned at GTMO will be allowed to use APO mailing services.

Q-13: Will the government confirm or clarify the labor categories and quantities to perform Support Services and Surge Support Clins?

Government response: Offerors will find a description of the required surge support services in the Performance Work Statement, paragraph 4.4 (Surge Support Services) and the annual estimated labor hours required in the Combined Synopsis/Solicitation under Factor III-Price.

Q-14: Will the government please clarify how food services are addressed in support of this contract?

Government response: Full-time personnel are responsible for their own meals. Surge support personnel are entitled to perm-diem at the JTR reimbursable rate. Military dining facilities, restaurants, and a commissary are located at GTMO.

Q-15: Will the government please clarify transportation to and from facilities on Guantanamo Bay?

Government response: Transportation will be provided by the government and will consist of a rental car or government vehicle.