Attachment_0007_-_Financial_Management_Competencies.doc

HQ0034-14-R-0104

Attachment 0007

THE DEPARTMENT OF DEFENSE

FINANCIAL MANAGEMENT ENTERPRISE-WIDE COMPETENCIES

1. Accounting Analysis: Analyze, evaluate and review accounting data and reports using business tools and applications, and performance metrics to provide recommendations.

Proficiency Level 5 Examines the impact of complex accounting solutions to make controversial decisions, and negotiate with key stakeholders.

Proficiency Level 4 Solves difficult challenges through accounting analysis to determine the proper course of action and provides advice to decision-makers.

Proficiency Level 3 Interprets and evaluates accounting information using a variety of analytical methods to provide recommendations.

Proficiency Level 2 Applies general analytical and evaluation techniques to review accounting data in line with all accounting principles.

Proficiency Level 1 Reviews standard data and reports to ensure their accuracy.

2. Accounting, Concepts, Policies and Principles: Apply federal accounting standards, fiscal law, policies, regulations, principles, standards, internal controls and procedures to financial management activities.

Proficiency Level 5 Interprets and advises others on accounting and financial policies, regulations and principles on new mandates and highly controversial issues having component and DoD-wide impacts.

Proficiency Level 4 Develops accounting and financial guidelines that conform to fiscal requirements, and makes recommendations for improvement or implementation of new policies.

Proficiency Level 3 Examines a variety of accounts, documents, records, related reports and processes to determine performance in accordance with appropriate procedures and regulations.

Proficiency Level 2 Applies knowledge of policies and procedures to ensure adherence to accounting and financial guidelines.

Proficiency Level 1 Uses typical accounting and financial procedures and practices that apply to most situations.

3. Advanced Financial Management: Develop, monitor, interpret, and report standardized processes/operations to ensure transparency and compliance with financial statutory, regulatory, and leadership guidance with the intent of promoting effectiveness and accountability.

Level 5 Advises internal and external stakeholders and Congressional representatives on Department-wide financial processes/operations to ensure financial integrity.

Level 4 Oversees and manages all aspects of the financial process on behalf of a Component or major organization to ensure financial accountability.

Level 3 Interprets and reports the results of the financial processes to ensure consistency with Department-wide goals and strategic initiatives

Level 2 Monitors current financial processes to ensure that spending programs are affordable and sustainable over time.

Level 1 Develops and utilize financial processes and resources to ensure effectiveness and accountability.

4. Audit Concepts, Policies and Principles: Apply the Federal Acquisition Regulation (FAR), Generally Accepted Government Auditing Standards (GAGAS), Generally Accepted Auditing Standards (GAAS), fiscal law, internal controls, policies, regulations, principles, standards and procedures governing audit activities.

Proficiency Level 5 Interprets and advises others on auditing and accounting policies, regulations and principles on new mandates and highly controversial issues having component and DoD-wide impacts.

Proficiency Level 4 Develops audit guidelines that conform to Generally Accepted Auditing Standards (GAAS) and Generally Accepted Government Auditing Standards (GAGAS) makes recommendations for improvement or implementation of new policies.

Proficiency Level 3 Analyzes a variety of documents, records and processes to determine performance in accordance with appropriate procedures and regulations.

Proficiency Level 2 Applies knowledge of policies and procedures to ensure adherence to auditing and accounting guidelines.

Proficiency Level 1 Uses typical audit procedures and practices that apply to most situations.

5. Audit Planning and Management: Evaluates audit programs to ensure an appropriate risk-based audit approach, monitors audit progress and reviews working papers and audit reports to ensure audits are properly documented and accomplished in accordance with Generally Accepted Government Auditing Standards (GAGAS) and Generally Accepted Auditing Standards (GAAS).

Proficiency Level 5 Leads and directs strategic audit planning efforts at the Component or major organization level.

Proficiency Level 4 Oversees and manages all aspects of the audit process on behalf of a Component or major organization to ensure integrity and accountability.

Proficiency Level 3 Interprets and reports the results of the audit processes to ensure consistency with Department-wide goals and strategic initiatives.

Proficiency Level 2 Monitors current audit processes to ensure compliance with applicable auditing standards and regulations.

Proficiency Level 1 Develops and utilizes audit processes to improve organizational efficiency and effectiveness.

6. Audit Reporting: Analyzes, reconciles and prepares audit information to produce required audit reports, statements and other documentation in accordance with Generally Accepted Government Auditing Standards (GAGAS) or Generally Accepted Auditing Standards (GAAS).

Proficiency Level 5 Collaborates with senior leadership to address complex and/or controversial findings and recommendations identified in audit reports, statements or other documentation.

Proficiency Level 4 Completes and reviews audit reports, statements or other documentation to ensure compliance with audit reporting standards.

Proficiency Level 3 Prepares significant portions of audit reports, statements or other documentation to meet audit reporting standards.

Proficiency Level 2 Drafts sections of audit reports, statements or other documentation to support audit findings.

Proficiency Level 1 Summarizes information related to audit findings to identify condition, criteria, cause and effect to communicate potential concerns.

7. Budget Concepts, Policies and Principles: Apply the DoD Planning, Programming, Budgeting and Execution (PPBE), fiscal law, policies, regulations, principles, standards and procedures to financial management activities.

Proficiency Level 5 Interprets and advises others on financial policies, regulations and principles on new mandates and highly controversial issues having component and DoD-wide impacts.

Proficiency Level 4 Develops budget and financial guidelines that conform to fiscal requirements, and makes recommendations regarding the budget process or financial operations.

Proficiency Level 3 Examines a variety of program plans and funding to determine performance in accordance with appropriate procedures, regulations and law.

Proficiency Level 2 Applies knowledge of policies and procedures to ensure adherence to budget and financial guidelines.

Proficiency Level 1 Utilizes budget and financial procedures and practices that apply to most situations.

8. Budget Execution: Manage budget requirements by allocating, monitoring and analyzing budgets in compliance with statutory/regulatory guidance.

Proficiency Level 5 Manages budgetary guidelines within the organization and develops and recommends appropriate strategies.

Proficiency Level 4 Implements execution plans and monitors and recommends adjustments to ensure compliance with total obligation authority.

Proficiency Level 3 Interprets and evaluates budget execution for compliance with fiscal law and guidance.

Proficiency Level 2 Develops execution reports and monitors status of funds to track organization’s budget, operations and processes.

Proficiency Level 1 Applies basic knowledge of budget principles to complete budgeting transactions

9. Budget Formulation, Justification & Presentation: Manage budget requirements by forecasting, developing and justifying budgets in compliance with statutory/regulatory guidance.

Proficiency Level 5 Oversees and ensures budget compliance, consolidates, defends, presents, provides guidance and resolves conflicts.

Proficiency Level 4 Formulates budget, develops justifications and presents to stakeholders for feedback.

Proficiency Level 3 Interprets policies, assesses trends, reviews, coordinates and integrates the formulation and preparation of budget exhibits and justification materials.

Proficiency Level 2 Coordinates budget inputs and gathers justifications.

Proficiency Level 1 Applies basic knowledge of budget principles to assist in planning.

10. Commercial Pay Concepts, Policies and Principles: Apply commercial pay legislation, administrative and regulatory requirements, laws and policies governing commercial pay activities and processes.

Proficiency Level 5 Formulates guidance to others on handling new or changing work processes applying the current financial policies and procedures.

Proficiency Level 4 Researches transactions for validity using knowledge of the interrelationship between the appropriations and the various control and subsidiary accounts and the impacts of policies and laws on the various financial transactions.

Proficiency Level 3 Completes a variety of transactions by applying knowledge of policies, procedures and regulations.

Proficiency Level 2 Ensures accuracy of recurring transactions through knowledge of policies, procedures and regulations.

Proficiency Level 1 Performs routine commercial pay tasks requiring a basic knowledge of commonly used accounting, budget or other financial management procedures.

11. Decision Support: Perform value-added financial, accounting or economic analysis to make informed decisions that better utilize resources and improve mission effectiveness.

Proficiency Level 5 Formulates solutions based on the recommendations to improve mission effectiveness.

Proficiency Level 4 Develops and evaluate alternatives and interventions that are results of the analysis to provide valued recommendations.

Proficiency Level 3 Analyzes results of the financial, accounting and economic analysis to determine possible outcomes.

Proficiency Level 2 Interprets the data of financial, accounting and economic analysis to prepare for decision making.

Proficiency Level 1 Obtains knowledge of financial, accounting and economic analysis to assist with the decision making process.

12. Decision Support - Audit Execution: Conducts audits in accordance with Generally Accepted Government Auditing Standards (GAGAS) or Generally Accepted Auditing Standards (GAAS) to provide value-added recommendations that enable better utilization of resources and improvement of mission effectiveness.

Proficiency Level 5 Examines the impact of complex and/or controversial audit results and coordinates recommendations with key stakeholders.

Proficiency Level 4 Solves difficult challenges through audit analyses to determine the proper courses of action and provides recommendations to decision-makers.

Proficiency Level 3 Evaluates the accuracy and completeness of audit evidence and analyses to determine whether enough appropriate evidence exists to address the audit objectives and support the findings and conclusions.

Proficiency Level 2 Applies appropriate analytical and evaluation techniques to reach conclusions and develop recommendations.

Proficiency Level 1 Prepares working papers to document audit evidence obtained through interviews, observations, and documentation.

13. Financial Concepts, Policies and Principles: Apply fiscal law, policies, regulations, principles, standards and procedures to financial management activities.

Proficiency Level 5 Interprets and advises others on financial policies, regulations and principles on new mandates and highly controversial issues having component and DoD-wide impacts.

Proficiency Level 4 Develops financial techniques and approaches that conform to fiscal requirements, and makes recommendations for improvement or implementation of new policies.

Proficiency Level 3 Examines a variety of documents, records, and related reports, and processes, to determine performance in accordance with appropriate procedures and regulations.

Proficiency Level 2 Applies knowledge of policies and procedures to ensure adherence to financial guidelines.

Proficiency Level 1 Uses typical financial procedures and practices that apply to most situations.

14. Financial Management Analysis: Analyze, evaluate and review budget and program issues, and financial data and reports using business tools and applications, cost and economic analysis, and performance metrics to provide recommendations.

Proficiency Level 5 Examines the impact of complex financial management solutions to make controversial decisions, and negotiate with key stakeholders.

Proficiency Level 4 Solves difficult challenges through financial analysis to determine the proper course of action and provides advice to decision-makers.

Proficiency Level 3 Interprets and evaluates financial information using a variety of analytical methods to provide recommendations.

Proficiency Level 2 Applies general analytical and evaluation techniques to review financial data.

Proficiency Level 1 Reviews standard data and reports to ensure their accuracy.

15. Financial Management and Reporting Analysis: Apply financial analysis, forecasting and planning methods, techniques and products sufficient to ensure financial aspects of command forecasts, reports, plans and strategies are consistent with DoD-wide goals and strategic initiatives.

Proficiency Level 5 Designs and adapts financial management processes to changing business practices.

Proficiency Level 4 Assesses the analytical components of recommendations for decision-making.

Proficiency Level 3 Resolves complex issues, identifies options, and negotiates with internal and external stakeholders for implementation.

Proficiency Level 2 Briefs senior leadership on financial positions based on financial statements and supplemental reports; explains corrective action to audit findings and describes future actions.

Proficiency Level 1 Develops and implements financial management goals and objectives of the strategic plan; collaborates and coordinates with functional components; and reports performance to senior leadership.

16. Financial Management Systems: Utilize integrated federal financial management systems and sub-systems to extract data, identify and resolve system problems, and maintain data integrity.

Proficiency Level 5 Identifies emerging trends for use with automated financial management systems to improve operations, customer service and ensure system compliance.

Proficiency Level 4 Identifies functional processes, requirements or interfaces. Analyzes and resolves problems and authorizes enhancements to support financial management functions.

Proficiency Level 3 Identifies system problems, extracts ad hoc reports, recommends enhancements, and initiates system change requests.

Proficiency Level 2 Inputs and extracts data and creates recurring reports to maintain financial integrity.

Proficiency Level 1 Acquires the ability to use and obtain basic information from financial management systems.

17. Financial Reporting: Prepare, review and reconcile financial statements and financial reports to meet reporting requirements and to support management decisions.

Proficiency Level 5 Briefs senior leadership on financial business operations based on financial statements and/or reports.

Proficiency Level 4 Summarizes information related to the financial statements and/or reports, and recommends improvement options.

Proficiency Level 3 Reviews and reconciles the financial statements and/or reports to ensure accuracy and completeness.

Proficiency Level 2 Prepares and/or queries financial statements and/or reports to meet the requirements as specified in the DoD FMR.

Proficiency Level 1 Obtains data from financial management systems to acquire a basic knowledge of the financial statements and/or reports.

18. Financial Stewardship: Manages, allocates and monitors financial resources in compliance with laws, regulations, and policies, with sufficient transparency and appropriate internal controls to ensure these resources are efficiently applied to meet organizational goals and objectives, while considering the Federal Government's fiduciary duty to the Nation, and to the Nation’s general welfare.

Proficiency Level 5 Manages and monitors all aspects of the financial process on behalf of a Component or major organization to ensure compliance with laws, regulations, and policies, and efficient use of resources to meet organizational goals and objectives.

Proficiency Level 4 Interprets, analyzes and advises others on financial policies, regulations and procedures to ensure compliance with laws, regulations, and policies, and efficient use of resources to meet organizational goals and objectives.

Proficiency Level 3 Allocates funds within approved guidelines and uses appropriate finance and accounting procedures to ensure compliance with laws, regulations, and policies, and efficient use of resources to meet organizational goals and objectives.

Proficiency Level 2 Applies knowledge of policies and procedures to ensure compliance with laws, regulations, and policies, and efficient use of resources to meet organizational goals and objectives.

Proficiency Level 1 Performs and documents transactions and monitors records in compliance with laws, regulations, and policies to meet organizational goals and objectives.

19. Fundamentals & Operations of Accounting: Research and analyze information related to accounting processes to ensure completeness and accuracy of accounting transactions.

Proficiency Level 5 Identifies checks and balances of transactions and procedures that ensure data integrity and regulatory compliance to include negotiability, validity, and accuracy in the processing, auditing and certifying of accounting transactions.

Proficiency Level 4 Examines non-routine financial management documentation to ensure accuracy and completeness of accounting transactions and accounts and identifies potential solutions for inaccurate or incomplete entries.

Proficiency Level 3 Researches, organize and reconcile relevant information from accounts, systems and reports using various standardized procedures.

Proficiency Level 2 Extracts, record and balance basic information from routine or recurring reports using standardized procedures.

Proficiency Level 1 Obtains basic data from routine or recurring reports using standardized procedures.

20. Fundamentals & Operations of Budget: Research and analyze information related to the federal budget process to support budget formulation and execution.

Proficiency Level 5 Provides some analysis and make recommendations, on exceptionally difficult information from reports, systems and accounts using various standardized procedures under strict time constraints.

Proficiency Level 4 Examines and reconcile complex transactions from budget information and systems using various standardized procedures.

Proficiency Level 3 Researches and organize relevant budget information and systems using various standardized procedures.

Proficiency Level 2 Extracts, record and balance basic information from financial management systems.

Proficiency Level 1 Obtains and input basic data utilizing financial management systems.

21. Fundamentals & Operations of Finance: Research and analyze information related to accounting, auditing, budgeting or other financial management activities to ensure the accuracy of transactions.

Proficiency Level 5 Applies knowledge of financial management policies and procedures to process non-recurring transactions and uses interpersonal skills to respond to customer inquiries.

Proficiency Level 4 Applies established procedures to determine and coordinate actions necessary to resolve non-recurring situations.

Proficiency Level 3 Initiates actions to locate, extract, adjust and compile financial data to support the financial management function.

Proficiency Level 2 Gathers a variety of standard reports and data from various systems to support the financial management operational areas.

Proficiency Level 1 Applies knowledge of commonly used financial management procedures and techniques to perform routine and repetitive clerical tasks.

22. Fundamentals & Operations of Military & Civilian Pay: Research and analyze legislative and regulatory guidance related to entitlements to ensure proper payments.

Proficiency Level 5. Resolves difficult reconciliations requiring an analysis of precedent setting cases and account updates in pay systems. Analyzes discrepancies, proves the accuracy of adjusted accounts, and recommends actions to prevent recurrence of discrepancies.

Proficiency Level 4. Evaluates complex pay data, performs extensive reconciling of pay accounts, provides explanations, develops and interprets comparative data and identifies significant changes.

Proficiency Level 3 Researches historical pay account or contact customer on certain transactions before making input into automated system and performs reviews for accuracy.

Proficiency Level 2 Examines source documents to verify accuracy, completeness and mathematics of data prior to processing. Advises lead technician/supervisor of recurring, extraordinary or unusual situations/problems.

Proficiency Level 1 Processes and corrects routine information using well-established, clear-cut procedures and/or knowledge of simple procedures.

23. Payroll Concepts, Policies and Principles: Apply military and civilian pay legislation, administrative and regulatory requirements, laws and policies governing military and civilian pay activities and processes.

Proficiency Level 5 Resolves complex pay and allowance cases involving substantial reconstruction of pay accounts and provides guidance and assists other technicians with techniques to correct and process inputs.

Proficiency Level 4 Applies knowledge of pay regulations to process resolution of complicated cases.

Proficiency Level 3 Reviews pay authorization documents, determines and processes entitlements, indentifies and corrects rejected actions.

Proficiency Level 2 Processes standardized pay actions to establish or update accounts and correct discrepancies.

Proficiency Level 1 Processes routine financial and accounting transactions to ensure pay integrity.