Attachment_0003_-_Amended_Inst_to_Offerors_Addendum_FINAL.pdf

HQ0034-14-R-0104

Amendment 00001

Attachment 0003

FAR 52.212-1 - INSTRUCTIONS TO OFFERORS

Addendum

Washington Headquarters Services Acquisition Directorate (WHS/AD) is releasing this solicitation electronically only. This electronic version of the Request for Proposal (RFP) is the official version for this acquisition. No hard copy of this solicitation will be issued. Offerors may be sent all applicable amendments to this solicitation electronically. Offerors shall submit electronic proposals by August 20, 2014 NLT 10:00AM EDT by email only to Andrea Mason at andrea.mason1.civ@mail.mil and Reginald Solomon at reginald.o.solomon.civ@mail.mil

1. Questions – The cut-off date for all questions is August 4, 2014 at 10:00 AM EDT. Offerors are requested to email all questions to Andrea Mason at andrea.mason1.civ@mail.mil Responses to all questions may be in the form of an amendment and electronically sent to all known Offerors. Telephonic requests or questions received after the designated timeframe may not be answered at the discretion of the Contracting Officer.

2. Offerors shall submit their proposals before the due date and time for receipt of proposals. Offers received after the due date and time for receipt of proposals will be considered late and may not be evaluated. Quotations submitted in response to the solicitation shall be formatted as follows and furnished in the number of copies stated herein.

Quotations shall be submitted as follows:

a. Text – Text shall be at least single-spaced, on 8½ x 11 inch paper, with a minimum one-inch margin all around. Pages shall be numbered consecutively. Pages submitted in excess of the page limitations stated throughout this document will not be evaluated.

b. Font Size – Print shall be of minimum 12 point font size spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

c. Labeling – Responses to Technical Capability, Past Performance and Price shall be in separate files. A cover sheet shall be included in each file, clearly marked as to the RFP identification, date of submittal, acknowledgement of any amendments, the Offeror’s name, address, Taxpayer ID number, CAGE code, and the Offeror’s POC name, phone, and email. The cover sheet shall not count against any page limitation.

d. Pricing Data – Any and all pricing information shall only appear in the Price file.

e. Format – Offerors shall submit their proposal as attachments to the email having the text and graphics portions in a format readable by Microsoft (MS) Office 2010, MS Word 2010. Data submitted in spreadsheet files shall be readable by MS Office 2010, MS Excel 2010. All Cost/ Price information shall be in files separate from Technical Capability and Past Performance.

File Chapter /Title Page Limits Copies I – Technical Capability

Subfactor 1 - Technical Approach 15 pages Original plus 1 redacted copy

Subfactor 2 – Management Plan 10 pages

Subfactor 3 – Staffing

Qualifications and Experience

2 pages per resume + 2 pages for additional information

II – Past Performance Past Performance 10 Original Only mailto:janique.hudson@whs.mil mailto:reginald.o.solomon.civ@mail.mil mailto:andrea.mason1.civ@mail.mil

III - Price Price No page limit Original Only

3. Submission Requirements

Factor 1 – Technical Capability

Subfactor 1 - Technical Approach: The Offeror shall submit their technical approach and Phase-In Plan to accomplish the requirements of the attached Performance Work Statement (PWS) which allow the Government to evaluate in accordance with the Evaluation Criteria identified herein.

Subfactor 2 – Management Plan: The offeror shall demonstrate their proposed management plan in order to perform the requirements of the attached PWS. The offeror shall demonstrate their plan to provide the required deliverables in accordance with the PWS. The management plan must include proposed organization structure to include teaming arrangements, the project plan in accordance with section 3.4.1. of the PWS, and the ability to implement and follow the proposed quality control plan as stated in section 4.5 of the PWS.

Subfactor 3 - Staffing Qualifications and Experience: The Offeror shall demonstrate qualifications and experience of the offeror in size, scope, and complexity to the requirements as defined in the PWS. The Offeror shall submit resumes for all proposed personnel. The Offeror shall identify which personnel require access to the OSD network. Resumes are limited to two (2) pages for each of the proposed personnel and shall describe the individual’s specific experience as it relates to the requirements of the PWS. This shall include the identification, the specific responsibilities and accomplishments, and the dates of involvement for each project supported. The resume shall also identify all formal education (e.g., college, training courses, etc.), the dates attended, and degrees or certifications earned. Each resume shall identify the employment status of the individual (e.g., current employee, sub-contractor, contingent hire, etc.). The Offeror shall also identify the anticipated start date for all contingent hires.

The Offeror shall affirm that the proposed personnel identified as requiring access to the OSD network have an active Secret security clearance as reflected on the Joint Personnel Adjudication System (JPAS) record of the nominated individual.

IN ADDITION TO THEIR TECHNICAL CAPABILITY PROPOSAL, OFFERORS ARE REQUIRED TO

SUBMIT 1 ELECTRONIC COPY OF A REDACTED TECHNICAL CAPABILITY PROPOSAL.

REDACTED PROPOSALS MUST BE FREE OF ALL IDENTIFYING MARKS TO INCLUDE:

COMPANY NAME, ADDRESS, IDENTITY OF EMPLOYEES/CONTINGENT EMPLOYEES,

CORPORATE LOGOS, TRADEMARK COLORS, ETC OR ANY REFERENCES TO BEING AN

INCUMBENT CONTRACTOR. UNREDACTED TECHNICAL CAPABILITY PROPOSALS MAY NOT

BE EVALUATED.

Factor 2 – Past Performance Offerors shall submit no more than five total project references. For Teaming Arrangements, when submitting past performance information for both parties, at least half of the past performance submissions shall be for the prime contractor. Offerors shall provide a brief history of the project to include the agency or firm for whom the work was or is being performed, the contract number, the date of award, the period of performance, the contract/project value (to include all options), the type of contract (IDIQ, fixed price, cost reimbursable, time and materials, etc.), whether the Offeror performed as a subcontractor or as a prime, and point of contact information (including name, telephone, email, fax number and the title of a reference who can verify quality of performance on the project(s) identified).

1. Projects listed may include those entered into by Federal Government, agencies of state and local governments, and military customers for the same or similar services as described under this RFP. If a firm has no relevant past performance history of the same or similar scope, size, and complexity of this requirement, the proposal must affirmatively state that it possesses no past performance experience of the same or similar scope, size, and complexity. All projects submitted shall be completed or substantially completed within the past three (3) years of the RFP closing date to be considered in the evaluation.

2. Failure to provide the accurate point of contact information for Past Performance References listed may result in a lower rating for this factor.

3. Offerors are responsible for having each of their customer POCs complete a Past Performance Questionnaire, see attachment 0016, BEFORE the response date and time to be included in Part II - Past Performance Information.

Factor 3 – Price

The Offeror shall prepare a Firm-Fixed-Price (FFP) proposal for the 12-month base period of performance (CLIN 0001, CLIN 0002 and CLIN 0003) for the initial award period and for each ensuing option period identified on Attachment 0002. The Offeror’s price proposal shall identify all labor categories, the number of hours for each labor category, any additional discounts. The offeror shall submit Attachment 0002, Bid Schedule, as their official pricing document.