Attachment 1 - Sample Task 1_Urgent.pdf

Attachment 1 Performance Work Statement – Urgent

Sample Task Only – not funded or intended to be executed 1

1. Introduction: This Performance Work Statement (PWS) is intended to communicate a hypothetical task that illustrates the type of work the Directorate for

Organizational and Management Planning (O&MP) may need to accomplish on an urgent basis. Further, this PWS is designed to, in part, address a potential call to develop recommendations to identify efficiencies through organizational and management arrangement change within the Department of Defense (DoD). This important work may contribute to DoD savings goals in the event of short notice DoD funding reductions.

An organizational and management arrangement contribution may be necessary should

DoD be forced to rapidly reduce expenditures and have time to recommend more efficient alternatives to existing arrangements be extremely short. This sample task is not intended to be implemented. However, the purpose of this sample quick-turn task is only to provide a scenario to evaluate an offeror’s capability to assist with any Defense reform activities that might be exercised (on short notice) that may include: organizational disestablishment, divesting organizational functions, and organizational mergers, and other management arrangement options. Matters of interest and relevance regarding product and service delivery include, but are not limited to: organizational and management performance, marginal effectiveness, time and cost to deliver, and structure.

This PWS includes background information, purpose and scope, composition and organization, methodology, deliverables, duration, and support.

2. Background: On July 31, 2012, the Acting Director of the Office of Management and Budget (OMB) released a memorandum to all Executive Departments and Agencies.

In that memorandum, he wrote, “OMB will be holding discussions on these issues with you and your staff over the coming months. In the near term, OMB will consult with you on such topics as the application to your agency's accounts and programs of the exemptions from sequestration contained in section 255 of Balanced Budget and

Emergency Deficit Control Act of 1985 (BBEDCA) and the applicable sequestration rules specified in section 256 of BBEDCA. These discussions should be informed by your General Counsel's analysis of how the requirements of BBEDCA, as amended by the Budget Control Act of 2011 (BCA), and other statutory authorities apply to a particular issue involving your agency. OMB will also engage with agencies on anticipated reporting requirements established by Congress that are related to, but separate from, planning for or implementing a sequestration order under the BCA.”

3. Purpose and Scope: Due to the existing fiscal environment, DoD may need to consider additional areas and activities for alternative organizational and management arrangements to further improve efficiency and reduce overhead costs. Conceptual approaches to eliminate unnecessary overhead and bureaucracy should be considered and analyzed then options should be developed to produce fiscal savings and streamline processes without reducing authority, losing control, or resulting in great reductions in effectiveness. Consideration should be given to realignment of critical and unique missions and functions, along with the associated resources necessary to ensure continued

Sample Task Only – not funded or intended to be executed 2 performance. Redundant, obsolete, and low priority missions and functions should be nominated for elimination. For each action resource savings should be fully itemized including funding, manpower, and facilities reductions associated with each action.

4. Methodology: In close collaboration with the Government lead, the offeror will propose options and provide analysis for a variety of actions relating to alternative organizational and management approaches. Each of these proposed alternative arrangements should include detailed implementation plans, draft communication instruments associated timelines, and mechanisms for monitoring and reporting progress for each action. The offeror will track, monitor, and report the status of milestones and action items. Offeror will schedule periodic meetings for each Government Point of

Contact (POC) to ensure timeliness, deconfliction, and communication between all participants.

5. Implementation Planning and Tracking: Each implementation plan will contain a recommended DoD OPR within the Department to execute the action items according to the milestones identified. The OPR will continue to provide reports on status of implementation plan milestones and actions to the Government lead until such time that the objective is determined to have been achieved.

6. Support: Through the offeror, the Government lead monitors deliverables, assesses the cost savings associated with implementing the each action, and guide/assist in the implementation of necessary fiscal changes within the budget, as required.

7. Deliverables: Provide an interim report, on the recommended actions for implementation by 60 days after contract award. Submit a final report, including implementation plans, to the Government lead within 120 days of award.

7.1. Status Reports. A written progress and status report shall be provided to the

Government when necessary or when requested, but no less than weekly. Once a month, the status report shall include a summary of cost-management information.

7.2. Review Analysis. Throughout the life of the Task Order, the offeror shall provide on-going analytical support across the full spectrum proposed actions.

7.3. Briefings. The process can include a significant number of briefings, and the contractor needs to be prepared to assist with the preparation and delivery of them, although the Government shall always be the lead briefer/presenter.

7.4. Other Deliverables. Given the dynamic nature of this program, the Program

Manager of the support contract and the Government shall work closely together to identify other deliverables within the scope of this task order as far in advance as possible.

Sample Task Only – not funded or intended to be executed 3

8. Facilities. The contractor shall provide its own facilities and supplies in execution of this Statement of Work/Task Order. If requested, the Government may provide temporary office space on an as-needed basis within the Pentagon. The contractor needs to have a facilities clearance for classified work up through Secret.

Because the evaluation process, its results, and the final report contain sensitive information, the contractor needs to have information technology systems that are compatible with DoD systems, and that conform with DoD information assurance policies and procedures for handling DoD information that is UNCLASSIFIED//FOR

OFFICIAL USE ONLY.

COTR: Christopher Appleby

Directorate for Organizational & Management Planning (O&MP)

Office of the Director of Administration and Management (ODA&M)

Office of the Secretary of Defense (OSD)

1950 Defense Pentagon

Washington, DC 20301-1950

Phone: 703-697-1142

E-mail: chris.appleby@osd.mil