March_12_2018__PWS_Lodging_Specialized_Courses_mod.pdf

WILLIAM J. PERRY CENTER FOR HEMISPHERIC DEFENSE

STUDIES (WJPC)

Performance Work Statement (PWS) for Lodging Services for

2018 Specialized Courses

1. PURPOSE. This Performance Work Statement (PWS) delineates the tasks required for lodging services for the William J. Perry Center for Hemispheric Defense Studies (WJPC). The period of performance will be from 6 May 2018 to 27 May 2018.

2. BACKGROUND. The William J. Perry Center for Hemispheric Defense Studies supports the efforts of the

Department of Defense and other United States Federal agencies to assist Western Hemisphere nations in improving their security and strengthening their defense establishments. This mission is accomplished by promoting good governance, security sector professionalism, and democratic civil-military relations. The foundation of the Center’s effort is its high quality, relevant academic programs. Building on that foundation, the Perry Center endeavors to foster open, frank and informed dialogue within a community of Western Hemisphere decision-makers, influential individuals, and institutional partnerships that share a long-term commitment to addressing the fundamental defense and security challenges facing the Western Hemisphere and to developing a common understanding of the importance of those challenges to their respective national and regional interests.

Specialized Courses To assist WJPC in fulfilling its responsibilities, a Contractor will provide services to support approximately 101 individuals (95 USG and 6 self-pay), for participants in the 2018 Specialized Courses to be hosted in Washington, DC.

3. SCOPE. The contract requires lodging services as outlined in the PWS.

4. APPROACH.

The selected venue, described in Contract Line Item Number (CLIN) 0001, must be within the DC metropolitan area and located no further than seven (7) miles from Fort McNair. The venue must be no further than .50 miles to a Metro station or have available shuttle service to surrounding areas. The venue must be within .50 miles’ walking distance to at least five (5) full-service restaurants. Due to the length of stay, all sleeping rooms must be equipped with a kitchen or kitchenette. The venue shall provide shuttle service to/from the Ronald Reagan National Airport on the lodgers’ arrival and departure days. The selected venue shall provide wireless Internet service with a minimum download speed of six (6) Mbps and a minimum upload speed of two (2) Mbps. If a password is required, it shall be given to lodgers. Hotel staff shall correct any Internet equipment or service breakdown or degradation immediately.

a. Contractor shall provide lodging service in accordance with the terms listed in 0001.

Quality logistical support is key to creating an atmosphere for exchange of ideas. Logistical support and program content equally contribute to the success of the conference.

1. PERFORMANCE BASED MATRIX.

The Government will monitor the Contractor's performance under this contract using on-site inspections and customer feedback. The contractor will be given the opportunity to correct or address any adverse findings resulting from observations and feedback. Failure to correct any adverse findings or failure to deliver all services described in this contract may result in non-acceptance of the services by the Government. Failure to meet the standards of this performance work statement may result in a deduction of price equal to the value of the unperformed or poorly performed services. Failure to provide services in accordance with this contract could also result in termination of the contract for cause and/or adversely impact the Contractor’s ability to be selected for future contracts.

Outcome Performance Metric

Performance Standard

Contractor shall provide sufficient logistical support to create the most conducive environment to maximize the goals of this conference.

Contractor POC Responsiveness, knowledge, and availability.

Rooms Each event attendee provided his / her own room with a private bath and kitchen/kitchenette, cleaned daily and individually climate-controlled.

Shuttle Service to/from Ronald Reagan National Airport

Timeliness, availability, accommodates guests’ departure and arrival time schedule.

Wireless Internet service

24/7 accessibility and availability of wireless service to all lodgers under this contract, with the download and upload speeds specified in this contract.

0001 Lodging Requirements

0001 Single Rooms 1250 room nights Unit Price__________ Total Price _________

Lodging Requirements: Single Rooms. The US Government will only be responsible for expenses that are identified in this solicitation or contract. No other expenses will be paid for without prior approval of the Contracting Officer.

Note: Proposed room rates should be the lowest possible rates and any rate exceeding the US Government per diem for lodging will not be considered. The hotel must be ADA (Americans with Disabilities Act) compliant.

WJPC will provide detailed room lists identifying rooms reserved and paid for by this contract 4 days prior to the first planned arrival. The Government will only pay for rooms defined as “USG-paid”. The Government has no financial liability for rooms booked as “Self-pay”. Hotel is nevertheless required to confirm availability of rooms on dates identified below, and requested to hold rooms for “Self-pay” guests at group rate until 1 week prior to planned arrival of individual self-pay guests. Self-paying participants will reconfirm with the hotel directly to reserve their room. If confirmation of travel dates and booking is not confirmed with self-pay seminar attendees five days prior to their planned arrival, hotel is under no obligation to hold the room unless WJPC accepts financial responsibility in writing for those self-pay reservations that have not reconfirmed.

Unoccupied rooms: If the contractor holds a room and a participant does not occupy that room prior to 6:00 P.M.

on the date of scheduled occupancy, the Government will be charged a for that day, and remaining days will be cancelled, and the Government will not be charged by the contractor for the remaining days of that reservation.

Terms and conditions for early check-in and late check-out to be provided in technical quote of proposal.

Nights of: 6 May 7 May 8 May 9 May 10 May 11 May 12 May

USG totals 5

Self-pay totals 1 1 1 1 1 1 1

Nights of: 13 May 14 May 15 May 16 May 17 May 18 May 19 May

USG totals 95 95 95 95 95 95 95

Self-pay totals 6 6 6 6 6 6 6

Nights of: 20 May 21 May 22 May 23 May 24 May 25 May 26 May

USG totals 95 95 95 95 95 95 5

Self-pay totals 6 6 6 6 6 6 1

Nights of: 27 May

USG totals 5

Self-pay totals 1