HQ001317R00010002.pdf

HQ00137504

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide answ ers to questions submitted.

1. CONTRACT ID CODE PAGE OF PAGES

1 41

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Feb-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ0013-17-R-0001

X 9B. DATED (SEE ITEM 11)

13-Jan-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Feb-2017

CODE

DEFENSE SECURITY COOPERATION AGENCY-CON

ALI BESHIR

201 12TH STREET, SOUTH

SUITE 203

ARLINGTON VA 22202-5408

HQ0013 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ0013-17-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

HQ0013-17-R-0001 Questions and Answers

1. Is an incumbent contractor/s currently providing the services mentioned in the RFP?

Answer: No. This is a new requirement.

2. Is the executive order 13495 "Nondisplacement of Qualified Workers under Federal

Service Contracts" applicable to this RFP?

Answer: No. The employees providing services under the resulting contract are considered professional employees. Nondisplacement of Qualified Workers under

Federal Service Contracts does not apply to contracts for employees defined as executive, administrative, or professional employees. In addition, this a new requirement, so there are no current employees.

3. Are all 6 positions (3 Project Managers + 3 Subject Matter Experts) filled currently?

Answer: No.

4. Please advise if Executive Order 13706 - Paid Sick Leave for Workers on Federal

Contracts is applicable to this solicitation.

Answer: No. The Executive Order 13706 does not apply to contracts or employees defined as executive, administrative, or professional employees.

5. Para 1.6.12 - Page 21 Can one of the Key Personnel also be designated as the Contract

Manager in addition to his/her other duties/responsibilities?

Answer: Yes.

6. Is double-sided printing or copying of the proposal documents allowed?

7. Should Volume I - original - also be sanitized with company name redacted or is the company name redaction applicable only to the three copies? Should Volume II - original

- also be sanitized with company name redacted or is the sanitized-company name redaction applicable only to the three copies?

Answer: Please refer to the solicitation FAR 52.212-1 INSTRUCTIONS TO

OFFERORS--COMMERCIAL ITEMS (OCT 2016) and ADDENDUM TO FAR 52.212-

1, INSTRUCTION TO OFFERORS - - COMMERCIAL ITEMS (OCTOBER 2000),

proposal format.

8. Does the Detailed Quality Plan need to be submitted with the proposal?

9. If the Quality Plan is required to be submitted with the proposal, is it included in the 25 page limit for Volume I?

Answer: No. Please refer to the solicitation section FAR 52.212-1

INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2016) and

ADDENDUM TO FAR 52.212-1, INSTRUCTION TO OFFERORS - - COMMERCIAL

ITEMS (OCTOBER 2000), proposal format.

10. With reference to Volume II, Factor 2 - Past Performance, of the Proposal Composition

Requirements and Instructions: Can the offeror's Key Personnel's experience be submitted as one or more of the required 3 past performance references?

11. If the offeror's Key Personnel's experience is permitted to be submitted as one of the 3 past performance references, how should the required Contract Performance Data Sheet and Past Performance Questionnaire be completed, or what substitute past performance information should be submitted in place of the PPQ/Contract Performance Data Sheet for the Key Personnel's past performance experience reference?

Answer: See the response to question 10.

12. Should offerors complete and include DD Form 254 with proposal submission?

13. What is the anticipated award date?

Answer: It is anticipated to be 12, March 2017

14. With the Government please clarify if the Quality Control Plan should be included with the proposal submission or after award? On page 28 of 62, it states “Quality Control

Program Plan due 30 days after award”; but, on page 48 of 62, it states “The proposal will include a detailed Quality Control Plan.”

Answer: Contractor Quality Control Plan should be included with the proposal submission. The 30 days after award refers to the acceptance of the revised and agreed upon quality control plan by the government.

15. Will the Government please clarify the three redacted copies on Volumes I and II, this information should be removed for the cover page too; is this correct?

Answer: Volume I and II shall include one (1) original and three (3) sanitized copy

– company name and cover page information redacted. Please refer to 52.212-1

INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2016) and

ITEMS (OCTOBER 2000) in the solicitation.

16. Will the Government please clarify that offerors do not have to submit a redacted copy of

Volume III;

Answer: Offerors have to submit one (1) original and one (1) sanitized copy – company name redacted. Please refer to 52.212-1 INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (OCT 2016) and ADDENDUM TO FAR 52.212-1, INSTRUCTION TO OFFERORS - - COMMERCIAL ITEMS (OCTOBER 2000) in the solicitation.

17. Is there an incumbent? If so, who? If an incumbent, can the government provide

Contract number and historical spend detail?

Answer: No incumbent.

18. The solicitation requests resumes for key personnel, if there is an incumbent, will the non-displacement of qualified workers provision apply?

Answer: No incumbent.

19. Can the government confirm that all six individuals (3 PMs/3 SMEs) are considered key?

If not currently employed by the Contractor, is a Letter of Intent required with the proposal submission?

Answer: Yes. Please refer to 52.212-1 INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (OCT 2016) and ADDENDUM TO FAR 52.212-1, solicitation, proposal format.

20. The PPQ provided with the solicitation is not capable of being completed electronically and many of the boxes for checking rating selections are missing from the form. Would the Government please provide an updated PPQ that can be completed electronically and that has the required check boxes for completion? Alternatively, authorize us to make those changes to the PPQ.

Answer: Updated version of PPQ is attached.

21. Please confirm that resumes are required for all proposal personnel.

Answer: Yes. Please refer to 52.212-1 INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (OCT 2016) and ADDENDUM TO FAR 52.212-1,

22. Are letters of commitment required for all personnel proposed or just for Key Personnel?

If letters of commitment are required may they be excluded from the page count limits?

And where would you like to have them included in the proposal?

Answer: If the proposed personnel is not currently hired by the contractor, letter of intent /commitment is required and be included in Volume I. Letter of intent / commitment is excluded from the page count limits. Please refer to 52.212-1

INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2016) and

ITEMS (OCTOBER 2000) in the solicitation.

23. Our Facility Clearance (03MB5) was Administratively Downgraded at the end of our contract. DSS assures that we can be immediately restored with the award of a DD254.

Will this situation allow us to bid on the contract?

Answer: The contractor shall have clearance at the time of proposal submission.

24. My question is on the FACILITY clearance. I do not own one. Can I be sponsor by your organization if I won the contract? Can I still put in a bid?

Answer: Facility Clearance required at the time of proposal response submission.

25. For this requirement can we use our teaming partner's facility clearance to submit the proposal?

Answer: Facility Clearance has to belong to the prime contractor, whose name is going on the contract.

26. Team, for the solicitation and DD-254, will the contracting office allow the awarded vendor time to obtain a facility clearance upon contract award? Is a facility clearance required at the time of proposal response submission?

Answer: Facility Clearance required at the time of proposal response submission.

27. Will the government sponsor the required facility clearance for this posting?

28. Was a sources sought performed? There are many, many SDVOSBs that have the experience and facility clearance to perform this work.

Answer: In accordance with the requirements of FAR Part 10, market research was conducted.

29. Will the Government provide any additional preferences for the Key Personnel such as years of experience?

Answer: Years of experience is listed in the solicitation. Please refer to 52.212-2

EVALUATION--COMMERCIAL ITEMS (OCT 2014), under General Experience.

30. The Past Performance Questionnaire PDF File is corrupt and therefore difficult to read and it will be challenging at best for a customer to properly complete it. Will a corrected

Past Performance Questionnaire be released for this solicitation with sufficient lead time for the customer to respond?

Answer: Updated PPQ is attached.

31. The response volumes I and II are limited to 25 pages, with Volume 1 requiring a detailed Quality Control Plan. Will the government consider allowing a smaller font size

(i.e. 10 pt. or readable) for use in graphics and tables to best meet the volume content requirements?

Answer: It is noted that the Quality Control Plan doesn’t count against the Page count limits. Please refer to 52.212-1 INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (OCT 2016) and ADDENDUM TO FAR 52.212-1,

32. Which volume/copy should the letter of transmittal be included in, and will the letter count against the volume page count?

Answer: Volume I. The letter of transmittal does not count against the page count limit. Please refer to 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL

ITEMS (OCT 2016) and ADDENDUM TO FAR 52.212-1, INSTRUCTION TO

OFFERORS - - COMMERCIAL ITEMS (OCTOBER 2000) in the solicitation.

33. The government states in Part 2 definitions and acronyms on page 24 under the definition for Key Personnel that "When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.” Does this mean the government requires a letter of intent from proposed candidates?

Answer: The letter of intent is required. Please refer to 52.212-1 INSTRUCTIONS

TO OFFERORS--COMMERCIAL ITEMS (OCT 2016) and ADDENDUM TO FAR

52.212-1, INSTRUCTION TO OFFERORS - - COMMERCIAL ITEMS (OCTOBER

2000) in the solicitation.

34. Will the government accept personnel with Interim Secret clearances?

35. Is it mandatory to have the past performance references available in PPIRS as our customer references are not updated in the system?

36. Volume II past performance reference should include the completed but not evaluated questionnaire, is that correct? As our clients are required to submit directly to the DSCA, the agency expects the contractor to submit only the contractor part of the information in the questionnaire?

37. Is double-sided printing or copying of the proposal documents allowed?

38. Does the past performance form suffice for evaluation of the following? Sub-Factor 2A –

Quality and Cohesiveness of Service Sub-Factor 2B – Timeliness of Performance and

Continuity of Service Sub-Factor 2C - Customer Satisfaction

Answer: In addition to the Past Performance Questioners, the solicitation call for the Offerors, to submit Contractor Performance Data Sheets on three previous contracts performed in the last 3 years of similar scope and size which clearly demonstrates the offeror’s performance relevant to the solicitation requirements. Contracts listed may include those entered into by the Federal Government, state and local government agencies and commercial customers. The government may also go to other sources for past performance information.

39. Is Factor 2 covered by the Past Performance Questionnaires or is additional narrative required from the contractor?

Answer: Please refer to answer given to question #38.

40. Should the completed schedule pages 3 to 14 be included in volume III to preclude pricing from being incorrectly placed?

Answer: Pricing information should be included in Volume III.

41. Does the “General Experience” in Sub factor 1A apply to the company or the personnel proposed?

Answer: It applies to personnel proposed.

42. What comprises “Demonstrated skills and experience in the following areas”? Do you require samples?

Answer: Demonstrated skills and experience is comprised of skill and expertise from the individual employees that shall be noted in the provided resumes.

43. Can the requirement from Sub-Factor 1B “The proposal will provide at least one specific example of success supporting similar program” be covered by one or more of the past performance samples?

Answer: Please refer to sub factor 1B, “Understanding the Requirement” the second bullet “The proposal will provide at least one specific example of success supporting similar program” is removed.

44. For sub CLINS 0001AA to AF and the options should the contractor provide just the total, fully burdened amount or is additional detail required?

Answer: The offeror shall provide the total fully burdened amount.

45. Should the contractor propose $16,000 for travel? We understand that it is cost reimbursable.

Answer: Vendors are instructed to enter $16,000.00 for travel. Please refer to

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2016) and

ITEMS (OCTOBER 2000) in the solicitation, price information.

46. We understand that we need to provide resumes for all six employees, by labor category.

Are all six resumes required in the submission of our bid? We understand that we need to submit resumes with our bid – should be “black out” the names of our resumes, or leave their names on the resumes?

Answer: The resumes shall be submitted without the names redacted or sanitized.

47. Will the government consider accepting electronic copies of proposal submissions (1 original and 1 sanitized copy for both Volumes I and II, and 1 original copy of Volume

3)?

Answer: In addition to the hard copies, the government is instructing vendors to submit proposals, on CDs, but email versions will not be accepted.

48. Can the performance objective be updated?

Answer. It is updated.

49. "Re. the Price Section Standard Form (SF) 1449 - Continuation Sheet Item Number 0003

(Page 6 of 62); 1003 (Page 11 of 62) and 2003 (Page 15 of 62). Do we have to register in this site www.ecmra.mil before this RFP submission or is this taken care of post award, please clarify."

Answer: No. This is a post award action.

50. Can we use GSA Schedule rates?

Answer: The solicitation is open market, but vendors may use whatever rates they choose.

51. Para 1.16.20 - Page 23 - Contractor Agency Training; Please clarify if the training is to be done within ten working days of award of the contract or within ten working days after start of performance on the contract? Will the government pay for this training?

Answer: Training must be completed within ten working days after start of performance on the contract. There are government resources in place to provide the training at no cost to the contractor.

52. Para 5.1 page 26 a) Is the government's intention to have 3 Project Managers for IT

Applications and Business Systems? (b) Will each Project Manager be assigned to specific IT Applications and Business Systems? (c) Is the Government's intention to have one Subject Matter Expert (SME) assigned for Enterprise Architecture, one SME for IT

Portfolio Management, and one SME for IT Strategy and communication, or is it the

Government’s intention to have each SME be responsible for all the three areas?

Answer: a) Yes. b) Yes, project managers will be assigned to specific IT systems.

However, they will be required to participate in building and supporting a Project

Management Office (PMO) and contribute to and deliverable that applies. c) Yes, however the government’s intent is to have an integrated program of Enterprise

Architecture, IT Portfolio Management, and Project Management that aligns to DSCA/IT

Strategy.

53. What specific tools are currently being utilized for managing IT projects?

Answer: MS Excel, MS Project, MS SharePoint, and CA Technologies Project

Portfolio Management Suite

54. The description for the SME roles is very vague, can the government provide additional detail of the requirements for each?

Answer: DSCA’s intention is to have one Subject Matter Expert (SME) assigned for Enterprise Architecture, one SME for IT Portfolio Management, and one SME for IT

Strategy and communication. However, the contractor is responsible for establishing the necessary role for the requirements and deliverables to be met.

http://www.ecmra.mil/

55. Is a PMP certification required for the SMEs or only the Project Managers?

Answer: Only Project Managers.

56. Is this a new requirement? If this is a new requirement, will the Government elaborate on what inspired the new requirement? If this is not a new requirement, is there currently an incumbent performing all or some parts of this work?

Answer: While the requirement has existed in Federal regulations for some time, DSCA has relayed on other organizations outside of IT to provide these services in some capacity. A new vision has be established to create a function that will be solely focused on implementing and providing these services. There is no incumbent.

57. The solicitation notes a Technical Exhibit 2 but the exhibit does not appear to be included in the solicitation or other released documents. Will the Government release this exhibit and/or the total number of enterprise systems supported?

Answer: Technical Exhibit 2 was provided on page 31 of 40 of the modification or page 71 of 71 of the conformed copy.

58. Will the Government comment on the existing Government or other Contractor leads over the different areas requiring support;

Answer: No, DSCA will not be providing that information through the solicitation process.

59. - Is there currently a PMO Manager, an Enterprise Architect, an enterprise or OCIO

Communications Specialist? - If any of those roles is not filled, is it because the position is vacant or does not exist?

Answer: No. DSCA will not be providing this information through solicitation process.

60. Can the contractor provide six full time equivalents made up of more than six personnel?

61. Can Subject Matter Experts act as Project Managers and reduce the overall staffing below six total FTE?

62. How the bullets in section 5.1 are divided between the IT SME and PM personnel?

Answer: The deliverables were not divided by personnel category. Our expectation is the overall contractor company will be responsible for complying with the listed deliverables. A number of the deliverables may require both SME and PM personnel.

63. In section 5.2.1.1, what comprises reasonable project plans

Answers: Reasonable project plans will be measured on compliance with basic PMI

Project Plan factors.

64. How are sections 5.2 through 5.5 divided among IT SME and PM personnel?

Answer: The deliverables were not divided by personnel category. Our expectation is the overall contractor company will be responsible for complying with the listed deliverables. A number of the deliverables may require both SME and PM personnel.

65. What level of Facility Clearance is required?

Answer: Secret.

66. Section 5.3.2.1 The contractor shall assist in the development of a gap analysis of OMB

Exhibit 300 Review and Improvement; can the government clarify what is meant by this statement? Will the contractor be developing a gap analysis of the CPIC process or a gap analysis of the inputs to the CPIC process prepared by business owners?

Answer: The contractor will be developing a gap analysis of the CPIC process.

67. Section 5.3.2 The contractor shall provide assistance in the development CPIC and EA artifacts. Will the contractor be required to provide support for non-major investments including the preparation of OMB Exhibit 53s?

Answer: Yes.

68. Section 5.3.2 The contractor shall provide assistance in the development CPIC and EA artifacts. Can the government provide information about the DSCA’s current Information

Technology investment governance process including the name of the review boards and the frequency that that the boards meet?

Answer: No, DSCA will not be providing that information through the solicitation process.

69. Section 5.3.2 The contractor shall provide assistance in the development CPIC and EA artifacts. Can the government provide information about DSCA’s Enterprise Architecture program including the names of the segments, whether segment modernization plans exist, and the frequency with which the plans are updated?

Answer: No, DSCA will not be providing that information through the solicitation process.

70. Section 5.4 IT Portfolio Management and IT Governance support; can the government provide information on DSCA’s IT investment performance measurement processes, specifically whether a Performance Measurement Plan with defined metrics exists and has been implemented?

Answer: No, DSCA will not be providing that information through the solicitation process.

71. Can you provide high level roles and responsibilities individually for each of the six positions (3PMs, 3SMEs)?

Answer: The contractor is responsible for establishing the necessary roles for the requirements and deliverables to be met. DSCA’s expectation is the contractor will contain the needed experience in these areas to meet the deliverables of the contract without minimal personnel direction.

72. Does the agency require a soft copy (CD/pen drive) along with the required manual copies?

Answer: See response to question #47.

73. Can vendor propose a team structure that is more than the required?”

Answer: If you are asking more than 6 FTEs, the answer is no.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PWS

Section C – Description and Specification

Performance Work Statement

IT Management Support Services

Information Technology Directorate

Division of Information Technology Policy and Planning

1.0 General: This is a non-personal services contract to provide Information Technology

(IT)Management support services to the Defense Security Cooperation Agency’s (DSCA)

Information Technology Directorate, Division of IT Policy and Planning. The Government shall not exercise any supervision or control over contractor employees performing services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform IT support services as set forth in this Performance Work Statement (PWS) except as Specified in

Part 3 below, as government furnished property. Services will be performed at DSCA facilities.

1.2 Background: The Defense Security Cooperation Agency leads, directs, and manages security cooperation programs and resources to support U.S. national security objectives that build relationships that promote U.S. interests; build allied and partner capacities for self-defense and coalition operations; and promote peacetime and contingency access for U.S. forces.

1.3 Objective: The purpose of this new requirement is to secure qualified professionals to provide IT expertise to perform project management and technical support for IT application and business systems, including support for IT Policy and Administration, IT Programs and

Strategy, Planning and Governance, Knowledge Management, Requirements Development, Project Management, Capital Planning and Investment Control (CPIC), and Solutions

Development. The specific tasks are detailed as shown in Part 5 below.

1.4 To perform this work successfully requires special and expert knowledge, skills and experience in disciplines not resident within DSCA. Continued utilization of contractors with specialized knowledge and expertise is required in accomplishing critical, time-sensitive tasks.

1.5 Period of Performance: The period of performance is for a base period of twelve (12) months and two (2) 12 month option periods. Total contract period of performance including options is thirty-six (36) months.

1.6 Operational Information:

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, “Performance

Requirements Summary.” After acceptance of the QCP, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system. The QCP proposed in the solicitation shall be incorporated into the contract award.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

1.6.3 Recognized Holidays: The contractor will not be required to work the below holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Independence Day Memorial Day

Thanksgiving Day Christmas Day

1.6.4. Emergency Base or Government Office Closures: When contractor employees are not allowed access to the worksite due to emergency closures, the Government shall not be charged for the previously scheduled work hours, unless the contractor can show work was performed and the Government received a benefit. The contracting officer shall have the option of seeking remedies which permit the contractor to (a) reschedule the time lost due to base closure or (b) report to an alternate duty location.

1.6.5 Hours of Operation at a Government Site: The Contractor shall perform the required services between the hours of 0800 and 1700 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this performance work statement when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. The Contractor must notify the Contracting Officer within 14 calendar days prior to any proposed changes to personnel supporting this effort.

DSCA shall have final approval authority over personnel assigned to satisfy this PWS.

1.6.6 Place of Performance: The principle place of performance is DSCA, Arlington, VA.

Travel outside of the NCR is anticipated. The government anticipates travel to following locations: Defense Security Assistance Development Center, Mechanicsburg, PA; Defense

Institute of International Legal Studies, Newport, RI; and DSCA’s Institute of Security

Cooperation Studies, Wright-Patterson Air Force Base, OH.

Telework is available in situational purposes only, and requires the approval of the Contracting

Officer and COR.

1.6.7 Type of Contract: A Firm Fixed Price contract with a Cost Reimbursable (CR) CLIN for contractor travel will be awarded.

1.6.8 Security Requirements:

1.6.8.1 The contractor is responsible for safeguarding information of a confidential or sensitive nature. Failure to safeguard any classified/proprietary information which may involve the contractor or the contractor’s personnel or to which they may have access may subject the contractor and/or the contractor’s employees to criminal liability. Provisions of the Privacy Act apply to all records and reports maintained by the contractor. All information and materials developed at government expense during the course of this contract are the property of the U.S.

Government. At the time that the solicitation is issued, it shall be accompanied by a Contract

Security Classification Specification, DD Form 254, in Attachment 2 of the Solicitation. It will be applicable to any contract awarded as a result of this solicitation and will be completed at the time of award. Contractor personnel to work at a Government work site shall have a security clearance as required at Section 5.5 of the PWS. In accordance with DoD Directive 5220.22-M, Department of Defense Industrial Security Manual for Safeguarding Classified Information, and any revisions, thereto, as well as Industrial Security Regulation DoD 5220.22-R.

1.6.8.2 The overall classification of work associated with this PWS is at the CLASSIFIED level.

Handling and processing of documents that have access to network computer systems is required; therefore, an active SECRET clearance is required. Non-US Citizens are not permitted on this contract; personnel with dual citizenship may be permitted on the contract dependent upon ability to obtain a SECRET clearance. The costs of obtaining and maintaining required security clearances shall be the responsibility of the contractor. The Contractor is required to have an active FACILITY clearance at the time of quote/proposal submission. The contractor shall ensure that all applicants sent to DSCA security verification are in the Joint Personnel

Adjudication System (JPAS) or an equivalent system and each individual’s security information reflects the contractor’s Cage Code. The contractor shall notify DSCA when security clearances have been revoked or suspended within 24 hours of the contractor’s knowledge of the revocation or suspension. All personnel working at DSCA must hold a SECRET security clearance where classified information is discussed or processed. Investigative requirements for SECRET eligibility and access are outlined in this section of the PWS. A DD 254 shall be completed by the contractor for classification and subsequent security requirements for the contractor, any subcontractors, and personnel assigned to this contract.

1.6.8.3 Contract personnel working in support of this contract will require a favorably completed ANACI or NACLC, resulting in final SECRET eligibility when adjudicated the

Defense Industrial Security Clearance Office ( DISCO) or another recognized clearance adjudication facility provided they have been claimed in JPAS as an industry contractor for the awarded company.

1.6.8.4 Upon award of this contract, names and social security numbers (SSN) of contract employees working on this contract will be submitted to DSCA Security Officer. DSCA requires a Visitor Authorization Request (VAR) to be submitted to DSCA Security signed by the

FSO verifying the contractor personnel security credentials. If a contract member does not have the appropriate investigative or security clearance requirement, the contract employee will be denied the ability to work in support of this PWS.

1.6.8.5 Any visit(s) to DSCA by contractor personnel not physically/permanently assigned to this contract (company presidents, company security managers, contract employees, etc.) require an escort by the DSCA POC they are visiting.

1.6.8.6 Upon completion of this contract, the contract employee will surrender all government supplies, materials and equipment to the COR/designated government representative. Upon the completion of the contract, the contractor is required to surrender all access badges (DSCA and

CAC) and any issued courier badges. The contractor is required to out-process with DSCA

Security. For Official Use Only (FOUO) applies for all unclassified material. For information and regulatory guidance for FOUO, refer to DoD 5200.1-R, Appendix 3 and the Under Secretary of Defense for Intelligence memorandum, "Interim Information Security Guidance," dated 16

April 2004, (http://www.fas.org/sgp/othergov/dod/dod041604.pdf), for specific guidance on the handling & safeguarding of FOUO information. Contract companies can be held under punitive damages for releasing FOUO information outside government computer systems without prior authorization from DSCA Information Security Officer or COR.

1.6.8.7 All reports/products completed by contract staff will be marked with applicable FOUO or derivative classified markings depending on the highest level of information contained in the reports, products and briefings. The DoD regulation that governs safe guarding classified information is the DoD Information Security Program 5200.01 Volume 1-4.

1.6.8.8 Records, data, and information to which the contractor has access may be highly sensitive and considered proprietary in nature. The contractor shall not divulge any information about DSCA files, data processing activities or functions, user IDs, passwords, or any other knowledge that may be gained as a result of these tasks to anyone who is not authorized to have such information. The contractor shall observe and comply with all DoD Security Directives, Regulations and Policies in effect at the DSCA facility. The Contractor must be able to comply with information contained on DD Form 254.

1.6.8.9 If the Government notifies the contractor that the employment or the continued employment of any contractor employee is prejudicial to the interests or endangers the security of the United States of America, that person will be removed and barred from the worksite. This includes security deviations/incidents and credible derogatory information on contract members during the course of the contract period. The awarded contract company shall make any changes necessary in the appointment(s). Security incidents involving contractors will be posted by

DSCA Security personnel and the details forwarded to DISCO and the contractor FSO for action.

1.6.9 Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. When contractors leave work locations, government facilities, equipment, and materials shall be secured.

The contractor employees shall identify one’s self as a contractor when answering Government telephones and when attending official meetings. When a contractor send e-mail messages as a part of contract performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names) and identify themselves clearly as a contractor.

1.6.10 Special Qualifications:

The contractor shall be responsible for providing a technically qualified person to perform the work specified in this PWS. The contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

Personnel assigned to, or utilized by, the contractor in performance of work shall be fully capable of performing the contemplated functions in an efficient, reliable, and professional manner. Subject matter experts are to provide experienced IT Project, Portfolio, Enterprise

Architecture expertise to Division Chief of IT Policy and Planning in their oversight of the U.S.

Government’s (USG) IT Policy and Planning programs.

The contractor must provide technically qualified personnel to perform the work specified in this

PWS. The offeror shall provide resumes of all proposed personnel. Resumes of proposed contract employees must reflect experience directly related to the tasks and functions stated in the PWS Part 5.0. and meet the minimum requirements listed below.

a. General Experience – All assigned contractor personnel must have a minimum of ten

(10) years of demonstrated experience in Information Technology (IT) with at least five

(5) of those 10 years managing IT projects or programs focused on interpreting and applying IT policy and guidance to operational IT environments. Assigned contractor personnel must have a minimum of a Bachelor’s degree and the following experience:

Demonstrated experience in applying project, portfolio, enterprise architecture, and capital planning practices with an IT organization.

Demonstrated skills and experience in the following areas as indicated by the resume:

o Work history with Proficiency in the MS Office Suite applications of

Outlook, Work, Access, PowerPoint, and SharePoint.

o Work history with Proficiency in Excel into performing data evaluation, formulas, and analytics.

o Work history with Proficiency to create project schedules and work breakdown structures in MS Excel or MS Project.

o Communication skills – work history with technical writing and oral presentations.

b. Project Management: In addition to the above education and experience, the assigned project manager(s) must be certified as a Certified Associate in Project Management

(CAPM) or Project Management Professional. Project Manager’s resume shall reflect experience in managing projects around the core concepts of Project Management

Institute (PMI) methods, business process management, collaboration, and/or system development lifecycle.

1.6.11 Coordination:

1.6.11.1 The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation

Subpart 42.5, Post Award Orientation. The contracting officer, Contracting Officers

Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings, the contracting officer will apprise the contractor of how the Government views the contractor’s performance, and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues.

1.6.11.2 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the

Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the

Contractor concerning technical aspects of the contract; issue oral or written interpretations of technical requirements; monitor Contractor's performance and notifies both the Contracting

Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and make arrangements for site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.12 Contract Manager: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during normal business hours as outlined above, Monday thru Friday except

Federal holidays or when the government facility is closed for administrative reasons. The

Contractor shall be responsible for managing and overseeing the activities of all contractor personnel, as well as any subcontractor efforts used in performance of this effort. The contractor's management responsibilities will include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained in the Performance Work Statement (PWS). Resumes shall be submitted for employees assigned to perform under this PWS will contain documented experience directly applicable to the functions to be performed. Further, these prior work experiences will be specific and of sufficient variety and duration that the employee is able to effectively and efficiently perform the functions assigned.

1.6.13 Key Personnel: The following personnel are considered key personnel by the government:

Contract personnel performing in support of this contract are designated as key personnel.

The Government reserves the right, during the life of this contract, to request resumes of an assigned contract employee for the purposes of verifying compliance with the above requirements.

The contractor will notify the KO in writing of any changes to key personnel prior to their reassignment from the position. The contractor will provide resumes of proposed replacement personnel. Resumes of proposed replacement personnel must meet the minimum requirements identified in Section 1.6.9.

1.6.14 Identification of Contractor Employees:

1.6.14.1 All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Provisions of the Privacy Act may apply to some records and reports maintained by the contractor.

1.6.15 Contractor Travel: Travel outside of the DC Metro Area will be minimal. Any travel requirements that arise will require government pre-approval/authorization and shall be coordinated with the COR. Any projected travel should be submitted to the COR expeditiously to allow necessary time to complete Government approval process. Travel and per diem shall be reimbursed in accordance with the Joint Travel Regulations currently in effect and IAW FAR

Part 31.205-46. All travel will be conducted at the minimum cost to the Government. The

Contractor shall provide a trip report detailing travelers, activities conducted, results accomplished and expenses incurred to the COR within ten (10) days of the completion of travel.

1.6.16 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs as defined in FAR Subpart 9.5. The

Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Safety. Contractor shall comply with all Federal, State and local authorities having jurisdication, and with safety and fire regulations promulgated by the Department of Labor

(OSHA) under Title 29, Section 1900 of the Code of Federal Regulations. Contractor is solely responsible for compliance and cost of compliance with Federal, State and local laws and regulations. Contractor shall provide written notification to the Contracting Officer within twenty-four (24) hours of being notified by any Federal, State or local agency that a safety law and/or regulation has been violated. This report shall provide at a minimum the following: time and date of the occurrence, a description of the violation, required corrective action(s), and a projected correction date.

1.6.18 Inspection and Acceptance Criteria. In the absence of other agreements negotiated with respect to time provided for government review, deliverables will be inspected and the contractor notified of the DSCA COR’s findings within 15 workdays of normally scheduled review. The

COR or technical representative will review all deliverables for review and comment/acceptance.

Government acceptance will be based upon the deliverables meeting accepted professional standards for technical content, workmanship, and relevance to stated functional task requirements. In the event of a rejected deliverable, the DSCA COR will notify the contractor in writing as for the specific reasons why the deliverable was rejected. The contractor shall have 2 business days to correct the rejected deliverable and return it to the DSCA COR.

1.6.19 Payment Information. Invoicing Instructions: Requests for payments must be submitted electronically via the Internet through the Wide Area Workflow – Receipt and Acceptance

(WAWF-RA) system at https://wawf.eb.mil. All contractors must create two documents

(Invoice and Receiving Report; i.e. Combo Documents) with a single-data entry session.

1.16.20 Contractor Agency Training: Within ten working days of award of this contract, the

Contractor shall ensure that all contractor employees who work as program support personnel complete annual Government-furnished training in Information Assurance, Privacy Act, Ethics, Operational Security and other assigned training required. Any Contractor behavior deviating from standards taught in the course shall be grounds for termination of the contract. This on site agency training is estimated to be no more than six hours.

https://wawf.eb.mil/

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS.

2.1 DEFINITIONS:

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer (KO). A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government.

Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.