HQ0013-17-R-0001.pdf

SEE ADDENDUM

(No Collect Calls)

HQ0013-17-R-0001 13-Jan-2017

b. TELEPHONE NUMBER

703-697-8939

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 13 Feb 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ00139. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ALI BESHIR

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HQ00137504

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE SECURITY COOPERATION AGENCY-CON

ALI BESHIR

201 12TH STREET, SOUTH

SUITE 203

ARLINGTON VA 22202-5408

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0013 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DEFENSE SECURITY COOPERATION AGENCY-IT

AARON WISMER

DIRECTORATE FOR INFORMATION TECHNOLOGY (IT)

201 12TH STREET SOUTH

SUITE 203

ARLINGTON VA 22202-5408

TEL: 7036013868 FAX:

FAX:

TEL: 703-697-8939

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$27,500,000

NAICS:

541512

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF62

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HQ0013-17-R-0001

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PURCHASE REQUEST NUMBER: HQ00137504

The Contractor shall provide three (3) full time equivalents (FTEs) Project

Managers and three (3) (FTEs) Subject Matter Experts for IT Management services in support of the DSCA Information Technology Directorate, Division of IT Policy and Planning with qualifications, experience and skills at Section 1.6.10 of the

PWS and that meets the security requirements at Section 1.6.8 of the PWS to perform the tasks at Section 5 of the PWS.

FFP

IT Management Services

NET AMT

0001AA 12 Months FOB: Destination

One full time equivalent (FTE) Project Manager based on 1880 hours

Project Manager

PSC CD: D302

0001AB 12 Months FOB: Destination

One full time equivalent (FTE) Project Manager based on 1880 hours

0001AC 12 Months FOB: Destination

One full time equivalent (FTE) Project Manager based on 1880 hours

0001AD 12 Months FOB: Destination

One Full Time Equvalent (FTE) Subject Matter Expert based on 1880 hours.

Subject Matter Expert

0001AE 12 Months FOB: Destination

One Full Time Equvalent (FTE) Subject Matter Expert based on 1880 hours.

0001AF 12 Months FOB: Destination

One Full Time Equvalent (FTE) Subject Matter Expert based on 1880 hours.

0002 1 Lot Travel

FFP

Contractor will be authorized travel expenses in accordance with FAR 31.205-46.

The amount of travel cost reimbursed shall be consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification of the Contracting Officer and COR.

It is estimated $16,000.00

FOB: Destination

PURCHASE REQUEST NUMBER: HQ00137504

ESTIMATED COST

PURCHASE REQUEST NUMBER: HQ00137504

FOB: Destination

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for

DSCA via secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

<http://www.ecmra.mil/>.

Not separately Priced.

Manpower Report

PURCHASE REQUEST NUMBER: HQ00137504

The Contractor shall provide three (3) full time equivalents (FTEs) Project

Managers and three (3) (FTEs) Subject Matter Experts for IT Management services in support of the DSCA Information Technology Directorate, Division of IT Policy and Planning with qualifications, experience and skills at Section 1.6.10 of the

PWS and that meets the security requirements at Section 1.6.8 of the PWS to perform the tasks at Section 5 of the PWS.

1001AA 12 Months FOB: Destination

One full time equivalent (FTE) Project Manager based on 1880 hours

1001AB 12 Months FOB: Destination

One full time equivalent (FTE) Project Manager based on 1880 hours

1001AC 12 Months FOB: Destination

One full time equivalent (FTE) Project Manager based on 1880 hours

1001AD 12 Months FOB: Destination

One Full Time Equvalent (FTE) Subject Matter Expert based on 1880 hours.

1001AE 12 Months FOB: Destination

One Full Time Equvalent (FTE) Subject Matter Expert based on 1880 hours.

1001AF 12 Months FOB: Destination

One Full Time Equvalent (FTE) Subject Matter Expert based on 1880 hours.

1002 1 Lot Travel

FFP

Contractor will be authorized travel expenses in accordance with FAR 31.205-46.

The amount of travel cost reimbursed shall be consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification of the Contracting Officer and COR.

It is estimated $16,000.00

PURCHASE REQUEST NUMBER: HQ00137504

FOB: Destination

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for

DSCA via secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

<http://www.ecmra.mil/>.

Not separately Priced.

Manpower Report

PURCHASE REQUEST NUMBER: HQ00137504

The Contractor shall provide three (3) full time equivalents (FTEs) Project

Managers and three (3) (FTEs) Subject Matter Experts for IT Management services in support of the DSCA Information Technology Directorate, Division of IT Policy and Planning with qualifications, experience and skills at Section 1.6.10 of the

PWS and that meets the security requirements at Section 1.6.8 of the PWS to perform the tasks at Section 5 of the PWS.

2001AA 12 Months FOB: Destination

One full time equivalent (FTE) Project Manager based on 1880 hours

2001AB 12 Months FOB: Destination

One full time equivalent (FTE) Project Manager based on 1880 hours

2001AC 12 Months FOB: Destination

One full time equivalent (FTE) Project Manager based on 1880 hours

2001AD 12 Months FOB: Destination

One Full Time Equvalent (FTE) Subject Matter Expert based on 1880 hours.

2001AE 12 Months FOB: Destination

One Full Time Equvalent (FTE) Subject Matter Expert based on 1880 hours.

2001AF 12 Months FOB: Destination

One Full Time Equvalent (FTE) Subject Matter Expert based on 1880 hours.

2002 1 Lot Travel

FFP

Contractor will be authorized travel expenses in accordance with FAR 31.205-46.

The amount of travel cost reimbursed shall be consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification of the Contracting Officer and COR.

It is estimated $16,000.00

PURCHASE REQUEST NUMBER: HQ00137504

FOB: Destination

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for

DSCA via secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

<http://www.ecmra.mil/>.

Not separately Priced.

Manpower Reporting

PWS

Section C – Description and Specification

Performance Work Statement

IT Management Support Services

Information Technology Directorate

Division of Information Technology Policy and Planning

1.0 General: This is a non-personal services contract to provide Information Technology

(IT)Management support services to the Defense Security Cooperation Agency’s (DSCA)

Information Technology Directorate, Division of IT Policy and Planning. The Government shall not exercise any supervision or control over contractor employees performing services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform IT support services as set forth in this Performance Work Statement (PWS) except as Specified in

Part 3 below, as government furnished property. Services will be performed at DSCA facilities.

1.2 Background: The Defense Security Cooperation Agency leads, directs, and manages security cooperation programs and resources to support U.S. national security objectives that build relationships that promote U.S. interests; build allied and partner capacities for self-defense and coalition operations; and promote peacetime and contingency access for U.S. forces.

1.3 Objective: The purpose of this new requirement is to secure qualified professionals to provide IT expertise to perform project management and technical support for IT application and business systems, including support for IT Policy and Administration, IT Programs and

Strategy, Planning and Governance, Knowledge Management, Requirements Development, Project Management, Capital Planning and Investment Control (CPIC), and Solutions

Development. The specific tasks are detailed as shown in Part 5 below.

1.4 To perform this work successfully requires special and expert knowledge, skills and experience in disciplines not resident within DSCA. Continued utilization of contractors with specialized knowledge and expertise is required in accomplishing critical, time-sensitive tasks.

1.5 Period of Performance: The period of performance is for a base period of twelve (12) months and two (2) 12 month option periods. Total contract period of performance including options is thirty-six (36) months.

1.6 Operational Information:

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, “Performance

Requirements Summary.” After acceptance of the QCP, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system. The QCP proposed in the solicitation shall be incorporated into the contract award.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

1.6.3 Recognized Holidays: The contractor will not be required to work the below holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Independence Day Memorial Day

Thanksgiving Day Christmas Day

1.6.4. Emergency Base or Government Office Closures: When contractor employees are not allowed access to the worksite due to emergency closures, the Government shall not be charged for the previously scheduled work hours, unless the contractor can show work was performed and the Government received a benefit. The contracting officer shall have the option of seeking remedies which permit the contractor to (a) reschedule the time lost due to base closure or (b) report to an alternate duty location.

1.6.5 Hours of Operation at a Government Site: The Contractor shall perform the required services between the hours of 0800 and 1700 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this performance work statement when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. The Contractor must notify the Contracting Officer within 14 calendar days prior to any proposed changes to personnel supporting this effort.

DSCA shall have final approval authority over personnel assigned to satisfy this PWS.

1.6.6 Place of Performance: The principle place of performance is DSCA, Arlington, VA.

Travel outside of the NCR is anticipated. The government anticipates travel to following locations: Defense Security Assistance Development Center, Mechanicsburg, PA; Defense

Institute of International Legal Studies, Newport, RI; and DSCA’s Institute of Security

Cooperation Studies, Wright-Patterson Air Force Base, OH.

Telework is available in situational purposes only, and requires the approval of the Contracting

Officer and COR.

1.6.7 Type of Contract: A Firm Fixed Price contract with a Cost Reimbursable (CR) CLIN for contractor travel will be awarded.

1.6.8 Security Requirements:

1.6.8.1 The contractor is responsible for safeguarding information of a confidential or sensitive nature. Failure to safeguard any classified/proprietary information which may involve the contractor or the contractor’s personnel or to which they may have access may subject the contractor and/or the contractor’s employees to criminal liability. Provisions of the Privacy Act apply to all records and reports maintained by the contractor. All information and materials developed at government expense during the course of this contract are the property of the U.S.

Government. At the time that the solicitation is issued, it shall be accompanied by a Contract

Security Classification Specification, DD Form 254, in Attachment 2 of the Solicitation. It will be applicable to any contract awarded as a result of this solicitation and will be completed at the time of award. Contractor personnel to work at a Government work site shall have a security clearance as required at Section 5.5 of the PWS. In accordance with DoD Directive 5220.22-M, Department of Defense Industrial Security Manual for Safeguarding Classified Information, and any revisions, thereto, as well as Industrial Security Regulation DoD 5220.22-R.

1.6.8.2 The overall classification of work associated with this PWS is at the CLASSIFIED level.

Handling and processing of documents that have access to network computer systems is required; therefore, an active SECRET clearance is required. Non-US Citizens are not permitted on this contract; personnel with dual citizenship may be permitted on the contract dependent upon ability to obtain a SECRET clearance. The costs of obtaining and maintaining required security clearances shall be the responsibility of the contractor. The Contractor is required to have an active FACILITY clearance at the time of quote/proposal submission. The contractor shall ensure that all applicants sent to DSCA security verification are in the Joint Personnel

Adjudication System (JPAS) or an equivalent system and each individual’s security information reflects the contractor’s Cage Code. The contractor shall notify DSCA when security clearances have been revoked or suspended within 24 hours of the contractor’s knowledge of the revocation or suspension. All personnel working at DSCA must hold a SECRET security clearance where classified information is discussed or processed. Investigative requirements for SECRET eligibility and access are outlined in this section of the PWS. A DD 254 shall be completed by the contractor for classification and subsequent security requirements for the contractor, any subcontractors, and personnel assigned to this contract.

1.6.8.3 Contract personnel working in support of this contract will require a favorably completed ANACI or NACLC, resulting in final SECRET eligibility when adjudicated the

Defense Industrial Security Clearance Office ( DISCO) or another recognized clearance adjudication facility provided they have been claimed in JPAS as an industry contractor for the awarded company.

1.6.8.4 Upon award of this contract, names and social security numbers (SSN) of contract employees working on this contract will be submitted to DSCA Security Officer. DSCA requires a Visitor Authorization Request (VAR) to be submitted to DSCA Security signed by the

FSO verifying the contractor personnel security credentials. If a contract member does not have the appropriate investigative or security clearance requirement, the contract employee will be denied the ability to work in support of this PWS.

1.6.8.5 Any visit(s) to DSCA by contractor personnel not physically/permanently assigned to this contract (company presidents, company security managers, contract employees, etc.) require an escort by the DSCA POC they are visiting.

1.6.8.6 Upon completion of this contract, the contract employee will surrender all government supplies, materials and equipment to the COR/designated government representative. Upon the completion of the contract, the contractor is required to surrender all access badges (DSCA and

CAC) and any issued courier badges. The contractor is required to out-process with DSCA

Security. For Official Use Only (FOUO) applies for all unclassified material. For information and regulatory guidance for FOUO, refer to DoD 5200.1-R, Appendix 3 and the Under Secretary of Defense for Intelligence memorandum, "Interim Information Security Guidance," dated 16

April 2004, (http://www.fas.org/sgp/othergov/dod/dod041604.pdf), for specific guidance on the handling & safeguarding of FOUO information. Contract companies can be held under punitive damages for releasing FOUO information outside government computer systems without prior authorization from DSCA Information Security Officer or COR.

1.6.8.7 All reports/products completed by contract staff will be marked with applicable FOUO or derivative classified markings depending on the highest level of information contained in the reports, products and briefings. The DoD regulation that governs safe guarding classified information is the DoD Information Security Program 5200.01 Volume 1-4.

1.6.8.8 Records, data, and information to which the contractor has access may be highly sensitive and considered proprietary in nature. The contractor shall not divulge any information about DSCA files, data processing activities or functions, user IDs, passwords, or any other knowledge that may be gained as a result of these tasks to anyone who is not authorized to have such information. The contractor shall observe and comply with all DoD Security Directives, Regulations and Policies in effect at the DSCA facility. The Contractor must be able to comply with information contained on DD Form 254.

1.6.8.9 If the Government notifies the contractor that the employment or the continued employment of any contractor employee is prejudicial to the interests or endangers the security of the United States of America, that person will be removed and barred from the worksite. This includes security deviations/incidents and credible derogatory information on contract members during the course of the contract period. The awarded contract company shall make any changes necessary in the appointment(s). Security incidents involving contractors will be posted by

DSCA Security personnel and the details forwarded to DISCO and the contractor FSO for action.

1.6.9 Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. When contractors leave work locations, government facilities, equipment, and materials shall be secured.

The contractor employees shall identify one’s self as a contractor when answering Government telephones and when attending official meetings. When a contractor send e-mail messages as a part of contract performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names) and identify themselves clearly as a contractor.

1.6.10 Special Qualifications:

The contractor shall be responsible for providing a technically qualified person to perform the work specified in this PWS. The contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

Personnel assigned to, or utilized by, the contractor in performance of work shall be fully capable of performing the contemplated functions in an efficient, reliable, and professional manner. Subject matter experts are to provide experienced IT Project, Portfolio, Enterprise

Architecture expertise to Division Chief of IT Policy and Planning in their oversight of the U.S.

Government’s (USG) IT Policy and Planning programs.

The contractor must provide technically qualified personnel to perform the work specified in this

PWS. The offeror shall provide resumes of all proposed personnel. Resumes of proposed contract employees must reflect experience directly related to the tasks and functions stated in the PWS Part 5.0. and meet the minimum requirements listed below.

a. General Experience – All assigned contractor personnel must have a minimum of ten

(10) years of demonstrated experience in Information Technology (IT) with at least five

(5) of those 10 years managing IT projects or programs focused on interpreting and applying IT policy and guidance to operational IT environments. Assigned contractor personnel must have a minimum of a Bachelor’s degree and the following experience:

Demonstrated experience in applying project, portfolio, enterprise architecture, and capital planning practices with an IT organization.

Demonstrated skills and experience in the following areas:

o Evidence of work history with Proficiency in the MS Office Suite applications of Outlook, Work, Access, PowerPoint, and SharePoint.

o Evidence of work history with Proficiency in Excel into performing data evaluation, formulas, and analytics.

o Evidence of work history with Proficiency to create project schedules and work breakdown structures in MS Excel or MS Project.

o Communication skills – Evidence of work history with technical writing and oral presentations.

b. Project Management: In addition to the above education and experience, the assigned project manager(s) must be certified as a Certified Associate in Project Management

(CAPM) or Project Management Professional. Project Manager’s resume shall reflect experience in managing projects around the core concepts of Project Management

Institute (PMI) methods, business process management, collaboration, and/or system development lifecycle.

1.6.11 Coordination:

1.6.11.1 The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation

Subpart 42.5, Post Award Orientation. The contracting officer, Contracting Officers

Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings, the contracting officer will apprise the contractor of how the Government views the contractor’s performance, and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues.

1.6.11.2 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the

Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the

Contractor concerning technical aspects of the contract; issue oral or written interpretations of technical requirements; monitor Contractor's performance and notifies both the Contracting

Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and make arrangements for site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.12 Contract Manager: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during normal business hours as outlined above, Monday thru Friday except

Federal holidays or when the government facility is closed for administrative reasons. The

Contractor shall be responsible for managing and overseeing the activities of all contractor personnel, as well as any subcontractor efforts used in performance of this effort. The contractor's management responsibilities will include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained in the Performance Work Statement (PWS). Resumes shall be submitted for employees assigned to perform under this PWS will contain documented experience directly applicable to the functions to be performed. Further, these prior work experiences will be specific and of sufficient variety and duration that the employee is able to effectively and efficiently perform the functions assigned.

1.6.13 Key Personnel: The following personnel are considered key personnel by the government:

Contract personnel performing in support of this contract are designated as key personnel.

The Government reserves the right, during the life of this contract, to request resumes of an assigned contract employee for the purposes of verifying compliance with the above requirements.

The contractor will notify the KO in writing of any changes to key personnel prior to their reassignment from the position. The contractor will provide resumes of proposed replacement personnel. Resumes of proposed replacement personnel must meet the minimum requirements identified in Section 1.6.9.

1.6.14 Identification of Contractor Employees:

1.6.14.1 All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Provisions of the Privacy Act may apply to some records and reports maintained by the contractor.

1.6.15 Contractor Travel: Travel outside of the DC Metro Area will be minimal. Any travel requirements that arise will require government pre-approval/authorization and shall be coordinated with the COR. Any projected travel should be submitted to the COR expeditiously to allow necessary time to complete Government approval process. Travel and per diem shall be reimbursed in accordance with the Joint Travel Regulations currently in effect and IAW FAR

Part 31.205-46. All travel will be conducted at the minimum cost to the Government. The

Contractor shall provide a trip report detailing travelers, activities conducted, results accomplished and expenses incurred to the COR within ten (10) days of the completion of travel.

1.6.16 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs as defined in FAR Subpart 9.5. The

Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Safety. Contractor shall comply with all Federal, State and local authorities having jurisdication, and with safety and fire regulations promulgated by the Department of Labor

(OSHA) under Title 29, Section 1900 of the Code of Federal Regulations. Contractor is solely responsible for compliance and cost of compliance with Federal, State and local laws and regulations. Contractor shall provide written notification to the Contracting Officer within twenty-four (24) hours of being notified by any Federal, State or local agency that a safety law and/or regulation has been violated. This report shall provide at a minimum the following: time and date of the occurrence, a description of the violation, required corrective action(s), and a projected correction date.

1.6.18 Inspection and Acceptance Criteria. In the absence of other agreements negotiated with respect to time provided for government review, deliverables will be inspected and the contractor notified of the DSCA COR’s findings within 15 workdays of normally scheduled review. The

COR or technical representative will review all deliverables for review and comment/acceptance.

Government acceptance will be based upon the deliverables meeting accepted professional standards for technical content, workmanship, and relevance to stated functional task requirements. In the event of a rejected deliverable, the DSCA COR will notify the contractor in writing as for the specific reasons why the deliverable was rejected. The contractor shall have 2 business days to correct the rejected deliverable and return it to the DSCA COR.

1.6.19 Payment Information. Invoicing Instructions: Requests for payments must be submitted electronically via the Internet through the Wide Area Workflow – Receipt and Acceptance

(WAWF-RA) system at https://wawf.eb.mil. All contractors must create two documents

(Invoice and Receiving Report; i.e. Combo Documents) with a single-data entry session.

1.16.20 Contractor Agency Training: Within ten working days of award of this contract, the

Contractor shall ensure that all contractor employees who work as program support personnel complete annual Government-furnished training in Information Assurance, Privacy Act, Ethics, Operational Security and other assigned training required. Any Contractor behavior deviating from standards taught in the course shall be grounds for termination of the contract. This on site agency training is estimated to be no more than six hours.

https://wawf.eb.mil/

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS.

2.1 DEFINITIONS:

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer (KO). A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government.

Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government Furnished Property (GFP). Property in the possession of, or directly acquired by the Government and subsequently made available to the contractor.

Government Property. All property owned or leased to the Government or acquired by the

Government under the terms of the contract. Government property includes both Government furnished property and contractor acquired property as defined in FAR 45.101.

Government Furnished Material (GFM). Material in the possession of, or directly acquired by, the Government and subsequently made available to the contractor.

Government Material. All material that may be incorporated into or attached to a deliverable end item or that may be consumed or expended in performing a contract, i.e., raw and processed materials, small tools, supplies component parts, raw and processed materials.

Interest. Organizational or financial interest.

Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the

PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

2.2. ACRONYMS:

ANACI. Access National Agency Check and Inquiries

CAC. Common Access Card

COR. Contracting Officer Representative

CPIC. Capital Planning and Investment Control

DD250. Department of Defense Form 250 (Receiving Report)

DD254. Department of Defense Contract Security Requirement List

DFARS. Defense Federal Acquisition Regulation Supplement

DoD. Department of Defense

EA. Enterprise Architecture

EVM. Earned Value Management

FAR. Federal Acquisition Regulation

IAW. In Accordance With

IT. Information Technology

NACLC. National Agency Check with Local Agency and Credit Check

OCI. Organizational Conflict of Interest

OMB. Office of Management and Budget

POC. Point of Contact

PRS. Performance Requirements Summary

PWS. Performance Work Statement

QA. Quality Assurance

QASP. Quality Assurance Surveillance Plan

QC. Quality Control

SDLC. System Development Lifecycle

UIC. Unit Identification Code

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 GENERAL: The government shall provide, the facilities, equipment, supplies, materials, and/or services listed below.

3.2 Equipment and Information: When authorized by the COR to perform on-site at Government facilities, adequate workspace, including desks, computer workstation setup, telephone, and other necessary equipment or supplies will be provided by the Government. The government will provide the contractor access to regulations, directives or other policy documents required to complete this task. The contractor may be tasked to make recommendation for supplies and equipment needed and to prepare for signature government forms used to order supplies.

PART 4

CONTRACTOR FURNISHED

4.1 General: Except for those items specifically stated to be government furnished in Part 3, the contractor shall furnish everything required to perform this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC REQUIREMENTS.

5.1. Basic Services. The Contractor shall provide three (3) full time equivalents (FTE)s Project

Managers and three (3) FTEs Subject Matter Experts for IT Management services in support of the DSCA Information Technology Directorate, Division of IT Policy and Planning. Specific work shall include, but not be limited to the following:

Project Management of IT Applications and Business Systems

Enterprise Architecture and Capital Planning Support

IT Portfolio Management and IT Governance Support

IT Strategy and Communication Support

5.2 Project Management of IT Applications and Business Systems. See Technical Exhibit 2

DSCA Systems.

5.2.1 The contractor shall provide assistance with ongoing project management of systems and software development efforts, documentation, and technical support for IT applications or business systems managed by the Office of the DSCA Chief Information Officer (CIO) and ancillary support to other DSCA offices.

5.2.1.1 The contractor shall provide assistance in performing this function in an effort to establish reasonable project plans for performing the development of the product (IT application/business process) and managing the overall system development life cycle (SDLC).

5.2.1.2 The contractor shall provide assistance in developing SLDC documents and procedures with appropriate process flows, templates, standards and client requirements and needs.

5.2.1.3 The contractor shall interface with team members, stakeholders and management to anticipate and manage changes to projects, such as but not limited to, technical requirements, business requirements and schedules.

5.2.1.4 The contractor shall provide assistance in developing estimates of work to be performed, establishing the necessary review of project plans, earned value management (EVM), work breakdown structures, and schedules, as applicable.

5.3 Enterprise Architecture (EA) and Capital Planning and Investment Control (CPIC) Support

5.3.1 The contractor shall perform reviews, assessments, and provide recommendations of

DSCA’s EA and CPIC programs in close coordination with the DSCA Government Program lead.

5.3.2 The contractor shall provide assistance in the development CPIC and EA artifacts.

5.3.2.1 The contractor shall assist in the development of a gap analysis of OMB Exhibit 300

Review and Improvement;

5.3.2.2 The contractor shall assess existing OMB Exhibit 300s for completeness and conformance to OMB requirements;

5.3.2.3 The contractor shall assist in the development of Cost/Benefit Analysis and Business

Cases; Identify gaps and recommending areas for improvement;

5.3.2.4 The contractor shall assist the Government in addressing identified gaps and developing material to improve the OMB Exhibit 300s;

5.3.2.5 The contractor shall assist in the preparation of the final draft OMB Exhibit 300s; and address OMB 300 re-submission questions.

5.3.3 The contractor shall assist in providing performance analysis and benchmarking, with development or enhancement of performance measures/metrics;

5.3.4 The contractor shall assist in providing best practice assessments and augmenting efforts to align strategic documents with business plans, federal guidelines, and best practices;

5.3.5 The contractor shall assist in performing technology assessments; identify risk and opportunities; Assess strategic modernization efforts and plans;

5.3.6 The contractor shall assist in performing architecture maturity assessments;

5.3.7 The contractor shall assist in the analysis of alternatives; Provide reports, studies, or enhanced analysis to support DSCA and its IT Governance bodies;

5.3.8 The contractor shall provide support in conducting Information Architecture Assessments including developing assessment procedures based on DSCA requirements and industry best practices;

5.3.8.1 The contractor shall assist business units in development and alignment of business-level programs and activities with the overall enterprise architecture;

5.3.8.2 The contractor shall provide support in conducting Business and Service Architecture

Assessments including developing assessment procedures based on DSCA requirements and industry best practices.

5.3.9 The contractor shall provide assistance with IT budget documentation, formulation, and execution.

5.4 IT Portfolio Management and IT Governance support

5.4.1 The contractor shall assist with developing an IT Portfolio Management and IT

Governance strategy, to include:

5.4.1.1 IT investment performance measures development;

5.4.1.2 IT investment performance measurement analyses;

5.4.1.3 Provide assistance in enterprise portfolio management, including assisting in developing business process improvement processes to support Investment Review Board and IT decision-making;

5.4.1.4 Provide assistance in preparing briefings materials to the DSCA boards and working group;

5.4.1.5 Provide assistance in preparing cost and financial analysis to the portfolio, including benefits realization techniques;

5.4.1.6 IT Milestone Reviews;

5.4.1.7 Support project assessments;

5.5 IT Strategy and Communication Support

5.5.1 The contractor shall provide assistance with IT Strategic guidance, coordination of project management and communications support efforts across a matrixed organization to include, but not limited to:

5.5.1.1 Program & Project Management;

5.5.1.2 Knowledge Management & Communications;

5.5.1.3 Information Assurance Assessment and Authorization Policy, Process, Planning and

Document Updates.

5.6. Manpower Reporting Requirement.

a. Manpower Reporting Requirement. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DSCA via secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

<http://www.ecmra.mil/> . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September

30. While inputs may be reported anytime during FY, all data shall be reported no later than

October 31 of each calendar year, beginning with 2017. Contractor may direct question to the help desk at http://www.ecmra.mil/ <http://www.ecmra.mil/>

5.7. Deliverables

PWS

Ref Deliverable(s) Due Date Draft/Final

1.6.1 Quality Control Program Plan 30 Days after award Final

http://www.ecmra.mil/ http://www.ecmra.mil/ http://www.ecmra.mil/ http://www.ecmra.mil/

5.2 Provide System Development Lifecycle

(SDLC) Plan

Products

Procedures for SDLC

Approaches (i.e. waterfall, agile) and phases (i.e. planning, requirements, design, execution, maintenance)

Process flows for SDLC phases

Templates for each SDLC document required to be completed for each phase

180 Days after award

Draft due 30 days prior to final

Final

5.3 Provide Capital Planning and

Investment Control (CPIC) Plan

Products:

Provide CPIC documents and artifacts

Provide CPIC Gap analysis report

Provide Control and

Evaluation Phase process flows, tools and templates.

120 Days before end of initial base performance period

Draft due 30 days prior to final

Final

5.4 Provide an IT Portfolio Management

and Governance strategy.

Products:

Provide a business process improvement plan

Provide an in-depth working level briefing to articulate the IT

Portfolio Management strategy

120 Days before end of initial base performance period

Draft due 30 days prior to final

Final

5.3

Provide an Enterprise Architecture EA

Management Plan based on DoD

Architecture Framework 2.0 standards and the BEA guidance documentation to establish and develop architectures aligned with DoD portfolios to guide IT investment management initiatives.

Identify Business Process Modeling

(As-Is and To-be).

Products:

Provide an EA Management plan.

Provide EA documents and artifacts

Provide EA roadmap and matrix to include; identifies areas of responsibility, authoritative data sources and timelines for data collection for each component of the Portfolio

Management strategy

Provide an EA Transition Plan

90 Days before end of initial base performance period

Draft due 30 days prior to final

Final

5.5 Provide a Strategic Approach and

Communication Plan to socialize the

Portfolio Management governance structure to DSCA Stakeholders

120 Days after award

Draft due 30 days prior to final Final

5.6 Contractor invoice and Travel Reports

Monthly, NTL 15 days after end of each month Final

5.7 Manpower Reporting As specified in 5.6 of PWS On-line reporting

PART 6

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP).

6.0 Purpose: The role of the government in quality assurance is to ensure contract standards are achieved. The purpose of the QASP is to identify the methods and procedures the government will use to evaluate contractor actions while performing the requirements in the Performance

Work Statement (PWS). It is designed to provide an effective surveillance method by monitoring contractor performance in the Performance Requirements Summary.

The QASP provides a systematic method to evaluate the services the contractor is required to furnish. The QASP is based on the premise the government desires to maintain a quality standard for Administrative Services and that a service contract is the best means of achieving that objective.

The QASP has been developed by the requiring activity. It is designed to provide direction to personnel performing contract surveillance activities. Personnel surveying the contract terms and conditions and Performance Work Statement requirements will periodically review the

QASP throughout the life of the contract.

6.1 Contracting Officer Representative (COR). The COR is responsible for quality assurance guidance and to ensure that contract quality requirements, provision, standards, and thresholds are defined, practical, enforceable, necessary, and verifiable.

6.1.1. The COR evaluates and documents contractor performance in accordance with the QASP and PWS.

6.1.2. The COR notifies the Contracting Officer of any significant performance deficiencies.

6.1.3. The COR maintains surveillance documentation.

6.1.4. The COR recommends improvements to the QASP and PWS throughout the life of the contract.

6.2 Contracting Officer (KO). The Contracting Officer is responsible to safeguard the interests of the United States in contractual relationships. Only the contracting officer is authorized to bind the government and then, only to the extent of the authority delegated to them through the issuance of a warrant.

6.2.1 The KO delegates authority for inspection and/or acceptance in accordance with the terms of the contract.

6.2.2 The KO informs the contractor of the names, duties, and limitations of authority for…