Sep_16_2017-10ESSL_PWS_Transportation.pdf

`AFRICA CENTER FOR STRATEGIC STUDIES

PERFORMANCE WORK STATEMENT

for Transportation Services Emerging Security Sector Leaders Seminar

20 Oct - 12 Nov 2017

1. Purpose: This PWS details the tasks required for transportation services to the Africa Center for Strategic Studies to enhance stability in Africa by providing an academic environment where strategic issues can be addressed, understanding deepened, partnerships fostered, defense-related decision-making improved, and cooperation strengthened among military and civilian leaders from the region and the United States.

2. Background: The Africa Center for Strategic Studies (ACSS), an element of the Defense Security Cooperation Agency, is responsible for developing civilian and military specialists from Africa by providing professional seminars designed to meet the needs of mid-to-upper level military and civilian officials in the national security policy and strategy planning divisions of regional governments, to include but not limited to the Ministry of Interior; General Headquarters; Ministry of Defense; Ministry of Foreign Affairs and Foreign Police Force.

3. Emerging Security Sector Leaders Seminar: To assist ACSS in fulfilling its responsibilities, contractors will provide transportation services to support a three-week professional seminar to be hosted in the metropolitan Washington, D.C. and Virginia areas. Access to and use of a GPS system is preferred to ensure driver delivers to the correct location.

4. Scope: The contract requires expert transportation services to and from the local airports and off-site transport to and from the lodging. As such requesting drivers that are familiar with the metropolitan Washington, D.C., and Virginia areas.

5. Approach: The contractor shall provide experienced, licensed drivers who are familiar with the metropolitan Washington, D.C. and Virginia area; contractor shall provide the driver with the schedule as provided by ACSS and any updates thereafter. Charter bus transportation required for approximately 65-people during event dates, with latrine, microphone and televisions/VCRs. Tentative requirements schedule is attached. Dates and times are subject to change with late notice; vendor must be capable of accommodating changes.

Note: The contractor shall provide the ACSS Center with a driver’s assignment sheet which will include the bus driver’s name, social security number, state driver’s license number and telephone contact number. The bus make/model and vehicle identification number and state tag number is also required to the ACSS Center. This information is required for security purposes at various DOD and Federal Government locations and shall be provided to the ACSS Center within seven (7) working days prior to the start of the seminar. If time does not allow for 7 days advance prior to the start date, information to be provided as soon as possible after award.

****Contractor must be a DOD approved carrier by DTMO and listed on the Military Bus Program****

6. Manpower Reporting Requirement: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DSCA via secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported anytime during FY, all data shall be reported no later than October 31 of each calendar year. Contractor may direct question to the help desk at http://www.ecmra.mil/

7. Location of Performance: All transportation will originate and/or end in the location of the lodging, which will be in the DMV area. The contractor shall be able to perform services at any location in the Metro area that the Government deems a needed emergency training site.

8. Period of Performance: The period of performance is 20 Oct – 12 Nov 2017. The Government reserves the right to cancel contract without penalty if a national emergency dictates canceling or curtailing seminar(s).

9. COR Representative: Matilda Macklin, ACSS, telephone: (202) 685-1862, email: macklinm@ndu.edu.

All communication will occur between the contractor and the contracting officer. Any requirements from ACSS must be addressed to the Contract Specialist Constance V. House at constance.v.house@civ.mail.mil.

10. Invoicing Procedures: Invoices are to be submitted electronically via the Internet through Wide Area

Work Flow- Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. Contractors must create two documents (Invoice and Receiving Report; i.e. Combo Documents) with a single data entry session.

Transportation Schedule

Friday 20 October Approximately 5 Airport pick-ups at Dulles and Reagan Airports to lodging location ** 1 Airport Greeter required** (0625-2111, approximately 15 hours)

Minimum 10 person Van

Saturday 21 October Approximately 45 Airport pick-ups at Dulles Airport** 2 Airport Greeters required** to lodging location

Minimum 10 person Van/bus (0625-2105, approximately 15 hours)

Sunday 22 October Approximately 5 Airport pick-ups at Dulles and Reagan Airports to lodging location **2 Airport Greeters required** (0625-2111, approximately 10 hours)

23-27 Oct /30 Oct-3 Nov/ 6-9 Nov (2 buses daily)

0700 Bus Departs from lodging **65 persons**

0800 Bus Drops off at NDU

1700 Picks up at NDU and returns to lodging

Wednesday 25 Oct 1400 2 Buses departs from NDU **65 persons** to Mount Vernon

1700 2 Buses departs Mount Vernon and returns to lodging

Saturday 28 Oct 0915 2 Buses departs from lodging **65 persons** to DC National Mall Area

1230 2 Buses departs National Mall and returns to lodging

Thursday 2 Nov 1230 2 Buses departs from NDU **65 persons** to Pentagon

1730 2 Buses departs Pentagon and returns to lodging

Friday 3 Nov 0800 2 Buses departs from lodging **65 persons** to USIP

1230 2 Buses departs USIP and returns to NDU and return to lodging

Monday 6 Nov 1230 2 Buses departs from lodging **65 persons** to NDU

1700 2 Buses departs from NDU to US Capitol and returns to lodging

Thursday 9 Nov

Approximately 10 Airport drop-offs at Dulles and Reagan Airport

Friday 10 Nov

Approximately 35 Airport drop-offs at Dulles and Reagan Airport

Saturday –Sunday 11/12 Nov

Approximately 5 Airport drop-offs at Dulles and Reagan Airport

CLIN: SERVICE UNIT QUANTITY

0001 Airport Greeter 10/20 1 EACH 0002 Airport Greeter 10/21 2 EACH 0003 Airport Greeter 10/22 2 EACH 0004 Airport pick-ups 10/20 5 CAR/VAN 0005 Airport pick-ups 10/21-10/22

IAD/DCA

3 BUS

0006 Airport pick-ups 10/21-10/22

IAD/DCA

5 CAR/VAN

0007 Daily RT transport to NDU from hotel

13 BUS

0008 Hotel to Mt Vernon RT 10/25 2 BUS 0009 Hotel to Monument tours RT

10/28

2 BUS

0010 Hotel to Pentagon 11/2 2 BUS 0011 Hotel to USIP/NDU/Hotel RT

11/3

2 BUS

0012 Hotel to US Capitol RT 11/6 2 BUS 0013 Airport drop-off 11/9 2 CAR/VAN 0014 Airport drop-off 11/10 2 BUS 0015 Airport drop-off 11/11 2 VAN 0016 Airport drop-off 11/12 1 CAR/VAN 0017 Various VIP pick-ups/drop-offs -

10/20-11/12

3 CAR