PWS-Tunisia_NDI_01-17_Interpretation_revised.pdf

Near East South Asia Center for Strategic Studies

Performance Work Statement for

Simultaneous Interpretation Services Tunisia NDI Seminar 01-17

27 March– 7 April 2017

1. Purpose: This PWS details the tasks required for language and translation support services to the Near East South Asia Center for Strategic Studies to enhance stability in the Near East and in South Asia by providing an academic environment where strategic issues can be addressed, understanding deepened, partnerships fostered, defense-related decision-making improved, and cooperation strengthened among military and civilian leaders from the region and the United States.

Background: The Near East South Asia Center for Strategic Studies (NESA), an element of the Defense Security Cooperation Agency, is responsible for developing civilian and military specialists from the region of the Near East and in South Asia by providing professional seminars designed to meet the needs of mid-to-upper level military and civilian officials in the national security policy and strategy planning divisions of regional governments, to include but not limited to the Ministry of Interior; General Headquarters; Ministry of Defense; Ministry of Foreign Affairs and Foreign Police Force.

Tunisia NDI: To assist NESA in fulfilling its responsibilities, contractors will provide interpretation/translation services & equipment to support a 10 day professional seminar to be hosted in the metropolitan Washington, DC and Virginia areas.

2. Scope: The contract requires expert language interpretation, interpretation equipment, on-site support and translation service into and from the following languages: French The contractor will also provide an experienced project manager based on paragraph 5.

3. Approach:

Contractor shall provide interpretation and on-site support in accordance with PWS at the The Hotel Location (TBD). The contractor shall provide support according to the below setup configurations.

An on-site technician will be required from 28 March-7 April 2017 to operate, trouble-shoot, set-up, and repair any problems with the equipment.

Plenary Room-Hotel TBD will require (2 Transmitters, 50 Headsets and Receivers), that must be compatible to the Williams Sound IC-2 system, dropped off to the NESA Center on 27 March 2017.

1 language, (1 Full booth) for setup on Monday 27 March to be completed no later than 1600. Minimum 50 microphones, 55 receivers and headsets will be needed to complete this task order. Headsets and receivers and must be compatible to the Williams sound IC-2 system.

EQUIPMENT REQUIRED:

SERVICE QUANTITY UNIT TOTAL

Plenary-Hotel Headsets/Receivers

55 each

2 Transmitters

1 Full size Booth

Microphones Installed Plenary room

Microphones

50 Headsets with receivers

Portable devices for outside visits

50 headsets with receivers 2 transmitters with carrying case

4. Task:

Task 1: Simultaneous Interpreters

The Contracting Officer or the representative (COR) will define changes or adjustments in the “Language Agenda” to be provided to the contracted project manager at least 5-working days in advance of the seminar. The contractor will assign a team of three interpreters. Exact number of interpreters will be noted on the “Language Agenda.”

Seminars and sessions require continuous effort. Sessions requiring interpreters usually begin at 0830 and last until 1130 or 1200 depending on daily schedule. A 1-hour break is generally given for lunch. Afternoon sessions usually begin at 1300 and end before 1630. The COR reserves the right to make changes or adjustments to the actual start time of the workday. Contractor is to ensure that interpreters are to dress in “business attire,” Business attire includes a collared shirt with tie along with dress pants/trousers. Jeans, athletic gear, and or tennis shoes are not permitted to be worn during hours of work.

6. Location of Performance: Work performed under this task order will be performed at US Government-owned facilities or US Government-leased facilities. NESA is located at the National Defense University, 300 5th Ave SW, Lincoln Hall, Washington, D.C 20319. Contracted interpreters must be immediately accessible, in person; in the greater Washington metropolitan area for the duration of the seminar. The contractor will perform services at the NESA offices and other sites as designated on the agenda schedule. For excursions that are out of town and/or on weekends, the interpreters will accompany participants on the bus. The contractor shall be able to perform services at any location within the Washington metropolitan area that the Government deems a need emergency training site.

7. Period of Performance: The period of performance is from 27 March -7 April 2017.

8. Local Travel: Parking is provided for contractors privately owned vehicles on Fort McNair.

Travel may be required in the performance of designated tasks and duties, to include supporting seminar sessions, conducting training sessions, and supporting off-site events.

9. Security: Interpreters must bring a Government photo ID or Driver’s License to process visitor badges.

10. US Government Furnished Facilities, Equipment, Materials, and Support Functions:

NESA will provide office supplies and materials, to include access to telephones, copying machine, fax machine, and personal computers to support these contracted periods and NESA official business only. Other support will be provided to contract employees as required performing the contract tasks. NESA will provide access to those documents and files that are relevant to the project and that are required to perform the tasks specified in the contract. NESA personnel will provide such assistance and information as is appropriate and necessary for liaison functions and for the contractor employees’ performance of the task order.

11. Invoicing Procedures:

Invoices are to be submitted electronically via the Internet through Wide Area Work Flow- Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. Contractors must create two documents (Invoice and Receiving Report; i.e. Combo Documents) with a single data entry session.

All communication will occur between the contractor and the contracting officer. Any requirements from NESA must be addressed to the Contract Specialist, TBD

Service Schedule:

Estimated hours per day 8:30am-4:30pm – Times subject to change Weekend and evening events currently scheduled are subject to change.

CLIN: SERVICE QUANTITY UNIT UNIT

PRICE

TOTAL

French- 1 Interpreter 28-30 March 3, 5, and 7 April

6 MANDAYS

0002 Equipment- 1 Full Size Booth/Transmitters/ Headsets and receivers and all supporting equipment

12 Days

0003 Technician- Set-up operate, trouble-shoot, set-up, and repair any problems with the equipment.

12 DAYS