PWS_Lodging_Specialized_Courses_2017.docx

WILLIAM J. PERRY CENTER FOR HEMISPHERIC DEFENSE STUDIES (WJPC)

Performance Work Statement (PWS) for Lodging Services for Specialized Courses

1. PURPOSE. This Performance Work Statement (PWS) delineates the tasks required for lodging services for the William J. Perry Center for Hemispheric Defense Studies (WJPC). The period of performance will be from 22 April 2017 to 6 May 2017.

2. BACKGROUND. The William J. Perry Center for Hemispheric Defense Studies supports the efforts of the Department of Defense and other United States Federal agencies to assist Western Hemisphere nations in improving their security and strengthening their defense establishments. This mission is accomplished by promoting good governance, security sector professionalism, and democratic civil-military relations. The foundation of the Center’s effort is its high quality, relevant academic programs. Building on that foundation, the Perry Center endeavors to foster open, frank and informed dialogue within a community of Western Hemisphere decision-makers, influential individuals, and institutional partnerships that share a long-term commitment to addressing the fundamental defense and security challenges facing the Western Hemisphere and to developing a common understanding of the importance of those challenges to their respective national and regional interests.

Specialized Courses To assist WJPC in fulfilling its responsibilities, a Contractor will provide services to support approximately 84 individuals, for participants in the Specialized Courses to be hosted in Washington, DC.

3. SCOPE. The contract requires lodging services, as outlined in Exhibit A.

4. APPROACH.

The selected venue, described in Contract Line Item Number (CLIN) 0001, must be within the DC metropolitan area and located no further than seven (7) miles from Fort McNair. The venue must be no further than .50 miles to a Metro station or have available shuttle service to surrounding areas and must also be within .50 miles’ walking distance to at least five (5) full-service restaurants. All sleeping rooms must be equipped with at least a refrigerator and a microwave; a kitchen or kitchenette is preferred. The venue shall provide shuttle service to/from the Ronald Reagan National Airport on the lodgers’ arrival and departure days. The venue must be located in a safe area, defined as having a risk factor score of “Low” or “Moderate”, defined as a score below 7 for all categories of crime listed, using the following website: http://relocationessentials.com/aff/www/tools/crime/crime.aspx and entering the hotel's zip code. The selected venue shall provide wireless Internet service with a minimum download speed of six (6) Mbps and a minimum upload speed of two (2) Mbps. If a password is required, it shall be given to lodgers. Hotel staff shall correct any Internet equipment or service breakdown or degradation immediately.

Contractor shall provide lodging service in accordance with the terms listed in 0001.

Quality logistical support is key to creating an atmosphere for exchange of ideas. Logistical support and program content equally contribute to the success of the conference.

5. Manpower Reporting Requirement:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DSCA via secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported anytime during FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractor may direct question to the help desk at http://www.ecmra.mil/

6. POC:

Linda K. Denning Operations Coordinator & COR William J. Perry Center for Hemispheric Defense Studies National Defense University Office: +1 202-685-2248 DenningL@ndu.edu

SPECIFIC REQUIREMENTS: See Exhibits A.

1. GENERAL REQUIREMENTS:

Amenities. Within five days of award of this contract, the hotel shall provide detailed information on amenities and discounts available to participants, faculty and staff attending the workshop.

Minimum Acceptability Standards:

1. Sleeping rooms of similar size and type with separate work space with desk, drawers and lighting

2. Rooms shall have high speed internet hook-up

3. Rooms shall have kitchenette or refrigerator and microwave.

4. Breakfast shall be included with room rate

6. Hotel location shall be within 1 mile walking distance of a metro station or have available shuttle service to surrounding areas.

7. Within .5 mile walking distance of at least 5 full service restaurants.

8. Hotel shall be fully compliant with Americans with Disability Act (ADA)

9. Rooms are available on required dates

10. Must be within the DC metropolitan area and located no further than seven (7) miles from Fort McNair.

1. PERFORMANCE BASED MATRIX.

The Government will monitor the Contractor's performance under this contract using on-site inspections and customer feedback. The contractor will be given the opportunity to correct or address any adverse findings resulting from observations and feedback. Failure to correct any adverse findings or failure to deliver all services described in this contract may result in non-acceptance of the services by the Government. Failure to meet the standards of this performance work statement may result in a deduction of price equal to the value of the unperformed or poorly performed services. Failure to provide services in accordance with this contract could also result in termination of the contract for cause and/or adversely impact the Contractor’s ability to be selected for future contracts.

Exhibit A

0001 Lodging Requirements 0001AA Single Rooms 1099 room nights Unit Price__________ Total Price _________

Lodging Requirements: Single Rooms. This contract shall not pay for local or international phone calls from participant’s rooms, pay per view programs, mini-bar consumption, room service, nor any alcoholic beverages. Request that all rooms have outgoing phones and pay-per-view TV turned off and mini-bars locked. Allowance for availability of said items will be given by presenting a suitable deposit as agreed upon by the hotel. Note that proposed room rates should be the lowest possible rate and any rate which exceeds the U.S. Government lodging per diem rates will not be considered.

WJPC will provide detailed room lists identifying rooms reserved and paid for by this contract 4 days prior to the first planned arrival. The Government will only pay for rooms defined as “USG-paid”. The Government has no financial liability for rooms booked as “Self-pay”. Hotel is nevertheless required to confirm availability of rooms on dates identified below, and requested to hold rooms for “Self-pay” guests at group rate until 1 week prior to planned arrival of individual self-pay guests. Self-paying participants will reconfirm with the hotel directly to reserve their room. If confirmation of travel dates and booking is not confirmed with self-pay seminar attendees five days prior to planned arrival, hotel is under no obligation to hold the room unless WJPC accepts financial responsibility in writing for those self-pay reservations that have not reconfirmed.

Unoccupied rooms: If the contractor holds a room and a participant does not occupy that room prior to 6:00 P.M. on the date of scheduled occupancy, the Government will be charged a for that day, and remaining days will be cancelled, and the Government will not be charged by the contractor for the remaining days of that reservation.

Terms and conditions for early check-in and late check-out to be provided in technical quote of proposal.

6 May