2017_PWS_-_20161_219_PWS_-_Pakistan_DRC_2017_Requirement.pdf

Defense Security Cooperation Agency

Performance Work Statement (PWS) for

March 2017 Pakistan Defense Resources Conference

BACKGROUND:

The Defense Resource Conference (DRC) is an annual meeting between senior leaders of the

Pakistan Military (PAKMIL), the United States Department of Defense (DoD) and the United

States Department of State (DoS). The conference is a three day event held in Washington D.C.

and will include requirements for daily conference facilities, overnight accommodations for travelers and at least one hosted dinner for the senior attendees. The scope of this specific solicitation is outlined in the associated Project Work Statement. Specifically: the room availability (cost of rooms are not to be included in the bid) held at local per diem rates;

conference facilities and support (as outlined in the PWS) and catering services (as outlined in the PWS).

SCOPE:

The scope of this specific solicitation is outlined in the associated Project Work Statement.

Specifically: the room availability (cost of rooms are not to be included in the bid) held at local per diem rates; conference facilities and support (as outlined in the PWS) and catering services

(as outlined in the PWS).

CONFERENCE FACILITIES DATES: Scheduled for 7-9 Mar, 2017.

NUMBER OF PEOPLE: Ranges between 45 and 85 people over 3 days.

SPECIFIC REQUIREMENTS: Hotel or other facility with conference room, located within 1 miles of DSCA (201 12th Street South, Arlington, VA 22201), and within .5 mile of a metro station with a direct line to the Crystal City and Pentagon metro stations.

PERIOD OF PERFORMANCE: 6-10 March 2017

STYLES OF ROOM FOR THE EVENT: U-shape or conference style preferred with chairs around the perimeter of the room

Date: Time of Events: Number of people

Day 1 7:00AM – 5:00PM 85

Day 2 7:00AM – 5:00PM 65

Day 3 7:00AM – 5:00PM 65

CONFERENCE ROOM REQUIREMENT: Break out rooms to be located in close proximity. Preferably in same area or conference designated hallway. Prefer small room for hot breakfast on the morning of Day 1.

Date: Rm Qty Time of Events: Number of people Room set up (Note 1)

Day 1

1 7:30AM – 9:00AM 12 Meeting room

1 7:00AM – 5:00PM 85 u-shape

Separate room for meals

1 9:00AM – 5:00 PM 20 Meeting Room

Day 2 1 7:00AM – 5:00PM 65 u-shape

Separate room for meals

1 7:00AM – 5:00PM 20 Meeting Room

Day 3 1 7:00AM – 5:00PM 65 u-shape

Separate room for meals

1 7:00AM – 5:00PM 20 Meeting Room

CONFERENCE ROOM AUDIO VISUAL / EQUIPMENT REQUIREMENT:

Date: Qty Time of Events Number of people Room set up

DAY 1

Tues 1 7:00AM – 5:00PM 85 u-shape

One LCD projector with remote control and all associated hardware, one 10’x10’ screen, 5 power strips for guest laptops, microphones for attendees at tables (16 total), one podium with microphone, tables by entrance door for conference check in, two easels for conference signs.

DAY 2

Wed 1 7:00AM – 5:00PM 65 u-shape

One LCD projector with remote control and all associated hardware, one 10’x10’ screen, 5 power strips for guest laptops, microphones for attendees at tables (16 total), one podium with microphone, tables by entrance door for conference check in, two easels for conference signs.

DAY 3

Thurs 1 7:00AM – 5:00PM 65 u-shape

One LCD projector with remote control and all associated hardware, one 10’x10’ screen, 5 power strips for guest laptops, microphones for attendees at tables (16 total), tables by entrance door for conference check in, two easels for conference signs.

SECURITY REQUIREMENT: None

REFRESHMENTS BREAK:

Date: Time of Events Number of people Refreshment Requirement (Note 2)

Day 1 8:30 AM – 9:30 AM 85 Morning Break

12:45 PM – 1:30 PM 85 Lunch (Halal or

Seafood)

3:00 PM – 3:30 PM 85 Afternoon Break

Day 2 7:30 AM – 8:30 AM 65 Morning Break

12:00 PM – 1:00 PM 65 Lunch (Halal or

Seafood)

2:20 PM – 2:30 PM 65 Afternoon Break

Day 3 7:00 AM – 8:00 AM 65 Morning Break

12:00 PM – 1:00 PM 65

Lunch (Halal or

Seafood)

2:30 PM – 3:00 PM 65 Afternoon Break

Note 1: Conference rooms that cannot be set up to accommodate U-shape, use square or conference as an alternate. All tables require skirts. Contractor shall setup tables and AV equipment each day. Contractor shall remove the equipment on the last day.

Note 2: Coffee/tea/juice for 12 individuals requested to be set up in a small conference room for day 1. Coffee/tea/juice and some type of pastry/muffin for morning break; coffee/tea/sodas and a snack such as cookies/fruit for afternoon break. Coffee pots to be kept full 7:30 AM - 4:00 PM with additional coffee requested as needed. Either halal-prepared or seafood is required for lunch with a vegetarian option.

LODGING REQUIREMENT: At least 60 lodging rooms, at government per diem rates, blocked for participants from 5 – 10 March, 2017. Participants will be responsible for making their own reservations. Any rooms not booked within three weeks of the event will be returned to the hotel. An estimate of required rooms, by date, is noted below:

Sun, 5

Mar

Mon, 6

Mar

Tue, 7

Mar

Wed, 8

Mar

Thu, 9

Mar

Fri, 10

Mar

25 25 65 45 45 25

TECHNICAL POINT OF CONTACT:

Maj Christopher Michele, Country Program Director - Pakistan

Phone: 703-697-9727

Email: Christopher.a.michele.mil@mail.mil

CONTRACTING OFFICE POINT OF CONTACT

Contract Specialist

Phone: Toni Davis

Email: toni.m.davis3.civ @mail.mi703-697-8940

WIDE AREA WORKFLOW (WAWF)

Invoices shall be submitted electronically via WAWF to:

Maj Christopher A. Michele, Country Program Director - Pakistan

Phone: 703-697-9727

Email: Christopher.a.michele.mil@mail.mil