PWS_Hotel__MJ_15.docx

DEFENSE INSTITUTE OF INTERNATIOANL LEGAL STUDIES (DIILS)

STATEMENT OF WORK

FOR

LODGING SERVICES

MILITARY JUSTICE (MJ) COURSE

1. PURPOSE: This SOW delineates the tasks required for lodging services for the Defense Institute of International Legal Studies. The period of performance will be 10 to 15 November 2015.

2. BACKGROUND: The Defense Institute of International Legal Studies (DIILS) is responsible for managing; directing and performing Security Assistance Training (SAT) in CONUS and OCONUS locations in support of legally related Security Assistance missions and U.S. foreign policy.

To assist DIILS in fulfilling its responsibilities, contractor will provide executive lodging services to support a field visit for approximately 20 MJ course participants and DIILS staff to be conducted in the Washington, DC area.

3. SCOPE: The contract requires expert lodging support and services on a requirements basis. The contractor will also provide a sales representative who has dealt with diverse lodgers.

4. APPROACH: The contractor shall provide each lodger (DIILS participant or DIILS Staff) with room accommodations on the nights listed in TABLE 1 below.

. The hotel must also be within 1/2-mile walking distance of the following:

1. At least two (2) local restaurants

1. At least two (2) convenience stores that sell basic food items.

1. Washington D.C. Metrorail Station.

In order to minimize daily travel time and expense, facilitate Pentagon participation and to allow for confirmation of transportation arrangements the lodging facility should be in the Crystal City/Pentagon area.

Breakfast, lunch and dinner options on the premises of the selected hotel are essential unless full kitchen facilities are provided in each room and grocery shopping is available within a .5 mile distance from the hotel.

All participant rooms must be of a similar size and type (e.g. all studio suites or all one-bedrooms) and must have either kitchenettes or refrigerators and microwaves.

Hotel should have sufficient space in a public area for groups of up to 10 participants to meet and work on group assignments.

Shuttle bus/vans should be available to and from nearby shopping areas and Metro Stations.

The hotel must have an arrival area that can accommodate a large motor coach (50 passenger or more) for drop-off, pick up, and short term parking (at least 30 minutes.) Temporary parking space for a motor coach must be available immediately outside the hotel. Additionally the hotel including the arrival area must be handicap accessible.

A DIILS Staff member will arrive at least two hours ahead of the participants and other DIILS staff to facilitate advance check in and distribution of room keys to participants. Hotel staff will provide the DIILS staff member facilitating advance check in with room keys for distribution to MLDP participants upon their arrival.

5. DELIVERABLES:

Task 1 – Lodging:

The contractor shall assign rooms based on actual rooms occupied versus estimated rooms. The contractor shall block suites per the table below, and the Government shall provide a final list of attendees 1 week (7 calendar days) prior to the day of arrival. The contractor shall bill the Government for actual rooms utilized versus reserved. If the contractor holds a room and a participant or participants do not occupy that room prior to 6:00 P.M. on the date of scheduled occupancy, the Government will be charged a “no show charge fee” for that day and remaining days will be cancelled, and the Government will not be charged by the contractor for the remaining days of that reservation.

TABLE 1

Total

A single invoice for all participant rooms and conference rooms delivered under this contract will be presented to the DIILS COR after the completion of the contact. DIILS staff listed on the list of attendees will pay with personal credit cards on the day they check out. All rooms and related services should be tax exempt except for guest rooms paid by DIILS Staff designated as contractor staff on the list of attendees.

6. LOCATION OF PERFORMANCE: Lodging provided under the contract will be performed at the contractor’s facilities. Location should be in Crystal City/Pentagon area.

7. PERIOD OF PERFORMANCE: The period of performance is 10 to 15 November 2015.

8. SECURITY: The security classification of work to be performed under the contract is unclassified.

9. COR REPRESENTATIVE: The COR will be identified in the awarded purchase order. All communication will occur between the contractor, contracting officer and the COR.

10. CHANGES:

The Contracting Officer is the only authorized Government Official that can make changes to any task order or order additional services under any task order issued by DSCA. Therefore, all changes must be addressed to the Contracting Officer identified on the awarded purchase order.

11. Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract FOR THE DEFENSE SECURITY COOPERATION AGENCY via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at:

http://www.ecmra.mil/